HEADING HEADING Add your text here. Subscribe to our channel to watch more such videos. Add your text here. Subscribe to our channel to watch more such videos. A B D C HEADING Add your text here. Subscribe to our channel to watch more such videos. An idle stock of physical goods that contain economic value, and are held in various forms by an organization in its custody awaiting packing, processing, transformation, use or sale in a future point of time. Inventory management requires constant and careful evaluation of external and internal factors and control through planning and review. What is Inventory Management Refers to the theories, functions & management skills involved in controlling inventory. It is a very important function that determines the health of the supply chain as well as the impacts of the financial health of the balance sheet. •Purchasing Department •Production Department •Sales Department Inventory management uses a variety of data to keep track of the goods as they move through the process, including lot numbers, serial numbers, cost of goods, quantity of goods and the dates when they move through the process 5 wogress Materials 4 of allitems the that are tory parts als manufacturer’s he ssemblies, to process to 3 rsion ready es components that are ce ser. with in the ng oods m.d from outside the k of rganization. cessed and y ts. or final on. Inventory is defined as a stock or store of goods Types of Inventory 2 1 Main Inventory Control System Types: Perpetual Inventory System Periodic Inventory System It continually updates inventory records and accounts for additions and subtractions when inventory items are received, sold from stock, moved from one location to another, and picked from inventory. These types of inventory control systems track inventory using physical inventory counts. When physical inventory is complete, the balance in the purchases account shifts into the inventory account and is adjusted to match the cost of the ending inventory. This are the following popular Inventory Control Systems that are being used by big manufacturers and the retail units: • Used to determine the importance of each item of the stock in terms of its value of annual consumption and are categorized as A, B, and C. ABC Inventory Control System • Since the categorization of the inventory items is done on the basis of their relative value, this approach is often known as “Proportional Value Analysis.” Three-Bin System • Is like a Kaban system, wherein the third bin of inventory is reserved with the supplier. In other words, a manufacturing firm keeps a stock of inventory in two bin: one bin in the factory store and one bin at the supplier’s store. At the same time, the supplier of the inventory will keep one bin reserved at his location. • A system wherein the material, or the products are produced and acquired just a few hours before they are put to use. Just In-Time System • Objective of this system is to increase the inventory turnover and reduce the holding cost and any other costs associated with it. Outsourcing Inventory System • Adopted by the firms to reduce the burden of manufacturing the components of the finished goods inhouse within the organization. Thus, a system of buying the products or components from outside vendors rather than manufacturing internally is called as Outsourcing Inventory system. • Computerized Inventory Control System • It is software installed on the computer systems that enables a firm to keep a check on the inventory levels by performing the automatic counting of inventories, recording withdrawals and revising the stock balance. Fixed order Quantity • The Fixed Order Quantity system is followed by many firms since it helps to reduce the reorder mistakes, manage the storage capacity efficiently and prevent the unnecessary blockage of funds, which can be used elsewhere. Also, this method ensures the regular replenishment of inventory items, which are currently being used in the production process. Fixed Period Ordering • Wherein the order for the replenishment of inventory items is sent periodically or after a fixed time interval. It is maintained by every firm to manage its inventories efficiently. Inventory is the stock of products that a company manufactures maintaining the information of the inventories, this will also result in more profit for the industries. Therefore the inventory control management database should be designed to reduce the storage cost, reduce the insurance cost, reduce taxes, optimize the stock sales etc. Inventory Control System Management Activity Ratios Indicates the effectiveness of the inventory management practices of the firm. Inventory Turnover Cost of Goods Sold Ave. Inventory Inventory Control System Management Activity Ratios Average number of days that inventory are outstanding. Age of Inventory Days in the Year Inventory Turnover The goal of inventory management is to provide the inventories required