SAEED Hossam
From:
Sent:
To:
Cc:
Subject:
Attachments:
KIYANI Khalid Siddique
Sunday, March 27, 2022 8:21 AM
SAEED Hossam
IOM Marib Procurement; WOLDEMARIAM Gebrehiwot Tesfaye; HAUGLAND Anders;
SHAHJAHAN Mohammad; MURUNGI Charles
FW: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. //
2022-03-0245//2022-03-0264
PCR_Yemen_Lease Extension.pdf
Dear Hossam,
Please process amendment 4 and share it with the signatories as per approved matrix.
Regards
Khalid
From: RAMIREZ Vernon <vramirez@iom.int>
Sent: Saturday, March 26, 2022 3:49 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>; PCR-Emergency <pcr-emergency@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-030245//2022-03-0264
Dear Khalid,
Please find attached PCR form with MSCU code: 2022/03/0195/VR/01.
Kindly indicate the code to the PO header text for our common reference.
Thank you.
Best regards,
Vernon
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Wednesday, 23 March 2022 6:07 PM
To: RAMIREZ Vernon <vramirez@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>; PCR-Emergency <pcr-emergency@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Vernon,
Considering time constrain cannot wait for the owner's reply. I would suggest you, please proceed with a
one-year extension. we have to issue an amendment of the agreement for an extension before the expiry of
the existing lease agreement.
Thank you for your support.
1
Khalid
From: RAMIREZ Vernon <vramirez@iom.int>
Sent: Wednesday, March 23, 2022 9:48 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>; PCR-Emergency <pcr-emergency@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Khalid,
Noted on this.
MSCU will wait for the final offer/confirmation from Lessor as this is significant
Information/document that we must have beforehand.
Thanks,
Vernon
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Wednesday, 23 March 2022 2:19 PM
To: RAMIREZ Vernon <vramirez@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>; PCR-Emergency <pcr-emergency@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Vernon,
Owner is of the building is out of country. Email sent yesterday. Waiting for his response.
Thank you
Khalid
From: RAMIREZ Vernon <vramirez@iom.int>
Sent: Wednesday, March 23, 2022 2:46 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>; PCR-Emergency <pcr-emergency@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Khalid,
As discussed over MS teams, Mission is requested to submit the quote/confirmation from the
Lessor for the proposed 2 year extension.
Thanks,
2
Vernon
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Tuesday, 22 March 2022 1:39 PM
To: RAMIREZ Vernon <vramirez@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>; PCR-Emergency <pcr-emergency@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Vernon,
Please see my comments below.
Following documents are attached thus its all or on share point along with casefile share with GPSU for
endorsement of request from April 21 till March 22.
All casefile can be access through link: case file
- Agreement
- Adendum-1-2-3
- PSA
- NFF
- PRS for the year 2021-2022
MAR-PLU-2022-30077.
Thank you
Khalid
From: RAMIREZ Vernon <vramirez@iom.int>
Sent: Tuesday, March 22, 2022 3:09 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>; PCR-Emergency <pcr-emergency@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Khalid,
In order not to lengthen the review process, MSCU will temporarily closing this case
and request the Mission to re submit the complete files including your response/action to
below findings to pcr-emergency@iom.int and mscu@iom.int mailbox.
Thank you.
Best regards,
Vernon
From: RAMIREZ Vernon
Sent: Friday, 18 March 2022 11:04 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<GTESFAYE@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
3
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Khalid,
Please see my response per below.
Thanks,
Vernon
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Friday, 18 March 2022 10:49 AM
To: RAMIREZ Vernon <vramirez@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Vernon,
Please see mission comments below
All supporting paper can be find through below given link.
Case file
MAR-PLU-2022-30077
Best regards
Khalid
From: RAMIREZ Vernon <vramirez@iom.int>
Sent: Friday, March 18, 2022 5:24 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: Manila Supply Chain Unit <mscu@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; HAUGLAND Anders <AHAUGLAND@iom.int>; Manila Supply Chain Unit
<mscu@iom.int>; MSCU PCR <mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>;
SHAHJAHAN Mohammad <mshahjahan@iom.int>
Subject: RE: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen. // 2022-03-0245
Dear Khalid,
This is to acknowledge receipt of your procurement review request.
