MS-496 Project Report Contents Construction Of a Community Hall at GIK Campus ....................................................................................... 2 Executive Summary: ...................................................................................................................................... 2 Project Description:....................................................................................................................................... 2 Background: .............................................................................................................................................. 2 Objectives: ................................................................................................................................................ 2 Scope: ........................................................................................................................................................ 3 Project Plan ................................................................................................................................................... 4 Feasibility Study Phase: ............................................................................................................................. 4 Architectural Design Phase: ...................................................................................................................... 4 Procurement Phase: .................................................................................................................................. 4 Construction Phase: .................................................................................................................................. 4 Testing and Commissioning Phase: ........................................................................................................... 5 Maintenance Phase:.................................................................................................................................. 5 Project Execution: ......................................................................................................................................... 9 3.1. Construction:...................................................................................................................................... 9 3.2. Procurement: ..................................................................................................................................... 9 3.3. Stakeholder Management:................................................................................................................. 9 3.4. Risk Management: ............................................................................................................................. 9 3.5. Quality Control: ................................................................................................................................ 10 Project Evaluation: ...................................................................................................................................... 10 Objectives Assessment:........................................................................................................................... 10 Performance Assessment:....................................................................................................................... 10 Assessment of Deliverables: ................................................................................................................... 10 Review of Budget and Schedule:............................................................................................................. 10 Assessment of Stakeholder Satisfaction: ................................................................................................ 10 Lessons Learned: ..................................................................................................................................... 11 Final Project Report .................................................................................................................................... 11 Stakeholders:........................................................................................................................................... 11 Scope: ...................................................................................................................................................... 11 Execution:................................................................................................................................................ 12 Evaluation:............................................................................................................................................... 12 Conclusion: .............................................................................................................................................. 12 1 MS-496 Project Report Construction Of a Community Hall at GIK Campus Executive Summary: The basic purpose of this project is to provide a safe and secure location for evacuees in the event of a flood caused by the Tarbela Dam break. The construction of a community hall at the GIK Institute will provide shelter for up to 4,000 people, divided into two partitions for students and employees' families. The hall will be built at an elevated site near the Faculty Club where floodwaters cannot reach, and two routes will guide people to the hall via signboards. This will ensure the safety and well-being of the GIK Institute community during an emergency. Project Description: This section will go over the Background, objectives, and Scope of the project. Background: GIK Institute is situated in the lush green hills and fields of Topi Tehsil. The tranquility of the atmosphere makes it the best place for establishing such an institute. A couple of kilometers away is the marvelous Tarbela dam which has been serving the nation for the past five decades and is near to complete its design life. The surge in climatic action is posing threats to this dam as well and precautionary measures need to be taken timely to mitigate the loss of any potential dam break. As per the HEC RAS simulations and inundation maps, most of the GIKI