Synopsis
on
Café Management System
to be developed to fulfill the requirements for
Major Project (CA133)
Submitted to
Department of Computer Applications
Chitkara University, Punjab
Under the supervision of
Rajwinder Ma’am
Submitted by
Roll No.
Student 1
2210987009 (Anurag)
Student 2
Roll No. 2210987048 (Anshul)
Student 3
Roll No. 2210987025 (Rahul)
Masters of Computer Applications
(Batch 2022-24)
TABLE OF CONTENT
1.
2.
Abstract
Introduction
2.1 Project Aim and Objectives
2.2 Technology to be Used
2.3 Hardware and Software Requirement
3.
System Analysis
3.1 Software Requirement Specification
3.2 Existing v/s Proposed System
3.3 Software tools to be used
4.
Data Flow Diagram
5.
Timeline
6.
References
1. Abstract
The proposed system provides user friendly interface and
also provides powerful and efficient database management
system. The aim of proposed system is to develop a system
of improved facilities. The existing system work is done
manually thus hampering its accuracy and effectiveness. The
proposed system can overcome the limitations of the existing
system. The system provides proper security and reduces the
manual work. The existing system has several disadvantages
and many more difficulties to work. The proposed system
tries to eliminate or reduce these difficulties up to some
extent. The proposed system will help the user to reduce the
workload and mental conflict. Through this system it is
possible to print various reports and bills for the organization.
The aim of the proposed system is to develop a system of
improved facilities.
• Security of data.
• Ensure data accuracy.
• Proposed control of the Higher Authority.
• Minimum time needed for the various processing.
• Greater efficiency.
• Better services.
• User friendliness and interactive.
• Minimum time required
2. Introduction
Coffee Shop Management involves different Processes like
Managing Employee & Customer details, working of Token
system, working with Offers to be applied in coffee shop,
generating Reports according to the working of system and
Menu Card for coffee shop; checkout is linked with Token
form where system starts and several other tasks. Performing
all these tasks manually becomes too complex and time
consuming.
The aim of this document is to gather and analyze and
give an in-depth insight of the complete Coffee Shop
Management. This system will help to automate the work
and make it easier for the manager to manage the café.
This management system will be designed to minimize
the manual work in maintaining Managing Employee &
Customer details, working of Token system, working with
Offers to be applied in coffee shop, generating Reports
according to the working of system and Menu Card for
coffee shop and other managements in coffee shop. It aims
to maximize the productivity and provide improved
managed System. This System will be easy to understand
and use.
More specifically, this system is designed to allow an
admin to manage the employee records, Customer records,
Products records and other managements in coffee shop.
Whereas, it maintains the relationship between
customer and the admin in the technical way with the help
of coffee shop management software. The software will
facilitate creation of different Reports such as Customer
report & Product report.
3.
Project Aim and Objectives
The decision of the system analyst whether to design a particular
system or not depends on its feasibility study.
1. Operational Feasibility:
• The introduction to this system is not going to hamper any user
of the system. This system is useful for administrator of any
division of Starbucks Corporation.
• This system is very flexible and user friendly.
• This system provides GUI application.
2. Technical Feasibility:
• This feasibility deals with technicality of the system. Instead
of storing data of Product & Employee in manual way this
system is fully automated.
• No efficient manpower is required to handle the system.
3. Economic Feasibility:
• This area is concerned with cost incurred for the
development and implementation of the system. The
maintenance of the system on the other hand and the benefits
derived from it. The cost benefits analysis is effectiveness of
the system.
• The benefits and savings obtained using the system is far
more compared to the invested cost as it reduces operational
costs through lower bills.
4. Behavioral Feasibility: This includes the following
questions:
• Is there sufficient support for the users?
• Will the proposed system cause harm? The project would be
beneficial because it satisfies the objectives when developed
and installed. All behavioral aspects are considered carefully
and conclude that the project is behaviorally feasible.
SRS:
Software
Requirement
Specification
(SRS)
for
Cafe
Management System
The Cafe Management System is a software system designed to
streamline and simplify the daily operations of a cafe. The system
will include features such as order management, inventory
management,
employee
management,
and
management. The system will be developed using
customer
JFrame, NetBeans, MySQL database
Functional Requirements:
Order Management
The system will allow the cafe staff to take customer orders and
process payments.
The system will allow the staff to view and manage the status
of orders, such as pending, in progress, and completed.
The system will generate invoices and receipts for customers.
Inventory Management
The system will allow the staff to manage the cafe's inventory,
including the stock of ingredients, beverages, and other
supplies.
The system will generate alerts for low inventory items and
prompt the staff to order more supplies.
Employee Management
The system will allow the cafe management to manage
employee information, such as their personal details, working
hours, and salaries.
The system will allow the management to generate employee
reports, such as attendance and performance reports.
Customer Management
The system will allow the cafe staff to manage customer
information, including their contact details, order history, and
loyalty points.
The system will allow the staff to generate customer reports,
such as the top customers and their order history.
Non-Functional Requirements:
Usability
The system will have a user-friendly interface that is easy to
use and navigate.
The system will be designed to work efficiently and effectively,
with minimal user input.
Performance
The system will have a response time of less than 2 seconds for
all operations.
The system will be able to handle a high volume of transactions
and data.
Security
The system will have a login system to ensure that only
authorized personnel can access the system.
The system will encrypt sensitive data, such as customer and
employee information.
Compatibility
The system will be compatible with different operating
systems, including Windows, Linux, and MacOS.
Conclusion:
The Cafe Management System is a comprehensive software
system that will help streamline the daily operations of a cafe.
The system's functionalities, usability, performance, security,
and compatibility requirements will be met through JFrame,
NetBeans, MySQL database
5. Technology to be used
• JFrame
• NetBeans
• MySQL database
• Visual Studio Code
6. Hardware and Software Requirement
Client Side (Minimum Requirements)
Processor
Operating system
Memory
Hard disk space
Intel Dual based System:
1GHz to 2GHz
Windows
4GB to 30GB
512MB to 4096MB
Server Side
Processor
Operating system
Memory
Hard disk space
Intel Dual based System:
1GHz to 2GHz
Windows
4GB to 30GB
512MB to 4096MB
3.
System Analysis
□ Advantages:
The system is very simple in design and to
implement. The system requires very low system
resources and will work in almost all
configurations.
It has got following advantages:
□ User friendly application.
Secured database.
□ Fast processing.
□ Data can be updated easily.
□ Database records can be maintained in computers.
□ Any records can be retrieved when required.
□ System reduces manual workload.
□ Redundancy of data is avoided.
□ Records can be searched and sorted easily.
□ Less error prone and accuracy is maintained.
□ Provides data reports.
□ Helps to maintain accounts.
□ Limitations:
Every system has some limitations or
drawbacks, some of the limitations of
Coffee Shop Management system are:
□ It is a Stand-Alone System.
□ It can be used by a Single Person.
□ As it is machine dependent, machine
failure may result in data loss.
□ Some manual data entry required.
4.
Data Flow Diagram
5.
References
□ Books Referred:
o Learn VB.NET
in 72 Hours o
Complete
Reference
VB.NET
o
VB.NET Tutorial
□ Websites Referred:
o www.bigresource.com
o www.vb.nettutorial.com