Based on submitted documents, hereunder our queries:

We understand that there was no tender conducted in selecting the incumbent
Hotel facility as this was the only approved facility by UNDSS in Marib. Thus, could you please
share the copy of endorsement from UNDSS?- Attached approved NFF – I am asking for the copy of
UNDSS endorsement. Whole case file can be access through link. Case file MAR-PLU-2022-30077

From 2019-2020, the modality applied was thru an LTA as there was no fix monthly payment made
and
Only in year 2021 the Mission decided to fully occupy the premises and the modality changed to
leasing
4
With fix monthly payment? Kindly confirm. Fix monthly rent since march 2020. Approved
agreement attached—which amendment? What was the monthly rate? Monthly rent was $70000/=
per month. breakdown



UN Hub Marib
Monthly rent
From April 21`March 22
From April 22March 24
$70000/- per
month
$70000/-
Yearly
increase
Additional plot rent
Total
$3500
$1000
Totally Monthly rent
$74500 per month.
For this new request, apart from leasing the premises, there is a proposal to increase the rate by 5%
and
Additional space for parking, generator and fuel tank. If so, was this additional space not included
from the
Current contract since Mission already occupied the whole facility? 5% increase in previous rent plus
$1000/- monthly rent for additional yard will start with extension of agreement. – I presume the
Yard was not part of the current contract, please answer by yes or no. No
Kindly share the latest contract from 2021-2022.—please provide attached.
This request is for 2 year extension while the proposal from the facility is good only for 1 year,
please clarify. This is for 2 years extension of the current lease agreement for Louvre. As a general
rule, IOM should not enter into contract without confirmed funding covering the cost of the contract.
We don’t have confirmed funding for 2 years but there is a termination clause that this contract can
be terminated at any point so that reduces the risk. – just kindly clarify the discrepancy between your
request and the proposal from the hotel facility. What is the duration of the proposed/planned
extension, is it 2 years or only 1 year? Agreed with hotel for 2 years with monthly rent $74500/ and
with same term and condition.
Month
Thank you.
Best regards,
Vernon
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Wednesday, March 16, 2022 9:18 PM
To: Manila Supply Chain Unit <mscu@iom.int>
Cc: WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; Manila Supply Chain Unit <mscu@iom.int>; MSCU PCR
<mscupcr@iom.int>; IOM Marib Procurement <iommaribproc@iom.int>; SHAHJAHAN Mohammad
<mshahjahan@iom.int>
Subject: Extension Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen.
Dear Colleagues,
Greetings for Yemen.
Kindly requesting for review and endorsement of lease extension for UN Hub Marib for next two year.
All supporting paper and be access through link.
MAR-PLU-2022-30077
5
Best regards
Khalid
From: ADAM Mojahid <MOADAM@iom.int>
Sent: Friday, May 7, 2021 11:08 PM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; Global Procurement and Supply Unit <gpsu@iom.int>; GPSU Procurement
Compliance <procurementcompliance@iom.int>
Subject: RE: Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen.
Dear Siddique,
Please refer to attached PRS form with GPSU code:
Kindly indicate the code to the PO header text for our common reference.
Thanks!
Regards,
Mojahid U. Adam
GPSU Assistant
Global Procurement and Supply Unit
International Organization for Migration
Manila – Philippines (GMT +8)
M. +63 920 4762 764 / +63 916 2096 503
www.iom.int I Facebook I Twitter
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Wednesday, 5 May 2021 3:17 pm
To: ADAM Mojahid <MOADAM@iom.int>
Cc: WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; Global Procurement and Supply Unit <gpsu@iom.int>; GPSU Procurement
Compliance <procurementcompliance@iom.int>
Subject: RE: Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen.
Dear Mojahid,
Please see below my comments and requested documents are attached.
Thank you
Khalid
From: ADAM Mojahid <MOADAM@iom.int>
Sent: Tuesday, May 4, 2021 10:40 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; Global Procurement and Supply Unit <gpsu@iom.int>; GPSU Procurement
6
Compliance <procurementcompliance@iom.int>
Subject: RE: Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen.
Dear Siddique,
Thank you for the clarification.
Can you please provide to us the following?
1 - Cumulative amount of expenses from 2019 to the present- attached from PRISM.
2- PRF and BAS of the initial contract- We booked rooms in the hotel just like any other guests and
expanding with more room as the staffing increased. Hotel bills were paid against monthly invoice from the
hotel. 1st Agreement were processed without PRF and BAS.
