Job Description
Assistant Director of Studies – Stafford House School of English
Location:
Position holder reports to:
Working hours:
Stafford House Brighton
Director of Studies
37.5 hours per week, hours to be agreed with the Director of
Studies. Flexibility will be required during busy periods.
Overview of role:
The Assistant Director of Studies (ADoS) supports the Director of Studies in all aspects of the
academic management of the school. Responsibilities are as follows:
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Recruitment and management of teaching staff
Academic administration
Student welfare and academic support
Teaching as agreed with the Director of Studies
Key Responsibilities:
1. Teach for up to 17 hours per week as agreed with the Director of Studies
2. Recruitment of teachers in line with student enrolment, in accordance with company policy
(including child safeguarding and welfare).
3. HR administration, ensuring all HR documents are provided by new teachers and that the
central register remains up to date.
4. Issue contracts and maintain records of sickness and holidays for the teaching department.
Agree holidays with teachers; to be taken at the convenience of the school.
5. Teacher induction, teacher training and development. Ensure regular observations and
feedback takes place. Designing INSET and providing information and advice on external
training for staff in conjunction with the Director of Studies.
6. Maintain class averages at optimum levels to be agreed with the Director of Studies.
7. Arrange/provide cover when teachers are sick, ensuring that the teacher has left instructions
on what is to be taught using the scheme of work. Brief cover teacher accurately so that
students have continuity of class content.
8. Hold regular staff meetings and INSET sessions for teachers and ensure that major points are
included in minutes of the meeting and filed for future reference.
9. Ensure teachers are up to date with administrative procedures including registers, progress
reports and certificates. Ensure teachers produce weekly schemes of work and that these
are filed and referred to systematically to avoid repetition of work.
10. Regularly observe teachers and provide constructive feedback.
11. Appraisal of teachers on an annual basis.
12. Discipline staff in line with company procedures as outlined in the staff handbook.
13. Ensure that teachers give and mark homework on a daily basis on the Intensive English and
examination courses.
Academic Administration
1. On a daily basis, check that rooms are set up correctly for classes in the mornings and that
windows and doors are secured at night.
2. Oversee Library and Computer Suite, offering provision of self-study material and internet to
students after class. Develop self-access materials including reference materials, library
books and video.
3. Timetable classes, carrying out intake procedures, student placement and testing, progress
tests and exit tests where applicable.
4. Allocate teachers to classes/courses.
5. Resources development, ordering materials which are appropriate to the teachers’ and
students’ needs on Summer Programmes and year round courses. Meet publishing reps as
necessary.
6. Syllabus design
7. Pay - provide timesheets and any relevant information to Accounts Dept as required and on
time.
Student Welfare and Academic Support
1. Co-ordinate examinations entries and certificates
2. Carry out monthly Progress Tutorials with any student who is staying over 4 weeks or in the
event of delegation, ensure these take place and are followed through by the tutor in a
systematic way, offering every support to the student in his/her academic aims.
3. Counsel students on all academic issues such as examinations, options and level, and if
appropriate arrange visits to sister colleges or study centres.
4. Liaise with Accommodation and other administrative staff on students’ pastoral care.
Other
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Attend conferences as necessary
Deputise for Director of Studies in his/her absence.
Liaise with Group Leaders and Agents on visits to School.
Liaise with Head Office in Cambridge and other CEG colleges as appropriate.
Work within parameters set by outside bodies such as UKBA and British Council.
Take turns on the duty manager emergency phone rota.
Teach according to number of enrolments in the school and projects being undertaken.
Cover other tasks as deemed necessary by the Director of Studies/Principal.
Person Specification
Degree or equivalent
DELTA or equivalent
Experience of teacher recruitment
Academic management experience
Broad range of teaching experience
Flexibility
Knowledge of English language examinations(including IELTS and FCE/CAE)
Good working knowledge of Microsoft Office packages
Good working knowledge of using IWBs
Proven organisational, administrative and interpersonal skills
Accuracy and attention to detail
Ability to work well within a team
Experience of working with under 18s
Experience of teaching English foe Academic Purposes
Essential
Desirable
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