Modern Management, 13e (Certo/Certo) Chapter 10 Fundamentals of Organizing 1) Organizing is the process of establishing orderly uses for all resources within the management system. Answer: TRU !) "enri #ayol recommends that businesses a$oid red tape% regulations% and paperwor& when organizing resources. Answer: TRU ') "enri #ayol recommends that businesses establish multiple guiding authorities when organizing resources. Answer: #A( *) The final step in the organization process is to allocate resources and directi$es for subtas&s. Answer: #A( +) ,ureaucracy can be characterized as a management system with detailed procedures% rules% and a clearly outlined organizational hierarchy with impersonal relationships among organization o rganization members. Answer: TRU -) t is recognized today that the bureaucratic approach without an app appropriate ropriate emphasis on the human $ariable is almost certainly a formula for organizational failure. Answer: TRU /) According to 0ary ar&er #ollett% coordination can be attained with the least difficulty through direct horizontal relationships and personal communications. Answer: TRU 2) Traditionally% Traditionally% indi$iduals at the top of a pyramid3shaped organizational structure ha$e more authority less responsibility than indi$iduals at the bottom of the pyramid. Answer: but #A( 4) The formal structure of an organization e$ol$es naturally and tends to be molded by indi$idual norms and $alues and social relationships. Answer: #A( 15) A company6s informal organizational structure is represented primarily by the organizational chart. Answer: TRU 11) 7ert 7ertical ical dimensioning is directly related to the concept of the scalar relationship 8 that is% the chain of command. Answer: TRU 1 9opyright !51* earson ducation% nc. 1!) pan of management refers to the number of organizational le$els below that of a particular manager. Answer: #A( 1') n general% the closer the subordinates subo rdinates are% physically% physically% the more of them managers can super$ise effecti$ely. effecti$ely. Answer: TRU 1*) 7. A. ;raicunas de$eloped a formula for determining the number of actual relationships between a manager and subordinates when the number of subordinates is &nown. Answer: #A( 1+) <ormally% <ormally% the greater the height of the organization chart% the smaller the span of management. Answer: TRU 1-) The most widely used basis for establishing departments within the formal structure is by type of product. Answer: #A( 1/) =ithin =ithin a matri> structure% wor&ers are responsible for their original acti$ities along with pro?ect acti$ities. Answer: TRU 12) The matri> structure is contradictory to the principle of unity of command. Answer: TRU 14) #our primary forces influence the e$olution of formal organizational structure: forces in the manager% forces in the tas&% forces in the en$ironment% and forces in the subordinates. Answer: TRU !5) #ayol has indicated that strict adherence to a particular chain of command is always ad$isable when see&ing information. Answer: #A( !1) @@@@@@@@ is the process of establishing orderly uses for resources within the management system. A) Organizing ,) 9ommunication 9) lanning ) 9ontrolling ) 0oti$ation Answer: A 2 9opyright !51* earson ducation% nc. !!) @@@@@@@@ s&ill is the ability to establish orderly uses for resources within the management system. A) Organizing ,) 9ommunication 9) lanning ) 9ontrolling ) 0ar&eting Answer: A !') According to #ayol6s guidelines for organizing resources% you should a$oid @@@@@@@@. A) formulating precise decisions ,) using sanctions against faults and errors 9) instituting and effecting controls ) regulations% redtape% and paperwor& ) defining duties Answer: !*) According to #ayol6s guidelines for organizing resources% you should do all of the following% B9T @@@@@@@@. A) establish multiple guiding authorities ,) define duties 9) use sanctions against faults and errors ) encourage initiati$e and responsibility ) offer suitable rewards for ser$ices rendered Answer: A !+) According to #ayol6s guidelines for organizing resources% you should @@@@@@@@. A) establish multiple guiding authorities ,) ma&e e>tensi$e use of regulations and paperwor& 9) not use sanctions against faults and errors ) recognize the unity of command ) not lin& rewards to performance Answer: !-) =hich of the following is the first step in the organizing processC A) establish ma?or tas&s ,) reflect on plans and ob?ecti$es 9) allocate resources and directi$es for subtas&s ) e$aluate results of organizing strategy ) di$ide ma?or tas&s into subtas&s Answer: , !