3- PRFs of the succeeding amendments- PRF attached.
Thanks!
Regards,
Mojahid U. Adam
Global Procurement and Supply Unit
International Organization for Migration
Manila – Philippines (GMT +8)M. +63 920 4762 764 / +63 916 2096 503
www.iom.int I Facebook I Twitter
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Tuesday, 27 April 2021 4:07 pm
To: ADAM Mojahid <MOADAM@iom.int>
Cc: WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; Global Procurement and Supply Unit <gpsu@iom.int>; GPSU Procurement
Compliance <procurementcompliance@iom.int>
Subject: RE: Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen.
Dear Adam,
Than you very much for support, please see blow my comments.
Best regards
Khalid
From: ADAM Mojahid <MOADAM@iom.int>
Sent: Tuesday, April 27, 2021 9:26 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; Global Procurement and Supply Unit <gpsu@iom.int>; GPSU Procurement
Compliance <procurementcompliance@iom.int>
Subject: RE: Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen.
Dear Siddique,
I am reviewing this case and the following are my observations and requests;
7
 1st and 2nd contract amendment were not signed by IOM. Can you please share the signed
copies? Attached agreement along with amendment. These are singed electronically.
 As communicated in MS team, previous cases were not submitted for review to GPSU hence, no
PRS issued yet. Can please enlighten us why the case was not submitted for review? There was no
monthly fix rent, mission was paying to hotel as per usage. V # 24601577
 To speed up the review process, would it be possible if you fill out the required information below?
Start Date
Initial Agreement
1/10/2019
1st Amendment
2nd Amendment
3rd Amendment
End Date
There was no monthly fix rent,
to hotel as per usage.
V # 24601577
There was no monthly fix rent,
to hotel as per usage.
V # 24601577
Only modification in contract c
31/04/2020
30/04/2021
1/3/2021
28/02/22
Comments
Total Amount (USD)
$840,000/-
Thank you so much!
Regards,
Mojahid U. Adam
Global Procurement and Supply Unit
International Organization for Migration
Manila – Philippines (GMT +8)
M. +63 920 4762 764 / +63 916 2096 503
www.iom.int I Facebook I Twitter
From: Global Procurement and Supply Unit <gpsu@iom.int>
Sent: Wednesday, 21 April 2021 9:51 am
To: ADAM Mojahid <MOADAM@iom.int>
Cc: PUGAL Jessica <jpugal@iom.int>
Subject: FW: Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen.
Dear Mojahid,
For review.
Case Assignment 2021/04/0720
Thank you.
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Tuesday, April 20, 2021 8:07 PM
To: Global Procurement and Supply Unit <gpsu@iom.int>
Cc: WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>
Subject: Rental of Entire Louver Hotel as UN Interim Hub- Marib Yemen.
8
Dear GPSU Colleagues,
Kindly requesting for review and endorsement of attached request for renting of entire Louvre Hotel as UN
Interim Hub in Marib Yemen on common cost sharing basses among all UN agencies.
Case file can be access through link:
MAR-PLU-2021-30241
You may ask for any clarification
Thank you
Khalid
From: ROTTENSTEINER Christa <CROTTENSTEIN@iom.int>
Sent: Tuesday, March 16, 2021 8:04 PM
To: MATEO Clarissa <cmateo@iom.int>; KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: HAUGLAND Anders <AHAUGLAND@iom.int>
Subject: RE: Sign_ Marib_ BAS- Rental of Entire Louver Hotel
Thanks.
Christa
Christa Rottensteiner
Chief of Mission
International Organization for Migration
Sana’a – Yemen (GMT +3)
Mobile & WhatsApp: +967 739 888820
https://www.iom.int/countries/yemen I Facebook I Twitter I www.iom.int
From: MATEO Clarissa <cmateo@iom.int>
Sent: Tuesday, March 16, 2021 9:53 AM
To: ROTTENSTEINER Christa <CROTTENSTEIN@iom.int>; KIYANI Khalid Siddique
<kskiyani@iom.int>
Cc: HAUGLAND Anders <AHAUGLAND@iom.int>
Subject: RE: Sign_ Marib_ BAS- Rental of Entire Louver Hotel
Dear Christa,
For your approval please.
