Common Marine
Inspection Document
International Marine
Contractors Association
www.imca-int.com
Vessel name:
EAS
IMO number:
7403146
Date inspected:
04 Sep 2020
Date uploaded:
12 Oct 2020
IMCA M 149 (eCMID) Issue 11.1
April 2020
The International Marine Contractors Association (IMCA) is the
international trade association representing offshore, marine
and underwater engineering companies.
IMCA promotes improvements in quality, health, safety,
environmental and technical standards through the publication of
information notes, codes of practice and by other appropriate means.
Members are self-regulating through the adoption of IMCA guidelines
as appropriate. They commit to act as responsible members by
following relevant guidelines and being willing to be audited against
compliance with them by their clients.
There are five core committees that relate to all members:
●
●
●
●
●
Competence & Training
Contracts & Insurance
Health, Safety, Security & Environment
Lifting & Rigging
Marine Policy & Regulatory Affairs
The Association is organised through four distinct divisions, each
covering a specific area of members' interests: Diving, Marine,
Offshore Survey, Remote Systems & ROV.
There are also five regional sections which facilitate work on issues
affecting members in their local geographic area - Asia-Pacific,
Europe & Africa, Middle East & India, North America and South
America.
IMCA M 149 Issue 11.1
This document supersedes all previous issues of the Common
Marine Inspection Document (IMCA M 149), which are now
withdrawn.
Issue 11 includes a general update of question sets, with new
questions on cyber security and MLC 2006 and a new supplement
on reactivation. Explanatory notes have been moved to IMCA M 167
- Guidance on the eCMID system. Issue 11.1 incorporates minor
updates only.
Only reports available in the online eCMID database at
www.imcaecmid.com, which will have been prepared and uploaded
by an AVI, are recognised as valid eCMID reports by IMCA.
www.imcaecmid.com
The information contained herein is given for guidance only and
endeavours to reflect best industry practice. For the avoidance of
doubt no legal liability shall attach to any guidance and/or
recommendation and/or statement herein contained.
Common Marine Inspection Document
IMCA M 149 (eCMID) Issue 11.1 - 17 Apr 2020
Explanatory notes and guidance on completion of this document can be found in the latest issue of IMCA M 167
Inspection Summary............................................................................................................... 5
Inspection Findings................................................................................................................. 5
1. Vessel particulars.............................................................................................................. 7
2. Previous inspections.........................................................................................................9
3. Certification and publications.......................................................................................... 11
4. Safety management system............................................................................................. 12
5. Health, safety and environment (HSE).............................................................................15
6. Maritime Labour Convention 2006................................................................................... 24
7. Ship and cyber security.................................................................................................... 27
8. Crew management.............................................................................................................34
9. Crew qualifications............................................................................................................36
10. Life-saving appliances (LSA)..........................................................................................37
11. Firefighting appliances................................................................................................... 40
12. Pollution prevention........................................................................................................ 44
13. General appearance........................................................................................................ 47
14. Bridge, navigation and communications equipment................................................... 50
15. Machinery space..............................................................................................................54
16. Mooring, towing and lifting equipment..........................................................................59
17. Construction and stability.............................................................................................. 61
Disclaimer.................................................................................................................................62
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Inspection Summary
Report completed by
(inspector's name)
Ms Ursula Smith
Date
04 Sep 2020
Inspector's employer
Dynamic Surveys
Inspector's
AVI No.
00173
Company on whose behalf inspection is
carried out
EDT Shipmanagement Ltd
Report summary seen and discussed by Igor Gudenko
(master or delegated representative’s name)
Port of inspection
Limassol
Vessel operation at time of inspection
On charter
The vessel is a 62m tug and ROV support vessel with a bollard pull of 94T. The vessel has a clear deck space 254 m2. She is equipped with
dynamic positioning (DP1) and has a spacious survey room.
The vessel, although quite elderly has been well maintained and appears to be in good condition. The accommodation is traditional and
comfortable.
Just previous to the inspection the vessel had be in warm lay up from 12th June until 25th August.
During the inspection the crew were working very hard to mobilise for a job. They appeared to be very knowledgeable about the vessel and
equipment.
Inspection Findings
Question
No
2.1
Section
Previous inspections
Last CMID 2017. There is no copy on board. CMID report never received from the Client – all findings raised were actioned and
closed.
Operator's Comment: 12 Oct 2020 - Edgar Gregan - Corrective action request 13/2020 raised
Findings are registered, and tracked until closure, within the EDT corrective action request database.
A copy is available on request.
14.13
Bridge, navigation and communications equipment
There is some damage to the four VHF antennae. For photo see previous question
Operator's Comment: 12 Oct 2020 - Edgar Gregan - Corrective action request 14/2020 raised
Findings are registered, and tracked until closure, within the EDT corrective action request database.
A copy is available on request.
Debrief
The inspector shall discuss the inspection findings with the master before leaving the vessel. The close-out meeting
report should be completed (template available in the inspection application under File > Download documents)
and submitted with the final report as an attached image file.
Distribution list for reports
A written copy summarising the findings should be left on the vessel inspected.
The final report, when uploaded to the eCMID database provides access to the report for the following:
1. Vessel owner;
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The party who commissioned the inspection, if not the vessel owner, such as a company client or charterer;
Any other eCMID database user who has been assigned access by the vessel operator.
Further information on the eCMID processes can be found in IMCA M 167 - Guidance on the IMCA eCMID
system - available via www.imcaecmid.com together with user guides to the eCMID website and software.
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1. Vessel particulars
Requested Information
Name of vessel
MV Eas
Type of vessel
Offshore Tug Supply Vessel
(include detail of any special features)
Equipped with DP1
Previous name(s)
Sentinal
Vessel owner - Name
Sea Whale Shipping Company LTD
Vessel owner - Address
Arch. Makariou III, 228, Ayios Pavcos Court,4th floor
Limassol
Cyprus
Vessel owner - Tel
0035725899000
Vessel owner - Email
info@edtoffshore.com
Vessel operator (if not owner) - Name
EDT Shipmanagement Ltd
Vessel operator - Address
124 Ayias Paraskevis street, Germasoya,
Limassol
Cyprus
Vessel operator - Tel
0035725899000
Vessel operator - Email
info@edtoffshore.com
Date current vessel operator assumed responsibility for
vessel
Manning agent (if different from vessel operator) - Name
EDT Shipmanagement Ltd
Manning agent - Address
Manning agent - Tel
Manning agent - Email
Flag
Cyprus
(if the vessel has changed flag within the past six months,
report date of change and previous flag in ‘Additional
comments’)
Port of registry
Limassol
Classification society (if vessel has changed class within
the past six months, report date of change and previous
classification society, in ‘Additional comments’)
Germanisher Lloyd
Class ID number
101777
Hull type
Single
Length overall (LOA) – state unit of measurement
61.75
Beam
13.00
Maximum draught
4.16
Deadweight tonnage – state unit of measurement
Gross tonnage – state unit of measurement if not gt
1191.00
Main engine horsepower and manufacturer
Internal Combustion
MAK Kiel Germany
5669Kw
Number of engines
2
Number and type of main propellers
2 x CPP
Number of rudders
2 - High-lift rudder(s) with fixed nozzles
Number of generators
2
Kort nozzles fitted?
Yes
Bow thruster fitted (number and type)?
2 Electric - Tunnel - 1. 1515 HP
Stern thrusters fitted (number and type)?
1 Electric -Tunnel
Other propulsors fitted (number and type)?
Direct drive diesel
Controllable pitch propeller(s)
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Requested Information
Rated bollard pull (as applicable)
94
Type of bunkers
Diesel oil bunker
Bunker capacity
600.00 CBM
Daily fuel consumption
12- 15 T
Can vessel make potable water?
No
Potable water capacity
311 CBM
Inmarsat number
420900510
V-Sat number
00442078585746
Vessel mobile phone number
0035799638419
Vessel email address
eas.bridge@edtoffshore.com
Call sign
P3ZM4
Date of last owner's/operator's superintendent's visit to
vessel
Name of the vessel's P&I club
GARD
Date of last port state inspection (see question 2.2)
10 Nov 2019
Name and contact details for designated person ashore
(DPA)
Constantinos Silitziotis + 357 97 650 063
constantinos.silitziotis@edtoffshore.com
Date of last dry docking or in water survey
Location of last dry docking or in water survey
23 July 2018
Additional comments (include any additional specialised
equipment vessel has onboard)
The vessel is equipped with DP 1
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2. Previous inspections
2.1
Has the vessel had an eCMID inspection carried out within the past 12 months?
Yes
No
NA
NS
*
Inspector Last CMID 2017. There is no copy on board. CMID report never received from the Client – all findings
raised were actioned and closed.
Operator
12 Oct 2020 - Edgar Gregan - Corrective action request 13/2020 raised
Findings are registered, and tracked until closure, within the EDT corrective action request database.
A copy is available on request.
State when and where the inspection was carried out.
Select NA when the vessel is a new build, been in lay-up or has never been subject to eCMID.
Inspector should review the previous report and verify that appropriate corrective action has been taken on any
findings. Actions not closed out are to be carried forward to this report under the original date.
Note where not available and state why.
(Ref IMCA M 204 - Vessel assurance)
2.2
Has the vessel been subject to a port state inspection within the past 12
months?
Yes
No
NA
NS
*
Inspector The last Port State Control was conducted in Malta 10 November 2019.
There was one deficiency "no flame detector testing device on board for testing flame detector. A CAR
was raised, the tester placed on board and the CAR closed.
