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OPERATOR/SUPERVISOR
PMCS BRIEF
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TERMINAL LEARNING OBJECTIVE
ACTION: To understand Operator and Supervisor responsibilities and how to properly fill
out a DA Form 5988-E and DA Form 2404 IAW DA PAM 750-8 (TAMMS).
CONDITIONS: Given a classroom environment, a 5988-E, a 2404, an extract from DA
PAM 750-8, and motivated Paratroopers willing to learn.
STANDARDS: Soldiers will understand their responsibilities as operators and be able to
properly fill out a DA Form 5988-E or DA Form 2404 while conducting PMCS.
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OPERATOR AND CREW RESPONSIBILITIES
To have a successful field maintenance program that supports mission
accomplishment, leaders must start with their operators and crews. Operators
and crews must know how to detect and report malfunctions as well as operate
equipment properly and safely. An atmosphere of “pride” and “ownership” on the
part of operators and crews for equipment enables that to happen. A disciplined
routine and a self-motivated pursuit of excellence help to ensure operators and
crews performing PMCS achieve the Army Maintenance Standard.
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OPERATOR AND CREW RESPONSIBILITIES
Do operators and crews…
a. Know their responsibility in achieving the Army Maintenance Standard for their assigned equipment and, on a teamwork
basis, for all unit equipment?
b. Have appropriate TMs on hand and in use during PMCS and scheduled services?
c. Ensure that all equipment faults are identified and corrected? If faults identified are beyond operator and crew capabilities,
do crews report them to field maintenance personnel?
d. Understand the fault-reporting process?
e. Verify that all ASIOE are on hand or on order?
f. Follow TM safety procedures when operating and maintaining the equipment?
g. Have up-to-date licenses to operate all assigned equipment?
h. Keep the equipment in a clean and secured condition?
i. Have the necessary facilities, manuals, tools, and time for maintenance?
j. Participate with field maintenance personnel during services?
k. Have adequate supervision by technically competent leaders?
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OPERATOR AND CREW RESPONSIBILITIES
As a vehicle operator, YOU are responsible for the following:
• Safely operating your vehicle and complying with applicable federal, state, local, and HN laws and regulations.
• Conducting before-, during-, and after-operation inspections of your vehicle.
• Following all operator maintenance outlined in the appropriate vehicle technical manual(TM) (Army) or technical order (TO) (Air
Force).
• Caring for and cleaning your vehicle and its equipment at all times.
• Ensuring the safety and comfort of your passengers (includes ensuring that seat and shoulder belts are fastened). The senior
occupant will ensure that passengers comply.
• Ensuring the security of the vehicle and cargo entrusted to you.
• Exercising common sense.
• Notifying your supervisor or noncommissioned officer (NCO) of any change in your status (for example, inability to drive due to
physical condition or withdrawal of your state operator's license).
• Remember, you are subject to corrective action by your commander/squadron commander for incidents of abuse, misuse, and damage
to unit-assigned vehicles.
FROM TC 21-305-20 – MANUAL FOR THE WHEELED VEHICLE OPERATOR
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5988-E BREAK DOWN
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EQUIPMENT DATA.
ADMIN NUM, EQUIP MODEL, EQUIP NOUN, EQUIP NSN, EQUIP SERIAL NUM, and REGISTRATION NUM (See
note) is retrieved from the equipment data file. No entries from the operator/crew chief are needed in
these areas. The operator/crew chief must ensure that data contained in these areas are correct prior
to performing PMCS. If any fields are not current, notify the ERPS Clerk so they can update the data
fields through the GCSS-A process.
*Registration Number no longer required to track.
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SERVICE DATA.
SERVICE TYPE. Reflects the type of the service that is due next.
SERVICE DUE. Reflects the date the next service is due.
READING DUE. Reflects the reading type (m - miles, k - kilometers h - hours) and the
number when the next service is due. (If applicable)
Operators must verify any upcoming services and coordinate completion at the
appropriate level. *If equipment is past the service late date, it must be placed in
an Admin Deadline status until resolved IAW DA Pam 750-8, Section II.
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DA FORM 5988-E WITH NO FAULTS
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1
2
1. Use the same worksheet for more than 1 day. If no faults are found during the BEFORE OPERATION checks
in the PMCS, write the calendar date under the fault description column and initial in the far right box.
