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APPENDIX IV
MEMORANDUM OF UNDERSTANDING
1. This Memorandum of Understanding (MOU) is entered into on this by ………………………and
between:
The Karnataka State Open University, Mysore, represented by the Registrar and hereinafter
referred to as FIRST PARTY
And
…………………………………… having its head office at ………............................. hereinafter
referred to as the SECOND PARTY, and represented by ………………………………….. who has
been specifically authorized by the Second Party, to enter into this MOU.
2. WHEREAS the Second party which has been in existence for years and conducting programmesin
had submitted an application in Annexure I (the form prescribed in the Statutes for the purpose) for
recognition to conduct programmes hereinafter mentioned;
AND WHEREAS the Academic Council of the First Party, having regard to the Report
submitted by the Expert Committee in Annexure-II (the form prescribed in the Statutes for the purpose)
has accorded recognition to the Institute of the Second Party, to conduct following Programmes:
Programmes approved:
(i)
(ii)
(iii)
3. TERMS AND CONDITIONS OF THE MOU:
It shall be the responsibility of the Second Party to arrange the following:
3.1. The Second Party shall arrange to impart teaching only in respect of the Programmes approved by
the First Party, in accordance with the Ordinance of the First Party; The Second Party shall also
arrange to get recognition for the technical programmes from the Regulatory Bodies, if need be.
3.2. The Second Party shall be responsible to ensure that adequate arrangements are made to popularize
the programmes by advertisement to attract large number of applications. The Second party shall
prominently display the name of the First. Party in its logo. It shall prepare and print the
prospectus with the application for the students to apply, after the approval of the First Party. The
cost of printing of prospectus shall be borne by the Second Party and shall however retain the sale
proceeds of the prospectus.
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3.3.
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The Second Party, wherever necessary, permit Study Centre(s) to assist the Second Party to
impart education in approved programmes, after obtaining prior approval of the First Party
so as to extend proper and effective student support. Such Study Centre(s) shall pay non‐
refundable deposit of Rs…………………… (Rupees………………………………………) to the First Party;
Such Study Centre(s) shall submit all its particulars and undertaking in the Form, specimen
of which is appended to these Statutes in Annexure III, through the Second Party to enable
the First Party to accord approval.
3.4.
The Second Party shall permit the Study Centre to make admission of students not less
than 20; The Second Party holds complete responsibility on the Study Centre(s) for proper
discharge of academic works assigned to it/them; For all complaints from students and
litigations before any Court of Law against the Study Centre, the Second Party shall deal
with them and contest legal disputes if any, under intimation to the First Party;
3.5.
On receipt of applications from the students, the Second Party shall make sure that the
students fulfill the minimum eligibility conditions prescribed by the First Party and laid
down in the prospectus approved by the First Party;
3.6.
A list of selected students in the Second Party Institute and also in the Study Centre(s), with
enclosures to show their eligibilities shall be forwarded by the Second Party to the First
Party for approval. Thereafter, the First Party shall send identity cards with authorised
signature to be distributed to the students.
3.7.
Along with the list of students admitted by the Second Party and its approved Study
Centre(s), the Second Party shall also forward D.D. to the First Party towards the amount
collected from the students and payable to the First Party as per this MOU and such DD
may be drawn in favour of the Finance Officer, Karnataka State Open University, payable at
Mysore;
3.8.
The Second Party shall ensure that the study materials prepared by the subject experts are
ready before the admission of students, for distribution to the students admitted in the
recognized Institute and its Study Centre(s). The printing of study materials is at the cost of
the Second Party.
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3.9.
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The Second Party shall provide necessary infrastructure in the Institute and its approved
Study Centre(s) for effective teaching with adequate facilities to students, such as, the
Library, Laboratory, Class rooms, Computers with all its accessories, drinking water, rest
rooms etc.;
3.10.
The Second Party shall organize Contact programmes, class room lectures wherever
applicable and practical classes if any, at appropriate time before the term days;
3.11.
