AL HAMD Engineering Ltd.
Introduction: Al- Hamd General Engineering Services (AGES)
Al- Hamd General Engineering Services (AGES) began construction as a general works contractor in
1998. Over the years, The Company has undertaken many challenging projects and accumulated
skills, know-how and experiences in build solutions, project management services, building trades
and related engineering work. AGES comprises of highly professional managers, engineers and other
field staff related to the civil engineering discipline. Over the year Al-Hamd has earned respect and
trust of its clientage by completing some of Pakistan’s landmark projects involving complex concrete
buildings, heavy industrial, and power and sugar industry projects, high-rise and architectural works.
Today, Al-Hamd General Engineering Services is one of the Leading Company to construct Sugar
and Power House industry in Pakistan. Through the strength and expertise of our people, Al-Hamd
Construction Company has sustained its business success providing innovative construction solutions
to complex infrastructure projects across Pakistan for over 17 years.
OBJECTIVE
Our objective is to provide our clients with an “I am assured” experience when we are chosen to
execute their projects. Our emphasis on clear communication and follow-through procedures ensures
that client`s objectives are top priority in the planning and execution of all our processes
OUR VISION
To be a respectable building contractor delivering beyond expectations.
OUR MISSION
To procure projects at competitive pricing, provide safe working conditions and quality work within
reasonable time frame
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AL HAMD Engineering Ltd.
OUR VALUES
Strength.
We are a solid partner for our customers and all stakeholders based on the integrity and competence
of our people, our decades of experience, our track record for delivering results and the backing of a
global industry leader.
Performance.
We demand excellence, deliver on our promises and continuously search for new and better ways to
provide the best solutions for our customers and our stakeholders. We care about and are personally
committed to everything we do, especially our people, their safety and development, our customers
and their success, and the world we inhabit, in particular the people and environment in the
communities where we live and work.
Postal Address
55-A Muhafiz Town Canal Road Lahore Pakistan
+92425971670
Sub office:
Main Suigas road, Chah Shahd Qadir wala, Near MNSU of Agriculture Multan.
New Technology
The company is using latest technology
.
High Grade Tools
Tools and equipment are the most recent a developed.
Green Energy
Green is the talk of the town, so, green energy is produced and used by the company.
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AL HAMD Engineering Ltd.
Certification:
ISO 9001:2008
Al-Hamd General Engineering Services is one of the Leading Company to construct Sugar and Power
House industry in Pakistan. Through the strength and expertise of our people, Al-Hamd Construction
Company has sustained its business success providing innovative construction solutions to complex
infrastructure projects across Pakistan for over 17 years.
LEADERS IN CONSTRUCTION
AGES comprises of highly professional managers, engineers and other field staff related to the civil
engineering discipline.
SMART TECHNOLOGY
Over the year Al-Hamd has earned respect and trust of its clientage by completing some of Pakistan’s
landmark projects.
SUGAR AND POWER HOUSE
Al-Hamd Construction Company is one of the Leading Company to construct Sugar and Power
House industry in Pakistan.
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AL HAMD Engineering Ltd.
Projects:
Here is the List of Projects completed by Al- Hamd General Engineering Services (AGES)
Sr.
No
List of Projects Completed
1
Construction of Alman Seyyam sugar Mill Dera Ismail Khan.
2
Construction /Extension of Mehran Sugar Mills 2016 at Tando Allahyar
3
Construction/Extension of Dadu Sugar Mills 2016 at Moro
4
Construction of lttefaq sugar Mill Al-Shafi Group
5
Construction of Gulf Sugar Mills at District Ghotki
6
Construction of Al-Moiz -2 Sugar Mill Piplan
7
Construction of Al-Moiz - 1 sugar mills Dera Ismail Khan
8
Construction of Steel Mill at Dera Ismail Khan.
9
Construction /Extension of Steel mill 2014 Dera Ismail Khan.
10
Construction /Extension of Steel mill 2016 Dera Ismail Khan.
11
Construction of Bandhi Sugar Mills Nawab Shah
12
Construction of Tando Allahyar Sugar Mills Tando Allahyar
13
Construction of Sardar Ghulam Muhammad Sugar Mills Ghotki
14
Construction of Ghotki Sugar Mills Ghotki Sindh
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AL HAMD Engineering Ltd.
Sr.
No
List of Projects Completed
15
Construction of Rehman Hajira sugar mills Muzzaffer Garh
16
Construction of Alliance Sugar Mill at Obaro Sindh
17
Construction of RYK Sugar Mills Rahim Yar Khan
18
Construction/Extension of Meeran Sugar Mills, D.I.Khan
19
Costruction/Extension of Rehman Hajira Sugar Mills, Muzaffar Garh
20
Costruction/Extension of Safina Sugar Mills
21
Construction of Residential area Anjum Textile Mills Shah Kot Faisalabad
22
Construction of Nishat hospital Bhai Pheru
23
D-Ground Roads(NLC Faiasalabd)
24
Construction of power house Shah Murad sugar mills
25
TST Roads (Nishat Mills) Faisalabad
26
Construction of Drain/Walkway D-Ground Road (NLC Faiasalabd)
27
Construction of Mosque Dewan Group Bhai Pheru
28
Construction of Road Nishat Mills (Nishat Group) Bhai Pheru
29
Construction of Nishat Dying and fininshing and Misc. building structures Nishat Chunian Raiwind
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AL HAMD Engineering Ltd.
Departments at Al Hamd Engineering:
Following departments work in sub office of Al Hamd Engineering:
1. Administrative Department
2. Accounts Department
3. Sales Department
Here is brief description of Administrative and Accounts department:
Administrative Department:
The functions of administrative department are:
1.
Students Welfare
9.
2.
Employee welfare
officer
3.
Accounts
10.
Hiring and firing
4.
Security service
11.
Induction, Attendance and leave
5.
Program arrange
12.
General service
6.
Class arrange
13.
Training Procedures
7.
Maintain class routine & exam
14.
Maintain organization rules &
routine
8.
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Take report from accounts & admission
regulations
Maintain work order
AL HAMD Engineering Ltd.
OPERTION OF FINANCE / ACCOUNTS DEPARTMENT
The scope of operations of the Finance Department is studied here by bringing out role of the
Department and specifically will focus on the role of the Finance department, details the organization
of the internship exercise right from the induction exercise to the farewell meeting after the practicum
and specifies the roles of both the site supervisor and the session supervisor.
The Role of the Finance Department
The Finance department shall
Manage all Finance activities of the company except adjudication and award of contracts ;

