ANSWER TO THE QUESTION NO.4
(a) What is memorandum? Write its importance.
ANSWER.
A memorandum is a note, document or other communication that helps the memory by
recording events or observations on a topic such as may be used in a business office. A
memorandum can have only a certain number of formats; it may have a format specific to
an office or institution.
Memos are significant for various reasons:
Effective Communication: Memos make it possible for organizations to communicate
quickly and effectively. They offer a succinct and organized style that makes it simple for
individuals or departments to share information.
Clarity and Consistency: Memos aid in ensuring that crucial information is conveyed to
all pertinent parties in a clear and consistent manner. Memos reduce misunderstandings
by giving a written record and serve as a point of reference for future explanation.
Documentation: Memos serve as a documented record of decisions, policies, or
announcements. They can be referenced in the future to establish timelines, actions taken,
or agreements made. This documentation can be valuable for legal or administrative
purposes.
Accountability: Memos can be used to assign tasks, responsibilities, or deadlines to
individuals or teams within an organization. By documenting these assignments, memos
help establish accountability and ensure that everyone is aware of their roles and
obligations.
Policy and Procedure Changes: Memos are often utilized to communicate updates or
changes in organizational policies, procedures, or guidelines. This ensures that all
employees are aware of the modifications and can adhere to the new requirements.
Record Keeping: Memos can be stored in organizational archives or databases, creating a
historical record of important communications. This record keeping allows for easy
retrieval of information, facilitating knowledge management and organizational memory.
(b) Suppose you are the Health and Safety Manager of a company. You want all the
employees to follow safety procedures or protocols properly. Write e memo
reminding all of the necessities.
ANSWER.
MEMORANDUM
Ref: 1234
To: All employees
From: MD.MOHAIMINUL ISLAM, Manager ,Department of Health and Safety.
Subject: Following safety procedure or protocols.
Date: May7,2023
Cc: Attach to file
Dear employees
I hope this memo finds you all in good health and high spirits. As the Health and Safety Manager
of our company, I would like to take this opportunity to emphasize the importance of adhering to
safety procedures and protocols. Our collective commitment to maintaining a safe work
environment is paramount to the well-being of each and every employee.To reinforce the
importance of safety, I kindly request your attention to the following key points:
Knowledge of Safety Procedures: Familiarize yourself with the safety procedures relevant to
your work area. Review the safety manuals, guidelines, and any updates provided by the Health
and Safety department. If you have any questions or require clarification, please don't hesitate to
reach out to us.
Cleanliness: Maintain a clean and orderly work area. Keep walkways clear of obstacles,
promptly clean spills, and store materials in designated areas. Good housekeeping practices
contribute to a safer work environment.
Safe Operation of Machinery and Equipment: Ensure that you are properly trained on the safe
operation of machinery and equipment used in your job. Follow the manufacturer's instructions,
use safety devices as intended, and report any equipment malfunctions or hazards promptly.
Personal Protective Equipment : Wear the designated personal protective equipment as required
for your specific tasks. This may include safety helmets, gloves, safety glasses, masks, or any
other protective gear outlined in the safety guidelines. PPE is provided to mitigate potential risks
and should be worn consistently and correctly.
Safety is not just a priority; it is a value that we hold dear. We must strive to make safety an
integral part of our daily routine and ensure that we consistently follow the established safety
guidelines. By doing so, we not only protect ourselves but also contribute to the overall safety
culture within our organization.
Remember, safety is a collective responsibility. Let us encourage each other to prioritize safety in
all aspects of our work. By actively participating and adhering to safety procedures, we create an
environment that promotes well-being and enhances productivity.
Thank you for your cooperation and commitment to safety. Should you have any safety-related
concerns or suggestions, please feel free to contact the Health and Safety department. Together,
we can ensure a safer workplace for everyone.
Stay safe!
Sincerely yours,
MD. MOHAIMINUL ISLAM, Health and Safety Manager
Kazla,Rajshahi-6204
017XXXXXXXX
ANSWER TO THE QUESTION NO.6
THE CURRICULUM VITAE of
MOHAIMINUL ISLAM
Mailing Address:
Address : Kazla-6204,Rajshahi
Mobail : 017XXXXXXXX
Email : mohaiminul771@gmail.com
Career Object:
Aim to work in an environment where opportunity combines self-improvement and selfestablishment in an intergrative manner that motivates to strengthen skill,efficiency and
effectiveness of one’s potentials.
Academic Background:
Acquired
Degress
Bachelor
of
Science
HSC
SSC
Board/Institution Year
Major
GPA/CGPA
RAJSHAHI
2026
Electronics & Telecommunication
Engineering
RAJSHAHI
RAJSHAHI
2021
2019
Mathematics,Physics,Chemistry
5.00
Mathematics,Physics,Chemistry,Biology 5.00
Academic Honours:
Certificate and Reward from School committee for obtaining GPA. 5 in SSC.
Reward from Tanore Upazila for obtaining GPA.5 in SSC.
Reward from Dr. Abu Bakar High School and Collage for obtaining GPA.5 in SSC.
3.87
Work Experience :
Working as a lecturer at Rajshahi University.
Worked as an editor at Best Electronics from August 2018-May 2022.
Research Experience :
Finished a research paper on ‘Electrical Engineering’ under Dr. Tusher Kanti Roy, Associate
Professor, Department Of Electronics And Telecommunication Engineering, Rajshahi University
of Engineering and Technology.
Finished another research paper on ‘Communication engineering’ under Md. Rakib Hossain,
Assistant Professor, Department Of Electronics And Telecommunication Engineering, Rajshahi
University of Engineering and Technology.
Finished another research paper on ‘Magnetic Electricity’ under Shuvra Prokash Biswas,
Assistant Professor , Department Of Electronics And Telecommunication Engineering, Rajshahi
University of Engineering and Technology.
Training Experience:
Participated a week long training program on resource methodology organize by Center for
advanced research in science and technology .
And completed a 2-month long training program on Machine Learning in Pipeline.
Language skills :
Proficient in speaking and writing aswell as reading and listening both Bangla and English .
Personal Information :
Father’s Name
: Md. Masud Rana.
Mother’s Name
:Mst. Mina Begum.
Date of Birth
:10 January , 2004.
Marital Status
: Unmarried.
Sex
: Male.
Religion
: Islam
Nationality
: Bnagladeshi.
Permanent Address : Chanduriya-6230,Tanore,Rajshahi.
Others :
Received Rajshahi Board Scholarship for excellent result in Junior School Certificate (JSC).
Received Rajshahi Board Scholarship for excellent result in Junior School Certificate (JSC).
Interest :
Playing football , playing cricket , reading books , programming and others .
References :
1. Dr. Tusher Kanti Roy, Associate professor.
Department of Electronics And Telecommunication Engineering.
Rajshahi University of Engineering and Technology.
2. Md. Rakib Hossain, Assistant professor .
Department Of Electronics And Telecommunication Engineering.
Rajshahi University of Engineering and Technology.
Sincerely yours,
MD. MOHAIMINUL ISLAM
Date : 06 May-2023