Senior High School Fundamentals of Accountancy Business and Management 2 Quarter 2 –Module 6 Basic Bank Documents and Transactions Related to Bank Deposits Writer: BETHEL GRACE M. GUIAO TIII SAN JUAN HIGH SCHOOL Editors: JANE P. VALENCIA, ED.D., EPSMathematics NESSA B. DIMALANTA – Teacher II VIENNAH MARIE M. BUSTOS Teacher II NESSA B. DIMALANTA T-II BACOLOR HIGH SCHOOL Editors: What I Need to Know This module was designed and written with you in mind. It is here to help you master the subject Fundamentals of Accountancy, Business and Management II – G12 particularly the Analysis and Interpretation of Financial Statements. The scope of this module permits it to be used in many different learning situations. The language used recognizes the diverse vocabulary level of students. The lessons are arranged to follow the standard sequence of the course. But the order in which you read them can be changed to correspond with the textbook you are now using. This module will discuss about: Lesson 1: Basic Bank Documents and Transactions related to Bank Deposits After going through this module, you are expected to: 1. 2. 3. 4. Identify the difference between Savings from a Checking Account Prepare bank deposit and withdrawal slips Prepare checks Identify and understand the contents of a bank statement. What I Know PRE-ASSESSMENT. Choose the letter of the best answer. Write the chosen letter on a separate sheet of paper. 1. It is a generally accepted medium of financial exchange, a legal tender used to pay debts a. check c. note b. money d. voucher 2. Which bank document is used by clients to get money from the banks? a. deposit slip c. payment slip b. bank statement d. withdrawal slip 3. What do you call a record of the bank’s client set up by the bank? a. deposit slip c. payment slip b. bank statement d. withdrawal slip 4. Which document is used by clients to put money in the bank? a. deposit slip c. payment slip b. bank statement d. withdrawal slip 5. What kind of account carries the convenience of withdrawing by check? a. checking account c. recurring deposit b. savings account. d. time deposit 6. What kind of account has a fixed maturity date and higher interest rate? a. current account c. recurring deposit b. savings account. d. time deposit 1 7. Which account provides clients with passbook for money placed in the bank for safekeeping? a. current account c. recurring deposit b. savings account. d. time deposit 8. Which instrument is used for payment of goods and services as a substitute for cash? a. check b. deposit slip c. payment slip d. withdrawal slip 9. What happens when a check was failed to be claimed after six months? a. It becomes a postdated check. b. It becomes a receivable. c. It becomes a stale check. d. It becomes an investment. 10. PDIC is an institution that insures bank deposits. What does it stand for? a. Philippine Dangerous Income Check b. Philippine Deposit Insurance Corporation c. Philippine Depository Insurance Company d. Philippine International Insurance Check Notes to the Teacher Before starting this module, the teacher should arouse the learner’s idea on the role of banks in our economic system. By knowing their advantages and disadvantages, students will better appreciate banking concepts. Completing this module may help them understand banking transactions, however, opening their own bank account and making transactions with it will give them hands-on experience to help them grasp the banking process better. Lesson 1 Basic Bank Documents and Transactions related to Bank Deposits What’s In Bank services in the Philippines have been in existence since 1851. At present, there have been an increase in the number of banks wanting to serve people. Are you familiar with banks near your place? Try to name some banks with their logos below: 2 A bank account is a record of a bank’s client, set up by the bank, where transactions between the bank and the client are recorded. What’s New What do you think are the reasons why people open a Bank Account? Identify your possible reasons. B A C Businesses may open bank accounts for various purposes. There are those that want to keep their money in a bank for safekeeping while earning a small amount from interest, or those that would like the bank to conveniently assist them with their financial transactions. What is It Common Types of Bank Accounts There are two common types of bank accounts maintained by a business. Let’s get to know some of their characteristics. Savings •Purpose of opening a bank