RAIN WATER HARVESTING SYSTEM
Project Management Plan
PMGT 510-51- N-2018/Spring : PRINCIPLES OF PROJECT MANAGEMENT
Prepared By
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OMKAR CHAWAN
01/14/2018
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Table of Contents
1.
EXECUTIVE SUMMARY ....................................................................................................................................5
2.
INTRODUCTION ................................................................................................................................................5
2.1
DESCRIPTION OF PROJECT ................................................................................................................ 5
2.2
PROJECT PURPOSE OR JUSTIFICATION............................................................................................... 5
2.3
OBJECTIVES ..................................................................................................................................... 7
2.3.1
Primary Business Objectives ................................................................................................... 7
2.3.2
Project Objectives (Primary Project Deliverables) .................................................................. 8
2.3.3
Benefits .................................................................................................................................. 10
2.4
PROJECT SUCCESS CRITERIA (CHAPTER 1) ..................................................................................... 11
2.5
HIGH LEVEL REQUIREMENTS (CHAPTER 5) ....................................................................................... 12
3.
CHANGE MANAGEMENT (CHAPTER 4) .......................................................................................................15
3.1
3.2
3.3
3.4
PROJECT CHANGE CONTROL NARRATIVE: ........................................................................................ 15
PROJECT CHANGE CONTROL FLOWCHART: ...................................................................................... 16
PROJECT CHANGE REQUEST FORM TEMPLATE:................................................................................ 18
PROJECT CHANGE LOG TEMPLATE: ................................................................................................. 19
4.
SCOPE DESCRIPTION (CHAPTER 5) ............................................................................................................20
5.
HIGH LEVEL WORK BREAKDOWN STRUCTURE, MILSTONE SCHEDULE AND PROJECT BOUNDARIES
21
5.1
W ORK BREAKDOWN STRUCTURE ..................................................................................................... 21
5.2
SUMMARY MILESTONE SCHEDULE (CHAPTER 6) ............................................................................... 21
5.3
PROJECT EXCLUSIONS .................................................................................................................... 25
5.4
ASSUMPTIONS (CHAPTER 5) ............................................................................................................ 26
5.5
CONSTRAINTS (CHAPTER 5) ............................................................................................................ 26
5.5.1
Solution Constraints .............................................................................................................. 27
5.5.2
Process Constraints .............................................................................................................. 27
5.6
PRODUCT DELIVERABLES & ACCEPTANCE CRITERIA (CHAPTER 5)..................................................... 27
6.
PROJECT SCHEDULE (CHAPTER 6) ............................................................................................................29
7.
SUMMARY HIGH LEVEL BUDGET (CHAPTER 7) .........................................................................................35
8.
QUALITY MANAGEMENT PLAN (CHAPTER 8) ............................................................................................45
8.1
8.2
9.
QUALITY ASSURANCE: ..................................................................................................................... 45
QUALITY CONTROL:......................................................................................................................... 48
PROJECT ORGANIZATION & RESOURCES (CHAPTER 9) .........................................................................51
9.1
INTERNAL TEAM STRUCTURE ........................................................................................................... 51
9.1.1
Narrative: Describe the internal team structure of the project, as well as how the project relates to the rest of the organization. Explain the
logic/rationale behind why you think your proposed team structure is best for your project. .............. 51
9.1.2
Team Organization Chart: Include a chart that shows the details of how your very specific project team is organized/structured.
52
9.2
PROJECT ORGANIZATION: MAJOR PROJECT ROLES & RESPONSIBILITIES: .......................................... 53
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9.3
PROJECT TEAM MEMBERS: EXTERNAL INTERFACES:......................................................................... 55
9.4
RACI CHART .................................................................................................................................. 55
9.5
EQUIPMENT AND TRAINING NEEDS (CHAPTER 9)............................................................................... 59
9.5.1
Equipment: Identify equipment, supplies, etc. that will need to be purchased to support your project team members – items your team members will
need to complete their project assignments. ....................................................................................... 59
9.5.2
Training: Identify what kind of training your team members must receive to perform well as team members and/or complete their project assignments.
61
10.
10.1
10.2
10.3
10.4
11.
COMMUNICATIONS PLAN (CHAPTER 10) ...................................................................................................64
STAKEHOLDER COMMUNICATIONS REQUIREMENTS ........................................................................ 64
ESCALATION PROCEDURES (FOR RESOLVING COMMUNICATION ISSUES) .......................................... 67
REVISION PROCEDURES (FOR UPDATING THE COMMUNICATION PLAN) ............................................. 68
STATUS REPORT FORMAT............................................................................................................ 69
PROJECT RISK MANAGEMENT (CHAPTER 11) ..........................................................................................71
11.1 DETAILED RISK REGISTER .................................................................................................................. 72
12.
PROCUREMENT MANAGEMENT PLAN (CHAPTER 12) ..............................................................................78
12.1
MAKE/BUY/LEASE ANALYSIS AND PROCUREMENT NEEDS .............................................................. 78
12.2
PROCUREMENT SOURCE SELECTION PROCESS ............................................................................ 82
12.2.1 Evaluation Criteria and Long List .......................................................................................... 82
12.2.2 Short List ............................................................................................................................... 83
12.2.3 Source Selection ................................................................................................................... 84
12.3
VENDOR PERFORMANCE MANAGEMENT AND CLOSEOUT ............................................................... 84
13.
13.1
13.2
STAKEHOLDER ANALYSIS (CHAPTER 13) .................................................................................................86
STAKEHOLDER REGISTER WITH ROLES AND RESPONSIBILITIES ...................................................... 86
STAKEHOLDER ANALYSIS ............................................................................................................. 90
14.
MONITORING & CONTROL PROCEDURES (CHAPTERS 5-7).....................................................................93
15.
CLOSEOUT CRITERIA....................................................................................................................................94
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1. EXECUTIVE SUMMARY
The main purpose of this project is to install “Rainwater Harvesting Unit” in selected 40 buildings in my home town in India. The Buildings are located
on Samta Nagar Street, in Thane district, in city of Mumbai. The average requirement of water for an individual in Mumbai is 135lpcd (liters per
consumer per day) as per Municipal Corporation Statistics. The Municipal corporation of Mumbai is currently providing 90lpcd (liters per consumer
per day). Obviously there is shortage of water supply. The population of Mumbai is predicted to grow from current 13 million to 16 million in 2021 as
per Municipal Corporation of Mumbai statistics. Thus, it is incurred that in future there would be definite shortage of water. Against this background
installing Rainwater Harvesting System in 40 buildings will contribute to around thousands of liters of water annually. The project consists of
accumulating water on the terraces of various buildings, transporting the rain water through various channels. After transporting, the rainwater is filtered
and stored in various tanks.
The cost of this project is 1 crore Rupees and it would be completed in approx. 200 days. The main issue is the acceptance of cooperative housing
committee for such a project. It would be of utmost importance to convince the committee of importance of this project as there is chance of ignoring
long term benefits for short term cost saving. The outline of this project starts with analysis of environment and building infrastructure for installation
of such unit. It will also depict the planning and scheduling of various tasks required for completion of the project. Financial plan depicts the cost
requirement of project.
2. INTRODUCTION
2.1 Description of Project
The project is setup of Rain water harvesting unit in 40 buildings in Samta Nagar complex.
To do this the R& D team will analyze the geography and climate of the region. Analysis of roof tops of selected building will also be done. The
landscape around building will also be analyzed. Taking these factors into consideration Rain Water Harvesting unit will be designed specifically for
each of 40 buildings. The designing part will be done by civil and mechanical engineers. Once the design is finished contractors will be hired for setting
up unit. Once the project is finished Project Manager will handover project to Housing committee.
Steps in Project:
a) Define - Scope of the project. Number of units of Rain Water Harvesting system required, Unique design of Rain Water Harvesting system of each
building (considering structure and climate), and required resources identification.
b) Analyze- Considering the data accumulated during the define phase Process and Product Design team will design the equipment (catchment, coarse
mesh, gutters, conduits, filters, storage facility and recharge structures).
c) Setup - This process will identify the suppliers for the purchased and manufactured raw materials. It will also involve initial Prototype setup for the
RWH system.
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d) Plan - This activity entails detailed level scheduling of activities for setup of Rain Water Harvesting Unit. Allocation of resources (labor) for each
activity as well as the lead-time to complete the activity. Identification of activities which can be completed in parallel. Most importantly identification
of critical path activities.
e) Implementation - Executing the activity plan and identification and resolution of unplanned issues.
f) Post Implementation - Monitoring the operation of Rain water harvesting system for target water volume accumulation annually.
2.2 Project Purpose or Justification
The need for Rain Water Harvesting system in Mumbai, is outcome of yearly shortage of water. Mumbai's water supply comes from a Terna Reservoir
built 500 kilometers away from Mumbai, in Chiplun. Rainfall during monsoon, helps accumulate water in reservoir which is distributed across the city
and state. The population of Mumbai is increasing at a higher pace, expected to reach from 13 million to 16 million by 2021. Current supply of water
is not enough to meet the ever-increasing demands.
Rain Water Harvesting system helps to offer solution to this problem. This initiative would not be sponsored by any external resource but, by the
Housing committees of complexes adhered with the project.
In order to meet the water supply requirements, there are two other possible alternatives than Rain Water Harvesting system project:


Project to get more water supply into Mumbai by government
 This option though definitely possible, may take long time to implement due to State regulatory reasons
 Project will need water pipeline to be setup for water extraction from another state, which might require substantial resources
To build individual borewell for each building to pull underground water.
 This option may be an easier one but may not be able to help with water supply issue completely, as the volume of water that can be pulled
from ground is limited and borewell requires high maintenance cost as well.
Justification of Implementing Rain Water Harvesting system:
 Rain Water Harvesting System in 40 buildings would provide huge amount of water annually (3840 lakh liters), to people implementing such
a system. It also reduces cost of water maintenance from state government.
 It is a long-term solution for water crisis .Once installed the operations takes place without any manual control.
 Economically speaking the system has initial construction cost but once installed, it hardly requires any maintenance, and thus cost associated
with maintenance is negligible. Thus in long term this project seems efficient.
 There is tremendous market for such project in Mumbai, especially due to high population and large number of Housing complexes, with
reducing supply of water.
 Financial Justification:
 Assumptions:
o 40 Buildings, People - 6400,
o 1 Building Terrace Area - 4000 m2 (Meter Square)
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