Institute gets inundated except for the region above Faculty Club. This institute has more than 4000 occupants and their safety during any potential dam break must be the top priority. Objectives: The objectives of this project are centered around ensuring the safety and well-being of the GIK Institute community, including students, faculty, employees, and all other occupants of the community hall. The first objective is to provide a safe and secure location for evacuees in the event of a flood caused by the Tarbela Dam break. The construction of the community hall at an elevated site will ensure that the floodwaters cannot reach the occupants, thus minimizing the risk of loss of life and property. The second objective is to provide adequate shelter for up to 4,000 people. This will require a comprehensive design that takes into consideration the occupants' comfort, privacy, and safety. The 2 MS-496 Project Report community hall will be divided into two partitions, one for students and one for employees' families, to ensure that everyone is accommodated appropriately. The third objective is to ensure that the community hall is constructed to the highest standards and meets all safety and environmental regulations. This will require a thorough feasibility study, architectural and engineering design, and cost estimation. Additionally, the procurement of consultants, contractors, subcontractors, suppliers, and signboard contractors will need to be carefully managed to ensure that the project is completed within budget and on time. The fourth objective is to test and commission the community hall to ensure that all systems and equipment are functioning correctly. This will require a thorough inspection and testing process, followed by the handover of the community hall to the GIK Institute authorities. Additionally, a maintenance plan will need to be put in place to ensure that the community hall always remains in good condition and ready for use. Scope: The scope of this project includes several phases, each of which is critical to the successful completion of the project. The first phase of the project involves conducting a feasibility study to determine the viability of constructing a community hall at the GIK Institute to accommodate evacuees in the event of a flood due to the Tarbela Dam break. This study will include site selection, cost estimation, risk assessment, and other factors that will inform the decision to proceed with the project. The second phase of the project involves architectural and engineering design. This phase will include developing a comprehensive design for the community hall that takes into consideration the occupants' comfort, privacy, and safety. The design will include two partitions, one for students and one for employees' families, as well as all necessary facilities such as bathrooms. The third phase of the project involves the procurement of consultants, contractors, subcontractors, suppliers, and signboard contractors. This will require careful management to ensure that the project is completed within budget and on time. The procurement process will involve soliciting bids, evaluating proposals, and selecting the most suitable contractors and suppliers for each aspect of the project. The fourth phase of the project involves construction, testing, and commissioning. This will require careful management to ensure that the construction process is completed within budget and on time and that all systems and equipment are functioning correctly. This will include a thorough inspection and testing process, followed by the handover of the community hall to the GIK Institute authorities. 3 MS-496 Project Report The final phase of the project involves maintenance. This will require the development of a maintenance plan to ensure that the community hall always remains in good condition and ready for use. The maintenance plan will include regular inspections, repairs, and upgrades as needed to ensure that the community hall is always ready to accommodate evacuees in the event of an emergency. Project Plan Feasibility Study Phase: Define the project scope and objectives. Conduct a feasibility study to determine the project's viability. Determine the project's budget, schedule, and risks. Identify the stakeholders and establish communication channels. Prepare a feasibility study report and present it to the stakeholders for approval. Architectural Design Phase: Develop the architectural design concept based on the feasibility study results. Finalize the design with the stakeholders' input. Create detailed drawings and specifications. Obtain the necessary permits and approvals. Prepare the construction documents and cost estimates. Procurement Phase: Identify the necessary materials, equipment, and services. Develop a procurement plan. Solicit bids from vendors and contractors. Evaluate the bids and award contracts to the selected vendors and contractors. Construction Phase: Mobilize the construction team and equipment. Begin site preparation and construction. 4 MS-496 Project Report Manage the construction process and schedule. Conduct quality control and assurance inspections. Monitor and control the budget and schedule. Complete construction and obtain necessary approvals. Testing and Commissioning Phase: Test the building systems and equipment. Conduct commissioning activities to ensure proper operation and functionality. Obtain regulatory approvals and certificates. Maintenance Phase: Establish a maintenance plan and schedule. Conduct routine maintenance activities. Address any issues and repairs that arise. Provide training to the building occupants and staff on the proper use and maintenance of the building systems and equipment. 5 MS-496 Project Report Figure 1: Preliminary Project Plan 6 MS-496 Project Report Figure 2: WBS containing Scheduling, cost, and completion. 