/) The second and third steps of the organizing process focus on the @@@@@@@@. A) results of the organizing strategy ,) organizational plans 9) organizational goals and ob?ecti$es ) tas&s to be performed within the management system 3 9opyright !51* earson ducation% nc. ) allocation of resources and directi$es Answer: !2) =hich of the following is the last step in the organizing processC A) Allocate resources and directi$es for subtas&s. ,) $aluate results of organizing strategy. strategy. 9) stablish ma?or tas&s. ) Reflect on plans and ob?ecti$es. ) i$ide ma?or tas&s into subtas&s. Answer: , !4) The bureaucracy model of organizing was proposed by @@@@@@@@. A) 7. A. ;raicunas ,) "enri #ayol 9) Albert instein ) 0ary ar&er #ollett ) 0a> =eber Answer: '5) =hich of the following is one of the three main components of the management system that =eber =e ber termed a bureaucracyC A) minimum regulations and paperwor& ,) close% personal relations among organization members 9) emphasis on the human $ariable ) detailed procedures and rules ) a loosely defined organizational hierarchy Answer: '1) =hich of the following is the main criticism of =eber6s =eber6s bureaucracy modelC A) t fails to emphasize setting detailed procedures and rules. ,) t gi$es short shrift to the human $ariable within organizations. 9) t does not emphasize a clearly defined organizational structure. ) t o$eremphasizes positi$e relationships among organization members. ) t attempts to eliminate paperwor& and regulations. Answer: , '!) @@@@@@@@ is the assignment of $arious portions of a particular tas& among a number of organization members. A) articipation ,) Dob enlargement 9) i$ision of labor ) Dob rotation ) =or& sharing Answer: 9 4 9opyright !51* earson ducation% nc. '') Alistair Alistair #ashions% a clothing manufacturer% uses an assembly3line to manufacture clothes whereby different groups of wor&ers specialize in particular tas&s 8 cutting fabric% finishing slee$es% ma&ing collars% fi>ing zippers% sewing buttons% etc. dentify the organizing o rganizing system being used here. A) ?ob rotation ,) ?ob enlargement 9) participati$e management ) di$ision of labor ) ?ob enrichment Answer: '*) =hich of the following is an ad$antage of di$ision of laborC A) t emphasizes the human $ariable in organizations. ,) t results in high le$els of employee moti$ation. 9) t results in specialization and higher s&ill le$els. ) t ma&es wor& more interesting. ) t broadens the scope of wor&. wo r&. Answer: 9 '+) =hich of the following is a disad$antage of di$ision of laborC A) t ma&es the wor& more difficult. ,) t ma&es wor& more time3consuming and inefficient. 9) t can result in wor&ers getting bored of their wor&. wo r&. ) t pre$ents wor&ers from specializing at a tas&. ) t reEuires wor&ers to &now about the entire en tire process and not ?ust one tas&. Answer: 9 '-) @@@@@@@@ is defined as the orderly arrangement of group effort to pro$ide unity of action in the pursuit of a common purpose. A) Dustification ,) 9ombination 9) Amalgamation ) 9oordination ) Rationalization Answer: '/) =hich of the following is one of #ollett6s guidelines on coordinationC A) ersonal communication should be minimized in coordination. ,) 0anagers can assume that if their system shows coordination now% it will show coordination in the future. 9) The human element should be minimized in coordination. ) 0anagers should plan for coordination. ) 9oordination can be achie$ed with least difficulty through $ertical relationships. Answer: 5 9opyright !51* earson ducation% nc. '2) According to #ollett% coordination can be attained with the least difficulty through @@@@@@@@. A) a bureaucratic structure ,) a strict adherence to the chain of command 9) minimizing the human element ) direct horizontal relationships and personal communications ) discussions with people higher up the organization hierarchy Answer: '4) #ormal structure is @@@@@@@@. A) molded by indi$idual norms and $alues and social relationships ,) defined as the relationships that e$ol$e naturally among organization members 9) represented primarily by the organization chart ) usually drawn directly from an organization6s informal structure ) usually identical to an organization6s informal structure Answer: 9 *5) nformal structure is @@@@@@@@. A) molded by indi$idual norms and $alues and social relationships ,) defined as the relationships among organizational resources as outlined by management 9) represented primarily by the organization chart ) usually represented in a pyramid form ) usually identical to an organization6s formal structure Answer: A *1) Organization structure is represented primarily by means of a graphic illustration called aFn) @@@@@@@@. A) semantic networ& ,) e>ecuti$e dashboard 9) directed graph ) organization chart ) critical path Answer: *!) Traditionally% Traditionally% an organization chart is constructed in a @@@@@@@@ form. A) radial tree ,) spider diagram 9) pyramid ) hyperbolic tree ) pie3diagram Answer: 9 *') =hich of the following is true about the traditional organization chart constructed in pyramid formC A) (ines between bo>es designate informal lines of communication between indi$iduals. ,) Relati$e positioning of indi$iduals within bo>es on the chart ch art indicates broad social relationships. 