Support the functioning of the Finance committee

Implement the decisions of the Finance committee

Check and payment Vouchers of company clients

Prepare Payment documents

Prepare purchase vouchers and any other contract document
Duties and Responsibilities of an Accountant
Here are some of the duties and responsibilities of an accountant in a construction company.

To provide management and financial accounting support for the organization which includes
taking responsibility for the entries on the general ledger including reconciliations and completing
detailed reviews of the profit and loss account on the company accounting system.

Preparation and reconciliation of Profit and Loss and Balance sheet reports on a monthly,
quarterly and annual basis.

Assisting with budgeting and forecasting.

Managing relationship with external stakeholders, ensuring that appropriate reports and
documentations are submitted to and are updated with the IRS.

Managing the company’s financial affairs and general book keeping.

Daily monitoring and management of several company bank accounts.
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AL HAMD Engineering Ltd.

Assistance with preparation of annual tax returns and other regulatory submissions.

Effective management of a projects budget.

Ensuring that the accounting process complies with the law.

Providing accurate, understandable, timely information that supports your management
decisions, including analysis and recommendations.

Overseeing bookkeepers in the firm (if any) and setting up and monitoring the accounting
system and interpreting the data from the bookkeeper’s activities.

Apply required construction accounting standards and procedures to the recording and
reporting of construction activity

Set up jobs, budget control, subcontracts, and change orders in accounting software.

Work closely with Construction Project Managers from beginning to end of project to ensure
receivables and payables are handled properly and timely accounted for.

Understand terms in owner contracts and subcontractor contracts to ensure accuracy and
timeliness of progress billings and payments.

Understand and maintain standard cost codes in accounting system

Communicate with various funding agencies regarding pay application process and
requirements needed for payment.