2. When no faults are found, this worksheet can be used for more than 1 day even if the worksheet was used for
concurrent PMCSs; that is, W/M. Just place the first letter of the type of PMCS performed (W/M) under the
corrective action column by that day’s date in the fault description column.
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DA FORM 5988-E WITH FAULTS
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CHECK HISTORICAL FAULTS PRIOR TO
ANNOTATING NEW FAULTS. FAULTS MAY
ALREADY BE CAPTURED.
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PARTS REQUESTED. The system checks the Document Control Register and prints
any parts that have already been ordered against the admin number on the
worksheet. Operator/crew chiefs and supervisors review this section and take
appropriate action as required.
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Notification
Number. The
notification
number under
which the
required part
has been
ordered.
Notif Date.
The date a
fault was
created.
Fault
Description
Description of
the fault.
Tech Status.
Indicates
whether a fault
is a deficiency or
a deadline.
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For
Maintenance
use.
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FAULT.
The fault
number for
which the part
is requested.
Pri.
The priority
for item
ordered.
Material
Description
Description of
the part
NIIN. ordered.
Requested
National Item
Date.
Identification
The date a
Number.
repair part was
ordered.
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QTY Ord/Iss.
Due-in quantity
for the part on
order or the
quantity
received.
Issued Date
The date that all
parts were
received for
document
number listed or
transaction
closed.
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ANNOTATING A NEW FAULT
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1
1. ITEM NUM. Write the PMCS item number that applies to the fault listed in this column. If the PMCS
has no item numbers, list the page, paragraph, or sequence number.
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TECHNICAL STATUS
X Equipment is “not ready/available” or “Not Mission Capable.”
/ Indicates a material defect other than a deficiency that must be corrected to make the item completely serviceable.
- Inspection or check that is due, but not yet accomplished.
X Indicates a deficiency. However, equipment may be operable under specific limitations as directed by the commander until
corrective action can be accomplished. This is a one time use and can only annotated by the commander or commander’s
representative. The commander or commander’s representative verifies the deficiency on a daily or mission basis,
whichever is more frequent. A circle X is ALWAYS temporary and will go back to an X status when the daily or mission
dispatch is over.
E Indicates a safety deficiency. Also requires to be “circle X’d” by the commander in order to be operated. This fault is entered on
the DA Form 5988-E by the ERPS clerk.
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1
2
FAULT DESCRIPTION.
1. If a fault can be repaired, stop the PMCS and correct the fault. Do not enter faults that have been
repaired or already listed on the worksheet. Continue the PMCS to make sure no other faults exist.
2. Briefly describe fault. Skip one or two lines between faults. This gives maintenance room to note
actions they take.
3. When more than one TM covers the equipment, draw a line under the last entry for one TM. Under the
line, write the TM number of the manual to be used next. After the PMCS is finished and all faults that
could not be fixed are listed, give the form to the maintenance supervisor.
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1
2
3
4
1. Corrective Action. Explain corrective actions taken.
2. Initial. Initials are only used when faults are corrected.
3. If 5988-E is used for changing “X” condition (Circle X): Print “Cleared for Limited Operations”. Provide the specific limits
under which equipment can be operated. For example: limits may involve speed, type of mission, distance, weather, or time.
• Deficiencies changed to a circle X return to an X status at the end of the day or mission.
• Circle X conditions are for one-time operation or mission (common sense must be used).
4. When a deficiency is corrected or changed to a circle X, enter the miles and calendar date in the corrective action column at
the end of the dispatch or operation.
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2
1
12345678910
1. INSPECTOR’S LIC #, SIGNATURE and TIME. When a deficiency or shortcoming is found, the time and signature of
supervisor and rank are required. This signature keeps the form from being used past current dispatch.
2. The person performing the inspection inputs their personnel number into the “Inspector Lic #” block.
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QUESTIONS?
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2404 BREAK DOWN
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1
2
4a
4b
3
4c
4d
5
6
1. Enter the name of the unit to which the equipment belongs.
2. a. Enter the noun abbreviation and the model of the equipment.
b. For watercraft, use the noun abbreviation and Hull Design Number.
3. REGISTRATION/SERIAL/NSN.
a. Enter the serial or registration number. Enter the NSN when no serial or registration number is available.
b. For watercraft, enter the DA Hull Number.