Dear Khalid,
While we are moving ahead with signing the BAS, can we also prepare NFF detailing the reason behind the
decision of taking over the hotel? The justification in the BAS is not clear enough for future audit. Please
attach the NFF to the procurement documents.
Best regards,
Claire
9
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Tuesday, March 16, 2021 8:00 AM
To: MATEO Clarissa <cmateo@iom.int>
Cc: HAUGLAND Anders <AHAUGLAND@iom.int>
Subject: RE: Sign_ Marib_ BAS- Rental of Entire Louver Hotel
Dear Claire,
May I kindly follow up.
Casefile can be access through link.
MAR-PLU-2021-30241
Thank you
Khalid
From: KIYANI Khalid Siddique
Sent: Thursday, March 11, 2021 8:10 PM
To: HAUGLAND Anders AHAUGLAND@iom.int
Cc: SILERIO Ralph Lyndon rsilerio@iom.int; ADEDEJI Tosin tadedeji@iom.int; MATEO Clarissa
<cmateo@iom.int>; YOANITA Reiny <ryoanita@iom.int>; SHAHJAHAN Mohammad
<mshahjahan@iom.int>
Subject: RE: Sign_ Marib_ BAS- Rental of Entire Louver Hotel
Dear Claire,
May I ask for your recommendation on attached BAS for further CoM approval.
Casefile can BE access through link.
MAR-PLU-2021-30241
Thank you
Khalid
From: HAUGLAND Anders <AHAUGLAND@iom.int>
Sent: Thursday, March 11, 2021 8:01 PM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Cc: SILERIO Ralph Lyndon <rsilerio@iom.int>; ADEDEJI Tosin <tadedeji@iom.int>; MATEO Clarissa
<cmateo@iom.int>; YOANITA Reiny <ryoanita@iom.int>; SHAHJAHAN Mohammad
<mshahjahan@iom.int>
Subject: RE: Sign_ Marib_ BAS- Rental of Entire Louver Hotel
Attached.
Anders
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Thursday, 11 March 2021 19:50
To: HAUGLAND Anders <AHAUGLAND@iom.int>
Cc: SILERIO Ralph Lyndon <rsilerio@iom.int>; ADEDEJI Tosin <tadedeji@iom.int>; MATEO Clarissa
<cmateo@iom.int>; YOANITA Reiny <ryoanita@iom.int>; SHAHJAHAN Mohammad
<mshahjahan@iom.int>
Subject: RE: Sign_ Marib_ BAS- Rental of Entire Louver Hotel
10
Dear Anders,
Attached BAS is for your signature.
Casefile can BE access through link.
MAR-PLU-2021-30241
Regards
Khalid
From: HAUGLAND Anders <AHAUGLAND@iom.int>
Sent: Wednesday, March 10, 2021 12:05 PM
To: KIYANI Khalid Siddique <kskiyani@iom.int>
Subject: FW: Revised Offer; Rental of Entire Louver Hotel
Mr Khalid,
Please do (prepare BAS reflecting the 1 year contract amount).
Anders
From: SILERIO Ralph Lyndon <rsilerio@iom.int>
Sent: Wednesday, 10 March 2021 11:59
To: HAUGLAND Anders <AHAUGLAND@iom.int>
Cc: McCUE John <jmccue@iom.int>
Subject: RE: Revised Offer; Rental of Entire Louver Hotel
Hi Anders,
Well noted, will send it now to LEG, simultaneously please ask Khalid/PLA to prepare BAS reflecting the 1
year contract amount, this will be needed later for GPSU approval.
Thanks,
Lyndon
Procurement & Logistics Officer
International Organization for Migration
Aden – Yemen (GMT +3)
Mobile: +967 739 888 878
WhatsApp: +967 739 888 878
https://www.iom.int/countries/yemen I Facebook I Twitter
From: HAUGLAND Anders <AHAUGLAND@iom.int>
Sent: Wednesday, March 10, 2021 11:29 AM
To: SILERIO Ralph Lyndon <rsilerio@iom.int>
Cc: McCUE John <jmccue@iom.int>
Subject: RE: Revised Offer; Rental of Entire Louver Hotel
Hi,
From what I learned from those attending the negotiation meeting, we will continue to pay per month. The
length of the contract is one year.