9) ndi$iduals toward the top of the pyramid ha$e more authority than those toward the bottom. 6 9opyright !51* earson ducation% nc. ) uch organizational charts cannot communicate the comple>ity of the organization. ) ndi$iduals toward the bottom of the pyramid ha$e ha $e more responsibility than those toward the top. Answer: 9 **) @@@@@@@@ is directly related to the concept of the scalar relationship 8 that is% the chain of command. A) 0atri> structuring ,) epartmentalizing 9) 7ertical dimensioning ) "orizontal dimensioning ) (ateralizing Answer: 9 *+) Unity of command is the management principle that recommends that @@@@@@@@. A) all managers share the same goals ,) all employees should accept their formal leader or leaders 9) an indi$idual ha$e only one boss ) organizational plans be consistent with organizational goals ) the organizing system be consistent with organizational plans Answer: 9 *-) pan of management refers to the number of @@@@@@@@. A) le$els in an organization ,) organizational le$els abo$e an indi$idual 9) organizational le$els below an indi$idual ) bosses an indi$idual has ) indi$iduals a manager super$ises Answer: */) #red is a ;rade manager in (ighthouse nfrastructure and manages a small team of eight engineers. The company has 1+ ;rade managers. managers. "e wor&ed his way up from the lowest grade% ;rade % where he was one of +! line managers and hopes to be promoted to ;rade 9 soon% which would ma&e him one of the si> $ice3presidents in the company. "owe$er% brea&ing into ;rade ,% comprising three presidents% will be a challenge. Only the 9O and 9OO occupy ;rade A. =hich =hich of the following numbers represents #red6s span of managementC A) 1+ ,) -5 9) +! ) 2 ) 11 Answer: *2) According to the contingency $iewpoint to designing span of management% the appropriate span of management widens when @@@@@@@@. A) the acti$ities performed by super$ised indi$iduals are similar ,) subordinates are carrying out comple> functions 7 9opyright !51* earson ducation% nc. 9) the manager needs to spend a lot of time on planning acti$ities ) subordinates6 acti$ities need to be synchronized carefully ) subordinates are widely physically separated Answer: A *4) According to the contingency $iewpoint to designing span of management% the appropriate span of management narrows when @@@@@@@@. A) the acti$ities performed by super$ised indi$iduals are similar ,) subordinates are carrying out simple functions 9) the manager spends little time on planning acti$ities ) subordinates6 acti$ities need to be synchronized carefully ) subordinates are physically located close to one another Answer: +5) According to the contingency $iewpoint to designing span of management% which of the following situations would warrant a relati$ely wide span of controlC A) super$ising a team of scientists engaged in comple> research wor& ,) super$ising a team of factory wor&ers sewing buttons onto shirts 9) managing a $irtual team of engineers spread across se$eral countries ) managing a highly interdependent production team ) managing and coordinating the acti$ities of a mar&eting team Answer: , +1) @@@@@@@@ de$eloped a formula for determining the number of possible relationships between a manager and subordinates when the number of subordinates is &nown. A) 0ary ar&er #ollett ,) "enri #ayol 9) #. =. Taylor ) 0a> =eber ) 7. A. ;raicunas Answer: +!) ;raicuna ;raicunas6s s6s formul formulaa is as follows: follows: 9 G nF H n3 1). =hat =hat does does 9 stand stand for for in this formulaC formulaC A) the total number of departments possible in an organization ,) the appropriate number of subordinates a manager can ha$e 9) the appropriate number of le$els an organization can ha$e ) the total number of possible relationships between manager and subordinates ) the degree of the difficulty in coordinating a certain number of subordinates Answer: +') ;raicuna ;raicunas6s s6s formul formulaa is as follows: follows: 9 G nF H n3 1). =hat =hat does does n stand stand for in this this formul formulaC aC A) the total number of departments in an organization ,) the appropriate number of subordinates a manager can ha$e 9) the total number of le$els an organization can ha$e ) the &nown number of subordinates for a particular manager ) the