to sustain operations at the lowest possible cost. STEP 1 Identification of costs involved in purchasing and maintaining inventory STEP 2 Determination at what point those costs are minimized. Carrying Cost Ordering Cost Cost Associated Three Categories of Inventory Cost are associated with are associated with having inventory, such as rent, insurance paid where the inventory is stored, and they generally increase in proportion to average amount of inventory carried placing and receiving an order for new inventory, including costs of generating memos etc. Costs associated with running short of inventory (stockouts). Total inventory maintenance costs (carrying costs plus ordering costs) vary inversely ➢ Carrying costs increase with increases in average inventory levels and therefore argue in favor of low levels of inventory in order to hold these costs down. ➢ Ordering costs decrease with increases in average inventory levels and therefore firm wants to carry high levels of inventory so that it does not have to reorder inventory as often as it would if it carried low levels of inventory. The economic Order Quantity (EOQ) method is used to determine what quantity to order so as to minimize Cost to Maintain Inventory total inventory costs ( EOQ Formula ) Assumption of EOQ Model 1. Annual demand requirements (sales) can be forecasted perfectly. 2. Demand is evenly distributed throughout the year. 3. No quantity discounts. 4. Instantaneous delivery. EOQ method involves two(2) major cost: • Carrying Cost (warehouse storage cost, etc.); and • Ordering cost (filling in purchase requisitions, etc.) EOQ Formula Units Peso EOQ = EOQ= 2 x Annual Demand (AD) x Cost per Order (CPO) Carrying Cost per Unit (CCPU) 2 x Annual demand in peso (ADP) x Cost per Order (CPO) Carry Cost Ratio You were consulted by the ABC Company to compute the EOQ on the basis of these assumptions: an Annual Demand (AD) of 34,000 units, a Cost per Unit of P25, a Cost per Order of P850, and Carrying Cost Percentage of 20% Given: Annual demand = 34,000 units UNIT: EOQ = Cost per Order = P850 Cost per Unit = P25 2 x Annual Demand (AD) x Cost per Order (CPO) Carrying Cost per Unit (CCPU) PESO: Carrying Cost ratio= 20% Carrying Cost per unit = P5 EOQ= 2 x Annual demand in peso (ADP) x Cost per Order (CPO) Carry Cost Ratio EOQ Method EOQ = 2 x 34,000 units x P850 P5 = 3,400 units Or Php 17,000 D / EOQ EOQ / 2 Orders size No. of orders Cost per order Total Ordering Cost Ave. inventory Carrying cost per unit Total Carrying costs Total Inventory Costs 6,800 units 5 times P 850 P 4,250 3,400 units P5 P 17,000 P 21,250 1,700 units 20 times P 850 P 17,000 850 units P5 P 4,250 P 21,250 EOQ Model Extension Basic EOQ model assumes that inventory is used up uniformly and that there are no delivery lags (inventory is delivered instantaneously). Thus, two modifications: 1. Establish reorder point that allows for delivery lead times (number of days to deliver the inventory as ordered). Ex. If 2,700 units are ordered every 3 months and normal delivery time is one month after order is placed, then EOQ should be ordered when on-hand amount drops to 900 units. 2. Add quantity of safety stock to base average inventory that allows for uncertainty of estimates used in model and possibility of non-uniform usage. • This added quantity is dependent on degree of uncertainty of demand, cost of stockouts, level of carrying costs, and probability of shipping delays Ex. Adequate level of safety stock is 500 units. Reorder point would be increased to 1,400 units (900+500) and new order would be placed each time on-hand quantity reached 1,400. Other Example: Widget Wholesalers, Inc. • Widgets sold per year: 240,000 units • Cost price per unit: P2 • Inventory carrying costs: 20% of average inventory level • Fixed cost of ordering: P30 per order Required: EOQ EOQ Method Units EOQ = 2 x 240,000 units x 30 20% (P 2) = 6,000 units Discussion: Widget should order 6,000 units per order. • At 6,000 units per order, Widget would place forty orders per year (240,000/6,000) • If Widget allows ten-day supply as lead time to order a stock, then reorder point would be at 6,575 units (240,000 units demand divided by 365 days times 10 days) • If Widget maintain a safety stocks of 1,500 units and allows ten-day supply as lead time to order a stock, then reorder point would be at 8,075 units (6,575 units + 1,500 units) HEADING HEADING Add your text here. Subscribe to our channel to watch more such videos. Add your text here. Subscribe to our channel to watch more such videos. A B D C HEADING Add your text here. Subscribe to our channel to watch more such videos. Accounts receivable management Accounts receivable management is all about ensuring that customers pay their invoices on time. And to ensure that the benefits are greater than the costs from extending the credit Nature of accounts receivable and notes receivable- trade Accounts Receivable • RIGHT TO COLLECT MONEY TO