Productivity Improvement through TM-MC Rev. 0 01-09-2021 1 Introduction AADITYA CONSULTANTS https://www.aadityaconsultants.net/ & FACULTY TM-MC Rev. 0 01-09-2021 2 Introduction of Participants • • • • • TM-MC Name Qualification Designation Experience (Total and current Organization) Expectations from Session Rev. 0 01-09-2021 3 Expectation Clarification Of Participants from the Session Of Faculty from the participants - Active participation / Involvement TM-MC Rev. 0 01-09-2021 4 Guidelines/Instructions to follow Please Switch off or keep Mobile on Silent mode Don’t Chit-chat among yourself Ask questions to the faculty Be on Time Feel relaxed TM-MC Rev. 0 01-09-2021 5 TM-MC Rev. 0 01-09-2021 6 KEY TO PRODUCTIVITY IMPROVEMENT APPLICATION TOOLS LEARN REALIZATION • • • TM-MC Challenges Myths Time Wasters. Rev. 0 • • • Principles of Goal Setting Laws of Time Management 8 Step Process for Productivity Improvement 01-09-2021 • • Work Scheduling and Planning. Performance Monitoring Time Management Your Key Challenges? TM-MC Rev. 0 01-09-2021 3 KEY CHALLENGES Goals Unclear Procrastination 01 • • 02 Disorganization; Unclear Communication • • • • TM-MC Interruptions Rev. 0 Inability to say No; Periods of Inactivity; Too many things at once; Stress & Fatigue; 01-09-2021 03 • • • • • Poor Delegation; Meetings; Mails ; Unexpected Visitors; Urgent tasks in Hand; TM-MC Rev. 0 01-09-2021 10 TM-MC Rev. 0 01-09-2021 11 TM-MC Rev. 0 01-09-2021 12 Myths about Time Management: Time Heals everything; I can make up for lost time; I do not have enough time; I experience, time is flying TM-MC Rev. 0 01-09-2021 What are various Time Wasters? TM-MC Rev. 0 01-09-2021 Time Wasters : • Telephone Interruptions; • Extended Lunch / tea breaks; • Cluttered Workspace; • Extended Meetings; • Poorly run meetings; • Inefficient Delegation; • Mislead Information • Socializing on Job • Poor Planning • Procrastination • Waiting / delays • Junk Mails; • Paperwork; • Drop in Visitors; • Not setting Priorities; • Not sticking to Priorities TM-MC Rev. 0 01-09-2021 Time Wasters : • Personal Time Waster • Managerial Time Waster • Organizational Time Waster • Environmental Time Waster • Family Time Waster TM-MC Rev. 0 01-09-2021 TM-MC Rev. 0 01-09-2021 17 TM-MC Rev. 0 01-09-2021 18 Principles of Goal Setting TM-MC Rev. 0 01-09-2021 19 Laws of TIME MANAGEMENT 1.Pareto’s Principle 80-20 Rule – 80% of the value comes from 20% of the items; 2. Parkinson’s Law Work tends to expand to fill in the time available for its accomplishment. 3. Douglas’ Law of Clutter Clutter tends to accumulate to fill the space available for its retention; 4. Murphy’s 3 Laws a) Nothing is as Simple as it seems; b) Everything will take longer than you think it will; c) Anything that can go wrong will go wrong (or already has) TM-MC Rev. 0 01-09-2021 20 TM-MC Rev. 0 01-09-2021 21 POSEC Method: POSEC is an acronym for "Prioritize by Organizing, Streamlining, Economizing and Contributing". 1.Prioritize your time and define your life by goals. 2.Organize things you have to accomplish regularly to be successful (family and finances). 3.Streamline things you may not like to do, but must do (work and chores). 4.Evaluate and Economize things you should do or may even like to do, but they're not pressingly urgent (pastimes and socializing). 5.Contribute by paying attention to the few remaining things that make a difference (social obligations). TM-MC Rev. 0 01-09-2021 22 8 STEP PROCESS FOR PRODUCTIVITY IMPROVEMENT 01 02 03 04 SET GOALS PRIORITIZE ORGANIZE LEARN TO SAY NO 08 07 06 05 CELEBRATE SUCCESS EVALUATE PROGRESS FOCUS ON 1 TASK IN HAND MONITOR TIME TM-MC Rev. 0 01-09-2021 TM-MC Rev. 0 01-09-2021 24 TM-MC Rev. 0 01-09-2021 25 TM-MC Rev. 0 01-09-2021 26 TM-MC Rev. 0 01-09-2021 27 TM-MC Rev. 0 01-09-2021 28 TM-MC Rev. 0 01-09-2021 29 TM-MC Rev. 0 01-09-2021 30 TM-MC Rev. 0 01-09-2021 31 TM-MC Rev. 0 01-09-2021 32 TM-MC Rev. 0 01-09-2021 33 TM-MC Rev. 0 01-09-2021 34 TM-MC Rev. 0 01-09-2021 35 Application of TM Tools Planning (MLY, WLY & DLY); Application: Time Log; TM-MC Rev. 0 01-09-2021 36 TM-MC Rev. 0 01-09-2021 37 TM-MC Rev. 0 01-09-2021 38 TM-MC Rev. 0 01-09-2021 39 Way Forward • WORK SHOP ON PRODUCTIVITY IMPROVEMENT THROUGH EFFECTIVE TIME MANAGEMENT • WORK SHOP ON PRODUCTIVITY IMPROVEMENT THROUGH EFFECTIVE MEETING MANAGEMENT • WORK SHOP ON PRODUCTIVITY IMPROVEMENT THROUGH EFFECTIVE DELEGATION Duration: 1 day for each Workshop Work shop covers Individual and group Exercises TM-MC Rev. 0 01-09-2021 40 TM-MC Rev. 0 01-09-2021 41 Feedback from Participants TM-MC Rev. 0 01-09-2021 42 “If you are not Satisfied, tell us. If you are Satisfied, tell others.” TM-MC Rev. 0 01-09-2021 43