MS Excel 2016
- are identified by numbers.
Excel - is a spreadsheet program that allows
you to store, organize, and analyze
information.
10. Worksheets
1. Quick Access Toolbar
- access common commands no matter which
tab is selected.
-can customize the commands depending on
your preference.
2. The Ribbon
- Excel files are called workbooks.
-Each workbook holds one or more worksheets.
11. Worksheet View Options.
- There are three ways to view a worksheet.
Simply click a command to select the desired
view.
12. Vertical and Horizontal Scroll Bars.
- contains all the commands you will need to
perform common tasks in Excel.
- The scroll bars allow you to scroll up and
down or side to side. To do this, click and drag
the vertical or horizontal scroll bar.
-It has multiple tabs, each with several groups
of commands.
13. Zoom Control
3. Tell me box
- a search bar to help you quickly find tools or
commands you want to use.
4. Microsoft Account
- can access your Microsoft account
information, view your profile, and switch
accounts.
5. Name Box
- displays the location, or name, of a selected
cell.
6. Formula Bar
- can enter or edit data, a formula, or a
function that will appear in a specific cell.
7. Column
- Click and drag the slider to use the zoom
control. The number to the right of the slider
reflects the zoom percentage.
Worksheet views
Normal view - is the default view for all
worksheets in Excel.
Page Layout view - displays how your
worksheets will appear when printed. You can
also add headers and footers in this view.
Page Break view - allows you to change the
location of page breaks, which is especially
helpful when printing a lot of data from Excel.
Backstage view - gives you various options for
saving, opening a file, printing, and sharing
your workbooks.
SAVING WORKBOOKS
- a group of cells that runs from the top of the
page to the bottom.
Save command to save your changes.
-are identified by letters.
Save as command to create a copy of a
workbook while keeping the original.
8. Cell
- Each rectangle in a workbook is called a cell.
- is the intersection of a row and a column.
9. Row
- is a group of cells that runs from the left of the
page to the right
QUIZ 1:
Workbooks that were created in earlier versions
of Microsoft Excel, such as Excel 2003 or Excel
2000 will appear in _______________ mode in the
2016 version.
- Compatibility
Autofit - will allow you to set a column's width
to fit its content automatically.
Fill Handle - to display consecutive dates
through a column
Green column line - indicator will tell that there
are hidden columns in the worksheet
MS excel files are called Workbooks
Select all - clicked to select every cell in the
worksheet.
Wrap Text - automatically modify a cell's row
height, allowing cell contents to be displayed
on multiple lines.
Tell me - This box works like a search bar to help
you quickly find tools or commands you want
to use.
Drag & Drop - is another method of moving cell
contents without cutting and pasting selected
cells.
When you apply a number format, you're
telling your spreadsheet exactly what types of
_____________ are stored in a cell.
Choices in the Merge drop down menu:
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o
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merge across
merge cells
unmerge cells
ADDITIONAL NOTES:
Number Formats
-tell your spreadsheet exactly what type of
data you're using, like percentages (%),
currency ($), times, dates, and so on.
multiple worksheets - to help organize your
workbook and make it easier to find content.
FIND - can easily search your workbook
Replace - allows you to modify content
Spell Check
- a tool you can use to make sure everything
in your workbook is spelled correctly.
- review command
- Values
Page Layout settings - to preview and print a
workbook from Excel using the Print pane.
Correct Date Format
to calculate numerical information
o
o
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dd/mm/yyyy
mm/dd/yyyy
yyyy/dd/mm
NOT CORRECT
o
yyyy/dd
Go Up - the movement of the cells under the
deleted cells if you choose the option “Shift
cells up”
Press these keys on your keyboard to access
more number-formatting options.
CTRL-1
Page break - the view that allows you to
change the location of page breaks, which is
especially helpful when printing a lot of data
from Excel.
using Formulas - Excel can add, subtract,
multiply, and divide.
Mathematical operators
Excel uses standard operators for formulas,
such as a plus sign for addition (+), a minus
sign for subtraction (-), an asterisk for
multiplication (*), a forward slash for division
(/), and a caret (^) for exponents
 All formulas in Excel must begin with an
equals sign (=).
FUNCTION is a predefined formula that
performs calculations using specific values in a
particular order.
 Excel includes many common functions
that can be used to quickly find the
sum, average, count, maximum value,
and minimum value for a range of cells.
 must be written a specific way, which is
called the syntax. The basic syntax for a
function is the equals sign (=), the
function name (SUM, for example), and
one or more arguments.
Example: =SUM(A1:A6)
Similar to charts and sparklines, conditional
formatting provides another way to visualize
data and make worksheets easier to
understand.
PivotTables can help make your worksheets
more manageable by summarizing your data
and allowing you to manipulate it in different
ways.
REVIEW HOW TO DO THIS:
o
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Freeze Panes
View Panes
Sorting & Filtering
Tables and Charts
Conditional Formatting
Pivot Table