appropriate number of possible relationships between manager and subordinates Answer: 8 9opyright !51* earson ducation% nc. +*) Andrew is a mid3le$el manager with three organizational le$els abo$e him and two below him. "e has four analysts reporting directly to him. Using ;raicunas6s formula% calculate the total number of possible relationships between Andrew and his subordinates. A) * ,) 19) ** ) +) -* Answer: 9 ++) According to ;raicunas6s formula for determining the number of possible relationships between a manager and subordinates% as the number of subordinates increases arithmetically% arithmetically% the number of possible relationships between the manager and those subordinates @@@@@@@@. A) increases proportionately ,) decreases proportionately 9) increases geometrically ) increases arithmetically% arithmetically% too ) decreases geometrically Answer: 9 +-) =hich of the following is a criticism of ;raicunas6s wor& in span of managementC manage mentC A) "e failed to emphasize the importance of span of management on the organization. ,) "e does not recognize the principle of unity of command. 9) "e does not consider the number of actual relationships among superiors and subordinates. ) "e fails to specify what will happen if the number of subordinates increases or decreases. ) "e ta&es into account managers6 relationships outside the organization. Answer: 9 +/) =hich of the following is true about the height of an organization chartC A) An organization6s organization6s structure should be built from bottom to top to ensure that appropriate spans of management are achie$ed at all le$els. ,) pan of management usually has no influence on the height of an organization chart. 9) ncreasing spans of management to eliminate certain management positions and thereby reducing salary e>penses will help the organization achie$e long3term success. ) <ormally% <ormally% the greater the height of the organization chart% the smaller the span of management. ) O$erall% managers seem to be using taller organizational o rganizational structures now than in the past. Answer: +2) The @@@@@@@@ of an organization refers to the e>tent to which firms use lateral subdi$isions or specialties within an organization. A) laddering ,) horizontal dimensioning 9) $ertical integration ) $ertical dimensioning ) bac&ward integration Answer: , 9 9opyright !51* earson ducation% nc. +4) =hich of the following is the most widely used basis for departmentalizationC A) customer ,) wor& functions 9) geography ) matri> ) product or ser$ice Answer: , -5) The organization structure at Iinetic 0achines is horizontally di$ided into 0ar&eting% #inance% roduction% and RJ departments. dentify the departmentalization mode being used here. A) product ,) geographic 9) functional ) customer ) matri> Answer: 9 -1) =hich of the following is an ad$antage of functional departmentalizingC A) t facilitates coordination between $arious functions. ,) t facilitates assigning of blame when a product produc t performs poorly. 9) t allows firms to pool human resources for both short3term and long3term pro?ects. ) t promotes consistency in how functions are carried out. ) t facilitates differentiation of strategy across different segments. Answer: -!) =hich of the following is a potential disad$antage of functional departmentalizingC A) difficulty for employees to prioritize responsibilities ,) lac& of unity of command 9) difficulty in coordinating between $arious functions ) difficulty in assigning blame or credit for the performance of a function ) lac& of consistency in carrying out functions Answer: 9 -') The organization structure at inclair #unds% a financial ser$ices company% is di$ided horizontally into nsurance% 0utual #unds% and =ealth =ealth 0anagement departments. dentify the departmentalization mode being used here. A) matri> ,) customer 9) product or ser$ice ) geographic ) functional Answer: 9 10 9opyright !51* earson ducation% nc. -*) =hich of the following is an ad$antage of departmentalizing by matri>C A) t clarifies the power structure within the firm. ,) t helps employees prioritize responsibilities. 