OCCUPATIONAL SAFETY AND HEALTH
PROCEDURE
ACCIDENT AND NEAR MISS
REPORTING AND INVESTIGATIONS
PREPARED BY:
APPROVED BY:
POSITION:
POSITION:
SIGNATURE:
SIGNATURE:
DATE :
DATE :
1 AUG 2007
1 AUG 2007
DOCUMENT NUMBER :
JKKP-ILJTM
REVISION NO. : 0
RPD NO. : 0
EFFECTIVE DATE : 01.08.2007
PAGE : 1 OF 6
OCCUPATIONAL SAFETY
AND HEALTH PROCEDURE
ACCIDENT AND NEAR MISS
REPORTING AND
INVESTIGATIONS
JKKP-ILJTM
1.0
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RPD NO.
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EFFECTIVE DATE :
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OBJECTIVE
1.1
Explain the steps for action in the event of an accident in Manpower Department and
Manpower Department Training Institute.
1.2
Explain the steps to provide a communication channel to enable any employee or
customer to complain about accidents and unsafe events at work.
1.3
Prevent the proceeds from the repairs so that the same incident does not occur
again.
1.4
Find
out
the
reasons
and
causes of
accidents
and
perform welfare responsibilities.
1.5
Take appropriate action on the complaint and the accident.
1.6
Report the incident to the Occupational Safety and Health Department.
1.7
Fulfil the requirements of the law as set out in the Act and regulations related to
Occupational Safety and Health.
2.0 SCOPE
2.1
This procedure should be used when preparing an accident report and conducting an
accident investigation within the Manpower Department / Manpower Department
Training Institute area.
2.2
This procedure is established in accordance with the Occupational Safety and Health
(Notification of Occupational, Occupational Hazard, Occupational Poisoning and
Occupational Disease) Regulations 2004 under the OccupationalSafety and Health Act
1994.
OCCUPATIONAL SAFETY
AND HEALTH PROCEDURE
ACCIDENT AND NEAR MISS
REPORTING AND
INVESTIGATIONS
JKKP-ILJTM
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3.0 RESPONSIBILITIES
3.1
All staff and customers must be responsible for reporting accidents, dangerous incidents,
occupational poisoning or occupational diseases that occur within ILJTM.
3.2
The Safety and Health Committee shall be responsible for implementing accident report
and investigation procedures.
4.0
5.0
DEFINITION AND TERMINOLOGY
4.1
SHO - Safety and Health Officer
4.2
OSH-COMITTEE - Occupational Safety and Health Committee
4.3
DOSH - Occupational Safety and Health Department
4.4
ILJTM - Human Resources Department Training Institution
4.5
OSH ACT - Occupational Safety and Health Act and Regulations
PROCEDURE
5.1 ACCIDENT REPORTING ACTION
5.1.1
Every accident, dangerous incident of occupational poisoning or occupational
illness must be reported to the Director of the Manpower Department throughthe
Manpower Department / Manpower Department Industrial Training Institute
Safety and Health Committee. The report should be made as soon as the incident
is identified to the respective Manpower Department / Manpower Department
Industrial Training Institute.
5.1.2
In the event of a hazardous event, as set out in the Second Schedule, at any place
of employment, the Manpower Department / Manpower Department Industrial
Training Institute shall notify the JKKP as soon as possible within 7 days to submit
a report on the accident using the Accident /Incident Report Form (JKKP 6).
OCCUPATIONAL SAFETY
AND HEALTH PROCEDURE
ACCIDENT AND NEAR MISS
REPORTING AND
INVESTIGATIONS
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5.1.3 Accidents that cause death and serious bodily injury and are unable to attend work for
more than four (4) calendar days, Manpower Department / Manpower Department
Industrial Training Institute must report to the Occupational Safety and Health Department
within seven (7) days using the Occupational Poison Report / Occupational Illness
(Occupational Safety and Health Committee 7) through the Manpower Department /
Manpower Department Industrial Training Institute Occupational Safety and Health
Committee.
5.1.3.1
All complaints and minor accidents occurring in Manpower Department
Manpower Department Industrial Training Institute should also be
recorded in the Accident, Dangerous Incidents, Occupational Poisoning
/ Occupational Disease (JKKP 8) form and forwarded to the Department
of Occupational Safety and Health for further action.
5.1.3.2
All the parts that need to be filled out in the form need to be completed
in full including a description of the accident and complaint for
prevention, so that the same incident will not be repeated.
5.1.4
In the event of an accident that causes serious injury, the location of the accident shall
not be tampered with until investigation by all parties including officials from the
Department of Occupational Safety and Health is completed. The advice and views of
the PKK or the Deputy Director General of Manpower Department / Director of
Manpower Department Industrial Training Institute and related parties should be
obtained immediately.
OCCUPATIONAL SAFETY
AND HEALTH PROCEDURE
ACCIDENT AND NEAR MISS
REPORTING AND
INVESTIGATIONS
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5.1 ACCIDENT INVESTIGATION
5.1 All accidents that occur within the Human Resources Department Training
Institution (ILJTM) must be investigated by the following officers;
5.1.1 Minor Accident Investigation Team
5.1.1.1 Chief Investigator
Safety and Health Officer
5.1.1.2 Assistant Investigator
i.
The Chief Investigating Officer
Safety and Health Officer
ii.
Assistant Investigating Officer
Safety and Health Committee
Sub Safety and Health Committee Chairman
5.1.2 Major Accident Investigation Team
The Accident Investigation Board
5.1.2.1 Head of the Accident Investigation Board
Director / Chairman of OSH-COMITTEE
5.1.2.2 Chief Investigator
Safety and Health Officer
5.1.2.3 Expert Investigator Consultants
External Investigator
The Investigating Members
5.1.2.4 Investigator 1
Member of OSH-COMMITTEE ILJTM
5.1.2.5 Investigator 2
Head of department
5.1.2.6 Investigator 3
Section head
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AND HEALTH PROCEDURE
ACCIDENT AND NEAR MISS
REPORTING AND
INVESTIGATIONS
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Accident investigation details must be recorded in the Accident Investigation Form
(Document No.: BKKP-02-02).
5.3
Any preventive action resulting from the investigation needs to be supervised by the Head
of Department/Division/Unit to determine its effectiveness.
6.0 APPENDIX
6.1 APPENDIX 02-01
- Process Flow Chart for Reporting and Investigating Accidents
DOSHFORM JKKP 6 - (p/s 23 to 27 – Guideline DOSH Act)
DOSHFORM JKKP 7 - (p/s 23 to 27 – Guideline DOSH Act)
7.0 OCCUPATIONAL HEALTH AND SAFETY RECORDS
No.
Record
Document No.
Location
Storage
Period
1
Accident Investigation Form
BKKP-02-01
OSHCOMITTEE
5 years
2
Accident /Incident Report Form
BKKP-02-02
OSHCOMITTEE
5 years