2.2 -HSE- Procedure for Accident and Incident Reporting: Our company strategy for Accident and Incident Reporting is as follows 1. Report the Incident or Accident Immediately: As soon as an incident or accident occurs, the responsible party or witness should report it immediately to the designated person or department within the organization. This could be a supervisor, manager, safety officer, or HR representative. 2. Record the Details of the Incident: Once the incident has been reported, the designated person or department should record all the details of the incident or accident, including the date, time, location, and a detailed description of what happened. They should also collect any relevant documents, photographs, or videos that can help in the investigation process. 3. Identify the Root Cause: The next step is to identify the root cause of the incident or accident. This involves analyzing the information collected in step 2 to determine what caused the incident or accident to occur. This will help in taking the appropriate corrective actions to prevent similar incidents from happening in the future. 4. Determine the Severity of the Incident: The designated person or department should assess the severity of the incident or accident to determine if it meets any regulatory or legal requirements for reporting. This will help in complying with any legal requirements and taking appropriate measures. 5. Notify the Relevant Parties: The designated person or department should notify the relevant parties, including the affected employees, the management team, and any relevant regulatory or legal authorities, if required. This will help in addressing the incident or accident promptly and taking appropriate corrective measures. 6. Investigate the Incident: The designated person or department should investigate the incident thoroughly to determine the underlying cause and take corrective action to prevent similar incidents from occurring in the future. This could include interviewing witnesses, reviewing policies and procedures, and conducting a root cause analysis. 7. Develop a Corrective Action Plan: Based on the investigation findings, the designated person or department should develop a corrective action plan to prevent similar incidents from occurring in the future. The plan should identify the actions to be taken, the timelines, and the responsible parties. 8. Review and Follow-Up: The designated person or department should review the corrective action plan regularly to ensure that it is being implemented effectively. They should also follow up with the relevant parties to ensure that the corrective actions are being taken and that the incident or accident does not recur.