Operator
Select NA when the vessel is a new build, been in lay-up and not subject to a port state inspection
Inspector to comment on:
●
●
●
where and when was the inspection carried out?
●
List any findings from the port state control inspection that have not been closed out.
is a copy of the inspection report held on board?
if vessel was detained, or significant non-conformance deficiencies were listed, record the reason for detention
or nature of those deficiencies.
(Ref ISM Code Chapter 9)
2.3
Has the vessel been subject to a P&I club or other type of inspection since the
previous eCMID inspection?
Yes
No
NA
NS
*
Inspector
Operator
Select NA when the vessel is a new build, been in lay-up and not subject to a P&I club or other type of inspection.
Note: If a P&I inspection or other type of inspection has not been carried out then select No and comment.
Where and when was the inspection carried out?
Inspector should review the previous inspection report and verify that appropriate corrective action was taken on
any findings. Actions not closed out are to be carried forward to this report under the original date.
A 'No' does not generate a finding.
(Ref ISM Code Chapter 9)
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2.4
Additional Section 2 comments?
Yes
No
NA
NS
*
Inspector
Operator
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3. Certification and publications
3.1
Is the vessel clear of conditions of class and any safety related memoranda?
Yes
No
NA
NS
No
NA
NS
No
NA
NS
*
Inspector There are no conditions of class
There are no safety related memorandum
Operator
Give details of conditions of class outstanding and any safety related memoranda.
3.2
Are all the statutory and class certificates in date?
Yes
*
Inspector There are no short term certificates
There are no limitations
Operator
1. 1. Include details of any short term or interim certificates.
2. 2. Note details of any limitations noted in appendix to class certificate
(Ref FAL.2/Circ.131 MEPC.1/Circ.873 MSC.1/Circ.1586 LEG.2/Circ.3)
3.3
Does the vessel maintain a library of the mandatory procedures and
publications?
Yes
*
Inspector The vessel maintains a library of mandatory publications and procedures. This is kept current by using
an inventory
Operator
Review documents carried to ensure all correct documents, including consolidated publications, are available.
Publications may be in soft copy.
(Ref ISM Code Chapter 11.3)
3.4
Are publications carried in accordance with statutory requirements and IMCA
recommendations?
Yes
No
NA
NS
*
Inspector The company produces a quarterly "vessel library" This contain IMCA recommendations, flag state
circulars and other statutory notifications.
Operator
Publications may be in soft copy.
(Ref ISM Code Chapter 11.3)
3.5
Additional Section 3 comments?
Yes
No
NA
NS
*
Inspector
Operator
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4. Safety management system
4.1
Does the vessel have a valid International Safety Management (ISM)
certificate?
Yes
No
NA
NS
*
Inspector Safety Management Certificate issued 19 April 2019 valid 1 August 2021 (original survey 1 August
2016 changed to DNVGL 2019) Intermediate survey 9 April 2019
Document of Compliance issued 29 May 2020 (survey conducted 8 March 2018) valid until 8 March
2023. Last annual 29 May 2019.
Operator
Comment on the safety management certificate's date of issue and whether it is within its five-year validity period
and if an intermediate review has been completed between years 2 and 3.
Check the vessel's ISM document of compliance (DOC)
(Ref ISM Code Chapter 13 , SOLAS Chapter IX Reg 3)
4.2
Are the designated person ashore (DPA) details available?
Yes
No
NA
NS
No
NA
NS
*
Inspector The details of the DPA are displayed on the bridge and throughout the accommodation
Operator
Confirm that the correct details of designated person ashore (DPA) are displayed prominently.
(Ref ISM Code Chapter 4, MSC-MEPC.7/Circ.6)
4.3
Does the vessel display current health, safety and environment policies signed
by management?
Yes
*
Inspector The Health, Safety and Environment Policy Rev 8 is posted on the bridge and throughout the vessel
accommodation. Familiarization with the SMS is a requirement of the crew induction
Operator
Comment on whether key personnel have knowledge of the safety management system appropriate to their
duties.
Workforce/marine crew should be aware of current health, safety and environmental policies. Verify by random
check.
Are the policies available and the most recent revision?
(Ref ISM Code Chapter 2)
4.4
Is there a system in place for reporting non-conformances to the vessel
operator?
Yes
No
NA
NS
*
Inspector Procedure SOP-41 “Reporting of Non-conformities & Deficiencies” outlines the systems.
A system of Corrective Action Request (CAR) is used.
It was reported there were three CARs open
2020/10 Cyber drills not incorporated into vessel drill matrix - due date extended
2020/6 Cyber security no controls on USB sticks - due date extended
2020/5 Cyber Master/Chief not aware regarding control of personal devices - due date extended
Operator
Comment on type of system in use.
Note any non-conformances outstanding and responses to non-conformances raised.
(Ref ISM Code Chapter IX)
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4.5
Does the system ensure that all non-conformances are closed out in an agreed
period?
Yes
No
NA
NS
*
Inspector Last internal ISM audit 10 - 11th February 2020, three CARs open - see question 4.04
Operator
Review most recent internal audit. Confirm that any proposed corrective actions have been implemented.
Comment on the timeframe specified in the system to have close outs completed in.
System should include provision for feedback on action on any non-conformances from the vessel's shore
management.
How is this feedback provided?
(Ref ISM Code Chapter IX, MSC-MEPC.7/Circ.8 Para 6)
4.6
Is there a common language spoken onboard?
Yes
No
NA
NS
No
NA
NS
*
Inspector English
Operator
SOLAS Chapter V -reg 14 - Ships manning
(Ref ISM Code Chapter I.2, I.4)
4.7
Are arrangements in place to ensure efficient communication between
personnel on the vessel and third parties?
Yes
*
Inspector All emergency signs are IMO pictograms.
English spoken well by all crew
Operator
Where a common language is not spoken by all, arrangements should be made to ensure that orders and
information can be transferred efficiently and without ambiguity, e.g. provision of a liaison master.
Signs and warning notices should be in language(s) understood by all.
(Ref ISM Code Chapter I.2, I.4)
4.8
Does the vessel operator have a drug and alcohol policy?
Yes
No
NA
NS
*
Inspector There is a drug alcohol policy, POL-HSE-003 Rev 3, posted on the bridge and throughout.
Testing is conducted minimum two times per year - last test for all crew February 2020 - all negative
Operator
Comment on how the operation of the policy is monitored and managed.
Is the policy displayed on public notice boards?
Is there evidence to prove compliance with the policy?
(Ref STCW Convention Regulation VIII/1, paragraph 2 and Code section A VIII/1, paragraph 10, IMCA SEL 040 Guidance on drug & alcohol policies and testing)
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4.9
Is there evidence that the workforce/marine crew is fully involved in safety
management?
Yes
No
NA
NS
*
Inspector The last safety meeting 30 June 2020 (vessel laid up - warm lay up - 12th June -25th August)
Meetings normally held monthly.
Meeting attended by all crew.
Meeting discussed outstanding CARs,safety performance, safety flashes, planed activities, new
procedures and occupational health and hygeine.
Operator
Provide example of evidence demonstrating active workforce/marine crew involvement.
Is there a ship safety committee?
Safety meetings - note the stated frequency of the meetings and verify by reference to the minutes.
Establish who attends the safety meetings.
Is there evidence of issues being identified and closed?
(Ref MSC-MEPC.7/Circ.8 para 3, ISM Code Chapter 1.4, UK SI 1743/2012, Code of Safe Working Practices for
Merchant Seaman)
4.10
Has a technical inspection been conducted by the vessel operator?
Yes
No
NA
NS
*
Inspector Last technical inspection 21 August 2020
Operator
See ISM Code Chapter 10 requiring companies to ensure vessel is maintained in accordance with relevant rules,
regulations and company requirements. This should include inspections at appropriate intervals, reporting of
non-conformance, appropriate corrective action and records kept of this process. This includes technical systems
and equipment and testing of stand-by arrangements.
Inspector should confirm that this inspection process is integrated in the vessel's operational maintenance routine.
If the vessel is not subject to ISM Code the inspector may select 'NA' but will be required to comment on reason
and should include brief summary of any equivalent system in use.
4.11
Additional Section 4 comments?
Yes
No
NA
NS
*
Inspector
Operator
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5. Health, safety and environment (HSE)
5.1
Is there evidence of full compliance with the company’s HSE management
system?
Yes
No
NA
NS
*
Inspector The vessel was fully crewed and all members were on board.
The deck was being used for chain operations but there was no unnecessary clutter on the deck
The Smoking Policy rev 4.0 is displayed on board. Smoking is only permitted outside the
accommodation on the main deck. Proper cigarette ash and butt disposal means is supplied.Smoking
areas are in the shelter deck and on the bridge wings.
The vessel has adequate clear signage.
Last internal ISM audit 10 - 11th February 2020, three CARs open - see question 4.04
Operator
Sufficient crew should be on board at time of inspection trained to handle emergency situations. Check that
procedures address minimum manning requirements in port.
All loose gear on and below deck should be safely secured.
Smoking regulations should be in place and complied with.
Safety signs and relevant safety information should be prominently displayed.
State the last internal audit of the vessel's SMS by the company's safety management organisation and that any
findings have been appropriately addressed?
(Ref MSC-MEPC.7/Circ.8, ISM Code Chapter 2, Chapter 12)
5.2
Is there a company personal protective equipment policy?
