MINISTRY OF EDUCATION
CHWELE BOYS JUNIOR SECONDARY SCHOOL
P.O. BOX 111-50202
CHWELE.
PROPOSED BUDGET FOR THE YEAR 2022/2023.
ESTIMATES OF EXPECTED INCOME AND
EXPECTED EXPENDITURE.
JAN 2023-JUNE 2023
1
MINISTRY OF EDUCATION
CHWELE BOYS JUNIOR SECONDARY SCHOOL
P.O. BOX 111-50202
CHWELE.
LUNCH FEE STRUCTURE FOR 2022/2023.
VOTEHEAD
Lunch
TERM I
4,000
TERM 2
2,000
PRINCIPAL
2
TOTAL
6,000
CHWELE BOYS JUNIOR SECONDARY SCHOOL
P.O. BOX 111-50202
CHWELE
SUMMARY OF ESTIMATED INCOME AND EXPENDITURE
FOR THE FINANCIAL YEAR 2022/2023
VOTEHEADS
EXPENDITURE(KSHS)
INCOME (KSHS.)
ACTUAL PROJECTED ACTUAL
2021/2022
2022/2023 2021/2022
PROJECTED
2022/2023
1 TUITION
268,158
268,158
2 LUNCH
3 ADMINISTRATION
COST(FIXED)
4 INSURANCE&
MEDICAL
5 ADMINISTRATION
COST
6 CO-CURRICULAR
ACTIVITIES
612,000
110,000
612,000
110,000
53,040
53,040
32,640
32,640
32,640
32,640
7 LOCAL
TRANSPORT AND
TRAVELLING
8 REPAIRS
MAINTENANCE
AND
IMPROVEMENT
32,640
32,640
244,800
244,800
1,385,918
1,385,918
TOTAL
3
CHWELE BOYS JUNIOR SECONDARY SCHOLL
P.O. BOX 111-50202
CHWELE
PROPOSED FINANCIAL BUDGET FOR THE YEAR 2022/2023
INCOME
1. SOURCES OF INCOME/REVENUE
a) Students fees from Parents.
b) Free Junior Secondary education funds
2. EXPECTED ENROLLMENT.
GRADE
NO. OF
STREAMS
2
EXPECTED
POPULATION
7
NO OF STUDENTS
TOTALS
102
102
102
TUITION
NO
ITEM DESCRIPTION
1
TEACHERS GUIDES PER
SCHOOL(RETAINED)
SMASSE(RETAINED)
TEXTBOOKS AND
SUPPLEMENTARY
READERS(RETAINED)
LABORATORY MATERIALS
MATERIALS FOR PRACTICALS
UNDER CBC
ASSESSMENT
STATIONERY/WRITING
MATERIALS
TOTALS
2
3
4
5
6
7
FUNDS
ALLOCATION
5,784.30X102
200X102
3,100X102
AMOUNT
589 ,998.60
20,400
316,200
360X102
576X102
36,720
58,752
413X102
1280X102
42,126
130,560
268,158
EXPENDITURE
ITEM/DESCRIPTION
1
EXERCISE BOOKS A4 200
QUANTITY
ESTIMATE
2022/2023
326 BOOKS
4
UNIT
COST
200
TOTAL
COST
2022/2023
65,200
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
34
35
36
37
38
PAGES
TEACHERS MARK/
PREPARATION BOOKS
BIRO PENS
MATERIALS FOR PRACTICALS
UNDER CBC
OFFICE PINS
STAPLE PINS
FELT PENS
WHITE OUT (BIG)
BLACKBOARD DUSTERS
CELLOTAPE
MASKING TAPE
GRAPH PAPERS
DRAWING BOOKS
STAPLERS
PAPER PUNCH
CARBON PAPERS
ADMISSION FOLTERS
ENVELOPES
BOX FILES
FELT PEN INK
STAMP PAD INK
STAMP PAD
STORES LEDGERS
COUNTER BOOKS
LABORATORY/
EQUIPMENTS LAB
CHEMICALS
MANILA PAPERS
COVERING POLYTHENE
SHEET
BINDING TAPE
GLUE 1KG
BLACKBOARD RULER –
PLASTIC
PROTRACTOR PLASTIC
SET SQUARE PLASTIC
DIVIDED PLASTIC
DUSTLESS CHAIK WHITE
DUSTLESS CHAIK COLOURED
EXAMS
TOTALS
18 BOOKS
500
9,000
11 PKTS
750
8,250
58,752
2PKTS
3PKTS
2PKTS
4PCS
4PCS
10 PCS
5 PCS
1 REAM
110PCS
1
1
1 PKTS
2 PCS
5PCS
4 PCS
3TUBES
2 TUBES
2 PCS
3 PCS
3 PCS
60
370
840
165
220
70
135
900
175
1000
620
2,500
200
60
415
245
150
300
350
300
120
1,110
1,680
660
880
700
675
900
19,250