4 a. MILES. When a deficiency or a shortcoming is found, enter the miles or kilometers on the equipment’s odometer at the end of
operation. Round to the nearest mile or kilometer. Enter the letter K before the number if the reading is kilometers. Leave blank if the
item does not have an odometer or if no faults are found.
b. HOURS. When a deficiency or a shortcoming is found, enter the hour meter reading at the end of operation. Leave blank if hours do
not apply to the equipment or if no faults are found.
c. ROUNDS FIRED. Leave blank.
d. HOT STARTS. Leave blank.
5. DATE. Enter the calendar date the deficiency or shortcoming was found.
6. TYPE INSPECTION. Enter PMCS.
a. Use the same DA Form 2404 for more than 1 day. If no faults are found during the BEFORE OPERATION checks in the PMCS, enter the
date in column c. If no faults are found DURING or AFTER OPERATION, initial in column e.
b. When no faults are found, this form can be used for more than 1 day even if form was used for concurrent PMCSs, for example, W/M.
Just place the first letter of the type of PMCS performed (W/M) in column d, by the days date in column c after the PMCS was
performed.
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7
7. APPLICABLE REFERENCE.
TM NUMBER, TM DATE.
a. Enter the number and date of the PMCS TM. When two TMs cover an item, enter the second TM number and date in the second
number and date block.
b. When the manual has changes, print W/C and the latest change number after the TM number. Then, enter the latest change date in
the TM date block.
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8a
9a
8 a. SIGNATURE (Person(s) performing inspection). When a deficiency or shortcoming is found, the operator or supervisor signs and
enters rank. A signature in this block keeps the form from being used past current dispatch.
8 b. TIME. Leave blank or use as needed locally.
9 a. SIGNATURE (Maintenance Supervisor). Maintenance supervisor or the commander’s designated representative signs when
corrective action is taken.
9 b. TIME. Leave blank or use as needed locally. For a missile system and missile subsystems reported under AR 700–138, chapter 4,
enter the time when item was found to be NMC.
10. MANHOURS REQUIRED. Leave blank or use as needed locally.
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a
b
TM ITEM NO. a.
a. Enter the PMCS item number that applies to the fault listed in column c. If the PMCS has no item numbers, list the page, paragraph, or
sequence number. Circle the number if the fault is listed in the Equipment is not ready/available if column or Not Mission Capable if column
of the PMCS. If the PMCS has no ready/available or NMC column, circle the TM item number, page, paragraph number of any fault that
makes the equipment NMC.
b. Pubs or TM section other than PMCS may be required for safety faults or local dispatching. For example, AR 385–10 lists safety
checks that may not be in the PMCS. Those faults are not counted as NMC for DA Form 2406 (Materiel Condition Status Report) unless they
are in the PMCS not ready column or the NMC column. But, list them if a problem is found with one of them.
c. For those faults not covered by the PMCS, leave this column blank.
STATUS b. Enter the status symbol that applies to the fault or deficiency.
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c
d
e
DEFICIENCIES AND SHORTCOMINGS c.
a. If a fault that can be repaired is found, stop the PMCS and correct the fault. Do not enter faults that have been repaired on DA Form
2404. Continue the PMCS to make sure no other faults exist.
b. Briefly describe the fault. Skip one or two lines between faults. This gives maintenance room to note actions they take.
c. When more than one TM covers the equipment, draw a line under the last entry for one TM. Under the line, write the TM number of the
manual to be used next. After the PMCS is finished and all faults that could not be fixed are listed, give the form to the maintenance
supervisor.
d. When using one DA Form 2404 for more than one item of equipment, enter the serial number or administration number for the item with
the fault. Write the fault on the line below the serial number. When faults not covered by the PMCS are listed, add the pub that covers them;
for example, SOP or AR 385–10.
CORRECTIVE ACTION d. Explain corrective actions taken.
INITIAL WHEN CORRECTED e. The mechanic initials any faults that have been fixed. The initials go on the last line for the entry in
column d. The maintenance supervisor reviews the faults corrected and those still not fixed to decide what other action is needed. For
quality control, the inspector or a designated representative checks all corrected status symbol X faults. The inspector then initials the
status symbol.
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SUMMARY
•UNDERSTAND OPERATOR AND SUPERVISOR RESPONSIBILITIES DURING THE PMCS
PROCESS IAW DA PAM 750-1 AND DA PAM 750-3
•KNOW HOW TO PROPERLY FILL OUT A DA FORM 5988-E AND A DA FORM 2404 IAW DA
PAM 750-8
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QUESTIONS?