OTHER PERSON. NORMAL BALANCE= DEBIT • refers to the money that others owe to the company and are amounts the company has a right to collect because it sold goods or services on credit to a customer. • It is shown on its balance sheet as an asset. • It is one of a series of accounts dealing with the billing of a customer for goods and services that the customer has ordered. Notes receivable- Trade • Notes receivable is a balance sheet item, that records the value of promissory notes that a business is owed, and should receive. • A written promissory note gives the holder, or bearer, the right to receive the amount outlined in the legal agreement • If the note receivable is due within a year, then it is treated as a current asset on the balance sheet. If it is not due until a date that is more than one year in the future, then it is treated as a non-current asset on the balance sheet. key components of notes receivable: Principal value: The face value of the note Maker: The person who makes the note and therefore promises to pay the note’s holder. To a maker, the note is classified as a note payable Payee: The person who holds the note and therefore is due to receive payment from the maker. To a payee, the note is classified as a notes receivable Stated interest: A notes receivable generally includes a predetermined interest rate; the maker of the note is obligated to pay the interest amount due, in addition to the principal amount, at the same time that they pay the principal amount. Timeframe: The length of time during which the note is to be repaid. Notes receivable are not usually subject to prepayment penalties, so the maker of the note is free to pay off the note on or before the note’s stated due, or maturity, date. Credit Policy It refers to those decision variables that influence the amount of trade credit i.e investment in receivables Two types of credit policies a) Lenient/Loose/expansive Credit Policy: (liberal policy) • Under this policy, firms sell on credit to customers very liberally even to those customers whose creditworthiness is not known or doubtful. • Because of liberal policy, sales increases and as a result, profit also increases but bad debts also increase and hence the firm face the problem of liquidity. b) Stringent /Tight /Restrictive Credit Policy: • the firm is very selective in extending credit. • credit sales are made only to those customers who have proven worthiness. • Because of tight credit standards, chances of bad debts and other credit costs are minimized but at the same time sales and profits, margins are restricted. Important dimensions of a firm’s credit policy 1. Credit Terms • refer to the stipulations recognized by the firms for making credit sale of the goods to its buyers • literally mean the terms of payments of the receivables Credit period • it is time duration for which credit is extended to the customers. • it is generally stated in terms or a net date. • For example, ‘net 30’ refers to the payment to be made within 30 days from the date of the credit sale. Cash discount • In order to induce the customers/debtors to pay their bills early, the cash discount is allowed. • It indicates the rate of discount and the period for which the discount is offered 2. Credit Standards • refers to the minimum criteria adopted by a firm for the purpose of short listing its customers for extension of credit during a period of time. • Credit should be allowed to only those customers who contribute good credit risk. • Credit standards are the basic criteria for extension of credit to customers. Note: Liberal credit standards push up sales by attracting more customers. But, this increases the incidence of bad debts loss, investment in receivables and cost of collection. Stiff credit standards tend to depress sales but at the same time, also reduce the incidence of bad debt loss, investment in receivables and collection costs. 3. Collection Policy • Collection policy refers to the procedures adopted by a firm (creditor) collect the amount of from its debtors when such amount becomes due after the expiry of credit period. • It should aim at accelerating collection from slow payers and be reducing bad debts losses. Note: • If the firm is strict in its collection policy with the permanent customers who are temporarily slow payers, they get offended and shift to the competitors and thus, the firm loses its permanent business. • If the firm is lenient in collection policy, receivables increase and thus profitability reduces. Five C’s of credit analysis 1. Character What it is: A lender’s opinion of a borrower’s general trustworthiness, credibility and personality. Why it matters: Banks want to lend to people who are responsible and keep commitments. How it’s assessed: From credentials, references, reputation and interaction with lenders. 