1,000
620
2,500
400
300
1,660
735
300
600
1,050
900
36,720
30
8
42
400
1,260
3,356
1
1
2
450
450
760
450
450
1520
1
1
1
40PKTS
4PKTS
760
760
760
160
250
760
760
760
6400
1000
43,860
268,158
5
SCHOOL FUND AND OTHER MONIES ACCOUNT
ESTIMATES FOR LUNCH
INCOME
GRADE
ENROLMENT
TERM
TERM 2
AMOUNT
PER
STUDENT
TOTAL
7
102
4,000
2,000
6,000
612,000
612,000
EXPENDITURE
NO
ITEM
TERMLY
QUANTITY
1
DRY MAIZE
90KGS/BAG
DRY BEANS
90KGS/BAG
FIREWOOD(5
TONNES PER
LORRY)
COOKING OIL 20
LITRES
SALT 1 KG
KITCHEN UTENSILS
COOK SALARY 5,000
PER MONTH
MISCELLENEOUS
TOTAL
2
3
4
5
6
7
8
UNIT
COST
TOTAL
10
QUANTITY
FOR TWO
TERMS
20
7,000
140,000
4
8
14,000
112,000
2
4
30,000
120,000
2
4
6,500
26,000
20
40
150
6,000
100,000
30,000
78,000
612,000
OPERATION
ESTIMATES FOR ADMINISTRATION COST (FIXED COMPONENT)
INCOME
GRADE
7
ENROLLMENT
102
TOTAL(KSHS)
110,000
EXPENDITURE
1
ITEM
NUMBER
WATCHMEN
2
6
2022/2023 ESTIMATE
42,000
SECRETARY
BOM MEETINGS
RENTAL BOX RENEWAL
ELECTRICITY,WATER AND
CONSERVANCY
TOTAL
2
3
4
5
1
1
1
30,000
20,000
7,725
30,000
110,000
ESTIMATES FOR INSURANCE AND MEDICAL
520x102= 53,040
GRADE ITEM/DESCRIPTION
7
STUDENT COVER
TOTALS
ESTIMATES FOR ADMINISTRATIVE COSTS
ESTIMATE 2022/2023
53,040
53,040
INCOME
GRADE
ENROLMENT
TERM
TERM 2
7
102
200
120
AMOUNT
PER
STUDENT
320
TOTAL
32,640
32,640
EXPENDITURE
NO
1.
7,725
400
ITEM/DESCRIPTIOTN
UNIT
COST
RENTAL BOX
RECEIPT BOOKS
TISSUE PAPERS
7,725
400
25
25
250
500
165
620
PADLOCKS
250
TORCHES
500
CORRECTION FLUIDS
165
PAPER PUNCH
620
HEADS MEETINGS
9
OFFICIAL
COMMUNICATION
AIRTIME
TOTAL
ESTIMATES FOR CO-CURRICULAR ACTIVITIES.
INCOME
GRADE
ENROLMENT
TERM
TERM 2
7
102
200
120
7
QUANTITY TOTAL
2022/2023
ESTIMATES
1
7,725
8
3,200
40
1000
3
4PCS
2
1
750
2000
300
620
12,015
5000
32,640
AMOUNT
PER
STUDENT
320
TOTAL
32,640
EXPENDITURE
ITEM/DESCRIPTION
1
2
3
4
ESTIMATE
2022/2023
10,000
7,640
5,000
KESSHA LEVIES
SPORTS ACTIVITIES/MUSIC FESTIVAL/COSTUMES
REPAIRS & MAINTENANCE OF SPORTS ITEM &
EQUIPMENT
GAMES EQUIPMENT & UNIFORMS
TOTALS
10,000
32,640
ESTIMATES FOR LOCAL TRANSPORT & TRAVELLING (LT&T)
INCOME
GRADE
ENROLMENT
TERM 1
TERM 2
7
102
200
120
AMOUNT
PER
STUDET
320
TOTAL
32,640
EXPENDITURE
ITEM
1
2
3
4
STAFF LOCAL TRAVELS
BOM/PTA ALLOWANCES
STAFF MEETING/WORKSHOPS CONFERENCES
ACADEMIC TOURS
TOTAL
ESTIMATES FOR REPAIRS, MAINTANANCE AND IMPROVEMENT
ESTIMATES
2022/2023
5,000
5,000
10,640
7,000
32,640
INCOME
GRADE
ENROLLMENT TERM 1
TERM 2
7
102
700
1,500
AMOUNT
PER
STUDENT
2,400
TOTAL
(KSHS)
244,800
244,800
EXPENDITURE
1
2
3
ITEM
FURNITURE REPAIRS
CLASSROOM REPAIRS
TOILETS
TOTAL
ESTIMATES 2022/2023
70,000
94,8000
80,000
244,800
8
CHWELE BOYSJUNIOR SECONDARY SCHOOL
P.O. BOX 111-50202
CHWELE
PROPOSED FINANCIAL BUDGET FOR THE YEAR 2023/2024
INCOME
1. SOURCES OF INCOME/REVENUE
a) Students fees from Parents.
