TIMELINE 6 MONTHS-12 MONTHS PRIOR TO EVENT 3-4 MONTHS PRIOR TO EVENTS 1-2 MONTHS PRIOR TO EVENTS 1 WEEK BEFORE THE EVENT Setting goals and objectives of the event. Determine size and scope of your event. Determine the job and roles of each personnel Finalizing the event date Determining the event budget Locating the venue of the event Knowing who will be the possible audience Contact Speaker Begin Event Promotion and Create Marketing Strategies Visualize the number of guests Contact speakers to determine availability Send “save the date” announcements to engage people early. Finalize the guest list Arrange travel and accommodations for out-of-town guests Sign any contracts with vendors Select a menu Gather speaker biographies and confirm details Create emergency plans Finalize the concept/agenda Distribute printed promotional materials. Update and post on social media Double confirm speakers, entertainment, etc. Determine the transporatation and accessibility of the road Meet with all involved event staff to confirm logistics. Check in with all vendors to ensure that everyone is on the same page Begin recruiting volunteers. Hold a pre-event meeting with your team and venue coordinator Finalize your plans with the venue Confirm exhibitor layout DAY BEFORE THE EVENT 4th DAY 5TH ON THE DAY OF THE EVENT (1ST DAY) 2ND DAY 3rd DAY TO 7TH DAY (LAST DAY) DAY 7th DAY Print program/registration packs (program, venue map, and local area maps/info). Finalize signage Finalize who will be the VIP guest of the event Finalize the flow of the program Contact every personnel to prepare the set-up of the event Prepare the venue Finalize everthing that need to be TIGMAMANUKAN OPENING DAY Bamboo Float Opening Remarks Street Dance Showcase of Bamboo product Traid Fair Games Music Competition Competition for creative attire associating bamboo Bamboo Carving Competition Mr. & Ms. Tigmamanukan Pageant and Coronation Day Finale Game Cultural Dance Competition Boodle fight Awarding Ceremonies Closing Remarks Fireworks
