1ST QUARTERLY COORDINATION
MEETING OF DIVISION SUPPLY OFFICER
COA CIRCULAR
2022-004
GUIDELINES OF IMPLEMENTATION OF SECTION 23
OF THE GENERAL PROVISION OF REPUBLIC ACT RA
NO. 11639 GENERAL APPROPRIATION ACT (GAA)
RELATIVE TO THE INCREASE IN THE CAPILATION
THRESHOLD FROM P15,000 TO P50,000.00
DEFINITION OF
TERMS
CURRET REPLACEMENT COST
is the cost the entity would incur
to acquire the asset reporting date
SEMI EXPENDABLE PROPERTY
TANGIBLE ASSETS/ITEMS
tangible items recognition criteria of
PPE, but below the capitalization
threshold of P50,000.00.
are identifiable non-monetary
assets with physical substance
CAPITALIZATION THRESHOLD
refers to monetary value at which
entity elect to capitalize tangible
assets.
ASSET OF DEPED
ICT EQUIPMENT
OFFICE BUILDING
OFFICE EQUIPMENT
COMMUNICATION
EQUIPMENT
VEHICLE
OTHER
EQUIPMENT
COA CIRCULAR
2022-004
“INCREASE IN THE CAPITALIZATION
THRESHOLD FROM P 15,000 TO P 50,000.00
It means that the new capitalization threshold of P 50,000.00
shall be applied for all tangible items purchased in calendar
(CY) 2022 ONWARDS and in the PRIOR YEARS
For tangible items acquired prior to CY
2022 with amounts from P 15,000.00
to below P 50,000.00 previously classified
as PPE SHALL BE RE-CLASSIFIED
to the appropriate SEMI-EXPENDABLE
PROPERTY
TWO CLASSIFICATION OF SEMI
EXPENDABLE
SEMI-EXPENDABLE PROPERTY
P 5,001.00 TO P 49,999.00 (HIGH VALUE)
SEMI-EXPENDABLE PROPERTY
P 5,000.00 OR LESS (LOW VALUE)
01
02
03
SEMI EXPENDABLE PROPERTY CARD
(SPC)
This form shall be use to record each
class of semi expendable property.
SEMI EXPENDABLE PROPERTY LEGDGER
CARD (SPLC)
This form shall be kept in the Accounting
Division/unit to record the acquisition,
description, custody, impairment
issue/transfer/disposal, repair history and
other information of the property
INVENTORY CUSTODIAN SLIP (ICS)
This form is used by the Property and
Supply/Unit to issue tangible items
amounting to less than P50,000.00 to
end user to issue accountability.
FORMS USE UNDER
COA CIRCULAR
2022-004
FORMS USE UNDER
COA CIRCULAR
2022-004
04
REGISTRY OF SEMI EXPENDABLE PROPERTY
ISSUED (REGSPI)
This form is used by the Property and Supply/Unit
for each class of issued semi expendable property.
Note: This functions similarly to SPC, however only a
registry is recommended to be maintained since
issued semi expendable property are already
derecognized in the book of accounts
05
INVENTORY TRANSFER REPORT (ITR)
This report shall be used every time there is a transfer of
inventory amounting less that P50,000.00 such donation,
reassignment, relocation and from an outgoing officer to
his successor or one entity/agency to another
entity/agency
06
07
RECEIPT OF RETURNED SEMI EXPENDABLE
PROPERTY (RSPI)
This report shall be prepared by the Property/or
Supply/unit to report/summarize all issued semi
expendable property at least weekly. It shall be
prepared by Property/or Supply/unit based on the
ICS and shall be used by Accounting Division/unit as
basis in preparing the journal entry voucher.
FORMS USE UNDER
COA CIRCULAR
2022-004
REPORT ON THE PHYSICAL COUNT OF SEMI
EXPENDABLE PROPERTY (RSPCP)
This form shall be used to report the physical count of
semi expendable property, which are owned by the
agency by type of property still in custody of the Property
and/ or Supply Division/ Unit as at a givin date. It shall
be prepared annually and by fund by the inventory
committee.