Ref input from Tosin below; we do not have a WBS to cover the cost of annual rental; USD 840,000. We
will prepare PRF using the CC YE40000000; projectization will be done on a monthly basis.
11
Next step for us, once the contract is signed, is to present Cost-sharing MoU for UN partners, not only
covering the rental costs but all associated costs as well (security, ICT, Fleet services).
Anders
From: SILERIO Ralph Lyndon <rsilerio@iom.int>
Sent: Wednesday, 10 March 2021 09:57
To: HAUGLAND Anders <AHAUGLAND@iom.int>
Cc: McCUE John <jmccue@iom.int>
Subject: RE: Revised Offer; Rental of Entire Louver Hotel
Importance: High
Hi Anders,
In connection with this, what was the agreed payment terms with Louvre now? is it quarterly in advance or
any?
I will be copying DRM & DOE to approve the advance payment accordingly. Beyond 150,000 USD
advance payment, will need endorsement from MAC director. Then next will be GPSU approval.
I can do this simultaneously once I know what was the agreed payment terms.
Thanks,
Lyndon
Procurement & Logistics Officer
International Organization for Migration
Aden – Yemen (GMT +3)
Mobile: +967 739 888 878
WhatsApp: +967 739 888 878
https://www.iom.int/countries/yemen I Facebook I Twitter
From: SILERIO Ralph Lyndon
Sent: Wednesday, March 10, 2021 9:29 AM
To: HAUGLAND Anders <AHAUGLAND@iom.int>
Cc: McCUE John <jmccue@iom.int>
Subject: RE: Revised Offer; Rental of Entire Louver Hotel
Hi Anders,
I will send this now and coordinate with LEG to expedite it.
Thanks,
Lyndon
Procurement & Logistics Officer
International Organization for Migration
Aden – Yemen (GMT +3)
Mobile: +967 739 888 878
WhatsApp: +967 739 888 878
https://www.iom.int/countries/yemen I Facebook I Twitter
12
From: HAUGLAND Anders <AHAUGLAND@iom.int>
Sent: Tuesday, March 9, 2021 9:49 PM
To: SILERIO Ralph Lyndon <rsilerio@iom.int>
Cc: McCUE John <jmccue@iom.int>
Subject: FW: Revised Offer; Rental of Entire Louver Hotel
Importance: High
Lyndon,
You have good experience with contract drafting and engagement with LEG. I need your help to process this
with express speed:
- We need to make a point that entire hotel means entire hotel (all rooms, surfaces, corridors,
basement, roof and parking space will be for exclusive use of IOM).
- I have a clause making a point that our payments will not commence before the entire hotel is made
available.
There are still some Government official in the upper floors. Once the agreement is signed we can claim
trespassing as long as strangers are in the hotel and it will be breach of contract for the hotel if thy fail to
empty the rooms. Our pressure point is payment. No payment to the hotel if they fail to empty the occupied
rooms.
Our situation is as follows; we need the Contract amendment finalized and cleared by LEG SASAP (sooner
than as soon as possible). Our only pressure point now to get the government people out of the hotel is to
have a legally binding contract. With the contract signed we can put pressure on both government and hotel
management.
John wanted the agreement signed tomorrow. I guess that is a bit optimistic…. But we can have it done
within few days if we push it. LEG must understand that this must be given the highest priority. And it
shouldn’t be too complicated….. it is just an amendment to an existing contract.
Anders
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Tuesday, 9 March 2021 16:49
To: HAUGLAND Anders <AHAUGLAND@iom.int>
Cc: ADEDEJI Tosin <tadedeji@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>
Subject: RE: Revised Offer; Rental of Entire Louver Hotel
Dear Anders,
Please find attached Amendment # 3 initial draft for Louvre hotel lease for your review and for further
advise.
List of attached supporting docs.
12345-
Revised Offer. (PDF)
Original agreement (PDF)
Addendum #1 (PDF)
Addendum #2(PDF)
Addendum # 3 – initial draft.
Standing by for if need any further support.