Yes
No
NA
NS
*
Inspector Personal Protective Equipment (PPE) Policy, POL-HSE-003 Policy revision 07. is displayed on all
decks. There is a PPE matrix displayed throughout the vessel (PSOP 42.1)
There is a safety alert campaign, via posters and reports, to heighten the awareness of the necessity
of PPE.
No contravention of the PPE regulations was noted by the inspector.
Operator
Is it displayed and is there evidence of compliance?
(Ref UK The Personal Protective Equipment Regulations 2002 and the Personal Protective Equipment at Work
Regulations 1992, Code of Safe Working Practices of Merchant Seamen, IMCA safety flash archives)
5.3
Are personnel joining the vessel given an appropriate safety induction?
Yes
No
NA
NS
*
Inspector Crew joining the vessel receive an induction which is appropriate to their duties on board.
The induction includes a tour of the vessel.
There is a question on medical conditions.
Visitors and Contractors have a different induction which includes safety and a tour.
Safety rules are displayed - PPE areas are marked
Operator
Is there evidence of crew and contractor inductions?
Are inductions aligned to the vessel type, operation and structure?
Does the induction include a question on medical conditions and medication taken?
Is a safety tour part of the induction process for personnel joining?
Are arrangements in place for briefing/managing the safety of visitors?
Are safety rules prominently displayed?
(Ref UK Management of Health and Safety at Work Regulations 1999, ISM Code Chapter 6.3, IMCA SEL 007 Basic safety training and vessel induction for non-marine personnel working offshore, IMCA SEL 003 - Guidance
for the initial and refresher familiarisation of vessel crews)
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5.4
Is there a bridging document or equivalent between vessel owners and external
companies for contractors' employees working on board to ensure
responsibilities for health and safety are clearly defined and safety
management systems aligned?
Yes
No
NA
NS
*
Inspector There is a bridging document for the current project. The crew are informed about the contents of the
document via a tool box talk before the project starts.
Operator
Are arrangements in place for briefing/managing the safety of contractors?
Are any differences in safety rules understood by all concerned and where necessary prominently displayed or
accessible?
(Ref IMCA SEL 001 - Guidelines for Management of Change - Rev. 1 Section 3.3, IOGP 423, BSEE SEMS - API
RP 75)
5.5
Does the vessel have a system for reporting and recording incidents, accidents
and near misses?
Yes
No
NA
NS
*
Inspector “Reporting and Investigating of Accidents, incidents and Near Misses” (PSOP 40 rev 5)
Incidents and near misses are reported on form SAF-3020.
In the induction there was a section on reporting incident and near miss reporting system.
The responsibility for investigating is covered in the procedure and depends on the severity of the
incident.
The procedure involves a need for training.
Safety Alerts are created from the incident reports and sent throughout the fleet.
Operator
Is there evidence that the reporting system is being used?
Is reporting of near misses encouraged?
Does the system identify responsibility for conducting investigations?
Is there is an investigation process in place?
Does the investigation process include provision for training?
Is there evidence that on board personnel have undergone the training?
Is there evidence of a system that identifies root cause during investigations?
Are the results and findings promulgated both within and outside the company?
(Ref ISM Code Chapter IX, IMCA SEL 016 - Guidance on the investigation and reporting of incidents)
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5.6
Do vessel specific emergency procedures exist covering, for example, fire,
explosion, grounding, pollution?
Yes
No
NA
NS
*
Inspector SMS-01 Safety Policy Chapter 8 “Emergency Preparedness” covers the emergency procedures.
SMS-04 Shipboard Contingency Plan includes the various scenarios such as fire, explosion, steering
gear failure etc.
Laminated checklists for the various scenarios are kept on the bridge.
All crew have specific duties as detailed in the muster list. This is covered in the crew induction.
Drills are conducted in accordance with SCD-4010 Safety Drill Planning Rev 21 and records are kept.
Records show the drills to be up to date.
In accordance with SOLAS if more than 25% of the crew is changed additional muster/fire drills must
be conducted.
Drills are conducted in accordance with the matrix
Operator
Assess familiarity of officers and crew with the procedures.
Are drills routinely conducted?
Does the vessel have access to shoreside specialist support?
Does this take account of new/change of crew?
(Ref ISM Code Chapter VIII)
5.7
Are risk assessments conducted onboard?
Yes
No
NA
NS
*
Inspector There is a “Stop The Job” POL-HSE-009 which considers changes in the working conditions. If Stop
the job is used a tool box talk (TBT) has to be conducted before the job can continue.
The risk assessment (RA) has a validity date of one year and then it must be reviewed by the office.
After the job has been completed the work team comes to the bridge to sign off the Permit to Work
(PTW). At this time they can make comments and observations related to the job. These are recorded
on the sheet.
A random check of previous PTW shows shows hazards have been identified and mitigation put
inplace.
Pre-task TBT are always conducted.
Operator
Comment on example of a recent risk assessments and whether they are generic and/or task based.
Determine what input the workforce/crew has in the process.
Is there a process for reviewing new and existing tasks?
Does this review include shoreside management where appropriate, e.g. for high risk activities?
Are risk assessment reviews copied to company management ashore?
If possible, view the risk assessment for an operation presently underway.
Is there a process to stop work when there is a change in conditions?
Perform random spot checks to determine if risk assessments have identified hazards and that any mitigation
identified has been implemented.
Check if a system of pre/post-task safety meetings/toolbox talks is in place.
Comment on how post-task feedback is managed.
(Ref ISM Code Chapter VII , IMCA SEL 021 - Risk assessment, Code of Safe Working Practices of Merchant
Seafarers, RA 50 - Steam Ship Mutual)
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5.8
Is risk assessment training provided to personnel on board?
Yes
No
NA
NS
*
Inspector Risk Assessment training is primarily through the Seagull unit “Risk Assessment and Management” All
crew members have completed this module.
It is compulsory for all crew members to be familiar the company SMS including the Risk Assessment
Policy.
Any changes in the SMS are introduced to the crew via Safety Meetings which are attended by all the
crew.
On board training for risk assessment and PTW is conducted every six months.
Operator
Does the risk assessment training provide an understanding of the company's risk assessment policy?
(Ref STCW Code A I/14)
5.9
Is there a formal management of change policy in place?
Yes
No
NA
NS
*
Inspector PSOP 06 Management of Change is available on board. Procedure SOP 16 applies and the form
SAD-2100 “Management of change” is used.
Each MOC has a specific risk assessment. Last MOC 1 November 2019 - for salvage operation installation of temp equipment.
Operator
Does the vessel have a formal management of change process?
Comment on the level of risk assessment required by the process.
Comment on the process that exists, including the apparent level of use.
5.10
Is a permit to work (PTW) system in use on board?
Yes
No
NA
NS
*
Inspector The PTW, RA and TBT are linked by the PTW number. PTW Includes hot work,enclosed spaces,
working at height, general working, working overboard, high voltage and lifting permits.
Training is covered by the Seagull module “Risk Assessments and PTW” and vessel specific training is
given on board.
Operator
Comment on the types of tasks covered by permits. For example:
●
●
●
●
●
●
●
working at height
diving (including divers engaged in underwater ship husbandry)
hot work
radiation/electrical hazards
fuelling/bunkering
enclosed space access
stored energy, e.g. pressurised systems, tensioned lifting systems.
Have personnel received formal training in the PTW system?
How are risk assessments linked to the permit system?
(Ref Code of safe working practices for merchant seafarers, UK HSE HSG 250, "Guidance on permit-to-work
systems")
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5.11
Is the permit system effectively applied onboard?
Yes
No
NA
NS
*
Inspector A PTW "working at height" was issued to the inspector prior to going on the monkey island to have a
closer look at the condition of some of antennae. A generic risk assessment was used.The RA
considered the risks of falls,dropped items, use of ladders etc.
A tool box talk was undertaken and amongst other items a rescue plan was devised and the correct
use of safety harness with a fall arrester was discussed. Full PPE was checked. The PTW was issued
and the job undertaken. Post task the PTW was signed closed and an opportunity was given to
discuss how the job might have been safer
Operator
At the time of inspection, comment on the number of tasks managed by permit.
The inspector should try to confirm that the relevant permit controls are in place at the worksite.
(Ref Code of safe working practices for merchant seafarers, UK HSE HSG 250, Guidance on permit-to-work
systems)
5.12
Is entry into enclosed spaces controlled?
Yes
No
NA
NS
*
Inspector The PTW states breathing apparatus, rescue and resuscitation equipment should be available next to
the entrance of the enclosed space. Persons entering the space should be wearing PPE, a rescue
harness and, if practical, a life-line. They should have tested a communications system. A designated
watchman is to be posted.
Mechanical ventilation is to be provided before and during a job.
The PTW, upon completion of the job, is signed by all workers involved.
The PTW requires the atmosphere to be tested before and during the job and results have to be
regularly recorded.
The vessel has two multi gas detectors. both with calibration certificates which expire 7 October 2020.
The fire fighting SCBA equipment is available for rescue from an enclosed space.
All enclosed spaces noted during the inspector's tour were marked"Do not enter without a PTW"
Operator
Entry permit system should be in use (to include testing of atmosphere for oxygen and toxic gases) with records
available for inspection.
Does the PTW detail all the safety equipment and procedures required?
This atmosphere test should be conducted both before and during the enclosed space entry to ensure acceptable
limits are maintained throughout the operation.
Atmosphere measuring instrumentation should be calibrated; a process should be in place for ensuring staff are
trained and aware of limitations of gas meters.
Records should be fully completed and signed off when work completed.
Enclosed spaces should be adequately ventilated during entry.
Vent fans should be available and be operated in extraction mode when in use.