FORMS USE UNDER
COA CIRCULAR
2022-004
08
09
REPORT OF LOST, STOLEN, DAMAGED OR
DESTROYED SEMI EXPENDABLE PROPERTY
(RLSDDSP)
This form is used by the accountable
officer/employee to report or notify within 30 days
the officials concerned of the loss, theft, damage or
destruction of the semi expendable property
whether issued or unissued.
INVENTORY AND INSPECTION REPORT OF
UNSERVICEABLE SEMI EXPENDABLE
PROPERTY (IIRUSP)
This report shall be used to account for all unserviceable
semi expendable property of an entity which is subject to
disposal.
ACCOUNTABILITY FOR
SEMI EXPENDABLES
LOW-VALUED ITEMS
DESCRIPTION
the accountability shall be extinguished upon
expiration of the estimated useful life or upon
return of the property before the end of its
useful life. whether serviceable or non
serviceable to the property or/supply
division/unit
Upon expiration of the estimated useful life for
low-valued semi expendable property, issued ICS
to end user shall be automatically cancelled.
However, if the low-valued property is deemed
unserviceable before the end of its useful life it
shall be returned to Property or/supply
division/unit.
ACCOUNTABILITY FOR
SEMI EXPENDABLES
HIGH-VALUED ITEMS
DESCRIPTION
the accountability shall be extinguished upon
return of the item/property to the property
or/supply division/unit or incase of loss, upon
approval of the request for relief of
accountability.
the high valued item which become
unserviceable shall reported by Property/Supply
Officer to IIRUSP.
RANGE OF ESTIMATED
USEFUL LIFE
SEMI EXPENDABLE MACHINERY AND
EQUIPMENT
Five (5) to Fiftteen (15) years
SEMI EXPENDABLE FURNITURE,
FIXTURES AND BOOKS
Two (2) to Fifteen (15) years
RANGE OF ESTIMATED
USEFUL LIFE
LIFESPAN OF SEMI EXPENDABLE
Based on the above life spans, the entity shall prepare the specific estimated useful life for each semiexpendable property based on its experience on the life of its assets, and copy furnished the COA
Auditor
PROPER
MAINTENANCE
OF INVENTORY
CUSTODIAN
SLIP
DESCRIPTION
The Property/or Supply Division/ Unit
shall assign separate ICS Control
number for Low Value Items and High
Value Items
INCASE OF LOSS
OR UNISSUED
SEMI EXPENDABLE
DESCRIPTION
the Property/Supply Division Officer
shall notify Accounting Department thru
RLSDDSP.
the Lost shall be charged to account
"Loss of Assets" its carrying amount and
credited to the inventory account.
semi expendable lost before the end of
useful life in the possession of end user
the loss shall recorded by Chief
Accountant upon receipt of the RLSDDSP
and debit to the end user at its current
replacement cost with the same
condition and specification at time of
loss.
PROPERTY
TAGGING CODE
HOW TO CREATE OF PROPERTY NUMBER
BASED OF COA CIRCULAR 2020-006
PPE SUB MAJOR ACCOUNT AND
GENERAL LEDGER ACCOUNT CODE
PPE SUB MAJOR ACCOUNT AND
GENERAL LEDGER ACCOUNT CODE
PPE SERIAL NUMBER
LOCATION / OFFICE
SAMPLE OF PROPERTY TAGGING STICKER
HOW TO
ACCOMPLISHED
PROPERTY
FORMS
DELIVERY RECEIPT AND SALE INVOICE
SEMI EXPENDABLE PROPERTY CARD
INVENTORY CUSTODIAN SLIP
SEMI EXPENDABLE PROPERTY CARD
REGISTRY OF SEMI EXPENDABLE PROPERTY
ISSUED
REPORT OF SEMI EXPENDABLE PROPERTY
ISSUED (RSPI)
THANKS FOR
LISTENING
ARIANE O. ASTRERO
ADMINISTRATIVE OFFICER I
ASSET MANAGEMENT SECTION