2. Capacity/Cash flow What it is: Your ability to repay the loan. Why it matters: A business must generate enough cash flow to repay the loan. Loans are a form of debt, and they must be repaid in full. How it’s assessed: From financial metrics and benchmarks (debt and liquidity ratios, cash flow statements), credit score, borrowing and repayment history. 3. Capital What it is: The amount of money invested by the business owner or management team. Why it matters: Banks are more willing to lend to those who have invested some of their own money into the venture. Most lenders are not willing to take on 100% of the financial risk, so it helps borrowers to have some “skin in the game.” How it’s assessed: From the amount of money the borrower or management team has invested in the business. 4. Conditions What it is: How the business will use the loan and how that could be affected by economic or industry factors. Why it matters: To ensure that loans are repaid, banks want to lend to businesses operating under favorable conditions. They want to identify risks and protect themselves accordingly. How it’s assessed: From a review of the competitive landscape, supplier and customer relationships, and macroeconomic and industry-specific issues to ensure that risks are identified and mitigated. 5. Collateral What it is: Assets that can be pledged as security. Why it matters: Collateral acts a backup source if the borrower cannot repay a loan. How it’s assessed: From hard assets such as real estate and equipment; working capital, such as accounts receivable and inventory; and a borrower’s home that also can be counted as collateral. MONITORING OF RECEIVABLES DAYS SALES OUTSTANDING (DSO) / RECEIVABLE PERIOD • Also called as average collection period • Represents the average time it takes to collect credit accounts Assume the following data of ABC Co. which grants 1/5, net 10 day credit terms: Credit sales A/R, beg. bal. A/R, end bal. P 8,500,000 360,000 320,000 8,500,000 = --------------340,000 = 25 times 365 days = --------------25 times = 14.6 days AGING schedule OF RECEIVABLE • usually refers to the technique for estimating the amount of a company's accounts receivable that will not be collected. • The estimated amount that will not be collected should be the credit balance in the contra asset account Allowance for Doubtful Accounts. The aging method sorts each customer's unpaid invoices by invoice date into perhaps four columns: Column 1 lists the invoice amounts that are not yet due Column 2 lists the invoice amounts that are 1-30 days past due Column 3 lists the invoice amounts that are 31-60 days past due Column 4 lists the invoice amounts that are more than 61 days past due Estimated cost of receivables CARRYING COST =[Principal amount] x [interest rate] divided by [365 days in a year] times [the number of days the debt is outstanding]. For example: The carrying cost of a $1,000 invoice that is paid 100 days late at a rate of 6%* would be calculated as follows $1000 x .06 / 365 x 100 = $16.44 Opportunity cost • Opportunity cost is the profit lost when one alternative is selected over another, i.e. cash discount availed by customers. • The concept is useful simply as a reminder to examine all reasonable alternatives before making a decision. For example, you have $1,000,000 and choose to invest it in a product line that will generate a return of 5%. If you could have spent the money on a different investment that would have generated a return of 7%, then the 2% difference between the two alternatives is the foregone opportunity cost of this decision Administrative Costs • An expense incurred in controlling and directing an organization, but not directly identifiable with financing, marketing, or production operations. • Also called administrative expenses. • To be classified as an administrative expense, the expense must be a regular business expense that aids the business as a whole rather than a single department, such as sales or production. Bad debts expense • is related to a company's current asset accounts receivable. • Bad debts expense is also referred to as uncollectible accounts expense or doubtful accounts expense. Management of Cash and Marketable Securities Firms hold cash balances in checking accounts. Why? 1. Transaction motive: Firms maintain cash balances to conduct normal business transactions. For example, • • • Payroll must be met Supplies and inventory purchases must be paid Other day-to-day expenses of being in business must be met Management of Cash and Marketable Securities 2. Precautionary motive: Firms maintain cash balances to meet precautionary liquidity needs. a. To bridge the gaps between cash inflow and cash outflow b. To meet unexpected emergencies Management of Cash and Marketable Securities 3. Speculative motive: Firms maintain cash balances in order to “speculate” – that is, to take advantage of unanticipated business opportunities that may come along from time to time. Management of Cash and Marketable Securities • Marketable securities: short-term, high-quality debt instruments that