o 1 person requirement daily is 135 liters per day.
o Annual rainfall in Mumbai: 250 cm
Water Collected Annually in 1 building: 96 Lakh Liters (4000 m2 x 2500 mm)
Water Collected Annually from 40 building: 3840 lakh Liters (96 lakh liters x 40 buildings)
Water Requirement in 40 building Annually: 3153 lakh liters (6400 x 135 lpcd x 365 days)
Water collected > Water Required Annually, due to project
Cost of Water as Per Municipal Corporation of Mumbai: 5 Rupees per 1000 liters
Total Cost Annually = 15 lakh Rupees
Cost incurred in setting up project: 1 Crore Rupees
Cost Recovery in 6 years and free supply of water for years after that.
Summarize Justification:
 Financial Benefit
 Water Supply Shortage Recovery
 Reduced dependency on State/City supply of water
 Self Sufficient
 Maintenance Cost is negligible
 Environmentally Friendly
2.3 Objectives
Primary Business Objective of this project is satisfaction of people’s basic requirement for livelihood, which is water, in Mumbai (current scope
includes 40 Buildings). It has major ecological justification, as it has zero environmental impact. Process of water collection is environmentally friendly.
It promotes less dependence on State governments water supply, which could be used for external agricultural activities. Cost savings are secondary
objectives of the project as well, the initial investment would be completely recovered in 6 years, and after that Housing Complex committee would
not incur cost for water supply from state government as they would be self-sufficient.
2.3.1 Primary Business Objectives
Numbered statements of the measurable Business Objectives your proposed project will help achieve (Your project should support the
achievement of business objectives)
Reference
No.
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Business Objective Description
Specific Goal
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1
Transition of Water Supply from State 100% Transition from State
government to Housing committee Government
to
Housing
managed Rain Water Harvesting System Committee for Water Resource
in 400 days
2
Cost Recovery of Project Completion
Recovery Cost of Project
Completion
in
6
years
(Assumption: Using current rate
for water supply by State
government)
2.3.2 Project Objectives (Primary Project Deliverables)
Provide brief statements of the Project Objectives that will be achieved in the project. There may be numerous Project Objectives to
support each Business Objective. These objective statements should be stated in terms that are specific and quantifiable.
usiness
ef. No.
Objective Project Objective Ref. No.
Project Objective
Description
/
Primary
Deliverable
100% Transition of 1. Prepare Concept/Scope of To achieve the business objective of no dependency on
ater Supply from State the Project
State water supply, need is to understand first, at least
vernment to Housing
directionally, if this project would help achieve that
ommittees
of
40
goal. Overall scope of the project will be prepared. To
ildings.
prepare the scope various activities will be carried out:
1. R&D department will analyze geography,
climate and annual rainfall of the region.
2. R&D department will also analyze the Structure
of Building rooftop.
3. R&D will estimate the volume of water that will
accumulate on the roof top.
4. All the Stakeholders in the project will come
together to align on the initial scope of the
project.
5. High Level cost estimate will be prepared
considering the initial aligned scope of the
project.
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6. High level activities will be planned using Work
Breakdown Structure.
100% Transition of
ater Supply from State 2. Development of the plan
vernment to Housing
ommittees
To achieve the business objective of no dependency on
State water supply, Design and implementation plan of
the project should be able to calculate if the water
collection and storage of such huge volume is feasible
option. Steps required to complete and finalize
development and implementation plan are
1. Design of Rain Water Harvesting system will be
completed in this phase.
2. Detailed plan will be generated by Project
Planner. This plan will provide the work
breakdown structure. (e.g. Construction plan)
3. Linear Responsibility chart will be prepared by
the planner. This plan will assign activities to
required personnel
4. The detailed level plan will also allot lead-time
for each activity. This would involve creation of
gantt chart and pert analysis. It will also outline
the prerequisite activities that need to be
completed, to move to next step. Critical Path
activities will be highlighted. Schedule will be
prepared for completion of activities.
5. Detailed level cost analysis would be done, to
calculate the financial resources required to
complete each activity. This will include
resource allocation
1. 100% Transition
of Water Supply
from State
government to
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To achieve the business objective of no dependency
3. Execution/Implementation on State water supply, implementation of the work
Phase
packages should be carried out perfectly to make sure,
main project objective is met, which in turn would
help meet business objective.
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Housing
Committees
1. 100% Transition
of Water Supply 4.Close Out Phase
from
State
government
to
Housing
Committees
2. Recovery Cost of
Project
Completion in 6
years (assuming
using current rate
for water supply
by
State
government)
1. Work Packages will be executed and marked
completed in plan once closed. (e.g.
Construction will be carried out by contractors)
2. Definite Cost estimate will be generated by
finance personnel
3. Performance of individual, group and
department will be monitored during activity
execution.
To achieve the business objective of no dependency
on State water supply, project should be closed out
correctly and handed over to the Housing committees,
without any loose ends. Monitoring and controlling
the operations of Rain Water Harvesting system is
essential to make sure the system runs efficiently and
will be able to achieve zero dependency of its
customers on State provided water supply.
1. Rain Water Harvesting system will be installed
2. System will be monitored and controlled as part
of annual service.
3. Goals of collecting specific water volume will be
monitored.
4. Customer feedback will be requested on
completion of the project.
2.3.3 Benefits
Main Benefit of completing the Project:
This project has economic as well as social benefit associated with it. Natural resources of India are under tremendous pressure due to huge population,
especially water, which is a basic need of human beings. With rising population, state governments are not able to meets peoples need of adequate
water supply. Thus, it becomes of utmost importance to find various different means of water source. Rainwater as a source can be used effectively by
implementing Rainwater Harvesting unit.
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Benefits of achieving each project objective, cumulate to achieve final benefit of completing the business objective, shown below:
a) Concept Objective: Benefits of completing the concept objective would bea. Having correct scope of the project which has lesser variations.
b. Help understand high level requirement of resources (Financial, Labor, Planner, R&D, Designer, Scheduler, Contractors).
c. This may not provide clear and concise goals but will help move project in right direction.
b) Development Objective: Benefit of completing this objective would bea. It will help to understand what needs to be done,
b. When it needs to be done
c. By whom it needs to be done.
d. Will provide clear goals and clear timeline.
c) Implementation Objective: Benefit of completing this objective would bea. Meeting the Implementation objective will help complete the project in time and accurately.
b. Resources acquired from other functional groups can be relived from the project, if their expertise and support is no longer required.
d) Close Objective: Benefit of completing this objective would bea. Meeting close out objective will help make sure project has not pending activities and can be handed over to the Housing committees.
b. It will make sure there are no loose ends.
c. Personnel’s required for monitoring and controlling activity can be relived from the project, so that they can support new project.
2.4 Project Success Criteria (Chapter 1)
Criteria for measuring the Project Success would be as below:
a) Independence from State provided water supply.
b) Quantity of water accumulation by rainwater harvesting system would define if the project was successful or not. Correct Installation and
functioning of the Rain Water Harvesting unit will be only 1 aspect of the assessing success, but the important criteria for success would be
understanding if water collected by Rain water harvesting units independently is able to satisfy the requirements of the people for which it was
built.
c) Collection of more than 3500 lakh liters for water annually due to installation of Rain Water Harvesting system in 40 Buildings would be the
measurable criteria for success.
d) The success of project would be dependent on Annual rainfall which is a variable resource, but the expectation is that Mumbai will continue
to receive a 250cm rainfall on a yearly basis. Historically, the deviation is not much therefore, standard for success still would be vol of water
collection.
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2.5 High Level Requirements (Chapter 5)
This section will list the high-level Requirements that have been identified to date. These requirements should be related to a Business
or Project Objective and identified as such through inclusion of that requirements reference number.
Objective Ref. Requirement
No.
Ref. No.
Requirement Description
1.Prepare Scope of 1.1
Rainfall Assessment to be completed by R&D personnel
the Project
1.Prepare Scope of 1.2
the Project
Humidity Assessment to be completed by R&D
personnel
1.Prepare Scope of 1.3
Landscape Diagrams to be reviewed by R&D personnel
the Project
1.Prepare Scope of 1.4
Soil Assessment to be completed by R&D personnel
the Project
1.Prepare Scope of 1.5
40 Building Rooftop Measurements by R&D personnel
the Project
1.Prepare Scope of 1.6
Building Strength Measurements by R&D personnel
the Project
1.Prepare Scope of 1.7
Water collection Vol Measurements by R&D personnel
the Project
1.Prepare Scope of 1.8
the Project
1.Prepare Scope of 1.9
the Project
Water collection Vol should be greater than 3500 lakh
liters
Cost Assessment of setting Rain Water Harvesting
System by Finance Personnel
2. Development 2.1
of the plan
Measurements Data Analysis by IT personnel
2. Development 2.2
of the plan
Rain Water Harvesting system Design for 40 buildings –
Phase 1(20 Buildings) and Phase 2(20 Buildings) by 2
Civil and 2 Mechanical Engineers
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Objective Ref. Requirement
No.
Ref. No.
Requirement Description
2. Development 2.3
of the plan
Prepare Final Construction Plan by Project Planner
2. Development 2.4
of the plan
Prepare Final work Schedule by Project Planner
2. Development 2.5
of the plan
Identify Resource Requirement by Project Planner and
Human Resource
2. Development 2.6
of the plan
Finalize supplier list for Raw materials by procurement
personnel
2. Development 2.7
of the plan
Finalize procurement plan for Raw Materials by
procurement personnel
2. Development 2.8
of the plan
Finalize Budget by Finance personnel
2. Development 2.9
of the plan
Finalize Linear Responsibility chart by Project Manager
3.Execution/Im
plementation
Phase
3.1
Procurement of Contractors
procurement personnel
3.Execution/Im
plementation
Phase
3.2
Raw Material Inspection completion by Quality
Personnel
to
match
material
specification
(Measurements, Sampling, Strength testing)
3.Execution/Im
plementation
Phase
3.3
Implementation of construction plan as per schedule by
contractors
3.Execution/Im
plementation
Phase
3.4
Quality checks on Structure and Construction by Quality
personnel
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or
construction
by
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Objective Ref. Requirement
No.
Ref. No.
3.Execution/Im
plementation
Phase
3.5
Requirement Description
Rain Water Harvesting system match specification with
completed Design
4.Close
Phase
Out 4.1
Assign Service Personnel
4.Close
Phase
Out 4.2
Water collection volume measurement by Service
Personnel
4.Close
Phase
Out 4.3
Setup Annual Feedback meeting with Cooperative
Society Committee for 40 buildings
4.Close
Phase
Out 4.4
Check if Annual volume of water collection is greater
than 3500 lakh liters
4.Close
Phase
Out 4.5
Monitor Construction of Rain Water harvesting system
for 6 years by service personnel
4.Close
Phase
Out 4.6
Confirm if repairs or reconstruction required with service
personnel
4.Close
Phase
Out 4.7
Handover project after 6 years if annual water volume
collection matches the requirement of 3500 lakh liters
annually.
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3. CHANGE MANAGEMENT (CHAPTER 4)
For this assignment you will be designing the processes and some of the key forms you will use to manage requested and actual changes
to your project. Every change that enters your project should pass through a formal documented change control process. The change
control system is a collection of processes that allow change requests to be analyzed (examined to determine their impact on the project
baselines), approved, declined, and subsequently managed.
Include a change management process narrative, flowchart, Change Request Form and Change Log
3.1 Project Change Control Narrative:
Change is inevitable and accelerating. Effective management of change will help organization outwork their competition. Change does cost money,
but using standard and organized process to manage change, organizations can thrive.
What is change? - Change is any difference in initial plan, strategy, scope, execution, monitoring and controlling activities. Deviation from currently
established standard could also be defined as change.
Change Management Process Definition: The change management process is sequence of steps or activities, that a project team follows, to apply
change management to requested change in order to drive individual transition and ensure that project meets its intended outcome. (Source: PROSCI)
Why is Change Management Important:
 The only thing that is constant is change
 Change is an integral part of Project Management
 There would not be a single project which does not face changes in either its scope, strategy, plan, execution and controlling activities.
 It is of utmost importance to accommodate these changes across all activities of the project.
 The final output of the project is of no importance if it is not compliant with changing requirements. It would almost make the project
redundant if it cannot synchronize with the changing environment
 Cost associated with not incorporating the changes in project is also High
 It helps to respond to clients need much quicker, due established process of change Management.
 Since the process can run concurrently, impact to normal functioning of project is not major.
As Rainwater Harvesting System Project progress there will be possible changes in Finalized requirements or requests for New Requirements.
Change can be generated by:
 New Functionality Being Identified
 Errors or Defects in current plan and execution phases
 Request to enhance existing Functionalities
Any request to change in Rainwater Harvesting system will require:
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1.
2.
3.
4.
Determination of Associated Feasibility
Determination of Associated Costs
Determination of Associate Benefits
An analysis will be performed to identify any associated changes to:
a. Schedules
b. Total Costs
c. Current Existing requirements
5. The Change requirements will be captured separately from current requirements
6. Details should be provided to Justify the change and required work involved to incorporate the change.
7. Project team will have a separate Team to Manage changes in the project
8. The documentation will be required provide details of Change and impact of the change to whole project (Time, Cost, Scope)
9. The change team, will need to route the change request for approval with all the related Functional team
10. The change review will be done using the approval process
11. The Final Approval (Tier 2 approval) will come from Project Manager after initial approvals are received from the Functional Teams.
12. The document will require signoff on Change task, which is basically changes that each functional group needs to do in their activities to
accommodate the change. This will involve modifying current project plans, activities, Work Break Down Structure, Gannt chart, Schedules,
QA activities and execution activities.
13. Once all the activities are signed off on Change Task Approval Document, the change would have been incorporated.
There will Total 2 Reviews of Change
 Initial Review by the Functional Teams
 Final Review by Project Manager
3.2 Project Change Control Flowchart:
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Start
Identify Change
(Stakeholders)
Incorporate
Recommended
Feedback
Create Request to Submit Change
(Change Management Specialist will log the request from
Stakeholders)
Initial Review of the
Change(Specialist will check
Standard Guidelines)
No
Approval
Yes
Incorporate
Recommended
Feedback
Detailed Review of the change
(R&D, IT, Engg, Proj Plan, Finance, Procurment, Proj Mgr, Quality, Process Engg)
No
Approval
Yes
Update Requirements/ Project Plan by completing
Change Tasks
(Engg, Proj Plan, Procurement, Quality, Process Engg)
Change
Execution
(Project
Manager)
No
Test
Change
(QA)
Validation
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Yes
Finalise/Implement
Change
(Project Manager
)
3.3 Project Change Request Form Template:
Change Request Form/Change Notice
I.
II.
III.
IV.
V.
Revision History for Project Changes:
1. Earlier Change:
2. Latest Change:
Change Details:
3. Project Number:
1. Originator:
2. Change Description:
3. Change Rationale: Impact on Customer/User:
4. Additional Documents/References:
Questionnaire:
5. Impact to Scope (Yes/No, Details)
6. Impact to Processes (Yes/No, Details)
7. Impact to Software (Yes/No, Details)
Approvals of Change:
Approvers
Department
Change Task Approvals:
Approvers
Department
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Tasks
Signoffs
Signoffs
18
VI.
VII.
VIII.
IX.
X.
XI.
XII.
Additional Task:
Applicable Strategies:
Preliminary Risk Assessment:
Justification of Deviation from Approved Plan:
Execution and Implementation Plan:
Final Check:
Revision of Change History:
3.4 Project Change Log Template:
Rain Water Harvesting System Change Request Log
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Sr
No
Request
#
Proj
#
Project
Manager
Description
of Change
Request
originator
Priority
Date
Requested
Date
Closed
Status
Scope
Impact
Schedule
Impact
Cost
Impact
Approved
(Yes/No)
4. SCOPE DESCRIPTION (CHAPTER 5)
Work Envisioned to complete the project:










Analysis of the Buildings under the Project.
Collection of Analyzed Data
Design Rainwater Harvesting System for all buildings
Plan and Initiate
Finalize Budget
Procurement of Raw Materials
Simultaneous Construction of Phase 1
Simultaneous Construction of Phase 2
Final Assessment
Handover with Maintenance Control by Parent Organization
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5. HIGH LEVEL WORK BREAKDOWN STRUCTURE, MILSTONE SCHEDULE AND PROJECT
BOUNDARIES
Include all aspects of the project, including project management, support functions, quality assurance, configuration management, and
subcontracted work
5.1 Work Breakdown Structure
Insert a high level WBS that can be further decomposed by the team into additional work packages and activities for scheduling. Include both
product and project management deliverables.
5.2 Summary Milestone Schedule (Chapter 6)
A list of the key milestones anticipated along with a completion date.
The below WBS cover both 5.1 and 5.2
D Number
WBS
TASK NAME
Resources
1
1
Analysis of Building
2
1.1
Rainfall Assessment
R & D personnel
3
1.2
Humidity Assessment
R & D personnel
R & D personnel and
Engineers
4
1.3
Measurement of Building
Документ1
START DATE
END DATE
DURATION
1/10/2019
1/10/2019
1 day
1/10/2019
1/10/2019
1 day
1/10/2019
1/23/2019
10days
Civil
21
5
1.4
2
6
2.1
7
3
8
3.1
9
3.2
10
11
12
3.3
3.4
3.5
Measurement
of
strength of Building
Collection
of
Data
Gathered
Gathering of Data from
all 40 buildings
Design
Rain
Water
Harvesting system for all
Buildings
R & D personnel and
Engineers
IT personnel
Analyze Data
Record Inferences of
Data
Designing of Phase 1 - 20
Buildings
Designing of Phase 2 -20
Buildings
Review Design Phase 1 plan
Review Design Phase 2 plan
IT personnel
1/10/2019
1/23/2019
10 days
1.1, 1.2,
1.3, 1.4
1/24/2019
1/28/2019
3 days
2.1,
1/29/2019
2/13/2019
12 days
3.1,
2/14/2019
2/19/2019
4 Days
3.2,
2/20/2019
3/7/2019
12 Days
3.2,
2/20/2019
3/7/2019
12 days
3.3,
3/8/2019
3/13/2019
4 Days
3.4,
3/8/2019
3/13/2019
4 Days
Project Planner
3.5,
3/14/2019
3/27/2019
10 Days
Project Planner
4.1,
3/28/2019
4/10/2019
10days
Project Planner
3.6,
3/14/2019
3/27/2019
10 Days
Project Planner
4.3,
3/28/2019
4/10/2019
10 days
4.2,4.4
4/11/2019
4/11/2019
1 Day
Finance Personnel
Project Manager and Finance
Personnel
5.1,
4/12/2019
4/18/2019
5 day
5.2,
4/19/2019
4/19/2019
1 day
Procurement personnel
5.3,
4/22/2019
4/23/2019
2 days
Procurement personnel
5.3,
4/22/2019
4/23/2019
2 days
6.1,
4/24/2019
4/25/2019
2 days
6.2,
4/24/2019
4/25/2019
2 days
6.3,6.4
4/26/2019
5/1/2019
4 days
IT personnel
Civil
Engineers
Mechanical Engineers
Civil
Engineers
Mechanical Engineers
Civil
Engineers
Mechanical Engineers
Civil
Engineers
Mechanical Engineers
and
and
and
and
13
3.6
14
4
15
4.1
16
4.2
17
4.3
18
4.4
19
5
20
5.1
Budget
Acquiring Data
Project Planner
21
5.2
Estimating Cost
22
5.3
23
6
24
6.1
25
6.2
Finalizing Cost
Procurement of Raw
materials
Order Preparation for
phase 1
Order Preparation for
phase 2
26
6.3
Order Buying for phase 1
Procurement personnel
27
6.4
Order Buying for phase 2
Raw Material transport
to warehouse
Procurement personnel
Transport contractor
Procurement personnel
28
6.5
Plan and Initiate
Preparing Construction
plan for 20 Buildings phase 1
Work Scheduling for 20
Buildings -phase 1
Preparing Construction
plan for 20 Buildings phase 2
Work Scheduling for 20
Buildings -phase 2
Документ1
from
Civil
Project Planner
Personnel
,
Finance
and
22
29
6.6
30
7
Order inspection of all
raw materials
Simultaneous
construction for phase 1
31
7.1
32
7.2
Transporting
raw
materials to site of work
Construction
of
Harvesting
Unit
by
subcontractor
33
7.3
Installment of gauges
34
7.4
Installment of
collecting unit
35
7.5
water
37
7.6
Installment of Pipe for
transporting water
Digging of ground for
construction
of
underground
storage
unit
38
7.7
Water storage unit from
warehouse to site
39
7.8
40
7.9
41
8
Installation of storage
unit by crane
connection of filters to
storage unit and water
pipes
Simultaneous
construction for phase 2
42
8.1
43
8.2
Transporting
raw
materials to site of work
Construction
of
Harvesting
Unit
by
subcontractor
44
8.3
Installment of gauges
45
8.4
Installment of
collecting unit
46
8.5
Installment of Pipe for
transporting water
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water
Quality assurance personnel
Transport
contractor
,
construction Subcontractor ,
Construction contractor
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Transport
contractor
,
Procurement
personnel
,
subcontractor crew , crane
operators
Crane
operators,
Subcontractor Crew ,Civil and
Mechanical Engineers
Subcontractor Crew, Civil and
Mechanical Engineers
Transport
contractor
,
construction Subcontractor ,
Construction contractor
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
6.5,
5/2/2019
5/8/2019
5 days
6.6,
5/9/2019
5/10/2019
2 days
7.1,
5/13/2019
5/16/2019
4 days
7.1,7.2
5/17/2019
5/22/2019
4 days
7.1, 7.3
5/23/2019
5/28/2019
4 days
7.1,7.4
5/29/2019
6/3/2019
4 days
7.1,
5/13/2019
5/17/2019
5 days
7.1,
5/13/2019
5/17/2019
5 days
7.6,7.7
5/20/2019
5/24/2019
5 days
7.5,7.8
6/4/2019
6/10/2019
5 days
6.6,7.9,
6/11/2019
6/12/2019
2 days
8.1,
6/13/2019
6/18/2019
4 days
8.1,8.2
6/19/2019
6/24/2019
4 days
8.3,8.1
6/25/2019
6/28/2019
4 days
8.4,8.1
7/1/2019
7/4/2019
4 days
23
8.6
Digging of ground of
ground for underground
Storage unit
48
8.7
Transport Water storage
unit from warehouse to
site
49
8.8
50
8.9
51
9
52
9.1
53
9.2
54
10
55
10.1
47
Installation of storage
unit by crane
connection of filters to
storage unit and water
pipes
Final Assessment
Final assessment of
Rainwater
Harvesting
Unit for Phase 1
Final assessment of
Rainwater
Harvesting
Unit for Phase 2
Handover
with
Maintenance control by
parent org
Project Handover by
Project Manager to
Housing committee
Документ1
Subcontractor Crew , Civil
Engineers and Mechanical
Engineers
Transport
contractor
,
Procurement
personnel
,
subcontractor crew , crane
operators
Crane
operators,
Subcontractor Crew ,Civil and
Mechanical Engineers
8.1,
6/13/2019
6/19/2019
5 days
8.1,
6/13/2019
6/19/2019
5 days
8.6,8.7
6/20/2019
6/26/2019
5 days
Subcontractor Crew, Civil and
Mechanical Engineers
8.5,8.8
7/5/2019
7/11/2019
5 days
Project Manager
7.9,
6/11/2019
6/17/2019
5 days
Project Manager
8.9,9.1
7/12/2019
7/18/2019
5 days
9.1,9.2
7/19/2019
7/19/2019
1 day
Project
Manager
Stakeholder
and
24
5.3 Project Exclusions
It is important to not only list the work that will be done but to also be very clear on what will not be done in this project. By stating
exclusions, the project team will reduce the risk that scope creep will occur later.
o The scope the project will not be changed, Number of Buildings will remain the same. If committee asks for additional Rain Water Harvesting
Units for additional buildings, the flexibility to expand the scope will not be present
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25
o Change in requirements from the customer will not be considered after the Construction is initiated
o Budget will not be reduced at any given time
o Raw Material Suppliers will not be changed at any given time
o Designs of Rain Water Harvesting System, will not be modified once construction is initated.
5.4 Assumptions (Chapter 5)
o Total 20 buildings are being considered for phase 1. Phase 2 will also consist of 20 buildings. The building in phase 1 will have same dimensions
and building structures in phase 2 will have same dimension. Phase 1 buildings have different dimensions than phase 2 buildings.
o There is no fluctuation in price of raw materials and equipment throughout the life of project.
o The project is expected to be completed in 190 days
o Once the Rainwater harvesting system is installed, the operations and maintenance cost each year are negligible.
o Inflation of money is not considered while making calculations for material cost and labor cost.
o Project of constructing, Rainwater harvesting system is already allotted to our organization; there is no process of bid approval.
o I am assuming that Rainfall occurs throughout the project life.
o Contractors and Subcontractors are available on scheduled date.
o All the Building structure have strength and sturdiness to support rainwater harvesting system on their roof top.
5.5 Constraints (Chapter 5)
List in bulleted format the limitations that will be in effect during the course of the project. These constraints may be broken out by Solution
and Process categories. Any other constraints that do not fit into these categories should be listed separately.
o Scope constraint
o Time Constraint
o Cost Constraint
o Quality Constraint
o Resource Constraint
o Risk Constraint
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26
5.5.1 Solution Constraints
Factors or decisions that have been made that will limit or influence the project and decisions that will be made throughout the
implementation.
o Scope Constraint
o Inclusion of only 40 Buildings the project
o Time Constraint
o To close the implementation of project in 190 days
o Cost Constraint
o Budget recovery in 6 years timeframe.
5.5.2 Process Constraints
Limitations related to business process changes that must be considered during implementation. Include limitations as they relate to time
or training required until the business is ready to use the new process.

