Section 4: Exhibit 7.1
RECORDS RETENTION
All records should be retained on site according to the following schedule. Items not listed require approval
of the Deputy Director before material is discarded.
RECORD
YEARS RETAINED
1.
Employee Personnel Files
5 years after termination
2.
Time Cards
5 years
3.
Resident Lease Files
5 years after move-out
3 years after move-out (Ensor Forest)
4.
Market Surveys
3 years
5.
Marketing Records
5 years
6.
Rejected Applications
3 years
7.
Weekly Rental Reports
2 years
8.
Guest Cards
3 years
9.
Accounts Receivable Data
3 years
10.
Contracts
6 years after completion
11.
Copies of Invoices / P.O.s
3 years
12.
Financial Statements
2 years
13.
Accounts Payable Data
3 years
14.
Routine Correspondence
3 years