Manage lien waiver disbursement and collection.

Review and approve payables weekly for payment.

Communicate with Construction division and external vendors and subcontractors via phone
and email.

Prepare journal entries.

Assist with month-end and year-end closings.

Assists with prep of monthly financial reports and account analyses.

Monitor and resolve bank issues including fee anomalies and check differences.

Review account/bank reconciliations.

Assist with preparation and coordination of audit and tax return processes.

Assist with implementing and maintaining internal financial controls and procedures
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AL HAMD Engineering Ltd.
Computerized Accounting
Accounting packages:
AL HAMD ENGINEERING’s Accounts department uses three accounting packages to process
information. They are:
(1)
Advanced accounts
(2)
Students Accounts
(3)
Payroll
a.
Tax
b.
Provident Fund
All three packages run independently. Students Accounts and Payroll packages generate important
data which are manually transferred to Advanced Accounts. Efforts will be made to develop
integrated software to reduce dependence on manual recording of data.
Payroll is a part of HR software. Payroll module has two sub-modules - Tax and Provident Fund.
Calculated tax from Tax sub-module automatically gets transferred to Payroll while Provident Fund
gets information from Payroll. In addition to the three packages referred above, there are two other
small packages, which run independently. They maintain useful information and produces important
registers. The packages are:
(4)
Fixed Asset Register
(5)
Cheque Management System
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AL HAMD Engineering Ltd.
Fixed asset register is maintained to keep track of various information about fixed assets which are
recorded in Advanced Accounts. They including cost, depreciation, location, identification number
etc. Cheque Management is used to make and print cheque with inputted information. It is also used
as acknowledgement for paid cheque.
Books, Forms and Register
AL HAMD ENGINEERING uses the following books, forms and registers to record and analyze
transactions and institute an effective internal control:
Maintained in Advanced Account
1.
Cash Book
5.
Advance against salary Ledger
2.
General Ledger
6.
Staff loan ledger
3.
Advance against expense Ledger
7.
IOU form
4.
Advance against 3rd party Ledger
8.
Cash certificate
Maintained in Payroll
9.
10.
Salary register
Pay slip
Maintained in Fixed Asset Ledger
11.
Fixed asset register
Manual
12.
Money receipt
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AL HAMD Engineering Ltd.
13.
Voucher forms:

Debit voucher

Credit voucher

Journal voucher

Transfer voucher
14.
VAT/Tax deduction at source register
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AL HAMD Engineering Ltd.
Cash book
The computerized cash book records all cash and bank transactions. Departments or projects are
identified through a code system. The computerized cash book is more informative than traditional
cashbook. The cashbook provides cash and bank balances at the end of the day. It also provides
details of daily transactions and balance of each bank account. Three types of transactions are
recorded in the cashbook:

Payments

Receipts

Transfers
The cash book preserves all cash and bank related transactions and can generate information in
various forms. The output would include:
1.
Transactions list
2.
Cash transactions list
3.
Cash register
4.
Bank transactions list
5.
Bank register
6.
Cash certificate, etc.
Receipts, payments and transfer entries are recorded in the cash book along with related information.
At the closing of each day the assigned accountant checks whether the physical cash balance
including IOU is equal to total cash balance shown by the cash book. The bank balance shown by
bank register is checked with bank statement and if there is a difference, bank reconciliation is
prepared on a monthly basis.
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AL HAMD Engineering Ltd.
Cheque Register
The Cheque management System is used to enter the name of the payee, amount, cheque number and
date of the cheque. The system prints cheque, which is delivered to the parties. A cheque register is
printed which includes all relevant information of cheque issued in a particular period. The register
has a column for recipient’s name and signature. AL HAMD ENGINEERING is planning to upgrade
the Advanced Account, which will make the Cheque Management System. The function that this
software performs now will be performed by the Advanced Account.
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AL HAMD Engineering Ltd.
General Ledger
General ledger records both cash and non-cash transactions. Each department/project has its own
general ledger book. The cash transactions are automatically transferred to the general ledger book.
Non-cash transactions are separately entered through journal vouchers.
Salary Register
Salary is one of the largest parts of operating expenses of AL HAMD ENGINEERING. Details about
salary/ payroll register are discussed in Payroll section of this Manual.
Pay Slip
Pay slip portrays details of an employee's salary. Pay slip is prepared in three copies, one is for the
staff, one remains with the counterfoil and the other is office copy, which is filed separately.
Following is the format of pay slip:
Advance Ledgers
To carry out various activities, AL HAMD ENGINEERING has to procure goods and services for
which advances to suppliers or to its own staff are required to be given. All of the advances are
recorded in advance ledgers, which are subsidiary ledgers. Currently advance ledgers are manually
maintained but will soon be computerized. There are two advance ledgers to record
(i)
Advance to staff against expenses and
(ii)
Advance to 3rd party against expenses.
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AL HAMD Engineering Ltd.
Voucher Forms
Voucher is the most basic document needed for recording financial transactions.
Elements of a voucher are:

Name of the organization

Department/project code

Number of voucher

Heads of Account, Accounts code

Nature of voucher

Amount in figures and words

Date of preparation

A

Signature of those who originated
transaction
brief
narration
about

checked and authorized.

Bill/cash memo and
other supporting
documents

Recipient’s Signature
as
attachments.
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the
AL HAMD Engineering Ltd.
Types of Vouchers:
AL HAMD ENGINEERING has four types of vouchers:

Debit voucher

Credit voucher

Transfer voucher

Journal voucher
Debit voucher
Debit voucher is prepared to record all cash and bank payments. This voucher is alternatively called
payment voucher.
Credit Voucher
Credit voucher is used to record cash and bank receipts. It is alternatively called receipt voucher.
Transfer voucher
Cash transfer from one bank to another bank is recorded in the books of accounts through transfer
voucher. This voucher is also used for cash/cheque deposit in and cash withdrawal from bank
accounts. Bank statement, deposit slip and counter foil of cheque are supporting documents of
transfer vouchers.
Journal voucher
All non-cash transactions are recorded in the books of accounts through journal vouchers.
Provident fund, income tax and other deductions from salary, expenses or income transfer from one
16 |
AL HAMD Engineering Ltd.
project/department to another, depreciation on fixed assets etc. are recorded in the books of accounts
through journal vouchers.
Money Receipt
Money receipt is used to acknowledge cash or cheque. Receipts are prepared in three copies, which
are used for the following purposes:
•
Customer copy
•
Voucher copy (attached with voucher)
•
Filing copy
Fixed Asset Register
Fixed Asset Register is maintained in Fixed Asset Ledger software. The register keeps detailed
information of fixed assets including group, subgroup, voucher number, date, price, disposal details,
depreciation, location etc. Various reports are available from the register. Two most important reports
are Asset Ledger Summary and Asset details.
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AL HAMD Engineering Ltd.
Control over cash
AL HAMD ENGINEERING’s Accounts Department is responsible for receipts and disbursements of
cash. Cash includes cash in hand, cash at bank, pay orders, drafts and other instruments. Cash is
widely acceptable; its ownership is easily transferable and it carries high value in small quantity.
These characteristics demand strict control over cash.
The control system employed by AL HAMD ENGINEERING has the following elements:
1.
Use of voucher system: All receipts and payments require approval, which is effected through
vouchers. Debit voucher is used for all payments and credit vouchers for all receipts.
2.
Minimum cash handling: AL HAMD ENGINEERING discourages cash receipts and cash
payments. Preferred mode of receipts and payments are cheque, drafts or bank transfers.
3.
Minimum cash holding: Cash holding is limited to 50,000.
4.
Surprise check of physical cash: Appropriate authority conduct surprise checks when cash is
counted and compared with book balance.
5.
Daily cash certificate: At the closing of the day, after all the transaction have been recorded in
the cash book, daily cash and bank certificate is prepared that exhibits bank-wise closing balances,
and cash in hand with denomination. The certificate are signed and preserved in daily cash certificate
file. A format of the certificate is reproduced on the next page. The certificate is computer generated.
6.
Acknowledgement of all receipts: All receipts are immediately acknowledged by issuing
serially numbered receipts.
7.
Receipting all payments: All payments made by AL HAMD ENGINEERING require to be
receipted by the payee.
8.
Different authorization level: Depending on the nature and size of payment authorization level
varies. High value, capital expenditure and unbudgeted payments require approval of higher
authority.
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AL HAMD Engineering Ltd.
9.
Any payment is under strict scrutiny to check that:
a.
Expenses are properly authorized
b.
Procurement procedure is followed
10.
Internal check system: An internal check system is in operation which ensures
distribution of work in such a way that work of one is automatically checked by another. The
person receiving the cash, for example, does not authorize the receipt.
11.
Bank reconciliation: Sometimes the balance shown by the bank statement differs from
the cash balance of the ledger for various reasons. Reconciliation statement is prepared to
explain the difference.
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AL HAMD Engineering Ltd.
The Department to Which I Assigned at the Work Place
My duties:
Category of the department
The department I was a signed to the finance department specifically under finance unit called
Accounts.
Duties of the Finance department:
The Finance department at Al Hamd enterprises has mandate to carry out the following duties;

