Inventory Monitoring for Proverbs Stationery Leader: Toribio, Mary Jane Members: Gigantoca, Razel Mangahas, Ariel Parayao, Reshaine Silungan, Daniela Chapter 1 The Problem and Its Setting 1.1 Introduction 1.2 Background of the study 1.3 Project Context 1.4 Statement of the problem 1.5 Objectives of the study CREDITS: This presentation template was created 1.6 Significance of the study by Slidesgo, including icons by Flaticon, 1.7 Scope and by delimitation infographics & images Freepik 1.8 Definition of terms 1.1 Introduction An inventory system informs management about what items are in stock, what goods have been acquired, and what goods have been sold is a must for any retail organization. Failure to maintain an accurate inventory system could be costly since it could result in missing out on a good sale because of out-of-stock items. Manual recording is used by traditional companies to keep track of their records, which takes a long time and might lead to errors in the data displayed. 1.2 Background of the study Proverbs Stationery is a small office and school supply company run by three proprietors, namely: Faith Umali, John Aldrin Umali, and Mary Jane Toribio. The business, like any other bookstore, does its physical stock counting by hand. Proverbs Stationery is technically using a manual system, which may result in document duplication, work redundancy and prone to errors. It also lacks the necessary product listings. In some cases, goods that have been misplaced are just being rediscovered. 1.3 Project Context The project, entitled Inventory Monitoring for Proverbs Stationery is an automated inventory system that deals with recording necessary details on the customer, products purchased, and date while also updating inventory levels and generating reports of inventory. The computerized inventory system can be used to track inventory at the same time and provide more reliable monitoring in day-to-day transactions. 1.4 Statement of the problem The proprietors' problem in monitoring their inventories affected their profitability negatively due to in-demand items that were out-of-stock and items that were stagnant with excess stock. At present, the inventory is managed and updated on an excel spreadsheet, which has been an outdated form of recording and maintaining the inventory of supplies, as it is really difficult to update the data on a daily basis. 1.5 Objectives of the study I. To identify the solution or strengthen of the manual inventory record system. II. To keep the stock levels from becoming overstocked or under stocked. III. To minimize losses as well as the risk of theft or other unethical activity. IV. Able to provide an automated inventory system for real time monitoring of the items. 1.6 Significance of the study Presentation Resources This research would benefit the following: Proprietors Suppliers and Customers Future Researchers 1.7 Scope and delimitation SCOPE Monitor and inventories. DELIMITATION check the Problems other than inventory list are not solved. Record the name of the supply and the exact quantity received The system is used as a “counting system”. It keeps track of the things that come in and go out and provides an exact quantity of the supplies. Limited to small businesses and can only be used in merchandising businesses. 1.8 Definition of terms Business - an organization engage in merchandising activity Inventory System - is the method for tracking items, from purchase to end-to-end sales. Counting system - the representation of numbers by using digits in a consistent manner. Cash flow – is the in and out movement of money Inventory – a complete list and quantity of goods or products Proprietor – the owner of the business Chapter 2 Review of Related Literature and Studies 2.1 Related Literature 2.1.1 Local Literature 2.1.2 Foreign Literature 2.2 Related Studies System 2.2.1 Local Studies 2.2.2 Foreign Studies CREDITS: This presentation template was created 2.3 Definition of Terms by Slidesgo, including icons by Flaticon, infographics images by Freepik 2.3.1&Conceptual Terms 2.3.2 Operational Terms 2.1 Related Literature RC Cola Automated Inventory System Inventory System for Best Choice Rice Dealer by Bisagas, Arivada, and Tanteo (October 2009) An article by Juanito Villegas (June 23, 2009)entitled “Inventory controls are key to dissuade employees from stealing” Ordazzle E-Commerce Management System Inventory Optimizing monitoring time in a continuous-review cyclic inventory system by T. Dohi, N. Kaio, and S. Osaki Operating characteristics of an inventory system with rationing by Steven Nahmias, and W. Steven Demmy 2.2 Related Studies Sales and Inventory System of 2H HOSNIE GEN. MERCHANDISE by Mark John Colot, Nyrel Ann Taghap and Marivie Papic of Western Mindanao University Inventory control systems in warehouse by Phindile Ndlala, Charles Mbohwa, Kehinde Sobiyi Computerized Sales and Inventory System of R.B. Arca Houseware by Mark Angelo Laban, Marcha Perucho, Marjorene Ponsones, Hazel Prodigalidad and Mary Joy Romanillos of STI College Rosario Inventory management system in manufacturing industries by Jesvin S. of Kerala Technological University Computerized Satellite Canteen Sales and Inventory System by Neren V. Bastan, Charlie V. Hopelos, Janice Louie S. Jalbuena, Josefa S. Medianero, Clea Sol D. Octaviano and Nerisa A. Pescuela students of Central Philippine University Inventory Management System Software for Public Universities in Ghana by Yinyeh M Ophelius 2.3 Definition of Terms Inventory - a complete list of items Sale - transaction between two or more parties Business - activity of making one's living Monitoring - observing and checking progress Optimizing - an act, process, or methodology of making something as functional or effective System - set of rules, an arrangement of things, or a group of related things that work toward a common goal. Inventory - numbers of all the items Sale - number of gain or profit Business - range in sizes and operate in different industries Monitoring - systematic process of collecting, analyzing and using information to track a program's progress Optimizing - the goal is to maximize one or more of the process specifications System - an organized collection of parts that are highly integrated to accomplish an overall goal. Chapter 3 Technical Background 3.1 Procedures / Summary of Business Activities 3.2 Context Diagram CREDITS: This presentation template was created 3.2.1 Current System by Slidesgo, including icons by Flaticon, infographics & images by Freepik 3.2 Context Diagram – Current System Presentation Resources Received and record stocks Suppliers Order Stocks Manual checking Proprietors Prepare items and delivery receipt Proverbs Stationery Manual Inventory (Excel file) Order Items (call, text or chat) Customers 3.1 Procedures / Summary of Business Activities Suppliers Order Stocks Proprietors Received and record stocks Proverbs Stationery Manual Inventory (Excel file) Delivery of stocks from suppliers - The proprietors will order stock from their suppliers - Cross-check items the received - Update the current stocks 3.1 Procedures / Summary of Business Presentation Resources Activities Delivery of items to customers - Customer opt to call, text, or message order - Check the excel file if the order items are available - Conduct manual checking before they can answer the customer's inquiry - Finalization of the order items - Preparation of delivery receipt - Schedule the delivery, meet-up, or pick-up of the customer. Manual checking Proprietors Prepare items and delivery receipt Proverbs Stationery Manual Inventory (Excel file) Order Items (call, text or chat) Customers Inventory Monitoring for Proverbs Stationery ***PROTOTYPE *** Log-In Page Home Page Sample Delivery Receipt - CUSTOMER Order Form Page Order Form – Print Preview Page Sample INVOICE - SUPPLIER Delivery Page Delivery – Print Preview Page Inventory Page Inventory – Print Preview Page Item - History Page Edit Confirmation Page Receipt - History Page Inventory Monitoring for Proverbs Stationery Leader: Toribio, Mary Jane Members: Gigantoca, Razel Mangahas, Ariel CREDITS: This presentation template was created Parayao, Reshaine by Slidesgo, including icons by Flaticon, infographics & images by Freepik Silungan, Daniela