9) t facilitates coordination across pro?ects. ) t allows firms to achie$e unity of command. ) t allows firms to pool human resources for short3term and long3term pro?ects. Answer: -+) ;izmo ales% a company that sells office supplies to companies in Atlant Atlanta% a% ;A% has organized the business horizontally into departments named <orth Atlanta% outh Atlanta% and owntown Atlanta. Atlanta. This indicates that ;izmo has departmentalized on the basis of @@@@@@@@. A) products ,) pro?ects 9) customers ) territories ) functions Answer: --) i>el Technologies% Technologies% a manufacturer of electronic products and cell phones% has di$ided the business into two di$isions 8 lectronics lectronicson Retailers hone Retailers. This indicates that that i>el Technologies Technologies has departmentalized the basis b asisand of 9ell @@@@@@@@. A) geography ,) products 9) functional ) customers ) matri> Answer: -/) At (andmar& 9onstructions% crucial pro?ects are handled completely by pro?ect managers who are empowered to borrow mar&eting% sales% engineering% finance and RJ staff% and other employees from $arious parts of the organization to complete their pro?ects. dentify the departmentalization mode being used in this company. A) customer ,) matri> 9) product ) geographic ) functional Answer: , -2) @@@@@@@@ organizations are also called pro?ect organizations. A) ilo ,) #unctional 9) Radial ) yramid ) 0atri> Answer: 11 9opyright !51* earson ducation% nc. -4) =hich of the following modes of departmentalization contradicts the principle of the unity of commandC A) customer ,) functional 9) geographic ) matri> ) product or ser$ice Answer: /5) =hich of the following is a disad$antage of departmentalizing by matri>C A) t results in duplication of effort. ,) t can be confusing for employees. 9) t does not allow firms to maintain fle>ibility. ) t does not allow firms to pool resources for short3term pro?ects. ) t results in a bureaucratic organization. Answer: , /1) =hich of the following is true about departmentalizing by matri>C A) t ensures unity of command. ,) ro?ect managers generally report directly to the company 9O. 9) A matri> matri> organization essentially has a bureaucratic structure. ) =hen on a pro?ect% wor&ers are not responsible for their original duties. ) This mode is usually not utilized for short3term pro?ects. Answer: , /!) #our primary forces influence the e$olution of a formal structure: forces in the manager% forces in the tas&% forces in the en$ironment% and forces in the @@@@@@@@. A) subordinates ,) mar&et 9) shareholders ) economy ) community Answer: A /') n the conte>t of forces influencing formal structure% the customers and suppliers of the management system% along with e>isting political and social structures constitute the forces in the @@@@@@@@. A) manager ,) tas& 9) en$ironment ) subordinates ) acti$ity Answer: 9 12 9opyright !51* earson ducation% nc. /*) #ayol indicated that strict adherence to a particular chain of command is @@@@@@@@. A) a must ,) the first order of business 9) not always ad$isable ) always ad$isable ) ne$er ad$isable Answer: 9 /+) iscuss the fi$e main steps in the organizing process. Answer: The first step in the organizing organizing process is to reflect on plans and ob?ecti$es. This is an essential first step because planning in$ol$es determining how the organization will attain its ob?ecti$es% and organizing in$ol$es determining how managers will use organizational resources to acti$ate plans. The second step is to establish ma?or tas&s% or ?obs% to be done within an organization to achie$e the ob?ecti$es established by plans. The third step is to subdi$ide the tas&s into subtas&s% which can be thought of as the elements of doing one6s ?ob. The fourth step is to allocate resources and directi$es for subtas&s. This essentially means the manager must now determine who will do the tas&s and subtas&s% and the relationships between those people. The fifth step is to e$aluate the results of the implemented organizational strategy. The manager must gather feedbac& on how well the strategy is wor&ing. age Ref: !!13!!' (earning Outcome: iscuss factors influencing organizational structure structure decisions Ob?ecti$e: 1 ifficulty: asy 9lassification: 9onceptual 13 9opyright !51* earson ducation% nc. /-) escribe what is meant by the term Kdi$ision of labor.K Also e>plain the ad$antages and disad$antages associated with di$ision of labor. Answer: i$ision of labor is the assignment assignment of $arious portions of a particular tas& among a number of organization members. i$ision of labor calls for specialization. e$eral e>planations ha$e been offered for the usefulness of di$ision of labor. #irst% when wor&ers specialize in a particular tas&% their s&ill at performing performing that tas& tends to increase. econd% wor&ers who ha$e one ?ob% and one place in which to do it% do not lose $aluable time changing tools or locations. Third% when wor&ers concentrate on performing only one ?ob% they naturally try to ma&e the ?ob easier and more efficient. (astly% di$ision of labor creates a situation in which wor&ers need only to &now how to perform their part of the wor& tas&% rather than the entire process for producing the end product. Therefore% the tas& of understanding u nderstanding their wor& does not become too burdensome. Arguments Arguments ha$e also been presented against the use of an e>treme di$ision of labor. ssentially%% these arguments contend that di$ision of labor focuses solely on efficiency and ssentially economic benefit and o$erloo&s the human $ariable in organizations. =o =or& r& that is e>tremely specialized tends to be boring and therefore will e$entually cause production rates to go down do wn as wor&ers become resentful of being treated li&e machines. age Ref: !!