Receipt of all the stock items supplied Al Hamd Enterprises Company following
acceptance of the stock items upon their conformity with the specifications as specified in the
purchase order and the purchase contract.

To prepare periodic report on the stores operations to be presented to the Chief Executive
Officer.

It is mandated to manage all requisitions for stock items by the user departments and
issues while utilizing the stock control policies in order to leverage value for money and improve
on productivity.

They are also mandated to ensure that proper documentation regarding sale of scrap items
is generated for example Tax invoice.

Carry out supplier reconciliation in order to sort out those particular supplier invoices for
which payment against them has not been affected and is long overdue.

They are also responsible for maintaining a proper office layout, coding system and
allocation of space to every office item for efficient operations for example order picking.
The title of the head of the Finance department
The tittle of the head of finance is G.M Finance.
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AL HAMD Engineering Ltd.
The responsibilities that I was assigned:

Reconciling of bank statements to bring them in agreement with the bank books of Al
Hamd enterprises.

Preparation, generation and posting of Tax invoices relating to Payee, Withholding tax
and excise tax

Carrying out supplier reconciliation in order to filter out those supplier invoices for which
payment has not been effected against.

Data entry for both days worked in a week and overtime for employees of the company.

Reviewing entered data for identification of any data entry errors for example wrong
treatment.
Offices that I have worked with and what they do
1.
Accounts; this manages all Accounting activities in Al Hamd enterprises company
2.
Payroll department; this office is responsible for processing of employee salaries
including advance payments, gratuity and end of contract fee/payment
3.
The human resource office; is responsible for human resource planning and ensuring
that all the human resource requirements of AL HAMD ENGINEERING.
4.
Procurement; this manages all purchasing activities in AL HAMD ENGINEERING
company
5.
Sales and marketing department, this manages the sales and marketing activities of AL
HAMD ENGINEERING.
Relationship with other officers in executing
They were supportive and encouraged me to ask as many questions as I could about the subject
of Finance management in order to enhance my learning experience and in addition I was
assured that every member of the Account staff would be glad to give a response to my
questions.
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AL HAMD Engineering Ltd.
I had to accord these officers with respect because each of them was my immediate supervisor
and was tasked to assess my performance mainly in terms of dressing and behavior and attitude
to words work for example the stores staff.
They were friendly and supportive to the extent that there was no significant line delineating me
as an intern and them as AL HAMD ENGINEERING staff as they ensure that I felt at home at
all-time specifically by assuring me that by the fact that I was doing my practicum at Al Hamd
enterprises company, I was a member of the AL HAMD ENGINEERING family for the whole
of my internship period.
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AL HAMD Engineering Ltd.
My learning:
This section contains lessons; experiences; new knowledge and skill gained; most interesting
experiences
Knowledge and Skills Acquired
Knowledge
I acquired knowledge of doing the following;

I have mastered how to use ERP software for Accounts operations of maintaining stock
cards, supplier reconciliation among others.