What type of breathing apparatus is available; if there are limitations on its use, is there a process for ensuring
staff are aware of these limitations?
What rescue equipment is made available for use, and where will it be located?
Enclosed spaces should be identified and labelled with procedures in place for entry. Check for date of last
enclosed space rescue drill.
(Ref IMO Resolution A.1050(27), ISM Code Chapter VII, Code of safe working practices for merchant seafarers)
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5.13
Are specific procedures used for hot work?
Yes
No
NA
NS
*
Inspector Procedure SOP-9.1 Hot Work Permit gives instructions and procedures for welding, burning, cutting
and grinding. The PTW requires a fire sentry to be posted..
The welding equipment was in good condition.
Acetylene, oxygen stored in accordance with rules. There were oxygen, acetylene and no smoking
signs and all bottles were marked. .
All welding PPE - gauntlets, apron and shield on board.
Flash back arrestors were fitted.
Operator
Comment on the system in use.
Comment on the system requirements for PPE and check that the required PPE is available for use.
All records should be fully completed and signed off when work completed.
Welding equipment, including hard piping, should be routinely inspected with documented inspection records and
safety guidelines available.
Are flashback arrestors fitted?
Is a requirement for a fire sentry system to monitor adjacent spaces and compartments included in the procedure?
Spare gas and oxygen bottles should be stored apart in dedicated storage lockers that are clearly marked and in a
well-ventilated position outside accommodation and engine room.
Cylinders should be appropriately colour coded.
(Ref IMO Circular MSC/Circ. 1084, ISM Code Chapter VII, Code of safe working practices for merchant seafarers)
5.14
Is there a lock-out/tag-out policy in place?
Yes
No
NA
NS
*
Inspector PSOP. - 14 lock out/tag out (LOTO) is available on board.
It is required, when closing the isolation certificate, that it is signed by the person doing the work and
the person in charge.
There are two LOTO in force both are long term one for overboard discharge and one for sludge tank
discharge
Operator
How are equipment isolations identified and managed?
Is there evidence of positive isolation?
Is a long-term isolation record maintained?
Is there evidence of consistent application of the lock-out/tag-out policy in a relevant PTW?
Is there evidence of a policy for the temporary reinstatement of systems?
(Ref Code of safe working practices for merchant seafarers)
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5.15
Is there an asbestos management system?
Yes
No
NA
NS
*
Inspector The vessel has an asbestos free certificate issued 10 November 2014
Operator
Is there a requirement for an asbestos management plan?
If yes, comment on the basic details of the management plan in place and availability of general arrangement
plans.
Are warning signs displayed and an asbestos log maintained?
The inspector should check that the vessel is built in accordance to SOLAS II-1 Part A Reg 3-5 and in compliance
with IMO MSC.1/Circ 1374 with regard to asbestos
(Ref MSC 1. /Circ 1045, EU Directive 2009/148/EC, MEPC.197 (62))
Ships built before 1 July 2002 are allowed to have Asbestos Containing Material (ACMs) on board. However, the
ACMs are only allowed as long as they do not pose a risk to the crew's health.
(Ref MSC 1. /Circ 1045, EU Directive 2009/148/EC, MEPC.197 (62))
5.16
Are procedures for control, stowage and handling of chemicals and
flammable/combustible materials in place and being consistently applied?
Yes
No
NA
NS
*
Inspector Procedures (SOP - 4.5) and COSHH (Control of Substances Hazardous to Health) assessment
conducted. MSDS sheets are attached to the assessment
The chemicals and MSDS folder are kept in a dedicated chemical locker, stowed on shelves and
secured from moving. There was an eye wash station on the inside of the chemical locker door.
Special PPE comprises a face shield and rubber gloves. On the outside of the door a warning is
posted.
The vessel does not have a hospital - only a medical locker. MSDS sheets are also on the bridge.
Domestic chemicals such as bleach and toilet cleaner are stored in a separate store and have their
own MSDS sheets.
Operator
Evidence of appropriate dangerous substances and materials procedures.
Copies of material safety data sheets appropriate to the chemicals on board, should be at the storage locations.
Does the vessel have access to specialist advice?
Personal safety equipment should be available and locations clearly defined.
Location of cleaning stations should be identified.
Risk assessment should have been conducted.
Warning notices should be displayed.
Secure and suitable stowage should be provided where required.
Chemicals should be stowed away from ropes or other materials that might be contaminated in the event of
spillage.
Does the vessel maintain an inventory of chemicals carried on board?
Are MSDS available within the hospital?
Dangerous substances and materials assessment should have been conducted. (Stowage of incompatible
chemicals should be considered within assessment.)
Incompatible chemicals should have separate stowage.
Are chemical/toxic material spillage procedures in place and appropriate equipment (including PPE) available?
(Ref Control of Substances Hazardous to Health Regulations 2002 UK, MLC Reg 4.3, Code of safe working
practices for merchant seafarer)
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5.17
Is the vessel provided with its own safe means of access?
Yes
No
NA
NS
*
Inspector The gangway 5 year survey was conducted 19 March 2019. There are monthly periodic inspections
conducted and recorded in the PMS.
The gangway was rigged and a safety net fitted, and a lifebuoy With line was adjacent. The gangway
is marked SWL 0.75T.
There was a certificate for the pilot ladder issued 21 May 2019
There was a certificate for the two embarkation ladder issued 24 November 2016.
Operator
Over-side accommodation ladders should be available for use, free from defect and properly rigged.
A certified gangway should be available for use, free from defect and, when in use, should be properly rigged and
attended with a safety net and a life buoy with lifeline placed near the gangway or accommodation ladder.
Pilot ladders should be certified, available for use, free from defect and properly rigged. If not in use, ladders
should be properly stowed to minimise damage.
(Ref MSC.1/Circ.1331 - Guidelines for construction, installation, maintenance and inspection/survey of means of
embarkation and disembarkation)
5.18
Is a culture of safety promoted on board and ashore with the company? e.g.
slips, trips and falls
Yes
No
NA
NS
*
Inspector The culture of safety is encouraged by regular safety Interactive meetings, the use of safety
observation cards and safety alerts. There are safety campaigns conducted by the company with
posters and media to promote safety on board.
Operator
This may take the form of a safety campaign, safety alerts, bulletins, result of an incident internal/external or other
means of raising safety awareness.
Comment on the system and recent campaign.
(Ref ISM Code Chapter 2, ICS paper on Implementing an effective safety culture - 2013)
5.19
Have measures been taken to prevent personnel being exposed to noise levels
that exceed 80dB (A)?
Yes
No
NA
NS
*
Inspector In areas of noise, signs are fitted mandating the use of ear protection. Ear defenders are provided.
Operator
Are noise-warning signs posted as appropriate?
Comment on the provision of ear defenders and the appropriate signage to areas greater than 80dB (A).
(Ref IMO Resolution A.468(XII) (1981) - Code on noise levels on-board ships - which became mandatory for new
ships on 1 July 2014)
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5.20
Does the vessel have a systematic approach to dropped object prevention in
place?
Yes
No
NA
NS
*
Inspector Working at height PTW and TBT address the dangers of falling objects from height and requires the
use of buckets and bags for the transportation and the use of lanyards to prevent tools from failing. A
PTW and TBT witnessed by the inspector considered falling objects
SAF 3175 Hazard Identification register requires anything which could fall to be identified. These items
must be secured by a second means e.g. something which is bolted is additionally secured by a
stainless steel cable tie.
Operator
Are regular and documented checks of working at height areas undertaken to check for loose items and objects?
Are appropriate lanyards or securing provided for tools and equipment that are used at height, to prevent dropped
objects?
Are the hazards of dropped objects considered in on board risk assessments where appropriate?
(Ref ISM Code 1.2.2, VII, Dropped Object Prevention Scheme DROPS)
5.21
Additional Section 6 comments?
Yes
No
NA
NS
*
Inspector
Operator
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6. Maritime Labour Convention 2006
6.1
Is a copy of the MLC 2006 available on board?
Yes
No
NA
NS
No
NA
NS
*
Inspector
Operator
Note: (Standard A5.1.1, para. 2).
6.2
Are the crew provided with on board complaint procedure?
Yes
*
Inspector The complaint procedure is given to each crew member as part of his/her (paper) contract.
A complaint can be made direct to the master, the DPA or Competent Authority in the seafarers
country of residence. (details listed in the procedure).
Operator
Note: Crew complaint procedure, which includes record of crew complaints, to be maintained on board. Complaint
procedure guide, with port state and flag state address, also to be displayed where applicable and should be
available for crew. Seafarers should have the right to lodge a complaint directly with the master and also with
appropriate external authorities when necessary.
(Ref MLC 2006 Regulation 5.1.5)
6.3
Is a signed copy of the seafarer employment agreement provided to all
seafarers?
Yes
No
NA
NS
*
Inspector All crew have with contracts
Operator
Note: Seafarer employment agreement (SEA) should be in accordance with MLC 2006. Break down of wages,
deductions in wages, extension clause in case of a crew extending his/her contract, collective bargaining
agreement (CBA) if applicable, crew complaint procedure etc. are to be mentioned properly as these are main
areas where SEA can be asked to be revised.
(Ref MLC Standard A2.1)
6.4
Is the collective bargain agreement (CBA) or equivalent available on board?
Yes
No
NA
NS
*
Inspector
Operator
Note: Collective bargain agreement (usually exists between shipowner and national seafarers' union/ITF) is one of
the most important documents which has to be retained on board and should be available to all crew mentioned
on SEA. This is the document which details all the terms and conditions of the crew employed on the ship. It
specifies entitlements such as pay (in the form of a wage scale), working hours, etc.