Resource Constraint
o Number of People that can be assigned to complete the project

Risk Constraint
o Risks associated with the Project. Will include Risk Analysis of the project.

Quality Constraint
o Outcome V/S Expectations
5.6 Product Deliverables & Acceptance Criteria (Chapter 5)
List the key tangible product outputs (deliverables or services) to be provided by this project. Explain the criteria that will be used by the
product users to determine if the project can be accepted. It may be useful to portray these in a table.
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27
Deliverables
Date
Available
Acceptance Criteria
Project Handover by Project 7/19/2019
Manager to Housing Committees
Water collection volume exceeds
3500 lakh liters, provided in
requirements
Monitoring and Control Operations 7/19/2025
Project continues to achieve water
collection volume for next 6 years
Infrastructure Maintenance
Every
months
6 Project infrastructure specifications
are being maintained
Table x. Key Project Deliverables
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28
6. PROJECT SCHEDULE (CHAPTER 6)
Complete first draft project schedule. The schedule you complete this week is to include MORE DETAILS (go to lower level) than the
schedule/deliverables you provided last week for Unit #5. You are developing your project SCHEDULE -- the second of three elements in the
triple constraint! This is the only focus for this week's assignment so it should be DETAILED -- see Schwalbe Chapter 06 for the processes
included in this key knowledge area. Please include a brief narrative that addresses the key time management concepts that you used to develop
your schedule for your specific project such as: identifying/sequencing activities, durations, estimating activity resources, critical path, etc.
Include both product and project management deliverables.
ID
Level
Active
Task Mode
Name
Duration
Start
Finish
Predecessors
Outline
Level
1
1
Yes
Manually
Scheduled
Analysis of Building
10 days
1/1/19 8:00
AM
1/14/19
5:00 PM
1
2
1.1
Yes
Auto
Scheduled
Rainfall Assessment
0.25
days
1/1/19 8:00
AM
1/1/19
10:00 AM
2
3
1.1.1
Yes
Auto
Scheduled
2 hrs
1/1/19 8:00
AM
1/1/19
10:00 AM
3
4
1.1.2
Yes
Auto
Scheduled
2 hrs
1/1/19 8:00
AM
1/1/19
10:00 AM
3
5
1.1.3
Yes
Auto
Scheduled
2 hrs
1/1/19 8:00
AM
1/1/19
10:00 AM
3
6
1.1.4
Yes
Auto
Scheduled
Determination of
Runoff Coefficients
Assessment
of
Annual
and
Seasonal Rainfall
2 hrs
1/1/19 8:00
AM
1/1/19
10:00 AM
3
7
1.2
Yes
Auto
Scheduled
Humidity
Assessment
0.75
days
1/1/19 8:00
AM
1/1/19 3:00
PM
2
8
1.2.1
Yes
Auto
Scheduled
Assessment
of
Relative Humidity
6 hrs
1/1/19 8:00
AM
1/1/19 3:00
PM
3
Документ1
Assess Variability of
annual rainfall
Assess
Rainfall
Runoff
Relationships
29
9
1.3
Yes
Auto
Scheduled
Measurement
Building
of
10 days
1/1/19 8:00
AM
1/14/19
5:00 PM
2
Collect
Height,
breath and length
measurements
10 days
1/1/19 8:00
AM
1/14/19
5:00 PM
3
10
1.3.1
Yes
Auto
Scheduled
11
1.4
Yes
Auto
Scheduled
Measurement
of
strength of Building
10 days
1/1/19 8:00
AM
1/14/19
5:00 PM
2
12
1.4.1
Yes
Auto
Scheduled
Building Damage
Assesment
10 days
1/1/19 8:00
AM
1/14/19
5:00 PM
3
13
2
Yes
Auto
Scheduled
3 days
1/15/19
8:00 AM
1/17/19
5:00 PM
1
14
2.1
Yes
Auto
Scheduled
3 days
1/15/19
8:00 AM
1/17/19
5:00 PM
15
2.1.1
Yes
Auto
Scheduled
Collection of Data
Gathered
Gathering of Data
from
all
40
buildings
Data Entry for
Outputs
of
all
assessments and
Measurement
3 days
1/15/19
8:00 AM
1/17/19
5:00 PM
3
Design Rain Water
Harvesting system
for all Buildings
20 days
1/18/19
8:00 AM
2/14/19
5:00 PM
1
6 days
1/18/19
8:00 AM
1/25/19
5:00 PM
6 days
1/18/19
8:00 AM
1/25/19
5:00 PM
2,7,9,11
2
16
3
Yes
Auto
Scheduled
17
3.1
Yes
Auto
Scheduled
18
3.1.1
Yes
Auto
Scheduled
Analyze Data
Asses Feasibilty of
Setting
RWH
systems
for
Buildings
19
3.2
Yes
Auto
Scheduled
Record Inferences
of Data
4 days
1/28/19
8:00 AM
1/31/19
5:00 PM
17
2
20
3.3
Yes
Auto
Scheduled
Designing of Phase
1 - 20 Buildings
6 days
2/1/19 8:00
AM
2/8/19 5:00
PM
19
2
Yes
Auto
Scheduled
Use Software to
Design the System
for 20 buildings
6 days
2/1/19 8:00
AM
2/8/19 5:00
PM
21
3.3.1
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14
2
3
3
30
22
3.4
Yes
Auto
Scheduled
Designing of Phase
2 -20 Buildings
6 days
2/1/19 8:00
AM
2/8/19 5:00
PM
Use Software to
Design the System
for 20 buildings
6 days
2/1/19 8:00
AM
2/8/19 5:00
PM
19
2
23
3.4.1
Yes
Auto
Scheduled
24
3.5
Yes
Auto
Scheduled
Review
Design
Phase 1 - plan
4 days
2/11/19
8:00 AM
2/14/19
5:00 PM
20
2
25
3.6
Yes
Auto
Scheduled
Review
Design
Phase 2 - plan
4 days
2/11/19
8:00 AM
2/14/19
5:00 PM
22
2
26
4
Yes
Auto
Scheduled
20 days
2/15/19
8:00 AM
3/14/19
5:00 PM
27
4.1
Yes
Auto
Scheduled
10 days
2/15/19
8:00 AM
2/28/19
5:00 PM
24
2
28
4.2
Yes
Auto
Scheduled
10 days
3/1/19 8:00
AM
3/14/19
5:00 PM
27
2
29
4.3
Yes
Auto
Scheduled
10 days
2/15/19
8:00 AM
2/28/19
5:00 PM
25
2
30
4.4
Yes
Auto
Scheduled
10 days
3/1/19 8:00
AM
3/14/19
5:00 PM
29
2
Budget
4 days
3/15/19
8:00 AM
3/20/19
5:00 PM
Acquiring Data from
Project Planner
1 day
3/15/19
8:00 AM
3/15/19
5:00 PM
28,30
2
2 days
3/18/19
8:00 AM
3/19/19
5:00 PM
32
2
2 days
3/18/19
8:00 AM
3/19/19
5:00 PM
31
5
Yes
Auto
Scheduled
32
5.1
Yes
Auto
Scheduled
33
5.2
Yes
Auto
Scheduled
34
5.2.1
Yes
Auto
Scheduled
Документ1
Plan and Initiate
Preparing
Construction plan
for 20 Buildings phase 1
Work Scheduling
for 20 Buildings phase 1
Preparing
Construction plan
for 20 Buildings phase 2
Work Scheduling
for 20 Buildings phase 2
Estimating Cost
Gather Market Cost
Data
for
Raw
Materials
3
1
1
3
31
35
5.2.2
Yes
Auto
Scheduled
Apply the Market
data to Quantity of
Raw
Materials
Required
36
5.3
Yes
Auto
Scheduled
Finalizing Cost
37
6
Yes
Auto
Scheduled
Procurement
Raw materials
38
6.1
Yes
Auto
Scheduled
39
6.1.1
Yes
Auto
Scheduled
Order Preparation
for phase 1
Ask for Quote for
Raw Materials for
Phase 1
40
6.2
Yes
Auto
Scheduled
41
6.2.1
Yes
Auto
Scheduled
Order Preparation
for phase 2
Ask for Quote for
Raw Materials for
Phase 2
42
6.3
Yes
Auto
Scheduled
Order Buying for
phase 1
1 day
3/22/19
8:00 AM
3/22/19
5:00 PM
43
6.3.1
Yes
Auto
Scheduled
Place PO for Raw
Materials
1 day
3/22/19
8:00 AM
3/22/19
5:00 PM
44
6.4
Yes
Auto
Scheduled
Order Buying for
phase 2
1 day
3/22/19
8:00 AM
3/22/19
5:00 PM
45
6.4.1
Yes
Auto
Scheduled
1 day
3/22/19
8:00 AM
3/22/19
5:00 PM
46
6.5
Yes
Auto
Scheduled
Place PO for Raw
Materials
Raw
Material
transport
to
warehouse
4 days
3/25/19
8:00 AM
3/28/19
5:00 PM
2 days
3/25/19
8:00 AM
3/26/19
5:00 PM
2 days
3/27/19
8:00 AM
3/28/19
5:00 PM
47
6.5.1
Yes
Auto
Scheduled
48
6.5.2
Yes
Auto
Scheduled
Документ1
2 days
3/18/19
8:00 AM
3/19/19
5:00 PM
1 day
3/20/19
8:00 AM
3/20/19
5:00 PM
11 days
3/21/19
8:00 AM
4/4/19 5:00
PM
1 day
3/21/19
8:00 AM
3/21/19
5:00 PM
1 day
3/21/19
8:00 AM
3/21/19
5:00 PM
1 day
3/21/19
8:00 AM
3/21/19
5:00 PM
1 day
3/21/19
8:00 AM
3/21/19
5:00 PM
of
Raw Material to be
Shipped
from
Suppliers
Raw
Material
Received
at
manufacturing site
3
33
2
1
36
2
3
36
2
3
38
2
3
40
2
3
42,44
2
3
47
3
32
49
50
51
6.6
7
7.1
Yes
Auto
Scheduled
Order inspection of
all raw materials
5 days
3/29/19
8:00 AM
4/4/19 5:00
PM
Yes
Auto
Scheduled
Simultaneous
construction
phase 1
23 days
4/5/19 8:00
AM
5/7/19 5:00
PM
Yes
Auto
Scheduled
Transporting raw
materials to site of
work
2 days
4/5/19 8:00
AM
4/8/19 5:00
PM
49
2
Construction
of
Harvesting Unit by
subcontractor
4 days
4/9/19 8:00
AM
4/12/19
5:00 PM
51
2
4 days
4/15/19
8:00 AM
4/18/19
5:00 PM
51,52
2
4 days
4/19/19
8:00 AM
4/24/19
5:00 PM
51,53
2
4 days
4/25/19
8:00 AM
4/30/19
5:00 PM
51,54
2
5 days
4/9/19 8:00
AM
4/15/19
5:00 PM
51
2
5 days
4/9/19 8:00
AM
4/15/19
5:00 PM
51
2
5 days
4/16/19
8:00 AM
4/22/19
5:00 PM
56,57
2
5 days
5/1/19 8:00
AM
5/7/19 5:00
PM
55,58
2
for
52
7.2
Yes
Auto
Scheduled
53
7.3
Yes
Auto
Scheduled
54
7.4
Yes
Auto
Scheduled
55
7.5
Yes
Auto
Scheduled
Installment
of
gauges
Installment
of
water
collecting
unit
Installment of Pipe
for
transporting
water
Yes
Auto
Scheduled
Digging of ground
for construction of
underground
storage unit
56
7.6
57
7.7
Yes
Auto
Scheduled
58
7.8
Yes
Auto
Scheduled
Water storage unit
from warehouse to
site
Installation
of
storage unit by
crane
Yes
Auto
Scheduled
connection of filters
to storage unit and
water pipes
59
7.9
Документ1
46
2
1
33
60
61
8
8.1
Auto
Scheduled
Simultaneous
construction
phase 2
Yes
Yes
for
23 days
5/8/19 8:00
AM
6/7/19 5:00
PM
Auto
Scheduled
Transporting raw
materials to site of
work
2 days
5/8/19 8:00
AM
5/9/19 5:00
PM
49,59
2
Construction
of
Harvesting Unit by
subcontractor
4 days
5/10/19
8:00 AM
5/15/19
5:00 PM
61
2
4 days
5/16/19
8:00 AM
5/21/19
5:00 PM
61,62
2
4 days
5/22/19
8:00 AM
5/27/19
5:00 PM
61,63
2
4 days
5/28/19
8:00 AM
5/31/19
5:00 PM
61,64
2
5 days
5/10/19
8:00 AM
5/16/19
5:00 PM
61
2
5 days
5/10/19
8:00 AM
5/16/19
5:00 PM
61
2
5 days
5/17/19
8:00 AM
5/23/19
5:00 PM
66,67
2
65,68
2
62
8.2
Yes
Auto
Scheduled
63
8.3
Yes
Auto
Scheduled
64
8.4
Yes
Auto
Scheduled
65
8.5
Yes
Auto
Scheduled
Installment
of
gauges
Installment
of
water
collecting
unit
Installment of Pipe
for
transporting
water
Yes
Auto
Scheduled
Digging of ground
of
ground
for
underground
Storage unit
66
8.6
67
8.7
Yes
Auto
Scheduled
68
8.8
Yes
Auto
Scheduled
Transport
Water
storage unit from
warehouse to site
Installation
of
storage unit by
crane
connection of filters
to storage unit and
water pipes
5 days
6/3/19 8:00
AM
6/7/19 5:00
PM
Final Assessment
24 days
5/8/19 8:00
AM
6/10/19
5:00 PM
69
8.9
Yes
Auto
Scheduled
70
9
Yes
Auto
Scheduled
Документ1
1
1
34
71
9.1
Yes
Auto
Scheduled
72
9.1.1
Yes
Auto
Scheduled
73
9.2
Yes
Auto
Scheduled
74
9.2.1
Yes
Auto
Scheduled
75
10
Yes
Auto
Scheduled
76
10.1
Yes
Auto
Scheduled
Final assessment of
Rainwater
Harvesting Unit for
Phase 1
Check if the RWH
Unit Infrastructure
Specificaitions
Matches the Design
Final assessment of
Rainwater
Harvesting Unit for
Phase 2
Check if the RWH
Unit Infrastructure
Specificaitions
Matches the Design
Handover
with
Maintenance
control by parent
org
Project Handover
by Project Manager
to
Housing
committee
1 day
5/8/19 8:00
AM
5/8/19 5:00
PM
1 day
5/8/19 8:00
AM
5/8/19 5:00
PM
1 day
6/10/19
8:00 AM
6/10/19
5:00 PM
1 day
6/10/19
8:00 AM
6/10/19
5:00 PM
3
1 day
6/11/19
8:00 AM
6/11/19
5:00 PM
1
1 day
6/11/19
8:00 AM
6/11/19
5:00 PM
59
2
3
69,71
71,73
2
2
7. SUMMARY HIGH LEVEL BUDGET (CHAPTER 7)
Identification of the key budget items with estimated costs that have been identified to date. This information can be laid out in a table
and identified in terms of months or years as appropriate. (Create your own budget matrix)
Документ1
35
Budgeted Item
Time
Period 01
Time
Period 02
Time
Period 03
Time
Period 04
Total
Time Period Total
Accumulating Total
Документ1
36
WBS
Include
WBS
Number
and
Description
1
1.1
1.2
1.3
1.4
2
2.1
3
3.1
3.2
3.3
Документ1
TASK NAME
RESOURCES
Analysis of
Building
Rainfall
Assessment
2R&D
personnel
Humidity
Assessment
2R&D
personnel
Measurement
of Building
Measurement
of strength of
Building
Collection of
Data
Gathered
Gathering of
Data from all
40 buildings
Design Rain
Water
Harvesting
system for all
Buildings
Analyze Data
4R&D
personnel
4 Civil
Engineers
4R&D
personnel
4 Civil
Engineers
Hourly
Rate
(Rs)
Hours
64
16
(Jan
2019)
(Feb
2019)
(Mar
2019)
(Apr
2019)
(May
2019)
(June
2019)
EQUIPMENT
REQUIRED
Cost of
Equipment
Costs by
Activity
(Rs)
Total Cost
(Rs)
2,048
Rain gauge
3,000
2,048
Humidity
Sensor
2,500
2,048
64
16
2,048
64
320
81,920
Measuring
Tape (90
meters)
5,048
4,548
81,920
2,800
251,120
130
320
166,400
166,400
64
320
81,920
81,920
130
320
166,400
166,400
248,320
0
2 It personnel
125
48
12,000
Data Drive
6,000
12,000
18,000
0
2 It personnel
125
192
48,000
48,000
Record
Inferences of
Data
2 It personnel
125
64
16,000
16,000
Designing of
Phase 1 - 20
Buildings
2 Civil
Engineers and
2 Mechanical
Engineers
48,000
16,000
130
384
99,840
Auto Cad
Software ( 4
Users)
75,000
