<PROJECT NAME>
COMMUNICATIONS MANAGEMENT PLAN
Version <1.0>
<mm/dd/yyyy>
[Insert appropriate disclaimer(s)]
Open Office Project
VERSION HISTORY
[Provide information on how the development and distribution of the Communications
Management Plan Template up to the final point of approval was controlled and tracked.
Use the table below to provide the version number, the author implementing the version,
the date of the version, the name of the person approving the version, the date that
particular version was approved, and a brief description of the reason for creating the
revised version.]
Version
#
Implemented
By
Revision
Date
1.0
<Author name>
<mm/dd/yy>
Approved
By
<name>
Page 2 of 7
Approval
Date
<mm/dd/yy>
Reason
<reason>
Open Office Project
TABLE OF CONTENTS
1 INTRODUCTION ..................................................................................................................... 4
1.1
Purpose of Communications Management Plan ............................................... 4
2 STAKEHOLDER IDENTIFICATION AND ANALYSIS ..................................................... 4
3 COMMUNICATIONS VEHICLES ......................................................................................... 5
3.1
Communications Matrix ......................................................................................... 5
3.1.1 Project Meetings ................................................................................................ 5
3.1.2 Project Reporting............................................................................................... 5
3.1.3 Other Communication Vehicles ...................................................................... 5
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Open Office Project
1 INTRODUCTION
1.1
PURPOSE OF COMMUNICATIONS MANAGEMENT PLAN
[Provide the purpose of the communication management plan.]
2 STAKEHOLDER IDENTIFICATION AND ANALYSIS
Name
Title
<Joe Smith>
<Manager>
David Blair
IT Manager/
Project
Sponsor/
Project Review
group
4Phones
services
Director/
Project review
group
4Phones
Finance
Director/
Project review
group
4Phones
Project
Manager
Pricilla
Thatcher
Lisa Chang
Dorra
Arvanitis
Gary
Hepworth
Jeff Nguyen
Helen Jasik
Eloise De
Silva
Zoe
Harding
Sam King
Simon
Pham
John
Dawes
Contact
<000-000-0000
joe@joe.com>
Communication
<Status Reports and
Internal Project
Status Meeting>
Status Reports
Status Reports
Status Reports
Status Reports
and Internal
Project Status
Meeting
Status Reports
4Phones
General
Director
4Phones Open
Office Training
and upgrade
support officer
4Phones Open
Office Training
and upgrade
support officer
4Phones Open
Office Training
and upgrade
coordinator
Human
Resources
Manager
Franchisee
director
Purchasing
Manager
Marketing
Director
Internal Project
Status Meeting
Internal Project
Status Meeting
Internal Project
Status Meeting
Status Reports
Status Reports
Status Reports
Status Reports
Page 4 of 7
Vehicle
<Email
Phone>
Comments
<comments>
Open Office Project
3 COMMUNICATIONS VEHICLES
3.1
COMMUNICATIONS MATRIX
Vehicle
Status
Report
Target
Description
Purpose
Frequency
Project
Review
group,
Functional
department
managemen
t
One-page
communicatio
n of project
progress and
deliverable
status
Fortnightly
Owner
Dorra
Arvanitis
Distribution
Vehicle
Internal/
External
Com
ments
email
Internal
<comm
ents>
Status
Meeting
minutes
Project
Newsletter
3.1.1 Project Meetings
Meeting
Status
Meeting
Description
Purpose
Communication of
project progress and
deliverable status
Frequency
Weekly
Owner
<Dorra
Arvanitis >
Internal/
External
<Internal>
Comments/
Participants
<comments>
3.1.2 Project Reporting
Meeting
<Status
Report>
Description
Purpose
<Communication of
project progress and
deliverable status>
Frequency
<Weekly>
Owner
<Joe Smith>
Internal/
External
<Internal>
Comments/
Distribution
List
<comments>
3.1.3 Other Communication Vehicles
Vehicle
<Status
Report>
Description
Purpose
<Communication of
project progress
and deliverable
status>
Frequency
<Weekly>
Page 5 of 7
Owner
<Joe
Smith>
Internal/
External
<Internal>
Comments/
Distribution
List
<comments>
Open Office Project
Communications Management Plan approval
Signature:
Date:
Print Name:
Title:
Role:
Signature:
Date:
Print Name:
Title:
Role:
Signature:
Date:
Print Name:
Title:
Role:
Project Charter tables to work from
Stakeholder / Group
Stakeholder Interest
Project review group
Completion of project and benefits realization of
project deliverables and objectives
Software delivered provides the intended function to
support 4Phones end users
Recognized cost savings from implementation of
Open Office
Ensure open office education and software upgrades
are completed for relevant customer groups
Customer Representative
Zoe Harding
Human Resources Manager
Sam King
Franchisee director
Simon Pham
Purchasing Manager
John Dawes
Marketing Director
IT Management
Finance management
IT training and support team
Customer Group
General office and admin staff
Store Managers
Sales staff
Independent sales agents
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Open Office Project
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