OBJECTIVE
The objective of this procedure is to ensure that a uniform standard of
enquiry specifications is prepared
SCOPE
This SOP covers the preparation approval, management and maintenance
of specifications for use in tender and contract documents.
REFERENCE DOCUMENTS
a)
ISO 9001:2015 – Section 8.3.
PROCEDURE
The project enquiry specification(s) shall be prepared by the discipline
engineer and approved by the divisional manager, project manager, and
the client where applicable.
As a minimum, the specification shall be approved by the project
manager, relevant discipline engineer and engineering consultants where
relevant,
Types of Specifications
The specification section prepared for every tender document contains at a
minimum the following:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Scope of work;
Project specification/Codes and Standards;
Variations to standard specifications;
Client specific specifications;
Site specific information;
Terms and definitions;
Drawings;
Schedules and information;
Projects particular specifications prepared where no Standard
specifications exists.
Scope of Work (Project Specification) and Applicable Specifications
The Scope of Work is prepared by the project manager or discipline
engineer based on his overall knowledge of the site, the project and the
client requirements.
The scope of work provides a broad description of the project defines the
particular constraints under which the contractor will be required to work.
As set out in the tender documents this is to include:
a)
b)
c)
d)
e)
f)
Part 1: General Description;
Part 2: Variations to the Standard Specification
Part 3: Health and Safety Specification;
Part 4: Environmental Management Plan;
Procurement Policy;
Part 6: List of Drawings.
Projects Variations to Standard Specification
Standard specification generally refers to the following:
-Applicable design codes and standards
These are reviewed annually by the relevant managers/consultants.
The discipline engineer ensures that the selected applicable standard and Project
standardised specifications are appropriate for a particular project. Where
necessary a discipline engineer prepares further variations to the standard
specifications that are project specific