99,840
341,240
37
3.4
Designing of
Phase 2 -20
Buildings
2 Civil
Engineers and
2 Mechanical
Engineers
130
384
99,840
99,840
3.5
Review
Design Phase
1 – plan
2 Civil
Engineers and
2 Mechanical
Engineers
130
128
33,280
33,280
3.6
Review
Design Phase
2 – plan
2 Civil
Engineers and
2 Mechanical
Engineers
130
128
33,280
33,280
4
4.1
4.2
4.3
4.4
5
5.1
5.2
Документ1
Plan and
Initiate
Preparing
Construction
plan for 20
Buildings phase 1
Work
Scheduling
for 20
Buildings phase 1
Preparing
Construction
plan for 20
Buildingsphase 2
Work
Scheduling
for20
Buildingsphase 2
Budget
Acquiring
Data from
Project
Planner
Estimating
Cost
0
2 Project
Planner
140
160
2 Project
Planner
140
160
44,800
44,800
44,800
44,800
Primavera
Project
Management
2 Project
Planner
140
160
2 Project
Planner
140
160
44,800
30,250
209,450
44,800
44,800
44,800
0
1 Finance
personnel
190
8
1,520
1,520
1,520
2 Finance
personnel
190
80
30,400
30,400
30,400
38
5.3
6
6.1
6.2
Finalizing
Cost
Procurement
of Raw
materials
Order
Preparation
for phase 1
Order
Preparation
for phase 2
6.3
Order Buying
for phase 1
6.4
Order Buying
for phase 2
6.5
Raw Material
transport to
warehouse
6.6
7
7.1
7.2
Документ1
Order
inspection of
all raw
materials
Simultaneous
construction
for phase 120 Buildings
Transporting
raw materials
to site of
work
Construction
of Harvesting
Unit by
subcontractor
Project
Manager and
2 Finance
personnel
190
16
6,080
6,080
6,080
0
2
Procurement
personnel
2
Procurement
personnel
2
Procurement
personnel
2
Procurement
personnel
10 Transport
contractor
crew
2
Procurement
personnel
2 Quality
assurance
personnel
130
32
8,320
130
32
8,320
8,320
Documents ,
Papers and
Stationerys
8,320
100,000
133,280
130
32
8,320
8,320
130
32
8,320
8,320
320
320
1,024,000
1,024,000
1,040,640
130
64
16,640
175
80
14,000
16,640
14,000
28,000
28,000
0
5 Transport
contractor
crew
20
Subcontractor
Crew
2 Civil
320
80
128,000
128,000
128,000
50
640
640,000
130
64
16,640
Pipes ,
crews, setup
materials ,
Hammers
85,000
640,000
760,840
16,640
39
7.3
7.4
7.5
7.6
7.7
Документ1
Installment of
gauges
Installment of
water
collecting unit
Installment of
Pipe for
transporting
water
Digging of
ground for
construction
of
underground
storage unit
Water
storage unit
from
warehouse to
site
2 Mechanical
Engineers
150
64
19,200
20
Subcontractor
Crew
50
640
640,000
2 Civil
130
64
16,640
2 Mechanical
Engineers
150
64
19,200
20
Subcontractor
Crew
50
640
640,000
,Screw Drives
, Pipe joints
19,200
640,000
Gauges
11,000
16,640
19,200
640,000
Half cut
pipes
330,000
2 Civil
130
64
16,640
2 Mechanical
Engineers
150
64
19,200
20
Subcontractor
Crew
50
640
640,000
2 Civil
130
64
16,640
2 Mechanical
Engineers
150
64
19,200
19,200
4
Subcontractor
digging crew
875
160
560,000
560,000
4
Subcontractor
crew
50
160
32,000
32,000
130
80
20,800
20,800
150
80
24,000
24,000
320
160
204,800
204,800
2 Civil
Engineers
2 Mechanical
Engineers
4 Transport
contractor
truck crew
2
Procurement
personnel
686,840
16,640
1,005,840
19,200
PVC Pipes
(200 mm OD)
6 meters
640,000
660,000
16,640
1,335,840
636,800
401,600
130
80
20,800
20,800
40
4
subcontractor
crew
7.8
7.9
8
8.1
8.2
8.3
Документ1
Installation of
storage unit
by crane
connection of
filters to
storage unit
and water
pipes
Simultaneous
construction
for phase 220 Buildings
Transporting
raw materials
to site of
work
Construction
of Harvesting
Unit by
subcontractor
Installment of
gauges
50
160
32,000
32,000
2 crane
operators
900
80
144,000
144,000
2 crane
operators
900
80
144,000
144,000
50
160
32,000
4
Subcontractor
Crew
2 Mechanical
Engineers
2 Civil
Engineers
Storage
Tanks (30000
liters)
150
80
24,000
130
80
20,800
4
Subcontractor
Crew
50
160
32,000
2 Mechanical
Engineer
150
80
24,000
2 Civil
Engineers
130
80
20,800
32,000
1,815,000
2,035,800
24,000
20,800
32,000
Filters
49,500
24,000
126,300
20,800
0
5 Transport
contractor
crew
128,000
320
80
128,000
20
Subcontractor
Crew
50
640
640,000
2 Civil
130
64
16,640
128,000
640,000
2 Mechanical
Engineers
150
64
19,200
20
Subcontractor
Crew
50
640
640,000
2 Civil
130
64
16,640
Pipes ,
crews, setup
materials ,
Hammers
,Screw Drives
, Pipe joints
16,640
19,200
85,000
640,000
Gauges
760,840
11,000
686,840
16,640
41
8.4
8.5
8.6
8.7
8.8
Документ1
Installment of
water
collecting unit
Installment of
Pipe for
transporting
water
Digging of
ground of
ground for
underground
Storage unit
Transport
Water
storage unit
from
warehouse to
site
Installation of
storage unit
by crane
2 Mechanical
Engineers
150
64
19,200
20
Subcontractor
Crew
50
640
640,000
2 Civil
130
64
16,640
2 Mechanical
Engineers
150
64
19,200
20
Subcontractor
Crew
50
640
640,000
2 Civil
130
64
16,640
2 Mechanical
Engineers
150
64
19,200
4
Subcontractor
digging crew
875
160
560,000
4
Subcontractor
crew
50
160
32,000
130
80
20,800
150
80
24,000
4 Transport
contractor
truck crew
320
160
204,800
2
Procurement
personnel
130
80
20,800
4
subcontractor
crew
50
160
32,000
2 crane
operators
900
80
144,000
2 crane
operators
900
80
144,000
2 Civil
Engineers
2 Mechanical
Engineers
4
Subcontractor
Crew
19,200
640,000
16,640
Half cut
pipes
330,000
1,005,840
19,200
640,000
PVC Pipes
(200 mm OD)
6 meters
16,640
660,000
1,335,840
19,200
560,000
32,000
636,800
20,800
24,000
204,800
20,800
401,600
32,000
50
160
32,000
144,000
144,000
Storage
Tanks (30000
liters)
2,035,800
32,000
1,815,000
42
8.9
9
9.1
9.2
10
10.1
connection of
filters to
storage unit
and water
pipes
Final
Assessment
Final
assessment
of Rainwater
Harvesting
Unit for
Phase 1
Final
assessment
of Rainwater
Harvesting
Unit for
Phase 2
Handover
with
Maintenance
control by
parent org
Project
Handover by
Project
Manager to
Housing
committee
2 Mechanical
Engineers
150
80
24,000
2 Civil
Engineers
130
80
20,800
4
Subcontractor
Crew
50
160
32,000
150
80
24,000
130
80
20,800
2 Mechanical
Engineer
2 Civil
Engineers
Документ1
20,800
32,000
24,000
Filters
49,500
126,300
20,800
0
Project
Manager
0
Project
Manager
0
0
Project
Manager ,
Finance
Personnel
Project
Manager
Reserves
24,000
1,520
190
8
480
1,096
Subcontractor
408
408
Safety
Manager
240
1,096
1,520
87,680
87,680
87,680
87,680
87,680
1,520
526,080
87,680
83,232
83,232
43,840
43,840
43,840
43,840
43,840
43,840
40,000
40,000
40,000
40,000
40,000
40,000
166,464
263,040
500,000
240,000
526,080
166,464
263,040
740,000
43
Totals
Документ1
748,256
527,360
1,387,040
4,276,080
4,422,112
333,072
6,620,550
11,693,920
18,314,470
44
8. QUALITY MANAGEMENT PLAN (CHAPTER 8)
Without proactive quality planning there is an increased risk that key stakeholders will not be satisfied with project deliverables. For this assignment, you will plan for Quality
Assurance and Quality Control. You will define the quality standards the project must meet to be successful – and address how those standards will be measured / confirmed.
Quality Control and Quality Assurance are highly interdependent. Quality Assurance is done to verify you have designed the right processes and are executing those
processes well. Quality Control is done to verify that the actual results of your processes (deliverables) meet requirements/expectations.
8.1 Quality Assurance:
Quality Assurance focuses on Project Processes. Think of quality assurance as activities that help to prevent quality problems while
developing project deliverables. Quality assurance ensures that your project processes are appropriate and consistently followed.
Quality Assurance
Process/Procedure
(Activities you will use to help avoid
the need for rework)
1.Data Integrity Check
Quality Standards for
Process / Procedure1
Meet requirements in Spec
044000
Monitoring Quality Assurance
Activity and Frequency2
(Audits, Process Reviews,
Process Analysis, Assessments,
etc.)
Audit as per PS-100060
(Monthly)
Who is Responsible for
performing Assurance Activity
and reporting results
Third Part Inspector
Requirements as per specs
for each department:
Quality – Spec 074113
2.Design Confirmation Approval
Process Engineer – Spec
078115
Materials Management –
Spec 221100
Process Review as per Spec
1000545251 (On Approval
Routing)
Project Team, all functional Core
team members
Process Review as per Spec
1000545278 (On Approval
Routing)
Project Team, all functional Core
team members
Operations – Spec 657901
Product Management –
Spec FM 389128
Requirements as per specs
for each department:
3.Implementation Plan Approval
Документ1
45
Quality Assurance focuses on Project Processes. Think of quality assurance as activities that help to prevent quality problems while
developing project deliverables. Quality assurance ensures that your project processes are appropriate and consistently followed.
Quality Assurance
Process/Procedure
(Activities you will use to help avoid
the need for rework)
Quality Standards for
Process / Procedure1
Monitoring Quality Assurance
Activity and Frequency2
(Audits, Process Reviews,
Process Analysis, Assessments,
etc.)
Who is Responsible for
performing Assurance Activity
and reporting results
Quality – Spec 013389
Process Engineer – Spec
078647
Materials Management –
Spec 6743226
Operations – Spec 7863345
Product Management –
Spec FM 31257
Third Part Inspector
4.Final Cost Check
Finance procedure – FM7891243
Audit as per PS100011(Monthly)
5.Purchased Raw Material Inspection
Material Spec – MS-100545
Assessments as per spec
1000456127 (Weekly)
6.Safety Inspection at Construction
Site
Spec 894567
Audit as per PS-100567
(Monthly)
7.Rain Water Harvesting system OQ
(Extreme Parameter Test)
Protocol Number 100367898
Assessments as per procedure
1445023456 (One time before
production)
Quality Engineer and Process
Engineer
8.Rain Water Harvesting system PQ
(Nominal Parameters Test)
Protocol Number 100748340
Assessments as per procedure
14451233456 (One time before
production)
Quality Engineer and Process
Engineer
9. Process Validations
Protocol Number 100312345
Process Review as per
procedure FM-11000054
(Monthly)
Quality Engineer and Process
Engineer
Документ1
Procurement Department
Third Part Inspector
46
Quality Assurance focuses on Project Processes. Think of quality assurance as activities that help to prevent quality problems while
developing project deliverables. Quality assurance ensures that your project processes are appropriate and consistently followed.
Quality Assurance
Process/Procedure
(Activities you will use to help avoid
the need for rework)
Quality Standards for
Process / Procedure1
Monitoring Quality Assurance
Activity and Frequency2
(Audits, Process Reviews,
Process Analysis, Assessments,
etc.)
Who is Responsible for
performing Assurance Activity
and reporting results
Quality Engineer, Process
Engineer,
10.Product Validations (Strength
Test)
Protocol Number 1001234623
Assessments as per procedure
FM-100454189 (Quaterly)
11. Water collection Check
Procedure PR-7679144
Audit as per PS-473 (Quarterly)
12. Operational Checks
PR-34758739
Audit as per PS-100020
(Quarterly)
Third Part Inspector
13. Water Sampling for Quality Check
NR-687932
Process Review as per spec
89126789 (Monthly)
Quality and Product
Management
Operations, Materials
Management, Product
Management Team
Third Part Inspector
Stakehlder’s standards /expectations for the processes
Activity that will be performed to monitor if project processes /procedures are being followed and standards / expectations are being met
1
2
Документ1
47
8.2 Quality Control:
Quality Control focuses on Project Deliverables. Quality control is a set of activities designed to evaluate project deliverables. Quality control
focuses on finding defects in deliverables / verifying that requirements are being achieved.
Deliverable
Name/Description
Rainfall Assessment
Humidity Assessment
Measurement of Building
Measurement of strength of Building
Finalizing Cost
Order inspection of all raw materials
Construction of Harvesting Unit by
subcontractor
Metric (Attribute that
will be measured)
Rainfall Data collected will
be assessed for