13
Thank you
Khalid
From: ADEDEJI Tosin <tadedeji@iom.int>
Sent: Monday, March 8, 2021 9:51 AM
To: KIYANI Khalid Siddique kskiyani@iom.int; WOLDEMARIAM Gebrehiwot Tesfaye
gtesfaye@iom.int; ABDELMAGID Mohamed Essameldin Abdelrazak <mabdelmagid@iom.int>; FTOUNI
Mohamad <moftouni@iom.int>
Cc: ROTTENSTEINER Christa <CROTTENSTEIN@iom.int>; McCUE John <jmccue@iom.int>;
LEGASSE Martin <mlegasse@iom.int>; GONZALEZ PALAU Rainer <rpalau@iom.int>; THAKUR
Dunichand <DTHAKUR@iom.int>; MATEO Clarissa <cmateo@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; MKAHAL Haidar <HMKAHAL@iom.int>; IOM Yemen Resource
Management <IOMYemenResourceManagement@iom.int>
Subject: RE: Revised Offer; Rental of Entire Louver Hotel
Dear Khalid,
I already explained this, we do not have a WBS to cover the cost of annual rental; USD 840,000. Prepare the
PRF using the CC YE40000000; as you are aware the cost of rental will be shared amongst UN agencies and
projectization will be done on a monthly basis.
Kind Regards,
Tosin
From: KIYANI Khalid Siddique <kskiyani@iom.int>
Sent: Sunday, March 7, 2021 8:58 PM
To: ADEDEJI Tosin <tadedeji@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye <gtesfaye@iom.int>;
ABDELMAGID Mohamed Essameldin Abdelrazak <mabdelmagid@iom.int>; FTOUNI Mohamad
<moftouni@iom.int>
Cc: ROTTENSTEINER Christa <CROTTENSTEIN@iom.int>; McCUE John <jmccue@iom.int>;
LEGASSE Martin <mlegasse@iom.int>; GONZALEZ PALAU Rainer <rpalau@iom.int>; THAKUR
Dunichand <DTHAKUR@iom.int>; MATEO Clarissa <cmateo@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; MKAHAL Haidar <HMKAHAL@iom.int>; IOM Yemen Resource
Management <IOMYemenResourceManagement@iom.int>
Subject: RE: Revised Offer; Rental of Entire Louver Hotel
Dear Tosin,
Can you please advise WBS to process the PRF.
Sr.#
1
2
3
4
5
6
7
8
9
10
11
12
Month
March 21
April 21
May 21
June 21
July 21
August 21
September 21
October 21
November 21
Dec 21
January 22
Feb 22
Rental cost
$70000/$70000/$70000/$70000/$70000/$70000/$70000/$70000/$70000/$70000/$70000/$70000/-
WBS
14
Thank you
Khalid
From: ADEDEJI Tosin <tadedeji@iom.int>
Sent: Thursday, March 4, 2021 10:41 AM
To: KIYANI Khalid Siddique <kskiyani@iom.int>; WOLDEMARIAM Gebrehiwot Tesfaye
<gtesfaye@iom.int>; ABDELMAGID Mohamed Essameldin Abdelrazak <mabdelmagid@iom.int>;
FTOUNI Mohamad <moftouni@iom.int>
Cc: ROTTENSTEINER Christa <CROTTENSTEIN@iom.int>; McCUE John <jmccue@iom.int>;
LEGASSE Martin <mlegasse@iom.int>; GONZALEZ PALAU Rainer <rpalau@iom.int>; THAKUR
Dunichand <DTHAKUR@iom.int>; MATEO Clarissa <cmateo@iom.int>; HAUGLAND Anders
<AHAUGLAND@iom.int>; MKAHAL Haidar <HMKAHAL@iom.int>; IOM Yemen Resource
Management <IOMYemenResourceManagement@iom.int>
Subject: Revised Offer; Rental of Entire Louver Hotel
Importance: High
Dear Colleagues,
Please note that we received today a revised offer (attached) for the rental of the entire Louver hotel from
the hotel management; the final offer is USD 70,000 per month.
As coordinated with John, while we wait the last occupant to move out from the hotel @KIYANI Khalid
Siddique please commence the process of amendment of the existing agreement to include the new monthly
cost and other relevant clause(s). The amended agreement will be signed and come into effect when the last
occupant leaves the hotel.
@ABDELMAGID Mohamed Essameldin Abdelrazak in addition to reinforcement of the hotel entrance with
a gate, we need to commence security improvement installation for the 5th and 6th floor. Please liaise with
Rose for technical input and support on the construction of the entrance gate.
Kind Regards,
Tosin
15