can be easily converted into cash. • In order of priority, three primary criteria for selecting appropriate marketable securities to meet firm’s anticipated short-term cash needs (particularly those arising from precautionary and speculative motives): 1. Safety 2. Liquidity 3. Yield Management of Cash and Marketable Securities 1. Safety • • Implies that there is negligible risk of default of securities purchases Implies that marketable securities will not be subject to excessive market fluctuations due to fluctuations in interest rates Management of Cash and Marketable Securities 2. Liquidity • Requires that marketable securities can be sold quickly and easily with no loss in principal value due to inability to readily locate purchaser for securities 3. Yield • • Requires that the highest possible yield be earned and is consistent with safety and liquidity criteria Least important of three in structuring marketable securities portfolio Management of Cash and Marketable Securities Actions firm may take to improve cash flow pattern: 1. Attempt to synchronize cash inflows and cash outflows – Common among large corporations – E.g. Firm bills customers on regular schedule throughout month and also pays its own bills according to a regular monthly schedule. This enables firm to match cash receipts with cash disbursements. Management of Cash and Marketable Securities 2. Expedite check-clearing process, slow disbursements of cash, and maximize use of “float” in corporate checking accounts • Three developments in financial services industry have changed nature of cash management process for corporate treasurers Management of Cash and Marketable Securities 3. Impact of electronic funds transfer systems (EFTS) and online banking • • • Includes so-called “remote capture” technology for quickly depositing checks without visiting a bank branch Radically reduced amount of time necessary to turn customer’s check into available cash balance on corporate books Sharply reduced amount of float available, as corporation’s own checks clear more rapidly Management of Cash and Marketable Securities 4. Expanded use of money market mutual funds (as substitute for conventional checking accounts) Management of Cash and Marketable Securities 5. Growth in cash management services offered by commercial banks These systems efficiently handle firm’s cash management needs at very competitive price. Accounts Receivable Management • Accounts receivable management requires balance between cost of extending credit and benefit received from extending credit. • No universal optimization model to determine credit policy for all firms since each firm has unique operating characteristics that affect its credit policy. Types Credit Policy • Lenient/Liberal • Stringent/Restrictive Factors affecting the Credit Policy • Credit Terms • Credit Standards • Collection Policy Credit Investigation “Five Cs” of credit analysis” used to decide whether or not to extend credit to particular customer: 1. Character: moral integrity of credit applicant and whether borrower is likely to give his/her best efforts to honoring credit obligation 2. Capacity: whether borrowing firm has financial capacity to meet required account payments 3. Capital: general financial condition of firm as judged by analysis of financial statements 4. Collateral: existence of assets (i.e. inventory, accounts receivable) that may be pledged by borrowing firm as security for credit extended 5. Conditions: operating and financial condition of firm Types of cost in maintaining receivables: ✓ Collection costs ✓ Opportunity cost ✓ Bad-debt losses ✓ Carrying Costs Supervising collection of accounts receivable ➢ Requires close monitoring of average collection period and aging schedule ➢ Analyze the receivable turn-over and the receivable period. ➢ Aging schedule groups accounts by age and then identified quantity of past due accounts FINANCING OF RECEIVABLES Financing of Receivables • Accounts receivable: used as collateral for short-term loans • Three methods of accounts receivable financing: 1. Pledging 2. Assigning 3. Factoring Pledge of Receivables On January 1, 2020, ABC Corp. borrowed money in the bank P1,000,000, 1-year term, with an interest rate of 12% per annum. ABC pledged it’s A/R which amounted to P1,500,000. How much is the cash proceeds of loan on January 1? How much is the maturity value one year after? What is the effective interest rate? Simple Interest Cash proceeds: P 1,000,000 Discounted Interest P 880,000 Maturity value: P 1,120,000 P 1,000,000 Effective interest rate: 12% 13.64% Financing of Receivables 2. Assigning – Borrowing firm assigns over its right to collect account to lender – Lender advances money to borrower up to some predetermined percentage (75%-90%) of accounts receivable and then collects directly from customer account – Payments received in excess of amount loaned are property of borrower (treated as part of “circulating pot” of money