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PREVENTIVE MAINTENANCE CHECKS AND
SERVICES (PMCS)
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PREVENTIVE MAINTENANCE CHECKS AND SERVICES
THE APPLICATION OF SYSTEMATIC PROCEDURES FOR THE INSPECTION, DETECTION,
AND CORRECTION OF BEGINNING FAILURES BEFORE THEY DEVELOP INTO MAJOR
DEFECTS.
THE CORNERSTONE OF A SOUND UNIT MAINTENANCE PROGRAM IS THE
OPERATOR/CREW PERFORMING THE PMCS FROM THE APPLICABLE -10 SERIES
TECHNICAL MANUALS.
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TWO LEVELS OF MAINTENANCE:
FIELD MAINTENANCE (-10/-20/-30)
SUSTAINMENT MAINTENANCE
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There are five primary PMCS intervals we are concerned with
for the purposes of this class:
BEFORE
DURING
AFTER
WEEKLY
MONTHLY
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BEFORE checks and services are performed prior to the equipment
leaving its containment area or performing its intended mission.
DURING checks begin when the equipment is being used for its intended
mission.
AFTER checks and services begin when the equipment is taken out of its
mission mode or returned to its containment area.
WEEKLY checks and services are performed once per week, normally
during the Command Maintenance period as annotated on the training
schedule.
MONTHLY checks and services are performed once per month,
normally during the Command Maintenance period as annotated on the
training schedule.
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OTHER SERVICES PERFORMED:
Non Combat Operations Maintenance Plan (NCOMP) (Operator)
HOURS BASED *
QUARTERLY *
(Bi)SEMI-ANNUAL *
ANNUAL *
BIENNIAL *
*These services require a qualified equipment maintainer to perform.
They are to be scheduled and placed on the training schedule.
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MAINTENANCE LIFECYCLE
EQUIPMENT
PUT
BACK ON LINE
GCSS-A DATA
UPDATED
BEFORE
OPERATIONS
PMCS
FAULT IDENTIFIED/
FAULT VERIFIED BY
MECHANIC
QUALITY
ASSURANCE
TO 10/20
PARTS AND JOB
HANDED TO
MECHANIC
TO INSTALL
PARTS ORDERED
BY ERPS CLERK
INPUT INTO SAMS DATABASE
DCR UPDATED
PARTS RECEIVED
BY ERPS CLERK
GCSS-A UPDATED
PARTS
RECEIVED
THRU SUPPLY
SUPPORT
ACTIVITY
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ARMY MAINTENANCE STANDARD
The Army has one maintenance standard, TM xx-10/20
- Equipment is fully mission capable (FMC) if…
A) Preventive Maintenance Checks and Services (PMCS) complete
B) Services and repairs completed
C) Parts and supplies needed on valid requisition
D) Higher level valid support maintenance request
E) All authorized BII and COEI present and serviceable
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The -10 Technical (Operators) Manual
TM 9 - 2320 - 387 - 10
9 - Is the proponent issuing the
equipment (9 is ordnance, 5 is engineer
and etc.)
2320 - Is the type of equipment (2320 is
wheeled, 2330 is trailer, 2350 is
tracked, etc.)
387 - Is the model of the equipment
(here the M1114, M1151etc.)
10 - is the level of maintenance covered
(10 is operator, 20 is organizational
maintenance, etc.)
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BASIC SECTIONS OF THE TECHNICAL MANUAL
1. TABLE OF CONTENTS
2. CAUTIONS AND WARNINGS
3. PMCS OR EQUIVALENT TABLE
4. OPERATING PROCEDURES
5 TROUBLESHOOTING PROCEDURES
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TABLE OF CONTENTS
Self explanatory - tells the
location of the topics covered in
the manual.
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PRINCIPLES OF OPERATION
Use these tables to gain an understanding of the
operations of certain systems of the equipment.
Understanding how it works will result in proper care
and operation of the equipment.
Topics can include, but are not limited to:
1. Drive train operation.
2. Fuel system operation.
3. Cooling system operation.
4. Starting system operation.
5. Generating system operation.
6. Battery system operation.
7. Service brake system operation.
8. Steering control system operation.
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OPERATING INSTRUCTIONS
Before you attempt to operate your
equipment (which is required as part of
PMCS), make sure you are familiar with the
location and function of all controls and
indicators. The location and function of
controls are described in this section.