discrepancies
Precipitation in mm
900mm to 1000mm
Humidity Data collected
will be assessed for
discrepancies
Percentage
40% to 70%
Measurement Data
collected will be assessed
for discrepancies
Meters
90 Meters
Measurement Data
collected will be assessed
for discrepancies
Schmidt Rebound
Hammer Test
70 to 80 counts
Cost will be reviewed for
discrepancies
Financial Audit
Cost Ledgering
Third Part Inspector
Strength and Material
Specifications
Material
Specification
Material Spec – MS-100545
Procurement Department
Strength Specifications
Schmidt Rebound
Hammer Test
70 to 80 counts
Construction Contractor
Strength and Material
Specifications
Installment of gauges
Документ1
Who is Responsible for
performing Control
Activity and reporting
results
Physical or
Performance
Quality Standard1
Tensile Strength,
Elastic Modulus,
and Ductility
Quality Measurement
Activity and Frequency2
Third Party Inspector
Third party Inspector
Third party Inspector
Third party Inspector
Tensile Strength – 10,000
PSI
Elastic Modulus – 0.2%
Construction Contractor
Ductility – 0.43
48
Quality Control focuses on Project Deliverables. Quality control is a set of activities designed to evaluate project deliverables. Quality control
focuses on finding defects in deliverables / verifying that requirements are being achieved.
Deliverable
Name/Description
Metric (Attribute that
will be measured)
Strength and Material
Specifications
Physical or
Performance
Quality Standard1
Tensile Strength,
Elastic Modulus,
and Ductility
Strength and Material
Specifications
Tensile Strength,
Elastic Modulus,
and Ductility
Strength and Material
Specifications
Tensile Strength,
Elastic Modulus,
and Ductility
Elastic Modulus – 0.1%
Construction Contractor
Tensile Strength – 10,000
PSI
Elastic Modulus – 0.2%
Construction Contractor
Tensile Strength – 80,000
PSI
Elastic Modulus – 0.1%
Construction Contractor
Ductility – 0.30
Installation of storage unit by crane
Strength and Material
Specifications
Tensile Strength,
Elastic Modulus,
and Ductility
Tensile Strength – 10,000
PSI
Elastic Modulus – 0.2%
Construction Contractor
Ductility – 0.43
connection of filters to storage unit and
water pipes
Документ1
Tensile Strength – 80,000
PSI
Ductility – 0.43
Installment of Pipe for transporting
water
Installment of gauges
Who is Responsible for
performing Control
Activity and reporting
results
Ductility – 0.30
Installment of water collecting unit
Construction of Harvesting Unit by
subcontractor
Quality Measurement
Activity and Frequency2
Strength and Material
Specifications
Schmidt Rebound
Hammer Test
Strength and Material
Specifications
Tensile Strength,
Elastic Modulus,
and Ductility
80 to 90 counts
Subcontractor
Tensile Strength – 10,000
PSI
Elastic Modulus – 0.2%
Construction Contractor
Ductility – 0.43
49
Quality Control focuses on Project Deliverables. Quality control is a set of activities designed to evaluate project deliverables. Quality control
focuses on finding defects in deliverables / verifying that requirements are being achieved.
Deliverable
Name/Description
Metric (Attribute that
will be measured)
Strength and Material
Specifications
Physical or
Performance
Quality Standard1
Tensile Strength,
Elastic Modulus,
and Ductility
Strength and Material
Specifications
Tensile Strength,
Elastic Modulus,
and Ductility
Tensile Strength – 80,000
PSI
Elastic Modulus – 0.1%
Construction Contractor
Tensile Strength – 10,000
PSI
Elastic Modulus – 0.2%
Construction Contractor
Ductility – 0.43
Installment of Pipe for transporting
water
Strength and Material
Specifications
Tensile Strength,
Elastic Modulus,
and Ductility
Tensile Strength – 80,000
PSI
Elastic Modulus – 0.1%
Construction Contractor
Ductility – 0.30
Installation of storage unit by crane
Strength and Material
Specifications
Tensile Strength,
Elastic Modulus,
and Ductility
Tensile Strength – 10,000
PSI
Elastic Modulus – 0.2%
Construction Contractor
Ductility – 0.43
Connection of filters to storage unit and
water pipes
Final
assessment
of
Harvesting Unit for Phase 2
Who is Responsible for
performing Control
Activity and reporting
results
Ductility – 0.30
Installment of water collecting unit
Final
assessment
of
Harvesting Unit for Phase 1
Quality Measurement
Activity and Frequency2
CAD generated
design
specifications
Spec 145783#
Third Party Inspector
Rainwater
Construction
Specifications
CAD generated
design
specifications
Spec 567651#
Third Party Inspector
Rainwater
Construction
Specifications
1
Actual value or range of values/criteria that must be achieved to meet quality standards /customer satisfaction
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2
How the quality metrics measurements will be taken. Describe the specific activity that will be used to conduct measurement and determine if the deliverable is in
compliance with quality standards
9. PROJECT ORGANIZATION & RESOURCES (CHAPTER 9)
For this assignment, considering your project tasks, dependencies, and project schedule, you will complete some critical components of
a Project Human Resource Plan. Great teams develop as a result of careful planning. Successful plans take into consideration needed
team member’s expertise, skills, ability to learn, as well as ability to work with others. Team member availability is also a very critical
factor.
9.1 Internal Team Structure
9.1.1 Narrative: Describe the internal team structure of the project, as well as how the project relates to the rest of the organization. Explain the
logic/rationale behind why you think your proposed team structure is best for your project.
Basically, I will use Projectized organization structure. In such organization structure Project manager has complete independence and
full authority to make decisions. Project manager has authority to control budget as well. Successful Project completion is the primary
responsibility of all the people involved in project. Most of organization recourses are used for focused project. The organization will be
headed by general manager. Project Manager will report to general manager. Project Manager will oversee Administration Department,
Research and Development Department, Engineering and Design Department, Quality Assurance Department, Construction Department
and Safety Department.
Administration Department: Will look after Financing, Accounting and Procurement.
Research and Development Department: They would be focused on analyzing Rooftop, climate and landscape. They would be
researching on new and latest components and parts of harvesting system.
Engineering and Design: They will design the Rainfall harvesting system of each and every building according to its specifics. It also
includes detail Design, Drawing and Preparations, Design changes and Design review. Engineering Department also undertakes project
planning.
Quality Assurance Department: It checks the quality of Raw materials and the quality of whole system.
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Construction Department: It executes the task assigned during planning. It controls the quality, cost and safety during construction. It
also controls the activities of subcontractor.
Safety Department: It maintains the standard of safety during construction. This is important part of organization structure especially
due to installation of harvesting system on rooftop.
9.1.2 Team Organization Chart: Include a chart that shows the details of how your very specific project team is organized/structured.
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9.2 Project Organization: Major Project Roles & Responsibilities:
Identify the individuals performing the project's primary/main roles & responsibilities. This can
be used to establish accountabilities throughout the project’s lifecycle
Name and Title
Major Role / Function1
Major Responsibilities
(May be multiple names per
Major Role)
1Examples
(Not exhaustive): Steering Committee, Executive Sponsor, Program Manager, Project Manager, Technical Lead, Testing Lead, Training Coordinators,
Developers, Testers, Specialists: (Architecture, Security, MIS, etc.),
Roles
Civil Engineers and
Engineers
Civil Engineers and
Engineers
Civil Engineers and
Engineers
Civil Engineers and
Engineers
IT personnel
Mechanical
Mechanical
Mechanical
Mechanical
Procurement personnel
Procurement personnel
Procurement personnel
Procurement personnel
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Major Responsibilities
Designing of Phase 1 - 20
Buildings
Designing pf Phase 2 -20
Buildings
Review Design Phase 1 plan
Review Design Phase 2 plan
Gathering of Data from all 40
buildings
Order Buying for phase 2
Order Buying for phase 1
Order Preparation for phase 1
Order Preparation for phase 2
Name Title
Satish Mane (Civil Engg), Praladh Kakkar (Mech Engg)
Satish Mane (Civil Engg), Praladh Kakkar (Mech Engg)
Satish Mane (Civil Engg), Praladh Kakkar (Mech Engg)
Satish Mane (Civil Engg), Praladh Kakkar (Mech Engg)
Supriya Shelke (Data Analyst)
Yahne Mecker (Procurment Manager)
Yahne Mecker (Procurment Manager)
Yahne Mecker (Procurment Manager)
Yahne Mecker (Procurment Manager)
53
Project Planner
Project Planner
Project Planner
Project Planner
Quality assurance personnel
R & D personnel
R & D personnel
R & D personnel and Civil Engineers
R & D personnel and Civil Engineers
Finance Personnel
IT personnel
IT personnel
Project Manager
Project Manager
Project Manager and Finance Personnel
Project Manager and Stakeholder
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Preparing Construction plan
for 20 Buildings - phase 1
Preparing Construction plan
for 20 Buildings phase 2
Work Scheduling for 20
Buildings -phase 1
Work Scheduling for 20
Buildings -phase 2
Order inspection of all raw
materials
Humidity Assessment
Rainfall Assessment
Measurement of Building
Measurement of strength of
Building
Estimating Cost
Analyze Data
Record Inferences of Data
Final assessment of
Rainwater Harvesting Unit for
Phase 2
Final assessment of
Rainwater Harvesting Unit for
Phase 1
Finalizing Cost
Project Handover by Project
Manager to Housing
committee
Jeannie Gonzalez (Planner)
Jeannie Gonzalez (Planner)
Jeannie Gonzalez (Planner)
Jeannie Gonzalez (Planner)
Cindy Rodriguez (QA Engg)
Bob Recker (R&D Engineer)
Bob Recker (R&D Engineer)
Bob Recker (R&D Engineer) and Satish Mane (Civil Engg)
Bob Recker (R&D Engineer) and Satish Mane (Civil Engg)
Jenks Marshall (Financial Analyst)
Supriya Shelke (Data Analyst)
Supriya Shelke (Data Analyst)
Omkar Chawan (Project Mgmr)
Omkar Chawan (Project Mgmr)
Omkar Chawan (Project Mgmr) and Jenks Marshall (Financial
Analyst)
Omkar Chawan (Project Mgmr) , Kiran Rao (Marketing Mgmr), Satish
Dalvi (Project Sponsor), Salil Rane (Housing Committee Head)
54
9.3 Project Team Members: External Interfaces:
Identify project personnel who are charged with establishing/maintaining key relationships with
people /organizations outside the project team. This can be used to establish accountabilities
throughout the project’s lifecycle
Team Member Name and
Title
Satish Mane (Civil Engg)
External Organization / Entity
for which Team Member is the
Primary Interface / Liaison
Max Enterprises (Subcontractor Crew Provider)
Omkar Chawan (Project
Manager)
Tanns Construction Company (Primary Contractor)
Yahne Mecker (Procurement
Manager)
Yellow Transportation (Transport Contractor)
Omkar Chawan (Project
Manager)
Zen Cranes (Crane Contractor)
Praladh Kakkar (Mech Engg)
Laine Enterprises (Construction Contractor)
Yahne Mecker (Procurement
Manager)
Kyoko Constructions (Construction Subcontractors)
9.4 RACI Chart
Construct a RACI chart to clarify at a detailed level the relationship between project work and the people doing the work. The RACI chart
for your project must show the four key roles your project stakeholders will perform when completing the individual project work items:




WBS
Responsible role (R) – Identify who is responsible for doing the work. - Who is assigned to and will perform the work?
Accountable role (A) – Identify who has final decision and 'ownership' of the work. Who has the authority to sign off for the work?
Consulted role (C) – Identify the subject matter experts that have the information needed to complete the work. Whose input is needed before
decisions are made or work begins?
Informed role (I) – Identify who needs to be updated on the progress of the work (after decisions/actions are taken)? Whose work depends on this
deliverable?
TASK NAME
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Resources
Project
Manager
R &
dept
D
Administration dept
Engineering And Design
Quality
Assurance
Dept
Construction dept
Safety
dept
55
R& D
personnel
IT
personnel
Finance
Personnel
Procurement
Personnel
Civil
Er
Mechanical
Er
Project
Planner
Quality
Assurance
personnel
Subcontractor
Transporter
Safety
Manager
1
Analysis of Building
1.1
Rainfall Assessment
R & D personnel
I
R,A
1.2
Humidity Assessment
I
R,A
1.3
Measurement of Building
Measurement of strength of
Building
R & D personnel
R & D personnel and
Civil Engineers
R & D personnel and
Civil Engineers
I
R,A
C
C
C
I
R,A
C
C
C
IT personnel
I
R,A
I
R,A
I
R,A
1.4
2
2.1
3
Collection of Data Gathered
Gathering of Data from all 40
buildings
Design
Rain
Water
Harvesting system for all
Buildings
3.1
Analyze Data
IT personnel
3.2
Record Inferences of Data
IT personnel
Civil Engineers
Mechanical
Engineers
Civil Engineers
Mechanical
Engineers
Civil Engineers
Mechanical
Engineers
Civil Engineers
Mechanical
Engineers
3.3
3.4
3.5
Designing of Phase 1 - 20
Buildings
Designing pf Phase 2 -20
Buildings
Review Design Phase 1 - plan
3.6
Review Design Phase 2 - plan
4
Plan and Initiate
Preparing Construction plan
for 20 Buildings - phase 1
Work Scheduling for 20
Buildings -phase 1
Preparing Construction plan
for 20 Buildings phase 2
Work Scheduling for 20
Buildings -phase 2
4.1
4.2
4.3
4.4
5
5.1
Budget
Acquiring Data from Project
Planner
5.2
Estimating Cost
5.3
Finalizing Cost
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C
C
C
C
C
A
C,I
R
R
C,I
C,I
A
C,I
R
R
C,I
C,I
I
R,A
R,A
C
C
I
R,A
R,A
C
C
Project Planner
R,A
C
C
R
I
I
Project Planner
R,A
C
C
R
Project Planner
R,A
C
C
R
Project Planner
R,A
C
C
R
and
and
and
and
Project Planner
Finance Personnel
I
I
I
I
,
Finance Personnel
Project Manager and
Finance Personnel
I
R,A
R,A
R
R,A
R
C
56
6.2
Procurement
of
Raw
materials
Order Preparation for phase
1
Order Preparation for phase
2
6.3
Order Buying for phase 1
6.4
Order Buying for phase 2
6
6.1
6.5
6.6
7
Raw Material transport to
warehouse
Order inspection of all raw
materials
Simultaneous construction
for phase 1- 20 Buildings
7.1
Transporting raw materials
to site of work
7.2
Construction of Harvesting
Unit by subcontractor
7.3
Installment of gauges
7.4
Installment
of
collecting unit
7.5
Installment of Pipe
transporting water
7.6
Digging of ground for
construction
of
underground storage unit
7.7
7.8
water
for
Water storage unit from
warehouse to site
Installation of storage unit
by crane
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Procurement
personnel
Procurement
personnel
Procurement
personnel
Procurement
personnel
Transport contractor
and
Procurement
personnel
Quality
assurance
personnel
Transport contractor
,
construction
Subcontractor
,
Construction
contractor
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Transport contractor
,
Procurement
personnel
,
subcontractor crew ,
crane operators
Crane
operators,
Subcontractor Crew
I,C
R,A
I,C
I,C
I,C
R,A
I,C
I,C
A
R
I,C
I,C
A
R
I,C
I,C
I,C
S
I,C
R,A
R,A
I,C
S
A
C
I
R
R
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
I
C,I
C,I
R,A
A
C,I
C,I
R
R
R,A
57
7.9
8
connection of filters
to
storage unit and water pipes
Simultaneous construction
for phase 2 -20 Buildings
,Civil and Mechanical
Engineers
Subcontractor Crew,
Civil and Mechanical
Engineers
8.1
Transporting raw materials
to site of work
8.2
Construction of Harvesting
Unit by subcontractor
8.3
Installment of gauges
8.4
Installment
of
collecting unit
8.5
Installment of Pipe
transporting water
8.6
Digging of ground of ground
for underground Storage
unit
8.7
Transport Water storage
unit from warehouse to site
8.8
Installation of storage unit
by crane
8.9
connection of filters
to
storage unit and water pipes
Transport contractor
,
construction
Subcontractor
,
Construction
contractor
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Subcontractor Crew ,
Civil Engineers and
Mechanical
Engineers
Transport contractor
,
Procurement
personnel
,
subcontractor crew ,
crane operators
Crane
operators,
Subcontractor Crew
,Civil and Mechanical
Engineers
Subcontractor Crew,
Civil and Mechanical
Engineers
Final Assessment
Final
assessment
of
Rainwater Harvesting Unit
for Phase 1
Project Manager
9
9.1
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water
for
I
A
C
C
R,A
C
I
R,A
R
R
C,I
C,I
C,I
R,A
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
C,I
R,A
R,A
C,I
C,I
I
C,I
C,I
C,I
R,A
R,A
I
C,I
C,I
R,A
R,A
A
C,I
C,I
R
R
A
C,I
I
R
R
R
58
Final
assessment
of
Rainwater Harvesting Unit
for Phase 2
Handover
with
Maintenance control by
parent org
Project Handover by Project
Manager
to
Housing
committee
9.2
10
10.1
Project Manager
A
Project Manager and
Stakeholder
A
I
I
A
I
C,I
C,I
I
R
R
I
I
I
I
I
R
I
I
9.5 Equipment and Training Needs (Chapter 9)
9.5.1 Equipment: Identify equipment, supplies, etc. that will need to be purchased to support your project team members – items your team members
will need to complete their project assignments.
ID No
WBS
TASK NAME
Resources
Equipment Required
Quantity
1
1
Analysis of Building
2
1.1
Rainfall Assessment
R & D personnel
Rain gauge
2
3
1.2
Humidity Assessment
R & D personnel
Humidity Sensor
2
4
1.3
Measurement of Building
Measurement of strength
Building
R & D personnel and Civil Engineers
Measuring Tape (90 meters)
4
Data Drive, Computer system
1
5
1.4
2
of
R & D personnel and Civil Engineers
Collection of Data Gathered
Gathering of Data from all 40
buildings
Design Rain Water Harvesting
system for all Buildings
IT personnel
6
2.1
7
3
8
3.1
Analyze Data
IT personnel
9
3.2
Record Inferences of Data
IT personnel
10
3.3
Designing of Phase 1 - 20 Buildings
Civil Engineers and Mechanical Engineers
11
3.4
Designing of Phase 2 -20 Buildings
Civil Engineers and Mechanical Engineers
12
3.5
Review Design Phase 1 - plan
Civil Engineers and Mechanical Engineers
13
3.6
Review Design Phase 2 - plan
Civil Engineers and Mechanical Engineers
14
4
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1
Auto Cad Software ( 4 Users)
and 2 Computer systems for
Civil and Mechanical
Engineers
Plan and Initiate
59
Preparing Construction plan for 20
Buildings - phase 1
Work Scheduling for 20 Buildings phase 1
Preparing Construction plan for 20
Buildings - phase 2
Work Scheduling for 20 Buildings phase 2
15
4.1
Project Planner
16
4.2
17
4.3
18
4.4
19
5
20
5.1
Acquiring Data from Project Planner
Project Planner , Finance Personnel
21
5.2
Estimating Cost
Finance Personnel
22
5.3
Finalizing Cost
Project Manager and Finance Personnel
Project Planner
Project Planner
Primavera Project
Management, Computer
System for Project Planner
Project Planner
Budget
23
6
24
6.1
Order Preparation for phase 1
Procurement personnel
25
6.2
Order Preparation for phase 2
Procurement personnel
26
6.3
Order Buying for phase 1
Procurement personnel
27
6.4
28
6.5
Order Buying for phase 2
Raw
Material
transport
warehouse
Procurement personnel
Transport contractor and Procurement
personnel
29
6.6
30
7
31
7.1
Order inspection of all raw materials
Simultaneous construction for
phase 1
Transporting raw materials to site of
work
32
7.2
Construction of Harvesting Unit by
subcontractor
33
7.3
Installment of gauges
34
7.4
35
7.5
37
7.6
Installment of water collecting unit
Installment of Pipe for transporting
water
Digging of ground for construction
of underground storage unit
38
7.7
Water storage unit from warehouse
to site
39
7.8
Installation of storage unit by crane
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1
Procurement of Raw materials
to
1
Documents , Papers and
Stationeries
Quality assurance personnel
Transport contractor , construction
Subcontractor , Construction contractor
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Transport contractor , Procurement
personnel , subcontractor crew , crane
operators
Crane operators, Subcontractor Crew ,Civil
and Mechanical Engineers
Pipes , crews, setup materials
, Hammers ,Screw Drives ,
Pipe joints
Gauges
Bulk
22
Half cut pipes
PVC Pipes (200 mm OD) 6
meters
400
Storage Tanks (30000 liters)
22
800
60
connection of filters to storage unit
and water pipes
Subcontractor Crew, Civil and Mechanical
Engineers
Transport contractor , construction
Subcontractor , Construction contractor
40
7.9
41
8
42
8.1
Simultaneous construction for
phase 2
Transporting raw materials to site of
work
43
8.2
Construction of Harvesting Unit by
subcontractor
44
8.3
Installment of gauges
45
8.4
46
8.5
47
8.6
Installment of water collecting unit
Installment of Pipe for transporting
water
Digging of ground of ground for
underground Storage unit
48
8.7
Transport Water storage unit from
warehouse to site
49
8.8
50
8.9
51
9
52
9.1
53
9.2
54
10
10.1
Installation of storage unit by crane
connection of filters to storage unit
and water pipes
Final Assessment
Final assessment of Rainwater
Harvesting Unit for Phase 1
Final assessment of Rainwater
Harvesting Unit for Phase 2
Handover
with
Maintenance
control by parent org
Project Handover by Project
Manager to Housing committee
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Subcontractor Crew , Civil Engineers and
Mechanical Engineers
Transport contractor , Procurement
personnel , subcontractor crew , crane
operators
Crane operators, Subcontractor Crew ,Civil
and Mechanical Engineers
Subcontractor Crew, Civil and Mechanical
Engineers
Filters
Pipes , crews, setup materials
, Hammers ,Screw Drives ,
Pipe joints
Gauges
22
Bulk
22
Half cut pipes
PVC Pipes (200 mm OD) 6
meters
400
Storage Tanks (30000 liters)
22
Filters
22
800
Project Manager
Project Manager
Project Manager and Stakeholder
9.5.2 Training: Identify what kind of training your team members must receive to perform well as team members and/or complete their project
assignments.
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RESOURCE
S
Training Documents
R & D
personnel
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
Civil
Engineers
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
Certified
Planning
Engineer
Training
It
personnel
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
Certified
Data
Managemen
t
Professional
Training
Project
Planner
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
PMP
Certification
Finance
personnel
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
CFA
Certification
Project
Manager
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
PMP
Certification
Procureme
nt
personnel
Process
Review as
per Spec
Process
Review as
per Spec
Assessments
Spec
1000456127
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62
10005452
51
10005452
78
Quality
assurance
personnel
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
procedure
1445023456
Mechanica
l Engineers
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
Certified
Manufacturi
ng Engineers
Certification
Safety
Manager
Process
Review as
per Spec
10005452
51
Process
Review as
per Spec
10005452
78
Certificate in
Safety
Managemen
t (CFM)
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procedure
144512334
56
procedu
re FM1100005
4
procedur
e
FM1004541
89
Process
Review
as per
spec
891267
89
63
10. COMMUNICATIONS PLAN (CHAPTER 10)
The communication plan guides project communications and includes the following sections.
10.1 Stakeholder communications requirements
(What information will be communicated, including format, content, and level of detail)
Communications Table / Matrix Example (complete your own)
Format /
Media
& Distribution
Channel
Project
Communication
Item
Description/Purpose
1
Internal Project
Status Update
Project Activities
that are completed,
in process and
pending (Limited
Internal
Stakeholders)
Weekly
Meeting
Project
Manager
N/A
2
Quality Audit
Report
Quality Requirement
Status
Monthly
Email
Quality
Assurance
Personnel
Quality Manager
3
Project Review
Overall Project
Status
Weekly
Meeting
Project
Manager
N/A
Num.
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Frequency of
Communication
Content
Author(s)
Reviewer(s)/Approver(s)
(sign-off before
distribution)
Audience/Recipients
(Stakeholders who
will use
the communication
items)
Civil Engg ,
Mechanical Engg,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor
Civil Engg ,
Mechanical Engg,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor
Civil Engg ,
Mechanical Engg,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor,
Subcontractor,
Feedback
Mechanism
(process for
communicating
back to
Content
Author(s)
Meeting
Email
Meeting
64
Vendors, Housing
Committee
Employees
4
Task Reminders
Reminders to
owners of individual
Tasks
Daily
Email
Project
Manager
n/A
5
Functional
Team Meetings
Touchpoint for
Functional groups
Biweekly
Meeting
Functional
Manager
n/A
6
Team Event
Events to build
Morale for all
Stakeholders
Quarterly
Outdoor
Meeting
Project
Manager
Project Sponsors
7
Approval
Meetings
Checkpoint for
Pending Approvals
Weekly
Meeting
Change
Management
Personnel
n/A
External Project
Status Update
Project Activities
that are completed,
in process and
pending (Limited
External
Stakeholders)
Monthly
Meeting
Project
Manager
n/A
8
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Civil Engg ,
Mechanical Engg,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor,
Subcontractor,
Vendors, Housing
Committee
Employees
All Functions: Safety,
Admin, R&D,
Engineering and
Design, Quality,
Construction
All Stakeholders
Approvers Required
for Change
Management
Civil Eng.,
Mechanical Eng.,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor,
Subcontractor,
Vendors, Housing
Committee
Employees
Email
Meeting
Outdoor
Meeting
Meeting
Meeting
65
9
10
Executive
Sponsor
Meeting
Individual
Performance
Review Report
Share Project Status
with Sponsors
Quarterly
Meeting
Project
Manager
Internal Sponsor
Sponsors (Internal &
External)
Meeting
Share Achievements
and Opportunities
with Individuals
Quarterly
Meeting
Human
Resource
Personnel
Project Manager
All Stakeholders
Meeting
11
Quality Issues
Share Quality
Concerns
Weekly
Email
Quality
Assurance
Personnel
Project Manager
12
Cost
Performance
Report
Overall Expenditure
vs Budget Report
Quarterly
Email
Finance
Personnel
Project Manager
13
Issues Related
to Construction
Touchpoint to
Address
Construction Issues
Weekly
Email/Meeting
(If Required)
Contractor
Project Manager
14
Procurement of
RMCs Status
Touchpoint to
monitor and control
Raw Material
Availability
Weekly
Meeting
Procurement
Personnel
n/A
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Civil Engg ,
Mechanical Engg,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor,
Subcontractor,
Vendors, Housing
Committee
Employees
Civil Engg ,
Mechanical Engg,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor,
Subcontractor,
Vendors, Housing
Committee
Employees
Civil Engg ,
Mechanical Engg,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor
Project Manager,
Contractor,
Subcontractor,
Quality
Email
Email
Email
Meeting
66
15
16
Daily
Dashboards
Daily Updates on
Project
Information
Request
Tickets for Data
requests
Daily
Email
Project Analyst
Project Manager
All Stakeholders
Email
Adhoc
Tickets Master
Data
Management
MDM Ticket
Owner
n/A
Request Owner
Civil Eng.,
Mechanical Eng.,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor
Civil Engg ,
Mechanical Engg,
Project Planner,
Finance, Project
Manager,
Procurement,
Quality, Contractor,
Subcontractor,
Vendors, Housing
Committee
Employees
Email
17
Project Manager
Detailed
Product Design
Update
Changes in Product
Design
Monthly
Email
Work Package
Status Report
Completeness of