account •Ideal use Interest rate offered by the bank •Daily Maintaining Balance required by the bank •Overdraft (bank service that allows an account holder to To save money Employees/Personal Use Current Facilitate financial transactions Employer/Business Low None/lower than savings if any Low High Not allowed Allowed 3 withdraw a little more beyond his/her balance) •Evidence of transactions •Documents Required opening an account for Passbook, deposit and withdrawal slips ID, Proof of Address, Picture, Reference of Existing account holder Deposit slips, Checks and Bank Statement ID, Proof of Address, Picture, Proof of Business The services intended for savings account provide incentive for account holders to save and earn minimal interest for keeping a minimum balance, while current account allows the convenience of having multiple transactions, withdrawals and payments through checks suitable for businesses. Because of its fast cash turnover, current accounts rarely earn interest except for hybrid (combination of savings and current) accounts for premium deposits. Another type of bank account is the Time Deposit/ Certificate of Deposit. It is type of savings account with a fixed-term and can only be withdrawn after the lapse of the agreed period and upon giving notice to the bank. • • • Fixed higher interest than the savings account It has a holding period and a maturity date. There is a penalty for premature withdrawals. Although savings accounts are linked with a passbook (record of deposit, withdrawal and earnings), a popularly used savings account nowadays is a Debit card or an ATM (Automated Teller Machine) account wherein withdrawals can be made through designated machines. This also allow the account holder to use the card to make cashless payments in various establishments. • ATM carries the convenience of withdrawing anytime, anywhere using a teller machine even if banks are already closed or during holidays. Note, that the owner of a business can avail of both savings and current account in the same bank or in different banks. Each account is covered by the Philippine Deposit Insurance Corporation for up to P500,000. There are preliminary steps to follow before availing a bank account. Clients are asked to fill out a personal and work-related information sheet, to be submitted together with two valid identification cards, a picture and a signature card. This will allow clients to deposit (add money) and withdraw (get money) from the bank. Deposit and Withdrawal Slips 4 Earlier, we have discussed about savings account. Depositors under savings accounts can make deposits or withdrawals using the bank deposit and withdrawal forms provided by the bank. These will be used for bank transactions and are handed to the bank teller for verification and recording. A. Deposit Slip A deposit slip is used by the depositor to put money in the bank. Deposit slips are uniquely designed for the specific need of each bank. However, the essential information required to make a deposit are the same. SAMPLE DEPOSIT SLIP DEPOSIT SLIP 1 DATE: ___________________________ 2 ACCOUNT NAME: ___________________________________________________________ 3 ACCOUNT NUMBER: _________________________________________________________ SAVINGS CURRENT PESO DOLLAR 4 5 6 AMOUNT OF DEPOSIT (IN WORDS): ____________________________________________ ________________________________________________________p _________________ 1 CASH DENOMINATION SUBTOTAL CHECKS NAME OF BANK/BRANCH 7 DETAILS/BREAKDOWN PIECES AMOUNT CHECK NO. SUBTOTAL TOTAL TELLER’S VALIDATION: Steps in preparing a Deposit Slip. The following information are to be written in a deposit slip. 1. Date 2. Account holder. (Make sure to write the complete name of the account holder) 5 3. Account number. (To make sure that the deposits are credited to the correct account. This is usually found in the first page of the account holder’s passbook) 4. Type of Account 5. Currency 6. Amount in words and in figures – the amount of the deposit. 