(Ref MLC Standard A2.1)
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6.5
Is there evidence of an established committee(s) for occupational safety and
health protection and accident prevention with meetings conducted regularly?
Yes
No
NA
NS
*
Inspector The vessel has a safety committee. HSEQ meetings are held monthly. Last meeting held 30 August
2020.
Operator
Note: As per MLC-2006 every vessel should have a committee on-board and meetings are to be conducted on
regular intervals for occupational safety and health protection and accident prevention. Records should be
maintained of such meetings. Records of committee(s) should be available for the inspection of surveyor.
(Ref MLC 2006 Guideline B4.3.7)
6.6
Are the certificates of qualification and training of cooks and catering staff in
order?
Yes
No
NA
NS
*
Inspector The cook has a cook's qualification certificate. Both the cook and the mess boy have food hygiene
certificates.
Operator
Note: Cook qualification, MLC suggests that person who is designated as cook on board, should be a person who
has attended a training course approved or recognised by the competent authority, which covers practical
cookery, food and personal hygiene, food storage, stock control, and environmental protection and catering health
and safety.
(Ref MLC 2006 Regulation 3.2, Standard A 3.2 Para 3 & Para 4)
6.7
Is a copy of recruitment and placement service certificate available on board?
Yes
No
NA
NS
*
Inspector There is a statement the EDT Shipmanagement Ltd recruit according to MLC 2006
Operator
Note: As per MLC a copy of the agreement between the owner and RPS company should be available on board
and the manning agency should follow the guidelines of MLC-2006 and national labour laws for recruitment.
In case of ownership employment, a licensed manning agency is not required, provided that the owner has to
recruit as per MLC-2006 and national labour laws recommendations.
(Ref MLC 2006 Reg 1.4)
6.8
Are there systems and procedures in place to ensure the proper housekeeping
and cleanliness of accommodation, galley and messroom?
Yes
No
NA
NS
*
Inspector The captains does rounds to check all standards are maintained.
A tour of the vessel showed the accommodation to be tidy and hygienic. A random check, showed
toilets, showers, taps and lighting socket points to be operational.
The galley was clean and tidy. Food storage spaces clean.
There is a recreational area in the mess-room with comfortable seating for all the crew. There is a TV.
Adequate medical supplies are on board. The Captain and chief mate have medical care certificates.
Operator
Note: Inspection of house keeping and hygiene, galley, mess room, dry and perishable provision stores, reefers,
cabins and common toilets should be made by the inspector. All these places should be neat, tidy and hygienic. A
random check of toilet flushes and lights on cabins and in accommodation area, because this could result in a
Non-conformity if these items are faulty. The inspector should also ask regarding recreation facilities available on
board. Also check medical supplies for on board medical care of seafarers and if the person responsible for
medical care is properly trained.
(Ref MLC 2006 Standard A 3.1 & 3.2)
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6.9
Are there sufficient medical supplies on board for the medical care of
seafarers?
Yes
No
NA
NS
No
NA
NS
*
Inspector Third Party Pharmacy Certificate category A 50 persons is valid until 1 November 2020
Operator
Note: Is there a third-party check of medical supplies?
(Ref MLC 2006 Standard A 4.1para 4a)
6.10
Is there a formalised company system for recording work and rest hours?
Yes
*
Inspector The system is electronically maintained with access from the vessel and the company. At the end of
the month the work/rest hours are printed and the crew member and Master signs them. The crew
member retains a copy and the second copy is filed on board.
Operator
Note type of system in use.
This should be in accordance with STCW Code Section A-VIII/1; MLC; Seafarer's Hours of Work and Manning of
Ships Convention 1996. IMO guidelines.
Check that the system is universally applied.
(Ref STCW Code Section A VIII/I, MSN 1842(M) UK MCA, MLC 2006 Standard A2.3)
6.11
Additional Section 6 comments?
Yes
No
NA
NS
*
Inspector
Operator
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7. Ship and cyber security
7.1
If the vessel is required to have an approved ship security plan that meets ISPS
requirements, is it held on board?
Yes
No
NA
NS
*
Inspector International Ship Security Certificate issued 22 August 2016 valid till 1 August 2021.
Intermediate verification conducted 19 April 2019
Operator
Note: Inspectors are not authorised to see individual ship security plans and should not request to view them.
ISPS Code applies to the following types of ships engaged on international voyages:
●
●
●
passenger ships, including high speed passenger craft
cargo ships, including high-speed craft, of 500 gross tonnes and upwards
mobile offshore drilling units.
Verify a valid International Ship Security Certificate is being carried on board.
Confirm that an on board security review has been conducted in the last twelve months by the company security
officer and the ship security officer to ensure that the plan is aligned with operational requirements in the area of
vessel operation.
If no, go to question 7.2 only; if yes go to question 7.3 onwards.
(Ref ISPS Code Chapter 3, SOLAS Chapter XI-2)
7.2
If the vessel is not required to have an approved ship security plan because of
vessel’s tonnage or trading area, are there any security procedures in place?
Yes
No
NA
NS
*
Inspector
Operator
If a vessel is not required to have a ship security plan, verify that security procedures are in place on board
covering:
●
●
●
●
●
●
●
●
●
●
company security obligations
company security officer or representative
vessel security obligations
vessel security officer
responding to a security incident
reporting and follow up of security incidents
port and vessel operations
visitor management
restricted or controlled areas
training, drills and exercises.
(Ref MSC/Circ.1097, MSC/Circ. 1111, ISPS Code Part B - Chapter 3, Chapter 4 Para 4.20, SOLAS XI-2 Reg 11)
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7.3
Is there an appointed ship security officer and company security officer?
Yes
No
NA
NS
*
Inspector The role of company security officer is held by the DPA
The chief mate is the ship's security officer.
The chief mate has a ship security officer qualification.
It is reported by the SSO the roles of the CSO and SSO are defined in the ship’s security plan (SSP).
It is reported by the SSO the company security reporting responsibilities are defined in the SSP.
It is reported the company security reporting responsibilities are documented and clearly defined in
SSP.
Operator
Verify there is a company appointed security officer. All vessels subject to the ISPS code are required to have an
officially appointed ship security officer.
Verify that the ship security officer has been formally trained and certificated for ISPS ship security officer roles.
Verify roles and responsibilities of company security officer are documented and defined.
Verify that roles and responsibilities of ship security officer are documented and defined.
Verify that the company security reporting responsibilities documented and clearly defined.
(Ref ISPS Code Part A Chapter 12, Part A Chapter 11)
7.4
Is the vessel’s security operating level clearly indicated to all personnel?
Yes
No
NA
NS
*
Inspector The vessel is currently at security level 1. It is displayed in the mess room, on the bridge and in the
accommodation. It is mentioned in the crew and visitor induction.
Operator
Verify that vessel's operational security level is clearly communicated to all personnel and how.
(Ref ISPS Code Part B Chapter 13, Part A Chapter 10)
7.5
Are personnel joining or visiting the vessel given a security induction?
Yes
No
NA
NS
*
Inspector The crew, contractors and visitors induction includes a section on security.
The section covers security duties and responsibilities.
Operator
Verify security forms part of vessel formal induction process.
Confirm security duties and responsibilities are covered in vessel formal induction process.
(Ref ISPS Code Part A Chapter 13)
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7.6
Are new personnel checked to ensure they have completed STCW security
training requirements?
Yes
No
NA
NS
*
Inspector The office reviews the joining crew certificates prior to contracting them. The certificates are then
checked on board when the new crew member arrives.
The inspector checked the security certificate of the crew on board and found them all to be in order
and the levels to be appropriate to the crew roles
Operator
NA if vessel not required to comply with STCW/ISPS.
Check by sample of crew members.
There are three levels of security training required depending on roles on board:
●
●
●
security related familiarisation
proficiency in security awareness
proficiency in designated security duties.
(Ref ISPS Code Part A Chapter 13, Part B Chapter 13.3)
7.7
Does the vessel have specific port security procedures covering visitors, storing
and vessel gangway watchkeeping requirements?
Yes
No
NA
NS
*
Inspector A gangway watch maintains the visitors log. It is reported that baggage may be searched in There is
signage at the gangway.
Badges are issued to visitors.
Operator
Is a visitors' log maintained and comment on where this is located when the vessel is in port?
Confirm that security badges are issued to all visitors while the vessel is in port.
Confirm that a gangway watch is maintained.
Confirm that random searches of visitors' baggage are conducted.
Is there signage at the gangway?
(Ref ISPS Code Part A Chapter 7)
7.8
Does the vessel have a cyber security management system and/or a cyber
security plan?
Yes
No
NA
NS
*
Inspector Cyber Security Plan MNL-IT-002 is on board.
The plan is to reviewed annually.
Cyber security is considered in the internal audit.
Cyber security officer Is based in the office.
There is a cyber security section in the internal audit.
Operator
If none record as 'No' to include as a finding and comment on any other arrangements with respect to cyber
security.
How often is the plan reviewed? Whilst the ISPS Code only requires the SSP to be reviewed every 5 years, given
the rapid evolution of cyber security threats it is good practice to review the plan more frequently.
Note any associated procedures in the SMS.
Are cyber security issues included as part of internal audits?
Note: If there is a designated cyber security officer or if this is combined with the CSO duties. Has the CySO
undertaken specific training on CyS.