The equipment has been designed to
operate safely and efficiently within the
limits specified in the TM. Operations beyond
these limits are prohibited IAW AR 70-1.
Injury to personnel or damage to equipment
may result.
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LUBRICATION INSTRUCTIONS
Some of the newer manuals contain
lubrication instructions in them. These show
in detail where to perform certain
lubricating operations, what POL products to
use and the interval at which they are to be
performed.
If your -10 Manual does not contain these
instructions, use the -12 Lubrication Order.
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TROUBLESHOOTING
There are many troubleshooting steps that
operators can perform to place their
equipment back into the fight. These steps
can be found in the operator manual. If all of
these steps are performed, troubleshooting
and repair time by unit maintenance can be
reduced.
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MAINTENANCE PROCEDURES
Just as there are troubleshooting steps at
the operator level, there are many
maintenance procedures that are to be
performed at the operator level as well.
These are included in the operators manual.
Some are:
Parking brake adjustment.
Battery maintenance.
Emergency procedures.
Towing procedures.
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TROUBLESPOTS
Even though covered in the manual, these areas are far too often overlooked as they are listed on
the page before the PMCS tables begin.
1. Check all bolts, nuts, and screws. If loose, bent, broken, or missing, either tighten or report
conditions to unit maintenance.
2. Look for loose or chipped paint, and rust or cracks at welds. Remove rust and loose paint, and
spot-paint as required. If a cracked weld is found, report situation to unit maintenance.
3. Inspect electrical wires and connectors for cracked or broken insulation. Also look for bare
wires and loose or broken connections. Tighten loose connections. Report other problems to unit
maintenance.
4. Check hoses and fluid lines for wear, damage, and leaks. Ensure clamps and fittings are tight.
5. Check hinges for security and operation.
6. Check data, caution, and warning plates for security and legibility.
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FLUID LEAKAGE
Wetness around seals, gaskets, fittings, or connections indicates leakage. A stain also denotes
leakage. If a fitting or connector is loose, tighten it. If broken or defective, report it. Use the
following as a guide:
Class I - Leakage indicated by wetness or discoloration, but not great enough to form drops.
Class II - Leakage great enough to form drops, but not enough to cause drops to drip from
item being checked/inspected.
Class III - Leakage great enough to form drops that fall from the item being checked/inspected.
CAUTION
Operation is allowable with Class I or II leakage except for brake system (no, Class I or II diesel fuel
leaks do not deadline the equipment). Any brake fluid leakage deadlines the equipment. When
operating with Class I or II fluid leaks, check fluids more frequently. Class III leaks must be reported
immediately to unit maintenance.
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PMCS TABLE
These tables provide detailed step-by-step
instructions on the performance of operator
level Preventive Maintenance Checks and
Services.
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ITEM NUMBER
The item number is annotated on the DA
Form 5988E when faults are found. This
allows unit maintenance personnel to get a
good idea about what the operator is
identifying. This is important because
operators aren’t very descriptive about
faults. Some of this is due to time
constraints and some is due to limited space
on the DA Form 5988E.
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INTERVAL
This is where you will find the interval at
which the inspections are to be performed.
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In some manuals, the interval tables
will look like this one. These are
manuals belonging to older pieces of
equipment. As manuals and equipment
are updated, they will look like those
on the previous slide.
B = Before
D = During
A = After
W = Weekly
M = Monthly
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LOCATION OF ITEM TO
CHECK/SERVICE
This gives a short description of the general
area that the check is to be made. Many
times, photos will accompany the more
complicated checks to assist in the
identification of the components to be
checked.
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PROCEDURE
Here, you will find what exactly is to be
performed. You will find the standards
against which to measure your checks as
well (tire pressures, tread depths, etc.). Also
in this column, you will see numerous
warnings and cautions. Ensure that your
operators observe all warnings and
cautions. They were put there for our own
protection.
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NOT FULLY MISSION CAPABLE IF
Here, you will find what will render the
equipment Non-Mission Capable (NMC or
deadlined).
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SUMMARY
•2 LEVELS OF MAINTENANCE
•UNDERSTAND THE CONTENTS OF THE -10
•KNOW HOW TO REFERENCE THE TM FOR LUBE ORDERS AND PMCS INTERVALS
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QUESTIONS?
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