7. Details/Breakdown- Deposits maybe in form of cash or check. →For Cash Deposits -The breakdown of cash is listed →For Check Deposits -The issuing bank, address of the issuing bank, date of the check and the amount of the check are listed. Practice writing a Deposit slip. Mercy sells delicacies during her available time off from work. To save money for a house, she opened a savings account with SunOne Bank with a savings account number # 0431-0607-321. On January 3, 2020, Mercy went to the bank to make a cash deposit, bringing 69pcs-P1,000, 6pcs-P500, and 8pcsP100. Fill in her deposit slip. B. Withdrawal Slip A withdrawal slip is a written order to the bank, used by account holders to get money from his/her bank account. The information present in the withdrawal slip should include: 1. Date of withdrawal 2. Account holder name 3. Account number 4. Type of account 5. Currency 6. Amount to be withdrawn (in words and figures) 7. Signature of depositor (Signature is an important part of the withdrawal slip. It is a proof authorizing the bank to release cash to the bearer. The signature 6 is usually compared to the specimen signature provided upon opening the account). There may be occasions when the depositor cannot personally withdraw the funds, in this case, he/she may authorize a representative by indicating the name of the representative in the space provided where the representative must sign, and present his/her identification card. SAMPLE WITHDRAWAL SLIP Practice Writing a Withdrawal slip. (Form provided at the back) Help Sammy withdraw P7,500 from his bank account #0638-485-1263, by filling in his bank withdrawal slip. Use the date today. Identifying and Preparing Bank Checks If you are an owner of a company, and your client informed you to pick up their payment amounting to P48, 973,456.33, how will you do it? I’m sure you’ll find a way, but imagine how heavy and risky it is to carry such huge amount of cash. What if after collecting, you need to separate P23,496,287.88 to pay your supplier? Imagine how inconvenient it would be. As we have discussed on the common types of bank accounts for businesses, a current account has a feature that allows the account holder to issue checks and pay using money deposited in his/her account. Bank checks (personal and corporate) are widely acceptable form of instrument specially for businesses, as they allow large sum and irregular amounts, without the need to carry big amount of cash in your pockets. They are issued by the account holder directing a person’s bank to pay a specific amount of money to the person in whose name the check has been issued. A check may then be encashed (turn into cash) by the payee by presenting the check to the issuer’s bank, cash will be released upon confirming the signature and the availability of funds in the issuer’s current account to cover the amount or it can be deposited in the payee’s own bank account for clearing. 7 SAMPLE BANK CHECK DRAWER 1 2 PAYEE 3 4 DRAWEE 5 The following are the parties involved in a transaction that uses check as medium of exchange: • Drawer, the person or entity who issues the check • Payee, the recipient of the money whose name is written on the check • Drawee, the bank or other financial institution where the check can be presented for payment. Steps in preparing a Check 1. Write the date. 2. Write the complete name of the payee. →If the check is tended to be encashed by a person, write the person’s full name. →If it is intended to be encashed by any person, write “cash” instead of a name. →If the recipient is an organization, write the complete name of the company. 3. Write the exact amount in figure right after the peso sign. 4. Write the amount in words followed by the word only, so that nothing can be written after. Example: Seventy thousand Seventy thousand only – 5. Sign the check on the line at the bottom right corner. Notes in handling checks. A. Stale Check A check becomes invalid after 180days or 6 months from the date it was issued. Ex. A check that is issued in January 1, 2020 may only be valid for transaction until June of the same year. B. Post-dated check A check that is dated at a future date. Ex. A check released in January 1, 2020, was dated as March 30, 2020. This check may be transacted only as soon as March 30, 2020 arrives. C. Crossed check 8 This means that the check is restricted for payees account and will only be accepted for deposit, thus, it cannot be encashed over the counter. This is done by writing two parallel lines on the upper left corner of the check. 