Miscellaneous Payment through SAP-ERP
Contents
Miscellaneous Payment Document Creation .................................................................................................................... 2
Miscellaneous Payment Document Release ..................................................................................................................... 8
Miscellaneous Payment Document Billing (Create Service Entry Sheet) ......................................................................... 10
Release Service Entry Sheet ........................................................................................................................................... 15
Printing of Service Entry Sheet ....................................................................................................................................... 17
Modification in Miscellaneous Document (PO) on Financial Year Change ....................................................................... 19
Details of configuration ................................................................................................................................................. 21
Miscellaneous Payment Document Creation
Enter T Code ME21N and press enter key.
A screen will be displayed as below
Select document type ZMIS-Miscellaneous Payment (as indicated above).
Enter the Vendor Code of the party to whom payment is to be made and press enter.
Select Org. Data Tab and enter the details as below and press enter key.
Purchase Org. 2100
Purch. Group
F01 (select the relevant purchase group from the list provided)
Company Code 1000
Select Additional Data Tab and enter the details as below and press enter key
Validity Start
01.10.2011 (date from which Billing is starting in ERP system)
Validity End
year)
31.03.2013 (Last day of the current Financial year. This will be modified for billing in the next Financial
Select Delivery / Invoice tab and enter payment terms as 2RBL for 100% payment against the Bill and press enter key.
Select Text tab and click on S-Job Description heading. Enter the relevant Job Description.
Go to Item Tab
Enter the details as below
A (account assignment) -K
I (Item Category)
-D
Short text (40 Char)
Online Forward Auction Service Charges
Delivery Date
31.03.2012 (last date of Fin year)
Mat. Group
EXTSER
Plnt (Plant)
1100 (for Non Works)
1000 (for Works)
Scroll to the right and enter the following
Requisitioner
AGM (M&SP)
(designation of the person submitting the bill for payment)
Press enter key. Item Details window will open as below.
Enter the service code of the job (refer the table provided)
Enter the total available fund for the job in the quantity field and enter Gross price as 1. Press enter.
An account assignment window will appear. Enter relevant Cost Center and Fund Center (refer table provided) and
Fund as MAIN and press enter key.
Enter Tax Code applicable.
S1 for Service Tax 10+2+1 %
V0 for No Taxes
Press enter. Click on the check button at the top. A message will appear as below.
Press enter key to acknowledge as this shows only warnings and no error.
Press
button at the top to save the document.
A message window appears. Place Save to confirm.
A message appears at the bottom of the screen giving the number generated. Please note the number.
Miscellaneous Payment Document Release
Enter T Code ME29N and press enter key.
A screen will be displayed as below
Click on
button to change the document being displayed if the document is not the document shown by default.
A window will appear as above. Enter the document No. to be released and press
.
The document to be released will be shown as above. Go to the Release Strategy tab and click on
document. Press
button to save the document.
Repeat the process for release of Level 2 officer (separate login for Level 2 officer).
The Release Document will show as below.
This is a onetime process for a job and vendor combination.
to release the
Miscellaneous Payment Document Billing (Create Service Entry Sheet)
Enter T Code ML81N and press enter key.
A screen will appear as below
Click on
which the billing is to be done.
button and enter the document no generated for the job and vendor combination for
Press enter key to get the screen as below.
Click on
icon on the top to create the new bill.
Enter the following mandatory data.
Short text
Online Forward Auction Service Charges (enter text relevant to the case)
Service Loc.
M&SP (enter relevant service location)
Period
From and To (period of the bill)
PRsp. Intern. (Person responsible Internal)
AGM (M&SP) (designation of the person responsible)
PRsp. Extern. (Person responsible External)
MJunction (Party name in short)
Click on
button at the bottom.
Press enter key to acknowledge.
A screen appears as above. Select the line by clicking on the box on the left.
Click on the
button at the top to select the line for billing.
Enter the Bill amount in the Quantity field and press
to save.
Note the Entry Sheet No at the top after successful save.
Release Service Entry Sheet
Run T Code ML81N
Click on
. A screen will appear as below.
Enter Entry Sheet no created before and click enter button. The Entry Sheet will be displayed.
Click on
button to go to change mode. Click on
to enter the release code.
Press enter key and save.
Repeat the process for the next level release. The release code this time will be M2.
After release the screen will appear as below.
Please note the Accepted indicator on the screen. This shows Green and status as Accepted.
Printing of Service Entry Sheet
Enter T Code ZMM072A and press enter
Enter the Entry Sheet Number, Select RA / FA Bill in Secondary selection and select Laser in Output Type and execute by
pressing
button.
Enter OutputDevice as LP01 and click on
The output will appear as below.
button to print on default printer.
