SCHOOL OF POST-GRADUATE STUDIES
FACULTY OF BUSINESS AND ECONOMIC
DEPARTMENT OF MBA
COURSE: Information Processing and Business Information Systems
Group Assignment:
Submitted to:
Dr.Jagannadha Rao {Phd}
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Group Member’s Name
1. Rashid Omer Ali
2. Mohamud Muhumed Hussien
3. Fosi Matan Aman
4. Yasin Seid Mohamed
5. Mohamed Tahir Aden
BY
ID No: GSW/0103/15
ID No: GSW/0089/15
ID No: GSW/0081/15
N/A
N/A
 December 24, 2022
Introduction:
PeopleSoft is an e-business software product line owned by Oracle. PeopleSoft originally offered human resources and finance applications. Over the
years, it has added tools and applications for general business processes, such as materials management, and applications for specific industries, such as
the automotive, communications and higher-education fields.
PeopleSoft now provides users with an integrated ERP (Enterprise Resource Planning) software package that assists in the day-to-day execution of
various business operations. PeopleSoft applications are used by human resource departments in large corporations. These applications include human
resource management systems (HRMS), customer relationship management (CRM), financials and supply chain management (FSCM) and enterprise
performance management (EPM).
This PeopleSoft 89. currently using by one of the NGO Called- Oxfam-GB, operating here in Jijiga using their financial
system and it gives basic instructions in the use of the General Ledger. It shows users:
1. Overview of PeopleSoft
2. Oxfam’s coding Structure
3. Basic Navigation
4. How to create journals on-line
5. How to import journals
6. How to run queries.
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PeopleSoft Application Engine allows users to develop, test and run batch or online programs that perform high-volume
background processing against data. but Application Engine's updates are more efficient, because the definition itself is stored in
the database.
PeopleSoft Human Capital Management (HCM) allows users to execute common HR tasks, such as approving a promotion
transaction, managing their team, viewing a pay slip or editing personal information.
PeopleSoft is faster, cheaper, and easier to run and maintain. Customers are using these capabilities to delight users, lower
operational costs, and respond quickly to changing business demands.
Chartfield
Business Unit
Used for
Division of Oxfam
Rules
Mandatory
Examples
GL110 = Corporate
GL120 = Marketing
GL130 = Trading
GL140 = International
Account
Type of income or
expenditure
Mandatory
Type is derived from 1st number of code:
1 = Assets
2= Liabilities
3= Income
4= Expenditure
5= Funding adjustments
6 = Bank Accounts
9 = Suspsense Accounts
•Codes for the International Division look like:
Bus Unit
Account
Contract
Analysis
Project
Activity
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
eg,
34007 = Direct Debit Income
45000 = Salaries expenditure
Contract
Funding Source
R50000 = Restricted Spend on GL140
G50100 = General Spend on GL140
R00271 = Tsunami appeal income on GL120
Department
Cost Centres
Analysis
Additional
analysis
Project
Cost Centre
Mandatory for
GL140
SDX146 = Upper Nile Emergency Intervention
IFSA02 = International Finance
Activity
Project Partner
Mandatory where
a project is used
AAA = Oxfam direct spend
Mandatory for all
units except
GL140
PNEWP = Oxfam unwrapped
YBEAA = UK Finance
F0203 = Shop -Newcastle on Tyne, 2 Acorn Rd
A01 = Core Management and Admin
1. BASICS
There is a menu on the left-hand side of the screen and a
series of boxes containing details of menu items – there
are different boxes for General Ledger, Accounts
Payable, Programme Management and so on.
Main Menu
Oxfam General Ledger Box
The top half of the main menu contains standard
PeopleSoft menus. The bottom half of the menu, with the
blue items beginning “Oxfam…” contain boxes designed
for Oxfam users and contain the most useful functions
for us.
Items in a box can be selected by clicking on the blue
hyperlink.
5.2 THE JOURNAL POSTING CYCLE
The top half of the main menu contains standard PeopleSoft menus. The bottom
half of the menu, with the blue items beginning “Oxfam…” contain boxes
designed for Oxfam users and contain the most useful functions for us.
Items in a box can be selected by clicking on the blue hyperlink.
In PeopleSoft there are several steps to posting a journal, the general ledger does
not update balances when you enter the journal. This happens after posting.
These stages are illustrated in the diagram.
6.1
ONLINE JOURNAL ENTRY
From the Oxfam General Ledger box, or Journals folder select the
‘Create/Update Journal Entries’ link. The following Page will appear for you to
enter some basic details:
Business Unit: This defaults to your home business unit based on your
Operator ID. If you need to enter a journal for another business unit you can
use the magnifying glass to display a list of available business units.
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GL Journal ID: NEXT means that the system will automatically assign the
next available journal ID number to your journal when you save it. You always
use NEXT when creating a new journal online.
. A journal consists of a Header containing information
relating to the whole journal (eg, the date) and Lines,
which are the individual transactions.
A journal is posted whole – you cannot post some
transactions and not others.
The Ledger is only updated once a journal is posted.
Once posted it is not possible to change or delete a
journal.
A journal line must consist of chartf ields (or codes),
an amount and a description.
Journal lines can be entered in any currency.
Journals must balance (ie, total debits must equal total
credits) before they can be posted.
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You can move from the journal header page to the journal lines
page by: clicking on the Lines tab.
clicking on the Lines link at the bottom of the page. The Page
consists of three main areas:
1.Process Box. We will look at most of the options in more detail
later.
2.Basic Journal Details. These are the details that were supplied
on the header page. In the example above, the journal has not
been saved so the system has not yet assigned it a Journal ID; the
word NEXT appears to tell you that the next journal number will
be allocated when saved.
3.The Input Area. This is the area where journal lines are
entered. This area consists of a number of columns. You may
have as many rows as you wish. As this is journal is longer than
the screen there are scroll bars to the right, as well as underneath.
You can click on the button to choose templates with different
available entry columns
PeopleSoft has a facility to
Import journals through Excel.
This has many advantages:
You can prepare journals without
having access to PeopleSoft;
You can use Excel functionality e.g.
to calculate and cut and paste;
You can Import several journals at
one time.
The Journal Upload spreasheet is a
standard PeopleSoft tool for
uploading journals
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