The Second Party shall make all necessary arrangements for conducting examinations at its
Institute and its approved Study Centre(s), with the ,assistance of the First Party. The First
Party shall arrange to send the question papers confidentially and also blank answer scripts
to the Second Party safely. Proper invigilation must be arranged by the Second Party and
the First Party may also send its Special squads to make sudden inspection during the
examinations to avoid malpractices. The secrecy of the examination must be well
maintained by the Second Party. The internal assessment marks must be secured well
before the theory examination and kept separately, by the Second Party and produced the
same to the First Party when asked for; Examination shall be in semester/annual scheme
and shall be of credit based as suggested by the DEC.
3.12. The project reports/Dissertations submitted by the Students wherever prescribed for UG and PG
Programmes shall be treated as the property of the First Party;
4. FINANCIAL ARRANGEMENTS:
As already stated above, the Second Party shall meet the expenditure towards4.1.
Notifying the programmes conducted to invite applications from students through
advertisement in news papers and in web‐site;
4.2.
Printing of prospectus with application for students to apply (and however shall retain the
sale proceeds of prospectus);
4.3.
Printing of Study materials and supply them to students;
4.4.
Meeting of the expenditure towards TA and DA to the staff of the First Party when they
visit the Institute and its Centres for Inspection before recognition of the Institute of the
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Second Party; and also when they visit to handover the examination materials, and for
return journey with sealed answer scripts;
4.5.
The First Party shall have no legal, financial or any other responsibility towards employees
and teachers working with the Second Party and its approved Study centre(s). Similarly, the
First Party shall not be responsible for any debt incurred by the Second Party and its
approved Study Centre(s);
4.6.
The First Party shall not at all responsible for any lapses either in academic matter or in any
financial issues concerned with the Study Centre(s) of the Second Party. The Second Party
shall take all responsibility to make sure that its Study Centre(s) are fairly discharging its
functions in imparting education in approved courses; 4.7. Any financial, academic and
administrative lapses on the part of the Second Party and its approved Study Centre(s)
have no bearing on the First Party.
4.8.
The Second Party shall deposit non‐refundable deposits to the First Party through DD
payable at Mysore and drawn in favour of the Finance Officer, Karnataka State Open
University, as follows:
4.9.
For recognition of the Institute for the period of the MOU: Rs ……………………… (Rupees
…………………………………….)
4.10.
For each Study Centre approved by the First Party: Rs ………………………………..
(Rupees …………………………………..
4.11.
The tuition fee as agreed upon in respect of each student for each Programme shall be
shared by both the Parties to this MOU as under:
___________________________________________________________________________
First Party - 25% tuition fee + Registration fee + Late fee + Examination fees + NRI student fees
Second Party- 75% tuition fee only.
___________________________________________________________________________
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4.12. Fee Structure:
S1.No.
Name of the Programme
Programme
Fee/Sem.Rs.
Share of First Share of Second
Party Rs.(25%)
Party Rs.(75%)
1
2
3
4
5
6
SI.
No.
1
Particulars
Amount
First Party share
Registration Fee — one time
Rs.500/-
Rs.500/-
Second
share
Nil
2
Eligibility fee
Rs.15,000/-
Rs.15,000/-
Nil
Rs.200/-
Rs.200/-
Nil
Party
(NRI/Foreign students)
3
Penal fee
4.13. Examination fee will be notified by the Registrar (Evaluation) of the First Party separately.
1. IT SHALL BE THE RESPONSIBILITY OF THE FIRST PARTY TO :
5.1. finalise theapproval of admissions of students and to provide registration number of each student
admitted through identification cards;
5.2. decide the approval or otherwise of the Study. Centre(s) of the recognized Institute;
5.3. keep its web site updated on information on the programmes offered by the Second Party from time
to time.
5.4. arrange to send question papers in sealed covers and blank answer books to the Centres of the
Examination of the Second Party;
5.5. make payments towards expenses to conduct examinations at the rate fixed by the First Party.
5.6. evaluate answer scripts and project reports and arrange to announce the results as per the time
schedule;
5.7. arrange to send Marks cards, Certificates/Degree of each candidate who took the examination, on
requisition with fee prescribed by the First Party.