Work Packages
Weekly
Email
Change Request
Report
Status of Change
Request
Weekly
Email
Civil/Mechanical
Engineer
18
19
Project
Manager
Change
Management
Personnel
n/A
Project Manager
Change Request
Owner
Email
Email
Email
10.2 Escalation procedures (for resolving communication issues)
Escalation of an issue is usually done when an issue cannot be resolved by the project team alone. As Rain Water Harvesting system has many stakeholders, it is
highly possible that different stakeholders will have different conflicting interest. Having a procedure or documented process would really help to standardize the
escalation process. An communication in a project needs to be clear, concise, efficient and timely. Any disputes, conflicts for project should be resolved in such a
way as to maintain the project schedule. It should also make sure the communications are being distributed. For Rain Water Harvesting Escalation Process is as
below:
Priority 1: Major Impact to Project. Significant impact to Revenue. Escalation with 2 hours. Decision Maker – Project Manager
Priority 2: Medium Impact to Project. Medium impact to Revenue. Escalation within 8 hours. Decision Maker – Functional Team
Priority 3: Lower Impact to Project. Lower impact to Revenue. Escalation 2 Business Days. Decision Maker – Process Owner
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10.3 Revision procedures (for updating the communication plan)
Change is the only constant in Project. It is obvious that Project Communication Plan will need revision throughout the entirety of the project. Monthly Feedback mail
will be sent to all the stakeholders on currently existing communication plan. The replies and feedback from the stakeholders will be assessed and change request
will be initiated to update the communication plan. An approval request will be forwarded to all the stakeholders, and upon the completion of the approval, the change
request will be closed. Final task will be communicated the date/of Go live timeframe for the new communication plan. This process will be reiterated every month,
thus making sure if any updates are required to communication plan continuously.
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10.4 Status Report Format
Milestone
Milestones
Milestone 1
Milestone 2
Milestone 3
Plan
Actual
3/12/2018 3/15/2018
4/13/2018
6/12/2018
Milestone 4
7/12/2018
Owner
Contractor
Procurement
Civil Eng.
Subcontractor
Crew
Milestone 5
9/10/2018
Project Manager
Status
Completed
In Process
In Process
On
Schedule
On
Schedule
Decision Maker
Project Manager
Sponsor
Procurement
Status
Completed
In Process
In Process
Issue
Issues
Issue 1
Issue 2
Issue 3
Plan
Actual
3/12/2018 3/15/2018
4/13/2018
6/12/2018
Goals and Objectives
Strategic
Goals
Goal 1
Goal 2
Goal 3
Plan
Actual
3/12/2018 3/15/2018
4/13/2018
6/12/2018
Owner
Project Team
Project Team
Project Team
Status
Completed
In Process
In Process
Accomplishments
Accomplishments 1
Accomplishments 2
Accomplishments 3
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11. PROJECT RISK MANAGEMENT (CHAPTER 11)
Use this table to identify at least five sources of Project Risk (RBS Level one). The risk sources/categories must not be the risks
themselves - but categories within which the true risks will fit. Ensure your completed list is consistent with the scope of your specific
project.
Sources of Project Risk: Risk Category
1) Disastrous Events: These include Natural Disasters, Accidents.
2) Staffing Issues: Higher Turnaround of employees.
3) Procurement Risks: Supplier Contract Termination
4) Project Scope: Project Overlap
5) Customer Risk: Housing Committees Internal Conflicts
6) Implementation Risk
7) Design Feasibility Risk
8) Financial Risk
9) Safety Risk
10) Political Risks
.
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Rank
Based on
Risk Factor
ID / Number
11.1 Detailed Risk Register
Recreate the following table in Excel and submit with this assignment.
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Risk
Prob.
Risk
Description Weight
Category
(P)
Risk
Impact
Factor or
Weight
Score
(I)
(PxI)
Risk
Owner
Risk
Trigger
Response
Strategy
Specific
Response
Actions
Before Trigger
& Before Risk Before Trigger
& Before Risk
Event
Event
72
Rank ID/Numb
Base er
d on
Risk
Fact
or
Risk
Category
Risk
Description
1
D12128
Procurement
Risks
2
D12127
3
Impa
ct
Weig
ht (I)
Rang
e (01)
Risk Risk
Fact Owner
or or
Scor
e
(PXI)
Risk
Trigger
Raw Material 5
Shortage
0.9
4.5
Procurem
ent
Personnel
Delay
in Keep
Expedite
Order
Minimum
Order
Placement Safety Stock
of
Raw
Materials
Procurement
Risks
Raw Material 6
Poor Quality
0.7
4.2
Procurem
ent
Personnel
Supplier
Negligence
D12126
Project Scope
Incorrect
Scope
6
0.5
3
Project
Manager
No official Scope
Review of Approval
Scope
4
D12125
Procurement
Risks
Extended
5
Leadtime for
Raw Material
0.6
3
Procurem
ent
Personnel
Resource
Constraint
at Supplier
Leadtime
Expedite
Requirement Order
s Contracted
with Supplier
5
D12124
Implementatio
n Risk
Improper
4
Implementati
on
0.7
2.8
Contractor
Poor
Execution
of
Work
Order
Packages
Implementati
on
Standards
Contracted
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Prob
Weigh
t
(P)
Range
(1-10)
Response
Strategy
Before Risk
Trigger
Quality
Standards
Requirement
s Contracted
with Supplier
Response
Action
Before
Trigger and
Before Risk
Events
Quality
Checks
at
Supplier and
at Receiving
Scope
Checks
Weekly
Execution as
per
Implementati
on Standards
73
with
Contractor
6
D12123
Design
Feasibility
Risk
Expensive
5
Design (on
Raw
Material)
0.5
2.5
Mechanica Low Raw
l Engineer Material
Constraints
During
Designing
7
D12122
Project Scope
Scope
Incremental
5
0.5
2.5
Project
Manager
Additional
Scope
Requireme Approval
nts
from
Customers
Scope
Checks
Weekly
8
D12121
Disastrous
Events
Accidents
5
0.5
2.5
Project
Manager
Constructio
n Accidents
Approve and
Document
Accidental
Response
Procedures
and
Standards
Execute
Accidental
Prevention
Checks
Montly
9
D12120
Staffig Issues
Non-Skilled
Labour
4
0.6
2.4
Human
Resource
Personnel
Hired
Worker Skill
not access
correctly
Standardize Hire Workers
Screening
meeting the
Requirement Requirements
s
10
D12119
Safety Risk
Safety
Standards
Outdated
4
0.5
2
Safety
Personnel
No periodic
review
of
Safety
Standards
Periodic
Approve and
review
of Release
Safety
updated
Standards
versions
of
Safety
Standards
Monthly
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Designing
System
to
include Raw
Material
Constraints
option
Execution as
per
Design
Training and
Procedure
74
11
D12118
Customer Risk Decision
Delay
5
0.4
2
Sales
Personnel
Customer
Alignment
Delay
Contractual
Agreement
with
Customer
12
D12117
Procurement
Risks
Supplier
Contract
Termination
2
0.8
1.6
Procurem
ent
Personnel
Supplier
Location
Shift
90
Days’ Supplier
to
Notice
Provide
90
Requirement Day Notice
Standardize
d
13
D12116
Procurement
Risks
Supplier
NonOperational
2
0.8
1.6
Procurem
ent
Personnel
Supplier
Bankrupt
90
Days’ Supplier
to
Notice
Provide
90
Requirement Day Notice
Standardize
d
14
D12115
Implementatio
n Risk
Delayed
implementati
on
5
0.3
1.5
Contractor
NonExecution
of
Work
Order
Packages
Implementati
on
Standards
Contracted
with
Contractor
Execution as
per
Implementati
on Standards
15
D12114
Staffig Issues
Job Quit
3
0.5
1.5
Human
Resource
Personnel
Employees
Job
Change
90
Days’
Notice
Requirement
Standardize
d
Employee to
provide
90
Day
Notice
Period before
leaving
16
D12113
Design
Feasibility
Risk
Incorrect
Design
2
0.7
1.4
Mechanica Poor
l Engineer Product
Design
17
D12112
Financial Risk
Funds
Shortage
3
0.4
1.2
Finance
Personnel
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Align
or
Revise
the
contractual
Agreement
Design
Training
Training 30 Mandatory for
Days
New Hire
Requirement
Over
Quarterly
expenditure Financial
Assessment
Quarterly
Financial
Audit
75
18
D12111
Customer Risk Internal
Conflicts
3
0.4
1.2
Sales
Personnel
Customer
Alignment
Delay
19
D12110
20
Safety Risk
Neglection in 2
Safety
0.6
1.2
Safety
Personnel
Poor Safety Quarterly
Assessmen Safety
t
Assessment
D12109
Staffig Issues
Unplanned
Vacation
2
0.6
1.2
Human
Resource
Personnel
Employee
Emergency
21
D12108
Political Risk
Law Updates 1
0.9
0.9
Legal
Personnel
Changes in Legal
State and Assessment
Federal
Laws
Legal
Audit
and
Procedural
Review/Revis
ion
22
D12107
Disastrous
Events
Natural
Disasters
1
0.90
0.9
Project
Manager
Hurricane
Claim
Insurance
23
D12106
Project Scope
Project
Overlap
3
0.3
0.9
Project
Manager
Multiple
Scope
Projects
Approval
working on
same
Building
Scope
Checks
Weekly
24
D12105
Financial Risk
Credit
Limitation
2
0.3
0.6
Finance
Personnel
Over Usage Quarterly
of Credit
Financial
Assessment
Quarterly
Financial
Audit
25
D12104
Design
Feasibility
Risk
Poor Design
1
0.6
0.6
Mechanica Insufficient
l Engineer Training to
Skilled
Worker
Design
Training
Training 30 Mandatory for
Days
New Hire
Requirement
26
D12103
Implementatio
n Risk
Early
2
Implementati
on
0.2
0.4
Contractor
Implementati Execution as
on
per
Standards
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Schedule
Negligence
Contractual
Agreement
with
Customer
Align
or
Revise
the
contractual
Agreement
Quarterly
Safety Audit
Backup
Hire
Temp
Requirement Workers
Issuance
76
Contracted
with
Contractor
Implementati
on Standards
27
D12102
Project Scope
Scope
Reduction
1
0.2
0.2
Project
Manager
unclear
Scope
Scope
Approval
Scope
Checks
Weekly
28
D12101
Financial Risk
Recession
1
0.1
0.1
Finance
Personnel
Economic
Shutdown
Financial
Buffer
Planning
30%
Reserved for
Finance
Shutdown
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12. PROCUREMENT MANAGEMENT PLAN (CHAPTER 12)
12.1 Make/Buy/Lease analysis and Procurement Needs
The make/Buy/lease analysis for the Rain Water harvesting system will include a combined effort of Procurement, Finanace and Project Manager.
RESOURCES
Type
Make Buy Rationale
Lease
5 Transport contractor crew
Service
Lease
Required for Short Duration of Project. Lower Costs, expertise
in Specific Field
4 Subcontractor digging crew
Service
Lease
Required for Short Duration of Project. Lower Costs, expertise
in Specific Field
4 Subcontractor crew
Service
Lease
Required for Short Duration of Project. Lower Costs, expertise
in Specific Field
4 Transport contractor truck crew
Service
Lease
Required for Short Duration of Project. Lower Costs, expertise
in Specific Field
2 crane operators
Service
Lease
Required for Short Duration of Project. Lower Costs, expertise
in Specific Field
Subcontractor
Service
Lease
Required for Short Duration of Project. Lower Costs, expertise
in Specific Field
Rain gauge
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Humidity Sensor
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Measuring Tape (90 meters)
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Data Drive
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Auto Cad Software ( 4 Users)
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Primavera Project Management
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
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Documents, Papers and Stationery’s
Docume
nts
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Pipes, crews, setup materials, Hammers ,Screw Drives Equipme
, Pipe joints
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Gauges
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Half cut pipes
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
PVC Pipes (200 mm OD) 6 meters
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Storage Tanks (30000 liters)
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Filters
Equipme
nt
Buy
Project Specific Requirements and Lower Costs (Due to
Economies of Scale)
Rain Water Harvesting System
Equipme
nt
Make
Customized as per to the Design and Requirements of
Customers.
The overall Final Authority to confirm the Make/Buy/Lease decision is Project Manager.
Describe Items or Services essential for project success that could be Made, Purchased or
Leased.
Item or
Service to be
Procured
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Description /
Technical
Information
Why is item /
Service
Needed
Make
Buy
Lease
Type of
Contract
Need
By Date
Purchase
Approval
Authority
79
Item or Service to Description / Technical Why is item
be Procured
Information
Service Needed
/ Make
Type
Contract
of Need By Date
Purchase
Approval
Authority
5
Transport 5 personnel required To Transport the Lease
contractor crew
from
Transport water storage Unit
Contracting company
from Warehouse to
Site
Firm Fixed Price
4/1/2019
Project Manager &
Human Resource
4
Subcontractor 4 Personnel’s required Digging of ground Lease
digging crew
for
Subcontracting for construction of
Company for Digging
underground
storage unit
Firm Fixed Price
4/1/2019
Project Manager &
Human Resource
4
Subcontractor 4 Personnel’s required
crew
from
Subcontracting
Company for General
Construction
1) Construction of Lease
Harvesting Unit, 2)
Installment
of
Gauges,
3)
Installment of Water
Collecting Unit, 4)
Installment of Pipe
for
Water
Transportation, 5)
Installation
of
Storage Unit, 6)
Connection
fo
Filters to Storage
Unit
Firm Fixed Price
4/1/2019
Project Manager &
Human Resource
4
Transport 4 Personnel’s with Truck Transport
Raw Lease
contractor
truck Driving Abilities required Materials to Site of
crew
Work
Firm Fixed Price
4/1/2019
Project Manager &
Human Resource
2 crane operators
2 Licensed operators for Installation
of Lease
cranes required
Storage
Unit,
Transport
Water
Storage Unit From
Warehouse to Site
Firm Fixed Price
4/1/2019
Project Manager &
Human Resource
Subcontractor
1 Subcontractor Head Manage
Required
Coordinate
Firm Fixed Price
4/1/2019
Project Manager &
Human Resource
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and Lease
all
80
Subcontractor Crew
Deliverables
Rain gauge
To
measure
accumulation
Buy
Unit Price
1/1/2019
Procurement
Manager
Humidity Sensor
To measure Humidity
Buy
Unit Price
1/1/2019
Procurement
Manager
of Buy
Unit Price
1/1/2019
Procurement
Manager
and Buy
Unit Price
1/13/2019
Procurement
Manager
Auto Cad Software Required for Design of Designing
( 4 Users)
Rainwater
Harvesting
System
Buy
Unit Price
1/31/2019
Procurement
Manager
Primavera Project Application for Project Plan and Schedule
Management
Planning and Scheduling
Work Packages
Buy
Unit Price
2/10/2019
Procurement
Manager
Documents
Papers
stationeries
Buy
Unit Price
1/1/2019
Procurement
Manager
Measuring
(90 meters)
Data Drive
Rain Rainfall
Assessment
Humidity
Assessment
Tape To measure specification Measurement
of
the
buildings Building
(Height,Width,Breadth)
To save all data
, General Accessories
and
Gathering
Storing Data
General
Accessories
Pipes , crews, Construction Material
setup materials ,
Hammers ,Screw
Drives , Pipe joints
Construction
Rainwater
Harvesting Unit
of Buy
Unit Price
3/15/2019
Procurement
Manager
Gauges
Construction Material
Installment
Gauges
of Buy
Unit Price
3/15/2019
Procurement
Manager
Half cut pipes
Construction Material
Installment of Water Buy
Collecting Unit
Unit Price
3/15/2019
Procurement
Manager
PVC Pipes (200 Construction Material
mm OD) 6 meters
Installment of Pipes Buy
for
Transporting
Water
Unit Price
3/15/2019
Procurement
Manager
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Storage
Tanks Construction Material
(30000 liters)
Installment
Storage Unit
Filters
Filtering Water to Buy
Storage Unit
Construction Material
of Buy
Time
Material
Unit Price
and 3/15/2019
Procurement
Manager
3/15/2019
Procurement
Manager
12.2 Procurement Source Selection Process
12.2.1 Evaluation Criteria and Long List:
The Rainwater Harvesting Project Team, would have a Strategic Sourcing and Procurement Team to handle the activities related to Source selection.
It will be a 4-headcount team, with 3 Full time employees and 1 Intern. The 3 fulltime employees will be primarily responsible for driving the process to collect
information regarding the potential list of Vendors. The Strategic Sourcing and Procurement Team will handle all the questions Vendor might have.
The List will be developed on information collected through various resources like:





Website for 3rd party Contractors Specifically for Construction
Magazines for Construction Activities
References from different organizations operating in similar field
Archives for Previous Vendor information
Nationwide Supplier Conferences and Meetings
The criteria’s which will be used to evaluate Vendor’s Products and Services:







Cost – This will play a significant role, considering that the quality matches the required specification of Products and Services.
Quality – Quality of Service and Product will play the most important role in selection of Vendor.
Leadtime – How early Vendor can get us the required product or service
Customer Service – How well do we work with the Vendor, is vendor flexible or rigid.
Risk – Is the Vendor new in Market, or does the Vendor have significant experience in the related field (7 to 10 years of Experience)
References – References from different organization which have used the product or service from the vendor.
Capacity to Handle the Requirements –Vendor should be able to handle the shipment of required volume of Raw Materials requirement in the
specific time.
The criteria’s which will be used to evaluate Vendor’s Themselves:



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Experience in specific field – How long has the Vendor served in the required field.
References from organizations which have used services and products from Vendor.
Finance Information – How big is the Vendor in the related Market, is Vendor a small player or a big player in the required market. Usually abig
player is associate with higher quality, due to experience and standard quality requirement and infrastructure required to manufacture at the
required quality level.
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Process to obtain Bids from Vendors:






The Bid process will be done through a Web application called ARIBA
The Vendors will be provided the ARIBA access.
The Requirements from Team will be shared in ARIBA systems:
o Clear Introduction on the RFQ process
o The details regarding the project and company will be shared
o The necessary background information will be shared in system
o General Terms and Condition of the bidding process will be shared.
o Pricing Template will be shared
 Price Breakdown on Different Cost elements should be provided by Supplier
o Prequalification Requirements
o Questionnaires
 High Level Specification Requirements
 Quality Expectations
 Performance Expectations
 Leadtime
 Post Implementation Support
o The Important Criteria will be highlighted to Bidder
The initial Bid round will be used to analyze the data submitted by Suppliers
The lowest cost (including anonymity) will be shared with other suppliers, to reevaluate the bids for round 2
After round 2 of Bids the selection process will be initiated.
Response from Vendors:




The Response from Vendors will be received again through ARIBA
All the questions Vendors has will be address through ARIBA
The Ariba will provide access for Responses till a CUTOFF Date and Time.
After the CUTOFF Date and Time is passed, ARIBA will not allow Vendors to include responses.
12.2.2 Short List
As a purpose of shortlisting the Bidders will be reduced to 3 counts.







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As part of shortlisting process each bidder will be awarded points on meeting the required criteria (Cost, Quality, Leadtime, Customer Service, Risk,
References, Experience).
Each criterion is weighted differently.
The total points for each bidder will depend on the point and weight combination.
This will help rank the bidders.
The Top 3 to 5 ranks will be reviewed closely by evaluation committee consisting of Finance, Procurement personnel and Project Manager.
The Final recommendation for shortlist will be made by procurement personnel and approval is be given by Project Manager.
The selected and non-selected vendors will be notified by Procurement Personnel, as they have established relationship with the vendors.
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12.2.3 Source Selection
The Final Selection of Vendor will go through as per below process:
1. An evaluation committee will be setup with Finance, Procurement and Project Manager. The committee may include Project Sponsor if the
Procurement has significant impact to the budget allotted to the project.
2. The shortlisted vendors will be notified of their selection.
3. The shortlisted vendors will need to provide all the supporting documents or proofs to support their ability to supply the Raw Materials as per the
requirements
a. These could include their Finance Statements
b. Their Capacity for providing Raw Materials
c. Their Head counts total, and Head counts that would serve on the project
d. The total Direct and Indirect cost required to procure their services.
4. The Vendors will need to demonstrate and present in person to the evaluation committee and address any questions or concerns the committee
might have.
5. The Final recommendation will come from Procurement, Legal and Finance Personnel. The Approval will be done by Project Manager.
6. The selected as well as non-selected suppliers will be notified by Procurement Manager.
12.3 Vendor Performance Management and Closeout
Performance management for Vendors for Subcontracting will done on weekly basis. The Project Manager will review the contracted terms and requirments
and match those against the actual performance with the Subcontractor in a in-person meeting every Friday of the week.
The Meeting will need to address the basic below criteria:





Deliverables completion on Time
Safety Adherence
Contracted Hours completion in Week
Vacations, both planned and unplanned
Performance Reviews
Performance management for Vendors for Raw Material Procurement will be done on Monthly basis. The Project Manager will review the contracted terms
and requirement’s and match those against the received Raw Material Standard with the Supplier in a in-person meeting every Friday of the week.
The Meeting will discuss below minimum topics:



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On Time Delivery of Raw Materials
Quality of Raw Materials
Cost Revision due to increase or decrease in volume of procured Raw Materials
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

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Raw Material WIP at Supplier
Possible contract extension or termination, as and when needed.
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13. STAKEHOLDER ANALYSIS (CHAPTER 13)
13.1 Stakeholder Register with Roles and Responsibilities
Identify and state responsibilities assigned to each major role in the project, and identify the individuals who are responsible for those functions
and activities. A table of may be the best way to depict these.
Stakeholder
Name
Role/Position
Organization
(in Current
Organization)
Key Project Roles and
Responsibilities
Stakeholder Name
Organization Stakeholder
Role/Position
Key
Project
Roles
Responsibilities
Salil Rane
SNS
Contractors
Crane Operator
Transport Water storage unit from
warehouse to site, Transport
Water
storage
unit
from
warehouse to site. Installation of
Storage Unit
Akhilesh Mohare
ONC
Internal
Constructions
Procurement
Manager
Order Raw Materials for Phase 1
and Phase 2 construction.
Manage Raw Material Transport
to Warehouse
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External
and
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Abhishek Patil
ONC
Internal
Constructions
Civil Engineer
Measurement
of
Buildings
(HxWxB), Strength Measurement.
Construction of Rain Water
Harvesting Unit. Installment of
Gauges, Pipes and Water
Collection
Unit.
Filter
Connections.
Fitting
of
Underground
Storage
Unit.
Review and Finalizing Design of
Rain Water Harvesting Unit for
Phase 1 and Phase 2
Jaideep Jathar
ONC
Internal
Constructions
Safety Manager
Manage and execute
implementation activities.
Keyur Rathod
SNS
Contractors
Subcontractor
Manage
and
coordinate
subcontractor
Crew
and
Subcontractor
digging
crew
deliverables
Siddhant Shetty
ONC
Internal
Constructions
Finance Personnel
Budget Deliverables and Cost
estimation of the project. Final
Cost Assessment
Shikha Shetty
ONC
Internal
Constructions
IT Personnel
Analysis of gathered data. Store
data for Future references
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External
safe
87
Tanay Shah
ONC
Internal
Constructions
Mechanical Engineer
Connection of filters to storage
unit and water pipes. Digging of
ground for construction of
underground storage unit. Digging
of ground of ground for
underground
Storage
unit.
Installation of storage unit by
crane. Construction of Harvesting
Unit by subcontractor. Installment
of gauges. Installment of Pipe for
transporting water. Installment of
water collecting unit.
Sam Padula
ONC
Internal
Constructions
Project Planner
Preparing Construction plan for
20 Buildings - phase 1. Preparing
Construction
plan
for
20
Buildingsphase
2.
Work
Scheduling for 20 Buildings phase 1. Work Scheduling for20
Buildings- phase 2.
Kamm Mitch
ONC
Internal
Constructions
Quality Manager
Raw Material Inspection. Final
Product Quality Inspection
Tanguy Lam
ONC
Internal
Constructions
R&D
Humidity
and
Rainfall
Assessment. Measurement of
Building and Measurement of
Strength of Building
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Omkar Chawan
ONC
Internal
Constructions
Project Manager
Larry Ori
Samta Nagar External
Housing
Committee
Housing Committee Project Initiation
Secretary
Approval
Yetzenia Awan
TJF
Contracting
Subcontractor
Lead
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External
Project Handover by Project
Manager to Housing committee.
Final assessment of Rainwater
Harvesting Unit for Phase 1. Final
assessment
of
Rainwater
Harvesting Unit for Phase 2.
Project Handover by Project
Manager to Housing committee.
Finalizing Cost
and
Project
Crew Construction of Harvesting Unit by
subcontractor. Installment of
gauges. Installment of Pipe for
transporting water. Installment of
water collecting unit. Installation
of storage unit by crane.
Transport Water storage unit from
warehouse to site. Water storage
unit from warehouse to site.
Connection of filters to storage
unit and water pipes. Digging of
ground for construction of
underground storage unit. Digging
of ground of ground for
underground
Storage
unit.
Digging of ground for construction
of underground storage unit.
Digging of ground of ground for
underground Storage unit.
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Darshan Mirza
TJF
Contracting
External
Transport Crew Lead
Raw
Material
transport
to
warehouse. Transport Water
storage unit from warehouse to
site. Water storage unit from
warehouse to site. Transporting
raw materials to site of work.
Alyssa Rittenhouse
Sunshine
Supplies
External
Manager
Purchase: Rain gauge. Humidity
Sensor. Measuring Tape (90
meters). Data Drive. Auto Cad
Software (4 Users). Primavera
Project
Management.
Documents,
Papers
and
Stationery’s. Pipes, crews, setup
materials,
Hammers,
Screw
Drives, Pipe joints. Gauges. Half
cut pipes. PVC Pipes (200 mm
OD) 6 meters. Storage Tanks
(30000 liters).
Internal - Identified by Functional Area or resource group and with a description of responsibilities. External - Identified by Vendor or outsource
group and with a description of responsibilities.
13.2 Stakeholder Analysis
Include Name, Power/Interest, Current & Desired Engagement and Stakeholder Management Strategies
Name
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Power /
Interest
Current
Engagement
Level
Desired
Engagement
Level
Stakeholder
Management Strategy
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Power
/
Interes
t
Current
Desired
Engagemen Engagemen
t Level
t Level
Crane Operator
Low
Resistant
Supportive
Micromanagement, Bonus on Better Performance
Procurement Manager
High
Leading
Leading
Autonomy in Operations
Civil Engineer
Medium
Supportive
Leading
Yearly Bonus
Safety Manager
High
Supportive
Leading
Autonomy in Operations
Supportive
Yearly Bonus
Name
Salil Rane
Akhilesh
Mohare
Abhishek
Patil
Jaideep
Jathar
Keyur
Rathod
Siddhant
Shetty
Shikha
Shetty
Tanay Shah
Sam Padula
Kamm
Mitch
Tanguy
Lam
Omkar
Chawan
Larry Ori
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Role
Subcontractor
Finance Personnel
IT Personnel
Mechanical Engineer
Project Planner
Quality Manager
R&D
Project Manager
Housing Committee
Secretary
Medium
Neutral
Stakeholder Management Strategy
High
Leading
Leading
Autonomy in Operations
Medium
Supportive
Leading
Yearly Bonus
Medium
Supportive
Leading
Yearly Bonus
Medium
Supportive
Leading
Yearly Bonus
High
Leading
Leading
Autonomy in Operations
Medium
Supportive
Leading
Yearly Bonus
High
Leading
Leading
Autonomy in Operations
Medium
Resistant
Supportive
Active Engagement in Project Plan
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Yetzenia
Awan
Darshan
Mirza
Alyssa
Rittenhous
e
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Medium
Subcontractor Crew Lead
Medium
Transport Crew Lead
Micromanagement, Bonus on Better Performance
Supportive
Micromanagement, Bonus on Better Performance
Supportive
Contract to include Reorder clause if Raw Materials Meet
Standards
Neutral
Medium
Manager
Supportive
Neutral
Neutral
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14. MONITORING & CONTROL PROCEDURES (CHAPTERS 5-7)
A narrative of the way in which the project will be monitored to ensure that all requirements are met and what control procedures will be
used to correct deficiencies. At a high level this narrative may also include a description of who will be responsible for analyzing this data
and who will communicate this data to the sponsor.
The purpose of monitoring and controlling the project is to make sure:



Project is within scope
Timeliness of Project
Project Budget is maintained
This can be done by matching actual and planned performance. If there is any big difference between actual performance and planned performance, then taking
the necessary step to reduce the difference. This process need to be carried out across the timeline of the project.
Key Activities to Monitor and
Control
Responsible Person
Action
Method Used to communicate to
Sponsor
Change and Scope Control
Project Manager
Corrective and Preventive
Actions
Biweekly Update via Email
Schedule Control
Project Planner
Update to Project Management
Plan
Weekly update to Project Manager
and Sponsor via mail
Cost Control
Finance Manager
Update to Project Management
Plan
Monthly meeting with Sponsor and
Manager
Quality Control
Quality Manager
Corrective and Preventive
Actions
Monthly meeting with Sponsor and
Manager
Appraisal
Human Resource Manager
Update to documents
Quarterly update via mail
Risk Control
Safety Manager
Corrective and Preventive
Actions
Monthly Meeting with Sponsor and
Manager
Contracts Control
Procurement Manager
Update to documents
Quarterly Update via email
Project Work
Project Manager
Update to Project Management
Plan
Weekly Update via Email
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15. CLOSEOUT CRITERIA
List those activities that must occur to close the project once the final product deliverables have been accepted by the user as specified
in section 5.6.
Project Close Out Activities
Details
Responsible Person
Project Close Out Activity
All Work Packages in WBS has been
completed
Project Planner
Project Close Out Activity
Refer to Business Case and Charter to make
sure all requirement has been satisfied
Project Manager
Client Close out Activity
Acceptance of Deliverable by Client
Project Sponsor
Client Close out Activity
Client Satisfaction
Project Sponsor
Organizational Close out
Release Rented Equipment
Procurement Manager
Organizational Close out
Finalize Cost
Finance Manager
Contractor Close Out
Work Packages by Subcontractor Completion
Project Planner
Contractor Close Out
Finalize Compensation Owed to Subcontractor
Procurement and Finance Manager
Risk Assessment (Final)
Any Threats related to Project Close Out
Project Team
Project Report
Lessons Learned, Close Out Summary
(memo) for each Functional Group
Project Manager
Team Close out
Close Out Happy Hour
Project Manager
Team Close out
Acknowledge Team members, Functional
Managers, Release Team Members,
Project Manager
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