7 MS-496 Project Report Figure 3: PERT Chart and Table 8 MS-496 Project Report Project Execution: During the project execution phase, the Project Manager team will follow the project plan developed in “Project Plan Task” and will be responsible for the implementing of these phases and ensuring that the project progresses according to plan. The team will work together to ensure that the construction of the Community Hall is completed on time, within budget, and to the highest standards of safety and quality. This would include monitoring progress against the project schedule, managing project risks, communicating with stakeholders, and resolving any issues arise during the project. Project Manager has to work closely with the project team, stakeholders, vendors and contractors to ensure that everything is working towards the same objectives and that the project is completed successfully. Here are some key activities that will take place during this phase: 3.1. Construction: The team will manage the construction process, ensuring that all activities are completed according to the project plan. This will include managing contractors and suppliers, as well as ensuring that safety regulations are always adhered to. 3.2. Procurement: The team will procure all necessary materials, equipment, and services required for the construction of the Community Hall. This will involve careful management of the project budget to ensure that costs are kept under control. 3.3. Stakeholder Management: The team will manage all stakeholders involved in the project, including the GIK Institute authorities, contractors, suppliers, and members of the local community. Effective communication and collaboration with stakeholders will be critical to the success of the project. 3.4. Risk Management: The team will identify potential risks to the construction of the Community Hall and develop mitigation strategies to address them. This will involve monitoring the project closely and taking corrective action as needed. 9 MS-496 Project Report 3.5. Quality Control: The team will ensure that all work completed on the project meets the highest standards of quality. This will involve regular inspections of the construction site and materials, as well as adherence to safety regulations. Project Evaluation: Since the project evaluation is a crucial step that will help the project team to determine if the project was successful or not. During the project evaluation phase, the team will assess the success of the project and identify areas for improvement. Here are some key activities that will take place during this phase: Objectives Assessment: The team will evaluate the success of the project in achieving its objectives. This will involve reviewing the project plan, as well as assessing the outcome of the project. The team will also identify any areas where the project could be improved. Performance Assessment: The team will evaluate their own performance throughout the project. This will involve identifying strengths and weaknesses in their approach to project management, as well as identifying areas for improvement. Assessment of Deliverables: The project team will assess the quality and completeness of the project deliverables and they will ensure that the deliverables meet the required standards and specifications. Review of Budget and Schedule: The project team will review the actual budget and schedule against the planned budget and schedule to determine if they were followed. Assessment of Stakeholder Satisfaction: The project team will assess and evaluate the satisfaction level of stakeholders including the GIK Institute management, the construction team, and the occupants of the Community Hall. This will help to identify any concerns or issues that need to be addressed. 10 MS-496 Project Report Lessons Learned: The team will document lessons learned from the project, including what went well and what could have been improved. This information will be used to improve future project management processes. And the findings of this study will be presented to the GIK Institute authorities as well as other stakeholders involved in the project. Final Project Report The project proposed is the construction of a safe house on the GIK Campus to provide relief in the event of floods caused by The Tarbela Dam overflowing. HEC RAS data shows that Topi, and to a lesser extent the entire Swabi region would be the first to be flooded in the evet of such a disaster. This safe house would provide relief for almost 4000 residents in the area, which is a high-risk area when looking at the relevant inundation maps. This would involve creating a shelter capable of withstanding flooding, built to the highest modern safety standards. Commissioning the hall would also be important so as to keep it well maintained and functional for years to come. Stakeholders: The stakeholders of such a project include the residents of the university, the people living in the vicinity of the campus and even the provincial and federal governments. This is considering that the construction of such a safe house would be in the best interest of said governments as it would be funded primarily by these organizations. Scope: The scope of the project is divided into six separate phases, namely: Feasibility Study Architectural Design Procurement Construction Testing And Commissioning Maintenance Each phase plays a vital role in the smooth completion of the project and adequate maintenance in the long term. 11 MS-496 Project Report Execution: During the execution of the project special emphasis will be put on the Construction, Procurement, And Quality Control. This means finding the necessary personnel for construction, ensuring that all phases of construction proceed smoothly, and maintaining quality control during the runtime of the project. Even after construction is completed, special emphasis is placed on the maintenance and upkeep of the shelter, ensuring that it meets all of the latest safety standards and can withstand flooding. Evaluation: The success of the project will be evaluated based on the following metrics: Objective Assessment Quality Assessment Performance Assessment Budget Review Stakeholder Satisfaction Conclusion: Considering that the Tarbela Dam is nearing 50 years of being active, such a project is necessary for the safety of nearby residents and the students and faculty on the GIK Campus. It is important that such a project be carried out in accordance with the plans provided as it will ensure that construction and maintenance occur smoothly. 12