2 PARALLEL LINES D. Bouncing check A check that cannot be honored by the bank because the drawer has no sufficient funds to cover the amount of the check. Ex. If you have P10,000 in your bank account, you can only issue checks below that amount. →When writing a check carefully write the details and avoid erasures. →When receiving checks make sure that the checks issued to you are free form errors. Practice Preparing a check. (Form at the back) Mons Lara asked you to prepare a check as payment to Kabayan Trading for the baskets delivered on February 14, 2020 amounting to P48,750. Bank Statement With various transactions involved in businesses, how do you think can they monitor the money that comes in and out of their bank accounts? The transactions involving savings account can easily be monitored as they are reflected in the account holder’s passbook every time a transaction is made. Often, current account holders have no passbooks and instead receive a detailed transaction history from the bank released every month in the form of a Bank Statement that summarizes all the activities made for the past thirty business days. SAMPLE BANK STATEMENT A B Tala Dry Goods Matapat Rd., Pampanga Current Account No. 0436-287 C Month: July 31, 2015 STATEMENT PERIOD: JULY 1-31, 2015 Date D Transactions/ Descriptions Reference No. Debit 1 Credit 2 Balance 3 June30 July 1 Jul 9 July 15 July 26 July 31 6311 6308 6499 6311 4048 Cash Deposit Check No. 02001 Service Charge Cash Deposit NSF CODES INT DM NSF INTEREST BANK CHARGES NO SUFFICIENT FUND 432 451 DM308 452 DM333 Deposits P140,000 9 P12,000 4 P5,000 50 128,000 7000 P58,000 70,000 65,000 64,950 192,950 185,950 CREDIT MEMO Checks DEBIT MEMO 0 P5,000 P7,050 5 A bank statement contains relevant information including: A. Customer’s information – identifies the name and location of the account holder. It is important to make sure that this information is correctly stated without misspellings. B. Bank’s information - the name, phone number and address of the bank. C. Account information - this help identify the account number and the type of account that is held by the account holder. D. Transactions: deposits made during the statement period, and withdrawals through cheques, bill payments, ATM withdrawals, bank fees and debit purchases. The beginning balance is carried over from the previous month’s ending balance. This is added to the transactions that transpired within the current month, including deposits, withdrawals, interest earned and other charges, to show how they have affected the account. Notes to understanding a Bank Statement. 1. The Debit column represents all charges or deduction made by the bank to your account. Examples of Debit transaction (DEBIT MEMO) • Bank service charge - monthly fee charged by the bank for its services (Ex. cost of printing checks writing funds to other locations and other fees) • NSF - (Not Sufficient Fund) – Banks also use a debit memorandum when a deposited check from a customer “bounces” because of insufficient funds. Bank refer to this as DAIF (Drawn Against Insufficient Fund) or DAUD (Drawn Against Uncleared Deposits) 2. The Credit column represents the deposits or additions to your account that was made by the bank. Examples of Credit transactions (CREDIT MEMO) • Collection of cash proceeds from notes receivables. • Interest income earned by the deposit. 3. The Balance column is the running balance after considering the effect of the transaction to your account. 4. Transactions other than the deposits, withdraws/checks drawn come with codes beside them. Transaction codes are normally a bank code for the transactions. 5. The ending balance of Tala Dry Goods is P185,950 after all transactions have been entered. This balance will now be the beginning balance of the bank statement for the month of August. By understanding the Bank Statement, an account holder will be able to compare and check the transactions made and reflected in the company books and transactions that appeared in the records of the bank. It is important to review bank statements regularly to make sure that there are no errors. If there are errors, it is important to contact the bank immediately for corrections. 10 What’s More Independent Activity 1. Savings vs. Current. Plot the differences and similarities found in a Savings and Current Account. SAVINGS CURRENT Independent Assessment 1. Types of Bank Accounts. Identify the bank account described by the statements. a. Savings Account c. Time Deposit Account b. Current Account d. ATM Account _____1. An account where deposits can best be withdrawn at its maturity date. _____ 2. It has a 24-hour banking facility for withdrawing money. _____ 3. It offers higher interest upon maturity date. _____ 4. It carries the convenience of withdrawing by checks. _____ 5. Withdrawals and deposits are evidenced by a passbook. Independent Activity 2. Writing a Withdrawal Slip. On January 1, 2017, Puppi’s Treats opened a current account with a CA# 0715-0010-36 at SunOne Bank. In May 15, 2017 the owner of Puppi’s needed to withdraw P57,800 to pay Sunrise Miller in cash for the flour delivered. Unfortunately, the owner cannot go to the bank and sent Leah Son (the secretary) instead. Help fill out Puppi’s withdrawal slip. 11 Independent Activity 3. Reading Checks and Bank Statement. Read and analyze, then answer the questions that comes after. 