from which borrower may draw funds as needed) Assignment of Receivables Suppose that XYZ Company obtains P800,000 cash on December 31, 2019, by assigning P 1,000,000 of its trade receivables. It agrees to place the collections in a special restricted checking account from which it will repay the original P 800,000 plus a P 36,000 finance charge on April 1, 2020. What is the interest rate? 36,000/800,000= 4.5% for 3months. Financing of Receivables • Pledging/Assigning (continued) – Lender has recourse to borrower if account fails to pay – Lender only acts as supplier of funds so if borrower defaults, borrower suffers bad-debt loss, not lender – Cost of pledging and assigning are about equal Financing of Receivables 3. Factoring – Lender buys accounts receivable outright from borrower at discount from face value and assumes burden of collecting receivables • Burden includes assumption of bad-debt losses • If account does not pay, lender has no recourse on borrowing firm Financing of Receivables 3. Factoring (continued) • Lenders provides three services 1. Provide financing of accounts receivable for borrowing firms 2. Act as borrowing firm’s credit department 3. Assumes risk of bad-debt losses • • Transfers risk from borrowing firms to factor Most expensive form of accounts receivable financing Factoring without recourse ABC Company transfers P 500 million of receivables without recourse for proceeds of P495 million. Factoring with recourse ABC Company transfers receivables with recourse P445 million less a P50 Later on, the factor is receivables of P490 million. P500 million of for proceeds of million holdback. able to collect INVENTORY MANAGEMENT GOAL: To provide the inventories required to sustain operations at the lowest possible cost. Meaning, adequate stock in units at minimum inventory cost. Inventory Management Cost of maintaining inventory: 1. Carrying costs: all costs associated with carrying inventory • Storage, handling, loss in value due to obsolescence and physical deterioration, taxes, insurance, financing 2. Ordering costs: • Cost of placing orders for new inventory (fixed cost: same peso amount regardless of quantity ordered) • Cost of shipping and receiving new inventory (variable cost: increase with increases in quantity ordered) Inventory Management Cost of maintaining inventory: 3. Stockout costs: the costs of running short on inventory, including foregone income on lost sales, cost of downtime, loss of customer goodwill. Inventory Management Total inventory maintenance costs (carrying costs plus ordering costs) vary inversely. – Carrying costs increase with increases in average inventory levels and therefore argue in favor of low levels of inventory in order to hold these costs down. – Ordering costs decrease with increases in average inventory levels and therefore firm wants to carry high levels of inventory so that it does not have to reorder inventory as often as it would if it carried low levels of inventory. Inventory Management • Economic order quantity (EOQ) model: mathematical model designed to determine optimal level of average inventory that firm should maintain to minimize sum of carrying costs and ordering costs (total cost inventory maintenance cost) – Explains inventory control problem – EOQ = √2DO/C Assumption of EOQ Model 1. Annual demand requirements (sales) can be forecasted perfectly. 2. Demand is evenly distributed throughout the year. 3. No quantity discounts. 4. Instantaneous delivery. EOQ Model Extension • Basic EOQ model assumes that inventory is used up uniformly and that there are no delivery lags (inventory is delivered instantaneously). Thus, two modifications: 1. Establish reorder point that allows for delivery lead times. • Ex. If 2,700 units are ordered every 3 months and normal delivery time is one month after order is placed, then EOQ should be ordered when onhand amount drops to 900 units. Inventory Management 2. Add quantity of safety stock to base average inventory that allows for uncertainty of estimates used in model and possibility of non-uniform usage. • This added quantity is dependent on degree of uncertainty of demand, cost of stockouts, level of carrying costs, and probability of shipping delays • Ex. Adequate level of safety stock is 500 units. Reorder point would be increased to 1,400 units (900+500) and new order would be placed each time on-hand quantity reached 1,400. Inventory Management Example: Widget Wholesalers, Inc. • Widgets sold per year: 240,000 units • Cost price per unit: 2 • Inventory carrying costs: 20% of average inventory level • Fixed cost of ordering: 30 per order Inventory Management Solve EOQ = √(2DO/C) – EOQ = √(2)(30)(240,000)/(0.20)(2) – Widget should order 6,000 units per order. – If Widget allows ten-day supply as safety stock, then reorder point would be at 6,575 units (10 days divided by 365 days times 240,000) – At 6,000 units per order, Widget would place forty orders per year (240,000/6,000)