Sign the document and send to Finance for payment along with invoices and other relevant documents.
Modification in Miscellaneous Document (PO) on Financial Year Change
Ensure that all bills up to financial year end have been cleared. Modify the PO using T Code ME29N. Login with the id of
the user with level-2 authorisation. Open the PO to be modified. Go to Release Strategy Tab and cancel release by
clicking on the
icon.
Go to Item Overview and select the line of the completed financial year by clicking on the extreme left box.
Click on
icon below to copy the line.
Modify the Delivery Date to the next financial year last date in the new line.
Go to item detail and select the new line by clicking on the
for the new financial year.
Go back to original line and go to delivery tab.
icon. Modify the quantity equal to the budget allocated
Tick the Deliv. Compl. Indicator to indicate that the bills are complete for the old financial year.
Go to Release Strategy tab and release the document. Save the document.
Create bills for the new financial year using line 20. While creating Service Entry Sheet enter new line no next to PO
number as below
Rest of the process is the same as described above.
Details of configuration
Sl
1
2
3
Nature of
Payment
Online
Forward
Auction
Service
Charges to
Metal
Junction
Online
Reverse
Auction
Service
Charges to
Metal
Junction
Online
Forward
Auction
Service
Charges to
Metal
Junction
Controlling
Department
Major Vendors
Vendor Code
Pur.
Grp.
(in
ERP)
M&SP
Mjunction Services Ltd
1000003796
F01
1001090001
FIN03801
GP
Purchase
(MM)
Mjunction Services Ltd
1000003796
F02
1001100001
FIN03405
GN02
Stores-CCS
Mjunction Services Ltd
1000003796
F03
1001090001
FIN03404
GN01
1000057036
1000003998
1000044399
1000031193
1000005191
F04
2008140001
FIN03204
GC04
Service Code
Fund
Center
Cost
Center
4
Payment of
Air Ticket Bill
PR- Protocol
Jet Airways
Indian Airlines
SB Travels
H.Soni Holidays
Bhilai Tour & Travels
5
Taxi Hire
Charges
PR- Protocol
Preeti Travels
1000045644
F05
3004080155
FIN03203
GC04
Public
Relation
Group M Media
NavBharat
Dainik Bhaskar
Deshbandhu
Haribhoomi
Hitavada
1000042407
1000001874
1000001873
1000001871
1000033444
1000002152
F06
2008150001
FIN02409
GC03
Canteen Cell
Raja decorators
ABC Canteen
Ispat Swayat Sahakari
1000004541
1000000670
1000042525
F07
2008160003
FIN00208
GM06
6
Tender
Advertiseme
nt Bills
7
CanteenLunch etc.
arrangement
for official
meetings
Sl
8
9
10
11
12
13
14
15
16
17
Nature of
Payment
CanteenMeeting &
Refreshment
Exp
ICH Bills for
Meeting &
Refreshment
Exp
CISF
Payments
AdmnTelecom
Services
Sodexho Bills
for Exe
Sodexho Bills
for Non-Exe
Sodexho Bills
for Contract
Labourers
for Canteen
Allwn @ Rs
10/Sodexho Bills
for Contract
Labourers
for AWA
Payment
Law Charges
to Advocates
TelecomMobile
Monthly Bills
Vendor Code
Pur.
Grp.
(in
ERP)
Service Code
Fund
Center
Cost
Center
Raja decorators
ABC Canteen
Ispat Swayat Sahakari
1000004541
1000000670
1000042525
F08
2008160002
FIN06001
GM06
Admn
Indian Coffee House
1000030797
F09
2008160001
FIN06001
GC01
Admn
CISF-salary & wages
CISF-pension
CISF-strs matrl
CISF-welfare expns
CISF-med. Expenses
CISF-ammunition
CISF-uniform
CISF-travel expenses
1000002083
F10
3002090001
3002100001
3002110001
3002120001
3002130001
3002140001
3002150001
3002160001
FIN06003
GC01
Admn
BSNL
1000000913
F11
2008170001
FIN02313
GC01
Rules Sec
Sodexho
1000003420
F12
3002170001
FIN04814
GM
Rules Sec
Sodexho
1000003420
F13
3002180001
FIN04815
GM
IR Deptt
Sodexho
1000003420
F14
3002190002
FIN01011
GM07
IR Deptt
Sodexho
1000003420
F15
3002190001
W-LABORAWA-ARR
GM07
Law Deptt
Empanelled Advocates
F16
1001050002
FIN06004
GL
Telecom
BSNL
F17
2008180001
FIN03902
WH04
Controlling
Department
Major Vendors
Canteen Cell
1000000913