1. Who does this check belong to? ________________________________________ 2. To whom was the check written for? ___________________________________ 3. What is the check number? ____________________________________________ 4. How much is the check worth? _________________________________________ 5. Can this check be encashed over the counter? Why? ____________________ TALA’S BANK STATEMENT FOR JULY 31, 2015 Tala Dry Goods Matapat Rd., Pampanga Current Account No. 0436-287 Month: July 31, 2015 STATEMENT PERIOD: JULY 1-31, 2015 Date Transactions/ Descriptions Reference No. Debit Credit June30 July 1 Jul 9 July 15 July 26 July 31 6311 6308 6499 6311 4048 Cash Deposit Check No. 02001 Service Charge Cash Deposit NSF CODES INT DM NSF INTEREST BANK CHARGES NO SUFFICIENT FUND 432 451 DM308 452 DM333 Deposits P140,000 P12,000 P5,000 50 128,000 7000 Balance P58,000 70,000 65,000 64,950 192,950 185,950 CREDIT MEMO Checks DEBIT MEMO 0 P5,000 P7,050 1. What type of account does Tala have? _____________________________________ 2. What was the balance in the account on June 30, 2015? ___________________ 3. How much is the total amount deposited to the account in July? ___________ 4. On what date was P 50 withdrawn from the account? ______________________ 5. What is the reason for the decrease of P 7,000 in Tala’s balance? ___________ What I Have Learned KEYWORDS. Fill in the blanks with the correct answers on our discussion on Bank Accounts. 12 There are two most common types of bank accounts maintained by a business, these are: 1. ______________- primarily intended to help the account holder to save money with low interest. a. A type of savings account where money is kept for a specific period and cannot be withdrawn until the given time is __________________ b. ________ allows the convenience of withdrawing money through the use of teller machines for 24 hours or transact online. 2. Current Account involves high turnover of transactions and thus offers no or low interest if any. It offers the convenience of paying or withdrawing through checks. 3. A bank form that is used to put money in the bank is a __________, while ___________ is used by the account holders to get money from the bank. 4. ___________- a widely acceptable bank instrument specially for businesses, that allow payment/withdrawal of large sum and irregular amounts of money. 5. _________ a transaction history showing the movement of funds of an account holder including deposits, withdrawals, as well as debits and credit memos. What I Can Do Preparing Bank Forms. Records show some transactions made by Produktong Local Merchandising for the month of January 2019. DATE Jan.1 TRANSACTION Opened an account with SunOne Bank and was given a Current Account # 0848-0314-09 Jan.1 Made an initial deposit of P29,500 Jan.15 Issued a check to Pampanga Telephone Services to pay for telephone bills amounting to P13,856.22. Jan.21 Deposited cash collected from customers worth P115,000, for lanterns sold last month. Required: →A. Help the company prepare needed bank documents to facilitate transactions. 13 →B. Compute for Produkto Local’s ending bank balance, if the bank added P15.75 interest and subtracted P50.00 service charge in the company’s account. Assessment ASSESSMENT 1. MULTIPLE CHOICE. Choose the letter of the best answer. Write the chosen letter on a separate sheet of paper. 1. It is a widely accepted bank document used to pay and withdraw huge and irregular value/amount of cash. a. check c. note b. money d. voucher 2. A record of the account holder’s transaction for the past 30 days. a. deposit slip c. payment slip b. bank statement d. withdrawal slip 3. An account that intended to help clients save money for future needs. a. current account c. recurring deposit b. savings account. d. time deposit 4. What happens to a check that is not transacted beyond 180days? It becomes a: a. bouncing check c. stale check b. crossed check d. post-dated check 5. What kind of account allows payment and withdrawing by check? a. current account c. recurring deposit b. savings account. d. time deposit 6. What kind of account