(Ref IMO MSC-FAL.1/Circ 3 5th July 2017, IET Code of Practice - Cyber Security for Ships Chapter 6, 7)
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7.9
Are vessel systems logically and physically separated from information
systems? Do logical separations include protective devices such as firewalls,
network monitoring, anti-malware products and intrusion detection
applications?
Yes
No
NA
NS
*
Inspector The only IT vessel system onboard is ECDIS. This is updated by USB. Using dedicated software
provided by Voyager World Wide. This system scans for viruses and malware. There is no connection
that make use of externally hosted systems or business portals employing web-based interfaces.
There are VLANS and firewalls in place. Firewall is updated everyday.
There is no formal process to register/document the devices connected to the ship’s communication
network.
Operator
Are vessel systems housed in separate, and secure, cabinets from information systems?
Any device that make use of externally hosted systems or business portals employing web-based interfaces
should be protected.
Note the type of protective measures in place, and if they are regularly monitored and updated.
Is there a formal process to register/document the devices connected to the ship's network?
(Ref IET Code of Practice - Cyber Security for Ships App D 3)
7.10
Is connection of personal IT devices such as phones, tablets and laptops to the
ships network controlled?
Yes
No
NA
NS
*
Inspector Personal IT connections are via password
There is a requirement to sign in.
All normal security measures such as fire walls are in place. The firewall is the first line of defense,
antivirus the second and segregation the third.
Operator
The measures should be more than just a password entry. i.e. username and/or ID number in addition to
password.
Is there a requirement to sign on a portal, sign up process?
Are these devices covered by the company firewall/ protective software?
Are there download restrictions? Type of files, running applications, etc.
Is the information on number, type and application owners information readily available?
Is the information on internet access logged, including browsing history?
Does the system prevent web browsers and email clients from executing malicious scripts.
(Ref IET Code of Practice - Cyber Security for Ships App F)
7.11
Are there formal interfacing procedures and protocols in place for visitors,
technicians, port officials, etc. to use their equipment on board?
Yes
No
NA
NS
*
Inspector Third parties use their own equipment and have their own procedures and protections. When a third
party wants to print they have to email the document to the vessel who then prints it.
All USB ports are locked.
Operator
Access to certain networks for maintenance reasons should be approved and coordinated following appropriate
procedures as outlined by the company/ship operator.
Procedures should require a clean anti-malware scan of all equipment before connection to any vessel system or
network.
If a visitor requires computer and printer access, an independent computer, which is air-gapped
from all controlled networks, should be used.
(Ref IET Code of Practice - Cyber Security for Ships)
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7.12
Are there formal controls and procedures in place for handling data using
portable media devices such as USB memory sticks, CD/DVDs, and portable
computers?
Yes
No
NA
NS
*
Inspector The use of USBs and CDs are not permitted.
All USB ports are locked.
Operator
Transferring data from uncontrolled systems to controlled systems represents a major risk of introducing malware.
Removable media or computers can be used to bypass layers of defences and can be used to attack systems that
are otherwise not connected to the internet.
A clear policy for the use of such media devices is essential; it must ensure that media devices are not normally
used to transfer information between un-controlled and controlled systems.
Policies and procedures relating to the use of removable media should include a requirement to scan any
removable media device prior to connecting to any vessel network or systems, using a computer /scanning station
that is not connected to the ship's controlled networks.
Other safety critical computers such as; those for integrated bridges etc. and those carrying electronic
publications.
(Ref IET Code of Practice - Cyber Security for Ships App F)
7.13
Are there measures to ensure the integrity of electronic chart display systems if
fitted?
Yes
No
NA
NS
*
Inspector Update is via dedicated USB and using dedicated software provided by Voyager World Wide. This
system scans for viruses and malware.
Operator
The measures should be more than just password entry. Are there dedicated portable device for updates.
Administrative privileges controlled/ differing levels of access.
Periodic service by service engineer.
OS updates.
Record of software issues and events investigated.
ECDIS software details to be incorporated into software log.
Measures in place to protect the data integrity of the system.
7.14
Has the vessel or the company not been subjected to a cyber security incident
involving ship systems in the last 12 months?
Yes
No
NA
NS
*
Inspector No cyber attack reported during the last 12 months.
Operator
An incident is defined as an event which did or has had the potential compromised the cyber systems. It could
have been captured as an incident, near miss, etc.
Inspector to briefly record details, equipment/systems involved, and actions taken to recover and prevent
reoccurrence.
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7.15
Is there a formal training and familiarisation programme in place for the
shipboard crew on cyber security and procedures?
Yes
No
NA
NS
*
Inspector Cyber security training is given to each member when they join the vessel. It includes discussing the
risk assessment and vessel specific rules.
Cyber security training is covered in the seagull training program
Operator
Describe the process in place.
Is the programme shore based or on board?
Are senior officers' familiar with their roles and responsibilities with regard to cyber security?
Is there a higher level of training for senior officers and critical roles such as instrument technicians, ETOs and
PLC technicians?
7.16
Are usernames and passwords for information systems and vessel systems
controlled and managed?
Yes
No
NA
NS
*
Inspector No vessel management systems are on the internet.
The password and user names are changed.
The computers go on standby after a predetermined time and require a password to reactivate.
Operator
Check if accounts are created only when required, managed through their lifetime (e.g. regular password
changes), and terminated when no longer required.
Do accounts identify individual people, or are they shared across a role?
Passwords should not be posted and easily available (e.g. on post-it notes or dymotape, and in shift handover
reports).
On systems that are not continuously-manned, is there a timeout mechanism to automatically log off after a
certain period of inactivity?
Are administrators designated for various systems and are they aware of their responsibilities?
Administrator privileges should be removed once personnel have left the vessel.
7.17
Is the stability programme, if used, on a dedicated computer and not connected
to network?
Yes
No
NA
NS
*
Inspector The vessel has an approved stability program. There is one copy on the bridge computer with a
second copy in the masters cabin on a dedicated laptop.
Operator
Comment on arrangements on board.
Is the stability programme on a dedicated computer?
If connected to network or is an application on a standard shipboard computer, comment on how it is protected
from cyber risks.
7.18
Is there a formal process in place for equipment disposal, including data
destruction?
Yes
No
NA
NS
*
Inspector E waste is disposed of in accordance with E-Waste Policy POL-IT-16. All obsolete equipment is sent to
the IT department who remove all data prior to destruction.
A certificate of destruction is passed to the vessel.
Operator
Obsolete equipment can contain data which is commercially sensitive or confidential. The company should have a
procedure in place to ensure that the data held in obsolete equipment is properly destroyed prior to disposing of
the equipment, ensuring that vital information cannot be
retrieved.
Hardware to be disposed of in accordance with MARPOL V (e-waste).
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7.19
Are there formal procedures in place for remote monitoring equipment fitted on
the vessel?
Yes
No
NA
NS
No
NA
NS
*
Inspector There are no remote options fitted to the equipment on this vessel
Operator
Comment on equipment(s) involved arrangements on board.
This could include any propulsion systems and station keeping systems.
List any mission specific equipment capable of this and any arrangements in place.
Are there condition monitoring systems installed on the vessel?
7.20
Are there formal cyber security incident response, disaster recovery and
business continuity plans in place and regularly tested/drilled?
Yes
*
Inspector There is Cyber security drill included In the vessel drill matrix.
There is a check-list available to assist the drill.
9.1 Categorisation - covers the initial assessment
5.2 Covers the back up strategy
9.5 Prevent of re-occurence and problem investigation is covered in Major Problem Review
Shore-based support is via the company IT department.
There is interaction between the cyber incident response plan and the vessel emergency response
plan. (SMS 03/04)
Operator
Comment on arrangements on board.
An effective response should include initial assessment, methods to recover systems and data - recovery plan,
investigation of incident, prevent re-occurrence.
Availability of shore-based support - frame agreement with third party or company's IT team.
Is interaction with relevant agencies such as coastguard included in the procedures?
How do cyber incident response plans interact with the vessel's emergency response plans?
7.21
Additional Section 7 comments?
Yes
No
NA
NS
*
Inspector
Operator
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8. Crew management
8.1
Based on a random sample, is the data in the crew qualification matrix
accurate?
Yes
No
NA
NS
No
NA
NS
*
Inspector Sample size 100%
Operator
Review data in crew qualification matrix.
State the size of the sample, i.e. 10%, 50%, 75%, etc.
Select NA if crew is not embarked or for dumb barge
8.2
Are the requirements of the safe manning certificate being met?
Yes
*
Inspector The safe manning states the vessel requires 1 x master II/2, 1 x chief officer II/2 1 X Chief engineer
III/2 1 X second engineer III/2. 2 x AB II/4 or II/5 1 X Engine Class A 1 X Engine Class B and1 x Cook
The crew onboard meet this need
Operator
Note actual number of crew and compare with safe manning certificate.
8.3
If the master has been promoted within the last 12 months, did he/she receive
appropriate pre-command training?
Yes
No
NA
NS
*
Inspector
Operator
Comments are required to describe training undertaken.
Discuss with master his/her previous training and experience.
Is the master experienced in the operational role of the vessel?
Inspector to use NS if master is not on board and no one can verify this answer and make comment accordingly.
8.4
Do critical personnel (e.g. captain, chief officer and chief engineer) complete a
handover period including familiarisation appropriate to their position?
Yes
No
NA
NS
*
Inspector For new personnel it is 10 days. For usual change 1 day. Can be lengthened if required by charter.
Master, chief officer and chief engineer produce handover notes.
Operator
Comments are required to describe the type of handover.
