Ways to Secure Information in a Document
Student Guide
Assignment Summary
For this assignment, you will work to secure information in Word by hiding or removing information from a
document, by restricting editing and formatting capabilities, and by creating and using a password.
Background Information
When multiple users have access to a Word document, it may be helpful to hide or restrict certain
information. This ability is particularly important when it involves personal or confidential information.
Fortunately, Word provides the ability to protect a document in different ways. Users can hide information
that they do not want others to see. Users can prevent a Word document from being opened, read, or
changed by making it “Read Only.” In addition, users can allow only certain editing and formatting
activities and restrict who has access to a file. For this assignment, you will make these kinds of changes
to a sample entry form for a candidate for Student of the Year.
Materials

Ways to Secure Information in a
Document Student Guide

Computer with Word 2016 application
Assignment Instructions
For this assignment, you are expected to submit two items:
1. Your completed Ways to Secure Information in a Document Worksheet
2. Your completed Student of the Year Candidate document
Step 1: Prepare for the assignment.
a) Read through the guide before you begin so you know the expectations for this assignment.
b) If there is anything that is not clear to you, be sure to ask your teacher.
Step 2: Complete the Ways to Secure Information in a Document Worksheet.
a) Read and follow the step-by-step instructions on the Ways to Secure Information in a Document
Worksheet on the third page.
Step 3: Evaluate your assignment using this checklist.
If you can check each box below, you are ready to submit your assignment.

Did you copy and paste the Student of the Year Candidate information into a new document?

In the space below Step 2, did you paste a snapshot of the Word Options dialog box that verifies
that hidden text would not be displayed or printed?

Did you hide the first table in the Student of the Year Candidate document?

In the space below Step 4, did you paste a snapshot of the Print Preview image?

Did you add the Developer tab to the ribbon using the Word Options dialog box?
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Student Guide (continued)

Did you use the Restrict Editing button to change editing capabilities based on the parameters
listed?

Did you save and protect your document with a password?

Did you make sure that you did not use personal information in your password?

Did you write your password in the space below Step 8 so your teacher can open the document
and check your work?
Step 4: Revise and submit your assignment.
a) If you were unable to check off all the requirements on the checklist, go back and make sure
your worksheet is complete. Save your worksheet and the separate document before
submitting them.
b) Submit your completed Ways to Secure Information in a Document Worksheet along with the
Student of the Year Candidate document through the virtual classroom.
c) Congratulations! You have completed your assignment.
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Student Guide (continued)
Ways to Secure Information in a Document Worksheet
Make changes to the worksheet as described in each step.
1. Go to the Student of the Year Candidate page at the end of this worksheet. Copy and paste the
text into a new, blank document.
2. Open the Word Options dialog box to make sure hidden text will not be displayed and printed.
Take a snapshot of the dialog box and paste it in the space below.
3. Hide the first table on the Student of the Year Candidate document. Make sure you select the
whole table.
4. Click the Print Preview and Print option in the Quick Access Toolbar. If the option is not in the
toolbar, add the option using the Customize the Quick Access Toolbar drop-down menu. Paste a
snapshot of the Print Preview image in the space below.
5. Add the Developer tab to the ribbon using the Word Options dialog box. Between which two tabs
is the Developer tab located?
6. Use the Restrict Editing button to restrict editing of the Student of the Year Candidate document
based on the following parameters.
a) Only allow comments to be added to the document.
b) Give everyone the ability to add comments.
7. Save and protect the document using a password. Make sure you do not use personal
information in your password.
8. Write the password so your teacher can open the document and check your work.
Password:
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Student Guide (continued)
STUDENT OF THE YEAR CANDIDATE
Name of Student: Josefina Gomez
Student Information
Address: 72 Main St., Wellville, NY 22222
Phone Number: (616) 555-5555
Birth Date: February 1
Social Security: 555-00-1111
Grades
Grade: 12
Math grade: B+
Science grade: A
Reading/Language Arts grade: A
Social Studies grade: B
Extracurricular Activities
Plays on the soccer team
Is a member of the Science Club
Is currently an intern at Material Science, Inc.
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