* (earning Outcome: iscuss factors influencing organizational structure structure decisions Ob?ecti$e: * ifficulty: 0oderate 9lassification: 9onceptual //) efine the concepts of $ertical dimensioning% scalar relationships% and unity of command and e>plain how they are related. Answer: 7ertical ertical dimensioning refers to the e>tent to which an organization uses $ertical $ertical le$els to separate ?ob responsibilities. 7ertical 7e rtical dimensioning is directly related to the concept of the scalar relationship 8 that is% the chain of command. $ery organization o rganization is built on the premise that the indi$idual at the top possesses the most authority and that other indi$iduals6 indi$iduals6 authority is scaled downward according to their relati$e position on the organization chart. The lower a person6s position on the organization chart% then the less authority that person possesses. The scalar relationship% or chain of command% is related to the unity of command. Unity of command is the management principle that recommends that an indi$idual ha$e only too many bosses gi$e orders% the result will probably be confusion% contradiction% and one boss. f frustration 8 a sure recipe for ineffecti$eness and inefficiency in an organization. age Ref: !!+3!!2 (earning Outcome: iscuss factors influencing organizational structure structure decisions Ob?ecti$e: ' ifficulty: asy 9lassification: 9onceptual 14 9opyright !51* earson ducation% nc. /2) >plain the concept of span of management% and discuss the factors that influence the appropriateness of the size of an indi$idual6s span of management. Answer: pan of management is the number number of indi$iduals a manager super$i super$isesL sesL the greater the number of indi$iduals the greater the span of management. The central concern of span of management is to determine how many indi$iduals a manager can c an super$ise effecti$ely. To To assist in determining the appropriate span of management% "arold Ioontz de$eloped fi$e situational factors that influence the span of management. The first factor is similarity of functions 8 the more that subordinates are performing similar functions% the more that the appropriate span of management widens. The ne>t factor is geographic continuity. continuity. The closer subordinates are physically%% the more the manager can super$ise effecti$ely. physically effecti$ely. 9omple>ity of functions is the ne>t factor. The more difficult and in$ol$ed the acti$ities of o f the subordinates are% the more difficult it is to manage a large number of subordinates subo rdinates effecti$ely. effecti$ely. 9oordination as a factor deals with the amount of time managers must spend synchronizing the acti$ities of their subordinates. The greater amount of time spent doing so% the smaller the span of management. The final factor% planning% suggests the more time managers spend planning% the fewer indi$iduals they can manage effecti$ely. effecti$ely. age Ref: !!(earning Outcome: iscuss factors influencing organizational structure structure decisions Ob?ecti$e: / ifficulty: 0oderate 9lassification: 9onceptual /4) =hat is meant by the horizontal dimensioning of an organizationC Also e>plain the terms KdepartmentsK and Kdepartmentalizing%K and list the $arious modes of departmentalizing an organization. Answer: The horizontal dimensioning of an organization refers to the e>tent to which firms firms use lateral subdi$isions or specialties within an organization. O$erall% to build organizations horizontally%% organizations establish departments. A departm horizontally department ent is a uniEue group of o f resources established by management to perform some organizational tas&. epartmentalizing is the process of establishing departments within the the management system. Typically% Ty pically% these departments are based on% or contingent on% such situational factors as the wor& functions being performed% the product or ser$ice being offered% the territory being co$ered% and the customer being targeted. age Ref: !!23!'! (earning Outcome: iscuss factors influencing organizational structure structure decisions Ob?ecti$e: ifficulty: asy 9lassification: 9onceptual 15 9opyright !51* earson ducation% nc.