8.5
Does the vessel operator have a competency assessment process in use
onboard?
Yes
No
NA
NS
*
Inspector The competency scheme comprises of a crew competency matrix and document SAD 2146
Competency Assessment
It is implemented on board for the whole crew.
Operator
Comment on the type of scheme in use. Is the system compliant with STCW 95?
Review evidence of the competency scheme completion if available on board and identify where the evidence is
held, if unavailable.
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8.6
Has provision been made to provide crew with medical care training?
Yes
No
NA
NS
*
Inspector The mate has a medical care certificate
First aid training comprises Seagull, on board training via video and talks and drills.
Training is recorded on the training matrix SNA 1180.
Operator
Review as per attached current crew appendix and ensure that the nominated responsible personnel have valid
certification.
Is there a first aid training plan in place?
When was the last time the medical/first aid qualified personnel receive refresher training?
8.7
Are the crew appropriately qualified for the operations and equipment on
board?
Yes
No
NA
NS
*
Inspector There is a banksman and slinger on the vessel
Operator
Comment on specialist qualifications, e.g. DP operator (DPO), crane driver, FRC coxswain, rigging slinging and
banksmen or other vessel specific requirements.
8.8
Are the crew's medical certificates valid?
Yes
No
NA
NS
*
Inspector
Operator
Comment if medical certificates are out of date or not held.
This question relates to the 'medical examination for seafarers' and not the 'certificate for medical care providers in
the crew'.
8.9
Are there regular crew appraisals and personal development initiatives in
place?
Yes
No
NA
NS
NA
NS
*
Inspector Prior to the crew signing off the vessel appraisals are conducted by the appropriate head of
department. The master and the chief engineer are appraised by the office.
There is a Seagull training module for crew appraisals
Operator
8.10
Additional Section 8 comments?
Yes
No
*
Inspector
Operator
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9. Crew qualifications
Rank
STCW Certificate
Details
Years
with
vessel
operator
Years in Months
rank
on vessel
DP Cert
GMDSS
Master
11/2
1.2
years
15 years
Chief Officer
11/2
6.1
years
2nd Officer
11/1
Chief Engineer
3
months
No
Yes
Yes
No
No
6 years
11 days
No
Yes
Yes
Yes
No
2.5
years
2.5
years
5 month
No
Yes
Yes
No
No
III/2
2 years
5 years
7
months
No
No
Yes
No
No
2nd Engineer
11/2
1 years
12 years 11 days
Yes
No
Yes
No
No
3rd Engineer
III/1
3 years
3
months
4 month
No
No
Yes
No
No
AB
13 years 13 years 11 days
No
No
Yes
No
No
AB
3 years
12 years
2
months
No
No
Yes
No
No
OS
9 years
9 years
11 days
No
No
Yes
No
No
Cook
12 years 10 years
2.5
years
No
No
Yes
No
No
Mess Boy
8 years
14
months
No
No
No
No
No
8 years
Medical RB/FRB/
Certificat Coxswai
e
n
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10. Life-saving appliances (LSA)
10.1
Are all lifeboats operational and defect free?
Yes
No
NA
NS
*
Inspector
Operator
WARNING: Lifeboats should be secured by fall arrestor devices before any internal inspection is carried out.
Lifeboats should be ready for immediate use. Internally they should be clean, dry and tidy.
All small equipment should be secured and stored in lockers or watertight containers as appropriate.
Large equipment should be suitably secured.
All equipment should be readily accessible, including medicines not stowed on board.
Contents of lockers should be clearly identified.
Communications equipment, where fitted, should be operable.
Perform a random check to ensure that food and water, and pyrotechnics are in date.
Lifeboat operating instructions should be prominently displayed.
NA if survival craft are not embarked.
10.2
Are survival craft, including life rafts, planned maintenance tasks up to date?
Yes
No
NA
NS
*
Inspector Maximum POB is 35
The vessel is fitted with 2 x Viking 10 persons and 1 x Viking 25persons and 3 x RFD 25 person life
rafts. All liferafts certificates are valid until 11 Feb 2021
There are 6 x HRU ( 2 valid until 1 Jan 2022 and 4 valid 1 October 2020)
There is no launching equipment.
Last recorded as checked in the PMS on 29th August 2020.
Operator
Lifeboats should have been lowered/tested as appropriate for the lifeboat type.
Engines and electrical equipment should be tested.
Lowering equipment and associated items should be operational and defect free.
Review any outstanding planned maintenance tasks.
Is there a maintenance and test schedule for lifeboat on-load release gear?
Life raft should have a valid inspection certificate.
A davit life raft launch exercise should be conducted at intervals of not more than 4 months (SOLAS III/19.4.4.3).
10.3
Are all fitted life rafts available for immediate use?
Yes
No
NA
NS
*
Inspector A visual check by the inspector showed the casings to be in good conditions and the abandon ship
posters were displayed nearby. The HRUs were correctly fitted.
The location of the life raft was correctly marked on the LSA plan.
Operator
Casings should be in good condition.
Are life rafts stowed as per the LSA plans?
Boarding ladders should be in good condition (check for missing steps, rope deterioration and lashings where
required).
Hydrostatic releases, if fitted, should be correctly attached, in good condition and in date.
Life raft operating instructions should be prominently displayed.
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10.4
Are muster lists posted and correct?
Yes
No
NA
NS
NA
NS
*
Inspector Muster list are posted and correct
Operator
Muster lists should be displayed and up to date; verify accuracy of muster lists against current POB.
Muster points should be clearly identified.
10.5
Are sufficient serviceable immersion suits available?
Yes
No
*
Inspector The vessel has a total of 46 immersion suits on board The four Interpid Mk1 certificates are valid until
27 October 2020. The remainder are valid until 1 March 2021.
Operator
(In accordance with MSC 152(78) amendment to SOLAS Convention Chapter III Reg 32.3 effective 1/7/06)
Where required, are there sufficient numbers and sizes of immersion suits for the crew and passengers?
Note: According the SPS 2008 code the requirements for vessels > 60 persons refer to SOLAS Chapter III
passenger ships: 8.2 A special purpose ship carrying more than 60 persons on board should comply with the
requirements contained in chapter III of SOLAS for passenger ships engaged in international voyages which are
not short international voyages.
10.6
Are sufficient serviceable life jackets available?
Yes
No
NA
NS
*
Inspector The vessel has 45 life jackets 2 are in the ECR and 2 on the bridge. The remainder are in the cabins.
All certificates are in date. The crew check the operation of the lights, the condition and and the
location of the jackets. Last recorded 29 August 2020.
There are three inflatable working life jackets with valid certificates (9 March 2021) which are also
checked monthly and recorded in the PMS.
Operator
Where required, are there sufficient numbers and sizes of life jackets for the crew and passengers?
Are the life jackets of the appropriate type, i.e. SOLAS approved, automatic inflation etc.?
Are emergency use life jackets located in remote positions?
10.7
Is the man overboard/rescue boat, where fitted, operational and defect free?
Yes
No
NA
NS
*
Inspector Last MOB drill 30 June 2020
There is no rescue boat on the vessel and the workboat is not certified
Operator
Crew should have received on board training in MOB use and hazards to SOLAS requirements.
Personal protective equipment to be provided for all crew including head protection.
Check condition of spare fuel storage cans/tanks and suitability of storage location.
Launching apparatus should be operational and defect free.
Communications equipment should be operable.
Drills should be held at regular intervals; comment on date of last drill.
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10.8
Are training manuals onboard describing LSA equipment and its correct
operation?
Yes
No
NA
NS
*
Inspector Both LSAs and fire fighting manual are vessel specific
Operator
Comment on whether the manuals provide equipment-specific information relevant to installed equipment?
Are manuals in a language understood by vessel personnel?
10.9
Are ship-specific life-saving equipment maintenance instructions available?
Yes
No
NA
NS
*
Inspector All manuals available in ECR cabin
Operator
Comment on the language used in the manual and whether this is suitable for the personnel carrying out
maintenance.
10.10
Is LSA equipment free from defects?
Yes
No
NA
NS
*
Inspector No defects were reported or noted during the inspection. All LSA equipment is listed in the planned
maintenance which records the maintenance to be up to date.
Operator
State any identified LSA defects based on random LSA inspection.
10.11
Is there a ship specific plan and procedure for the recovery of persons from the
water?
Yes
No
NA
NS
*
Inspector There is a ship specific plan and procedure for the recovery of persons from the water VOM-001 01
October 2014
Operator
In accordance with (SOLAS Regulation III/I7-1) with effect from 1 July 2014.
(Ro-ro passenger ships which comply with SOLAS Regulation III/26.4 shall be deemed by IMO to comply with this
regulation.)
10.12
Additional Section 10 comments?
Yes
No
NA
NS
*
Inspector
Operator
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11. Firefighting appliances
11.1
Is the vessel provided with fixed fire fighting equipment in accordance with
applicable regulations for vessel type?
Yes
No
NA
NS
*
Inspector A fire drill was conducted on board during the inspection. The fire was sited in the galley. Fire mains
plus hoses and nozzles were used and found to be defect free.The remaining hoses were visually
checked and found OK. The main fire pump was tested during the drill.
The emergency fire pump is a portable stand alone set normally stored in the deck SOPEP store. The
pump was tested in the presence of the inspector The pump was started and used during the drill.
Starting instructions were on a laminated sheet attached to the pump frame.
The engine room is protected by a fixed CO2 system which is activated from the control box located on
the shelter deck. The activation key is in a break glass box adjacent to the activation control box.
