Inventory Monitoring
for
Proverbs Stationery
Chapter 1
The Problem and Its
Setting
1.1 Introduction
1.2 Background of the study
1.3 Project Context
1.4 Statement of the problem
1.5 Objectives of the study
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1.6 Significance of the study
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1.7 Scope
and by
delimitation
infographics
& images
Freepik
1.8 Definition of terms
1.1 Introduction
An inventory system informs management about what items
are in stock, what goods have been acquired, and what goods have
been sold is a must for any retail organization. Failure to maintain an
accurate inventory system could be costly since it could result in
missing out on a good sale because of out-of-stock items. Manual
recording is used by traditional companies to keep track of their
records, which takes a long time and might lead to errors in the data
displayed.
1.2 Background of the study
Proverbs Stationery is a small office and school supply
company run by three proprietors, namely: Faith Umali, John Aldrin
Umali, and Mary Jane Toribio. The business, like any other bookstore,
does its physical stock counting by hand. Proverbs Stationery is
technically using a manual system, which may result in document
duplication, work redundancy and prone to errors. It also lacks the
necessary product listings. In some cases, goods that have been
misplaced are just being rediscovered.
1.3 Project Context
The project, entitled Inventory Monitoring for Proverbs
Stationery is an automated inventory system that deals with
recording necessary details on the customer, products purchased, and
date while also updating inventory levels and generating reports of
inventory. The computerized inventory system can be used to track
inventory at the same time and provide more reliable monitoring in
day-to-day transactions.
1.4 Statement of the problem
The proprietors' problem in monitoring their inventories
affected their profitability negatively due to in-demand items that
were out-of-stock and items that were stagnant with excess stock. At
present, the inventory is managed and updated on an excel
spreadsheet, which has been an outdated form of recording and
maintaining the inventory of supplies, as it is really difficult to update
the data on a daily basis.
1.5 Objectives of the study
I.
To identify the solution or strengthen of the manual inventory
record system.
II. To keep the stock levels from becoming overstocked or under
stocked.
III. To minimize losses as well as the risk of theft or other unethical
activity.
IV. Able to provide an automated inventory system for real time
monitoring of the items.
1.6 Significance
of the study
Presentation
Resources
This research would benefit the following:
Proprietors
Suppliers and Customers
Future Researchers
1.7 Scope and delimitation
SCOPE
Monitor and
inventories.
DELIMITATION
check
the
Problems
other
than
inventory list are not solved.
Record the name of the supply
and the exact quantity
received
The system is used as a
“counting system”.
It keeps track of the things
that come in and go out and
provides an exact quantity of
the supplies.
Limited to small businesses
and can only be used in
merchandising businesses.
1.8 Definition of terms
Business - an organization engage in merchandising activity
Inventory System - is the method for tracking items, from purchase to
end-to-end sales.
Counting system - the representation of numbers by using digits in a
consistent manner.
Cash flow – is the in and out movement of money
Inventory – a complete list and quantity of goods or products
Proprietor – the owner of the business
Chapter 2
Review of Related
Literature and Studies
2.1 Related Literature
2.1.1 Local Literature
2.1.2 Foreign Literature
2.2 Related Studies System
2.2.1 Local Studies
2.2.2
Foreign
Studies
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2.3
Definition
of
Terms
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2.3.1&Conceptual
Terms
2.3.2 Operational Terms
2.1 Related Literature
RC Cola Automated Inventory System
Inventory System for Best Choice Rice
Dealer by Bisagas, Arivada, and
Tanteo (October 2009)
An article by Juanito Villegas (June 23,
2009)entitled “Inventory controls are
key to dissuade employees from
stealing”
Ordazzle
E-Commerce
Management System
Inventory
Optimizing monitoring time in a
continuous-review
cyclic
inventory
system by T. Dohi, N. Kaio, and S. Osaki
Operating characteristics of an inventory
system with rationing by Steven
Nahmias, and W. Steven Demmy
2.2 Related Studies
Sales and Inventory System of 2H HOSNIE GEN.
MERCHANDISE by Mark John Colot, Nyrel Ann
Taghap and Marivie Papic of Western Mindanao
University
Inventory control systems in warehouse by
Phindile Ndlala, Charles Mbohwa, Kehinde
Sobiyi
Computerized Sales and Inventory System of R.B.
Arca Houseware by Mark Angelo Laban, Marcha
Perucho, Marjorene Ponsones, Hazel Prodigalidad
and Mary Joy Romanillos of STI College Rosario
Inventory
management
system
in
manufacturing industries by Jesvin S. of
Kerala Technological University
Computerized Satellite Canteen Sales and
Inventory System by Neren V. Bastan, Charlie V.
Hopelos, Janice Louie S. Jalbuena, Josefa S.
Medianero, Clea Sol D. Octaviano and Nerisa A.
Pescuela students of Central Philippine University
Inventory Management System Software for
Public Universities in Ghana by Yinyeh M
Ophelius
2.3 Definition of Terms
Inventory - a complete list of items
Sale - transaction between two or more
parties
Business - activity of making one's living
Monitoring - observing and checking
progress
Optimizing - an act, process, or
methodology of making something as
functional or effective
System - set of rules, an arrangement of
things, or a group of related things that
work toward a common goal.
Inventory - numbers of all the items
Sale - number of gain or profit
Business - range in sizes and operate in
different industries
Monitoring - systematic process of collecting,
analyzing and using information to track a
program's progress
Optimizing - the goal is to maximize one or
more of the process specifications
System - an organized collection of parts that
are highly integrated to accomplish an overall
goal.
Chapter 3
Technical Background
3.1 Procedures / Summary of Business
Activities
3.2 Context Diagram
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3.2.1 Current System
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3.2 Context
Diagram – Current System
Presentation
Resources
Received and
record stocks
Suppliers
Order Stocks
Manual
checking
Proprietors
Prepare items
and delivery
receipt
Proverbs Stationery
Manual Inventory
(Excel file)
Order Items
(call, text or chat)
Customers
3.1 Procedures / Summary of Business
Activities
Suppliers
Order Stocks
Proprietors
Received and
record stocks
Proverbs Stationery
Manual Inventory
(Excel file)
Delivery of stocks from
suppliers
- The proprietors will order
stock from their suppliers
- Cross-check
items
the
received
- Update the current stocks
3.1 Procedures / Summary of Business
Presentation Resources
Activities
Delivery of items to customers
- Customer opt to call, text, or message order
- Check the excel file if the order items are available
- Conduct manual checking before they can answer
the customer's inquiry
- Finalization of the order items
- Preparation of delivery receipt
- Schedule the delivery, meet-up, or pick-up of the
customer.
Manual
checking
Proprietors
Prepare items
and delivery
receipt
Proverbs Stationery
Manual Inventory
(Excel file)
Order Items
(call, text or chat)
Customers
Inventory
Monitoring
for
Proverbs Stationery
***PROTOTYPE ***
Log-In Page
Home Page
Sample Delivery Receipt - CUSTOMER
Order Form Page
Order Form – Print Preview Page
Sample INVOICE - SUPPLIER
Delivery Page
Delivery – Print Preview Page
Inventory Page
Inventory – Print Preview Page
Item - History Page
Edit Confirmation Page
Receipt - History Page
Inventory Monitoring
for
Proverbs Stationery
CREDITS: This presentation template was created
by Slidesgo, including icons by Flaticon,
infographics & images by Freepik