I have gained knowledge on how Accounts operations are carried out in a profit making
company. Additionally I have gained immense knowledge on the acceptable code of conduct and
dressing code in an office environment in order to be presentable and not to offend any
colleagues.
I have gained knowledge on haw bid evaluation is managed and executed in a profit making
company where the focus is on reducing bureaucracy while leveraging benefit to the company.
Skills
I learnt the following skills during:

Computer skills on Microsoft packages of excel, word, internet skills the operations of
the different applications within Microsoft ERP and in addition how to operate other office
equipment like photocopying machines among others.

Relationship-wise, I have gained interpersonal skills that have enhanced the completion
of my practicum.

In all the tasks I performed upon completion I had to report on the final output hence
availing me with the platform of developing my Reporting skills.

During the course of the exercise, I was able to take accurately ethical decisions
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AL HAMD Engineering Ltd.

Arrangement and Filing of taxes like VAT; Withholding Tax and PAYE based on Bill
payment number (BPs) and at the end I learnt filing skills.
How I Intend To Utilize What I Have Learnt For My Professional Development.
I was better prepared for the since the following course units were related to the
field of work namely ; foundation of finance , principles of management , information
technology, business communication skills , business law and company law. These course Units
helped me in easing my work for example in carrying out Party reconciliation statements,
Balance salary payable accounts, and Passing purchase bills. This will help me to favorably
compete on the labor market in the country due to different skills and knowledge acquired from
internship and this will help me to develop my professional more.
Personal Contribution to the Organization
I was able to increase on the efficiency and effectiveness in the execution of company work
as well as meeting the required deadline in areas of making salary reports, making payroll and
tax process. This came when I serve to increase on the manpower available the Accounts Unit.
Challenges Noticed During Internship That Are Affecting;
The Company

Lack of enough working space in most departments which hinders employees in
performing well certain activities. .

The passwords given to the accounts staff are given restrictively which restricts their
work.

Fraud committed by untrustworthy employees like recording wrong figures intentionally.
The Workers:

Low salaries to causal workers such as cleaner, cane cutter and
security providers
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AL HAMD Engineering Ltd.

Poor accommodation characterized of old building.

Poor feeding of workers mainly workers of the organisation feed on Posho and Beans.

Language barrier is also another problem facing the accounts due many tribes in the
company.
The Internee:

The time period for which I was accepted to do the practicum at AL HAMD
ENGINEERING was quite short (6 weeks) for me to be able to understand all the processes,
procedures on operations of the Accounts function

I also encountered constant challenging circumstances mainly during data entry; there
was no standard format of Entering transaction vouchers.

Some of the doors to some offices had security control installations that required swiping
a security access card for the doors to open and yet as an intern I was not issued with this access
card

Language barrier since the company is multinational

I also faced a problem of getting where to carry out this exercise.

Sometimes there is network failure which results in pending of my assignments.
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AL HAMD Engineering Ltd.
CONCLUSIONS AND RECOMMENDATIONS
This section contains management of internship at work place, comment on the findings,
assessment, recommendations and conclusion.
Management of Internship at Work Place
AL HAMD ENGINEERING receives and manages students of internship attachment as
organization’s employees. I was received at AL HAMD ENGINEERING even though I had not
yet given them my internship placement letter. In the due course I was entitled to general welfare
as staff member.
The staff members in the Finance department were equally my supervisors but the Accounts
head along with the human resource manager were my overall supervisors.
The official reporting time for the company staff is 8:00 am and the official reporting time for
the interns was also the same and the official time for signing out for the company staff is 5:30
pm while the interns officially were allowed to sign out any time from 5:00 pm.
Findings
I learnt the following skills during entering local and foreign purchase bills in computer
system using ERP, preparation of party reconciliation statements, and filing of taxes like
VAT, Withholding Tax , and PAYE. However, I faced some challenge while performing tasks
at the station, Language barrier since the company is multinational, Sometimes there is network
failure which results in pending of my assignments.
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AL HAMD Engineering Ltd.
Recommendations
Recommendations Suggested for the Improvement of AL HAMD ENGINEERING.

Constant communication to suppliers for reconciliation of statements of accounts.

Delay of invoices in the system should be overcome by regular updating of the system.