b) Free Junior Secondary education funds
2. EXPECTED ENROLLMENT.
GRADE
NO. OF
STREAMS
2
EXPECTED
POPULATION
7
NO OF STUDENTS
TOTALS
102
102
102
CHWELE BOYS JUNIOR SECONDARY SCHOOL
P.O. BOX 111-50202 CHEWELE
SUMMARY OF ESTIMATED INCOME AND EXPENDITURE
FOR THE FINANCIAL YEAR 2023/2024
VOTEHEADS
EXPENDITURE(KSHS)
INCOME (KSHS.)
ACTUAL
2022/202
3
PROJECTE ACTUAL
D 2022/202
2023/2024
3
PROJECTE
D
2023/2024
1 TUITION
335,172
335,172
2 LUNCH
3 ADMINISTRATIO
N COST(FIXED)
4 INSURANCE&
MEDICAL
5 ADMINISTRATIO
N COST
6 CO-CURRICULAR
714,000
110,000
714,000
110,000
66,300
66,300
40,800
40,800
40,800
40,800
9
ACTIVITIES
7 LOCAL
TRANSPORT AND
TRAVELLING
8 REPAIRS
MAINTENANCE
AND
IMPROVEMENT
40,800
40,800
306,000
306,000
1,653,872
1,653,872
TOTAL
TUITION
INCOME
NO
ITEM DESCRIPTION
1
TEACHERS GUIDES PER
SCHOOL(RETAINED)
SMASSE(RETAINED)
TEXTBOOKS AND
SUPPLEMENTARY
READERS(RETAINED)
LABORATORY MATERIALS
MATERIALS FOR PRACTICALS
UNDER CBC
ASSESSMENT
STATIONERY/WRITING
MATERIALS
TOTALS
2
3
4
5
6
7
FUNDS
ALLOCATION
5,784.30
200X102
3,100X102
AMOUNT
378,999
20,400
316,200
450X102
720X102
45,900
73,440
516X102
1600X102
52,632
163,200
335,172
EXPENDITURE
ITEM/DESCRIPTION
1
2
3
4
5
6
7
8
9
10
EXERCISE BOOKS
TEACHERS MARKBOOKS
BIRO PENS
MATERIALS FOR PRACTICALS
UNDER CBC
OFFICE PINS
STAPLE PINS
FELT PENS
WHITE OUT (BIG)
BLACKBOARD DUSTERS
CELLOTAPE
QUANTITY
ESTIMATE
2022/2023
463 PIECES
30 BOOKS
11PKTS
UNIT
COST
3PKTS
6PKTS
2PKTS
6PCS
6PCS
10 PCS
60
370
840
200
220
70
10
200
500
750
TOTAL
COST
2022/2023
92,670
15,000
8,250
73,440
180
2,220
1,680
1,200
1,320
700
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
MASKING TAPE
GRAPH PAPERS
DRAWING BOOKS
STAPLERS
PAPER PUNCH
CARBON PAPERS
ADMISSION FOLTERS
ENVELOPES
BOX FILES
FELT PEN INK
STAMP PAD INK
STAMP PAD
STORES LEDGERS
COUNTER BOOKS
LABORATORY/
EQUIPMENTS LAB
CHEMICALS
COVERING POLYTHEN SHEET
(TEXT BOOKS)
EXAMS
TOTAL
26
27
6 PCS
1 REAM
110PCS
1
1
1 PKTS
2 PCS
6 PCS
5PCS
6 TUBES
4 TUBES
2PCS
2 PCS
3PCS
150
900
175
1000
620
2500
200
60
415
245
300
250
300
460
900
900
19,250
1,000
620
2,500
400
360
2,075
1,470
1,200
500
900
1,380
45,900
16.3M
400
6,525
52632
335,172
SCHOOL FUND AND OTHER MONIES ACCOUNT
ESTIMATES FOR LUNCH
INCOME
GRADE
ENROLMENT TERM
TERM 2
TERM 3
AMOUNT TOTAL
PER
STUDENT
7
102
2,000
1,000
7,000
4,000
714,000
714,000
EXPENDITURE
NO
ITEM
TERMLY
QUANTITY
1
DRY MAIZE
90KGS/BAG
DRY BEANS
90KGS/BAG
FIREWOOD(5
TONNES PER
LORRY)
COOKING OIL 20
2
3
4
UNIT
COST
TOTAL
10
QUANTITY
FOR THREE
TERMS
27
7,000
189,000
4
10
14,000
140,000
2
5
30,000