has a fixed maturity date and higher interest rate? a. checking account c. recurring deposit b. savings account. d. time deposit 7. Which check cannot be encashed over the counter? a. bouncing check c. stale check b. crossed check d. post-dated check 8. These are bank charges subtracted from the depositor’s bank account. a. debit memo c. book error b. credit memo d. bank error 9. Which is NOT a part of a Bank statement? a. amount in words b. depositor’s information c. bank’s information d. transaction codes 14 10. Each bank accounts are insured from the PDIC for up to what amount? a. P250,000 c. P500,000 b. P300,000 d. P1,000,000 ASSESMENT II. Understanding a Bank Statement . Read the statements carefully. Write TRUE is the statement is correct and FALSE if it incorrect. __________ 1. A bank statement only shows money going out of your account __________ 2. The amount of money you have in your account is known as your balance. __________ 3. Details of your transactions are included in your bank Statement. __________ 4. You will not find the date of your transaction from your bank statement. __________ 5. The bank’s transactions codes are seen on a statement. Additional Activities Crossword Puzzle. Fill in the puzzle by answering the questions below. 1.Which part of the check should the amount in figure match with? 9. The person to whom the check was issued 2. Convenience in payment enjoyed by current account holders. 10. A check that has not been transacted after 6 mos. 3. Account ideal for businesses. 11. A bank’s record of transaction for the whole month. 4. Bank form common to both savings and current account. 12. It is where bank charges are classified. 5. Type of savings account that allows 24hrs. withdrawal 13. Reason for bouncing check. 6.A savings account slip for getting money from the bank. 14. This is what you should try to avoid when preparing checks. 7. A check that is marked with two parallel lines 15.Common reason for opening a savings account. 8. To turn check into money CROSSWORD PUZZLE 18 15 16 20 PRE-ASSESSMENT WHAT’S MORE ACTIVITY 5 1. 2 3. 4. 5. A. PRACTICE 2 B D B A A 6.D 7.B 8.A 9.C 10.B WHAT’S IN Bank of the Philippine Islands GRBank MayBank PS Bank RCBC PRACTICE 3 ASSESSMENT 2 1. 2. 3. FALSE 4. FALSE TRUE 5. TRUE TRUE WHAT’S MORE INDEPENDENT ACTIVITY 3 CHECK 1. 2. 3. 4. 5. Matthe W. Lungin Agape Merchandising 000701 P382,500.25 No. Because it is not crossed. BANK STATEMENT B. P130,609.53 ASSESSMENT 1 1. 2. 3. 4. 5. A B B A A 1. 2. 3. 4. 5. Current Account P58,000 P140,000 July 15 NSF WHAT’S MORE INDEPENDENT ACTIVITY 2 6. D 7. B 8. A 9. A 10.C WHAT’S MORE INDEPENDENT ACTIVITY 1 DIFFERENCES SAVINGS CURRENT TO SAVE FINANCIAL TRANSACTIONS LOW GENERALLY INTEREST NONE LOW ADB HIGH ADB PASSBOOK BANK STATEMENT NO WITH OVERDRAFT PVERDRAFT SIMILARITIES SAFEKEEPING PERSONAL/BUSINESS USE INSURED UNDER PDIC, ETC. WHAT’S MORE INDEPENDENT ASSESSMENT 1 1. C 2. D 3. C 4. B 5. A PRACTICE 1 CROSSWORD PUZZLE WHAT I HAVE LEARNED 1. 2. 3. 4. 5. Savings Account a. Time deposit b. ATM Current Account Deposit slip, withdrawal slip Checks Bank Statement ANSWER KEY APPENDIX 17 References: Beticon et.al (2016) Fundamentals of Accountancy Business and Management 2, Vibal Group, Inc. Licuanan, P. (2016) Teaching Guide for Senior High School. Fundamentals Of Accountancy, Business, And Management 2. Commission on Higher Education Money Mentors Reading a Bank Statement. Extension Activity for Financial Awareness for Youth Presentation NC Civic Education Consortium 12 Database of K-12 Resources at http://database.civics.unc.edu/. Ong, F.L & Gomendoza, J. (2017), Fundamentals of Accountancy Business and Management 2 for Senior High School C&E Publishing Inc. Salazar, D.R (2017), Fundamentals of Accountancy Business and Management 2 Rex Bookstore https://www.gograph.com/vector-clip-art/atm.html 18 Development Team of the Module Writers: Bethel Grace M. Guiao Editors: Jane P. Valencia, Ed. D., EPS - Mathematics Reviewers: Nessa B. Dimalanta/ Viennah Marie M. Bustos Illustrator: Bethel Grace M. Guiao Layout Artist: Bethel Grace M. Guiao Management Team: ZENIA G. MOSTOLES, EdD, CESO V, Schools Division Superintendent LEONARDO C. CANLAS, EdD, CESE. Asst. Schools Division Superintendent ROWENA T. QUIAMBAO, CESE, Asst. Schools Division Superintendent CELIA R. LACANLALE, PhD, CID Chief JANE P. VALENCIA, EdD, Education Program Supervisor, Mathematics JUNE E. CUNANAN, Education Program Supervisor/ Language Editor RUBY M. JIMENEZ, PhD., Education Program Supervisor, LRMDS 19