AL HAMD ENGINEERING to acquire a stand by generator even for the company to
produce enough power in order to solve the problem of power cuts.
Recommendations Suggested for the Improvement of the Future:

The Al Hamd Engineering should provide adequate computerized accounting and
audit packages in its curriculum so that students are fully prepared for the work demands .

As an intern, I would like to recommend that the Al Hamd Engineering should lay out
guidelines for our field supervisors on the areas of interest it feels that a student can acquire
enough practical skills.

I would advise the Al Hamd Engineering to allows this activity (internship) to take place
twice in the learning years of the students because two months are not enough for a student to
have practical understanding each and everything conducted by the organization.
Assessment of Internship Experience in Organization
In my field attachment, I found out that practical skills cannot be acquired by just reading
textbooks and attending lectures only but one needs field attachment to skills, knowledge and
experience real life of work such as Bank statement reconciliation skill, filling, Recording,
Printing and photocopying and computer skills like running different computer software
application e.g. ERP10, Payroll master, Ms. Excel.
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AL HAMD Engineering Ltd.
Conclusion
All in all the internship practicum I conducted at Al Hamd enterprises Company availed me with
the tools, people, processes with which I was able to practically understand the link between
what I learned in school within the scope of Accounting and finance specifically in the areas of
Accounting, procedural manuals, stock control policies relating to inspection, verification, Bank
reconciliation, Drawing accountability, Payroll processing, stock taking and record keeping
particularly maintenance of the Payment vouchers, purchase bills and above all maintenance of
ethical code of conduct while executing the different task and while with emphasis on how to
relate with other employees in an organization.
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AL HAMD Engineering Ltd.
Table of Contents:
Introduction:
Al- Hamd General Engineering Services (AGES) ................................................................ 1
Strength. ................................................................................................................................................... 2
Performance ............................................................................................................................................. 2
LEADERS IN CONSTRUCTION........................................................................................................ 3
SMART TECHNOLOGY..................................................................................................................... 3
SUGAR AND POWER HOUSE .......................................................................................................... 3
Departments at Al Hamd Engineering: ......................................................................................................... 6
Administrative Department: ......................................................................................................................... 6
OPERTION OF FINANCE / ACCOUNTS DEPARTMENT ................................................................................ 7
The Role of the Finance Department ........................................................................................................ 7
Duties and Responsibilities of an Accountant .......................................................................................... 7
Computerized Accounting......................................................................................................................... 9
Books, Forms and Register ...................................................................................................................... 10
Maintained in Advanced Account ........................................................................................................... 10
Maintained in Payroll .............................................................................................................................. 10
Maintained in Fixed Asset Ledger ........................................................................................................... 10
Manual .................................................................................................................................................... 10
Cash book ................................................................................................................................................ 12
Cheque Register ...................................................................................................................................... 13
General Ledger ........................................................................................................................................ 14
Voucher Forms ........................................................................................................................................ 15
Types of Vouchers: .................................................................................................................................. 16
Money Receipt ........................................................................................................................................ 17
Fixed Asset Register ................................................................................................................................ 17
Control over cash .................................................................................................................................... 18
The Department to Which I Assigned at the Work Place ....................................................................... 20
My duties: ............................................................................................................................................... 20
Category of the department ................................................................................................................... 20
29
AL HAMD Engineering Ltd.
Duties of the Finance department: ......................................................................................................... 20
The title of the head of the Finance department ................................................................................... 20
The responsibilities that I was assigned:................................................................................................. 21
Offices that I have worked with and what they do................................................................................. 21
My learning: ............................................................................................................................................ 23
Knowledge and Skills Acquired ............................................................................................................... 23
Personal Contribution to the Organization............................................................................................. 24
Challenges Noticed During Internship That Are Affecting; ..................................................................... 24
The Company .......................................................................................................................................... 24
CONCLUSIONS AND RECOMMENDATIONS ................................................................................................. 26
Management of Internship at Work Place .............................................................................................. 26
Findings ................................................................................................................................................... 26
Recommendations .................................................................................................................................. 27
Assessment of Internship Experience in Organization ........................................................................... 27
Conclusion ............................................................................................................................................... 28
30