150,000
2
5
6,500
32,500
11
5
6
7
8
LITRES
SALT 1 KG
20
KITCHEN UTENSILS
COOK SALARY 5,000
PER MONTH
MISCELLENEOUS
TOTAL
50
150
7,500
100,000
60,000
35,000
714,000
OPERATION
ESTIMATES FOR ADMINISTRATION COST (FIXED COMPONENT)
INCOME
GRADE
7
ENROLLMENT
102
TOTAL(KSHS)
110,000
EXPENDITURE
1
2
3
4
5
ITEM
NUMBER
WATCHMEN
SECRETARY
BOM MEETINGS
RENTAL BOX RENEWAL
ELECTRICITY,WATER AND
CONSERVANCY
TOTAL
2
1
1
1
2022/2023 ESTIMATE
42,000
30,000
20,000
7,725
30,000
110,000
ESTIMATES FOR INSURANCE AND MEDICAL
650x102= 66,300
GRADE ITEM/DESCRIPTION
7
STUDENT COVER
TOTALS
ESTIMATE 2022/2023
66,300
66,300
ESTIMATES FOR ADMINISTRATIVE COSTS
INCOME
GRADE
ENROLMENT TERM
TERM 2
TERM 3
7
102
120
80
200
12
AMOUNT TOTAL
PER
STUDENT
400
40,800
40,800
EXPENDITURE
NO
ITEM/DESCRIPTIOTN
UNIT
COST
2.
3.
3
RENTAL BOX
RECEIPT BOOKS
TISSUE PAPERS
7,725
1,000
25
QUANTITY TOTAL
2022/2023
ESTIMATES
1
7,725
6
6,000
80
2,000
4
5
6
7
8
9
PADLOCKS
TORCHES
CORRECTION FLUIDS
PAPER PUNCH
HEADS MEETINGS
OFFICIAL
COMMUNICATION
AIRTIME
TOTAL
250
500
200
620
2
4PCS
6 BOTTLES
1 PCS
500
2,000
1200
620
14,255
6,500
40,800
ESTIMATES FOR CO-CURRICULAR ACTIVITIES.
INCOME
7
102
200
120
80
400
40,800
EXPENDITURE
ITEM/DESCRIPTION
1
2
3
4
ESTIMATE
2022/2023
14,000
8,000
7,000
KESSHA LEVIES
SPORTS ACTIVITIES/MUSIC FESTIVAL/COSTUMES
REPAIRS & MAINTENANCE OF SPORTS ITEM &
EQUIPMENT
GAMES EQUIPMENT & UNIFORMS
TOTALS
11,800
40,800
ESTIMATES FOR LOCAL TRANSPORT & TRAVELLING (LT&T)
INCOME
GRADE
ENROLMENT TERM 1
TERM 2
TERM 3
AMOUNT TOTAL
PER
STUDET
7
102
120
80
400
200
13
40,800
EXPENDITURE
ITEM
1
2
3
4
ESTIMATES
2022/2023
8,000
8,000
17,800
7,000
40,800
STAFF LOCAL TRAVELS
BOM/PTA ALLOWANCES
STAFF MEETING/WORKSHOPS CONFERENCES
ACADEMIC TOURS
TOTALS
ESTIMATES FOR REPAIRS, MAINTANANCE AND IMPROVEMENT
INCOME
GRADE
ENROLLMENT TERM 1
TERM 2
TERM 3
7
TOTAL
102
800
700
1,500
AMOUNT TOTAL
PER
(KSHS)
STUDENT
3,000
306,000
306,000
EXPENDITURE
ITEM
FURNITURE REPAIRS
CLASSROOM REPAIRS
TOILETS
TOTAL
1
2
3
ESTIMATES 2022/2023
100,000
106,000
100,000
306,000
NOTES
a) Junior Secondary Schools according to Junior Secondary Schools guidelines is to
adopt government financial year i.e. July-June
b) Budget for 2022/2023 projected for 6 months i.e. January 2023-June 2023
c) Budget estimates for 2023/2024 prepared for a full year i.e. July 2023-June 2024
d) Junior Secondary Schools financial statements to adopt IPSAS format.
PREPAIRED BY:
PRINCIPAL: FREDRICK JACOB MAJI
SIGN:………………..DATE:…………
CONFIRMED BY:
CHAIRPERSON: LEVINA NASAMBU
SIGN:…………………. DATE:………
14