Instructions are posted next to the activation point and inside the CO2 gas cylinder store.
CO2 system checked by Unifire 18 Feb 2020
The engine room is also protected by a sprinkler system.
International Shore Connection (two system PS and SB) is clearly marked and correctly shown on the
fire plan.
Operator
Fire mains, pumps, hoses and nozzles should be available for use and defect free. Conduct physical inspection of
a random number of hoses.
Emergency fire pump should be fully operational. Starting instructions should be clearly displayed.
International ship/shore fire connection should be readily available and its location clearly marked.
Operating instructions for fixed systems should be clearly displayed.
Crew should be familiar with operation of fixed systems.
Isolating valves in fire/foam system lines should be clearly marked and operational.
Fixed firefighting system activation keys to be available under suitable control procedures.
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11.2
Is sufficient fire fighting equipment available for use and defect free?
Yes
No
NA
NS
*
Inspector The inspector randomly checked some of the portable fire extinguishers. The were found to be in date,
correctly mounted according to the fire plan and in good condition.
The portable fire extinguishers were last tested ashore on 18 Feb 2020
The vessel has 3 BA sets two of which are in the fire locker in the shelter deck and the third in the
ECR. All have in date certificates.
There are 4 spare bottles in the fire locker and 2 in the ECR all with in date certificates.
There is a BA compressor available Last air quality annual test 9 October 2019
There is a certificate for 7 EEBD but there are 8 onboard. (It appears one EEBD may not have been
tested - this extra one was located in the accommodation - see photo) There is also additional to the
eight one for training.
Operator
Portable fire extinguishers should be in apparent good order with operating instructions clearly marked and in date
for test as marked on the extinguisher body.
Firemen's outfits including breathing apparatus (BA) should be in good condition and ready for immediate use.
BA sets should be ready for immediate use with fully charged air bottles and spare cylinders available in
accordance with SOLAS Annex III.
Are BA cylinders in date for test?
Sufficient fully charged spare air bottles should be available.
Is a BA air compressor available?
Is BA compressor and charging panel in date for test? Note last air quality check and confirm still in date for safe
use.
Is there a written scheme of examination for BA charging plant?
Are emergency escape breathing devices available, charged and crew trained?
11.3
Are records of firefighting equipment maintenance available?
Yes
No
NA
NS
NA
NS
*
Inspector Inventory lists are detailed in the PMS
PMS is up to date.
Operator
Inspection records and inventory lists should be maintained and kept up to date.
Are records available to show that samples of foam compound have been tested at regular intervals?
Are BA compressor filters changed in accordance with manufacturer's instructions?
Is a hose register for flexile rubber hoses for breathing equipment available?
11.4
Are fixed fire and gas detection systems fully operational and tested regularly?
Yes
No
*
Inspector Fire detection system is tested in accordance with PMS
Operator
Establish operational condition of fire detection and alarm systems throughout vessel.
If a system to monitor flammable atmospheres in non-cargo spaces is fitted, are recorders, alarms and
manufacturers' test procedures in order?
The inspector should comment if portable monitoring equipment is used, detailing the system of periodic sampling
and record keeping.
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11.5
Are vessel personnel familiar with the operation of firefighting, life saving and
other emergency equipment?
Yes
No
NA
NS
*
Inspector A fire drill was witnessed by the inspector. The scenario was a fire in the survey room. The fire-suits
and BA sets were donned, the ventilation and power isolated. Hoses deployed and fire-pump started.
The fire tackled was within 6 minutes of the alarm. The main and emergency fire pump was tested.
Training includes the CO2 systems, quick closing valves, emergency steering and escape routes.
Operator
Note last fire drill.
NA should only be used for unmanned vessels.
NS if a fire drill is not witnessed but will not appear in 'findings'.
Comment on recorded assessment and date of last fire drill.
Relevant vessel personnel to be familiar with the following:
●
●
●
●
●
●
●
●
11.6
donning and use of breathing apparatus
location and operation of ventilation fans emergency stops
location and operation of ventilation isolation dampers
operation of main and emergency fire pumps
operation of fixed firefighting systems
emergency fuel shut-off system
operation of emergency steering gear
evacuation escape routes.
Are measures in place to effectively isolate ventilation to enclosed spaces, e.g.
engine room, accommodation, galley, storerooms?
Yes
No
NA
NS
*
Inspector Closing devices are in the PMS. The vessel has many dampers and closable ventilation points. They
are all individually listed in the PMS last checked 28 August 2020. A random number were checked by
the inspector and found free and well maintained.
Operator
Vent fan stops both locally in compartments and remotely external to compartments should be operational (spot
check) and clearly marked.
Closing devices should have maintenance and testing programmes in place.
Are smoke control/clearance procedures available and understood by crew?
11.7
Are vessel specific manuals and plans for firefighting equipment available and
up to date?
Yes
No
NA
NS
*
Inspector It is reported all manuals are on board.
Fire plans are posted throughout the vessel rev no 3A approved by class 24 Feb 2015.
Fire training manual is vessel specific.
Operator
Comment on last updating of plans.
Are the plans class approved?
Do all plans have the same revision number?
Are ship-specific fire training manuals available in a language understood by crew as required by SOLAS Reg
II-2/15.2.3? (see question 4.6)
Are ship-specific fire safety operational booklets available as required by SOLAS Reg II-2/15.2.2.5?
Are fire control plans exhibited within the accommodation and available outside the accommodation?
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11.8
Additional Section 11 comments?
Yes
No
NA
NS
*
Inspector
Operator
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12. Pollution prevention
12.1
Are SOPEP/SMPEP drills held at regular intervals?
Yes
No
NA
NS
*
Inspector SOPEP plan approved by CBS - latest coastal states list on board
Last SOPEP drill 29 August 2020 - Hydraulic crane leak on deck, block scuppers, use of SOPEP
equipment and clean up leak.
All crew were involved.
SMPEP plan on board.
Operator
Review the ship marine pollution emergency plan (MARPOL I Reg 37).
Comment on intervals between and date of last drill.
Describe the last drill and who was involved.
12.2
Are arrangements in place to prevent any spillages entering the water?
Yes
No
NA
NS
*
Inspector There were no leaks noted during the inspection.
There is a well stocked SOPEP locker with an inventory posted on the door.
Bunkers can be taken via the bunkering stations port or starboard. The port station has a save all
whilst the starboard has a mobile save all which can be bolted in place when required.
Bunkers last taken 11 May 2020 at Limassol
Bunker paper work consisted of a risk assessment RA-G-003 and a tool box talk, Form STE 0080 Fuel
bunker/transfer checklist was completed.. This check list stated scuppers were plugged, There was no
requirement on the check list for unused bunker pipeline connections to be plugged.
6 Samples (Samplenumbers1385-1390) taken - samples are stored in the paint locker.
Tanks vents have save alls.
Emergency bilges suction valves are chained with easy break plastic seals
Operator
Comment on evidence of any leaks noticed during inspection.
What pollution prevention equipment is available for immediate use?
Is there a bunkering procedure?
Anti-pollution warning notices should be posted.
During fuel transfer operations, scuppers should be plugged or dammed.
Unused bunker pipeline connections, drains and vents and unused gauge stems should be suitably blanked or
capped.
Suitable containment should be fitted around hydraulic deck machinery.
Are there arrangements in place to prevent spillages from tank vents?
Emergency bilge suction valves should be suitably marked with specific warning notices posted to safeguard
against the accidental opening. They can also be fitted with a visible tag which does not prevent the operation of
the valve.
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12.3
Is the bilge oily water separator (OWS)/filtering system in good working order?
Yes
No
NA
NS
NA
NS
*
Inspector Tested in accordance with PMS
Notices are placed.
OWS has alarm and autostop.
Operator
Confirm that the OWS is functional.
Comment on last test and any OWS planned maintenance outstanding.
Are notices posted to warn of the dangers of the accidental opening of the overboard discharge valve?
Has the OWS been fitted with an automatic stopping device?
12.4
Does the vessel have a waste/garbage management plan?
Yes
No
*
Inspector Garbage Management Plan VOM-03 rev 5 updated for annex 5
There is a garbage record book on board 4 Sept 2020 discharge at Limassol.
Operator
Comment on whether a plan is available on board.
If available, comment on where the plan is located and who has responsibility for compliance.
Does the plan contain procedures for the collecting, storage, processing and disposing of garbage and e-waste?
Are the garbage disposal records complete and up to date?
12.5
Does the vessel have a ballast water management plan?
Yes
No
NA
NS
*
Inspector Ballast Water Management Plan approved DNVGL 10 August 2018
Ballast Water Management Statement of Compliance intermediate survey conducted 23 July 2018 Exp
31 May 2021. All ballast is fresh water last changed 8 May 2020.
Operator
A plan is required in certain regional locations - inspector should be aware of the requirement locally.
Is the plan approved by the relevant flag state or classification society?
12.6
Are oil record book(s) correctly completed and up to date?
Yes
No
NA
NS
*
Inspector All record book up to date and completed pages signed by the master.
No pollution incidents reported.
Tanks sizes all logged in oil record book
Operator
Are all the activities signed off by the person performing the task and is each completed page endorsed by the
Master?
If any pollution incidents have occurred in the last twelve months, note how they were closed out and any
preventative measures that were put in place.
Do the sludge and bilge tanks designated in Form B of the IOPP certificate and those listed in the oil record book
Part I, agree?
(see question 15.7)
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12.7
Is a fuel changeover procedure for entering a sulphur emission control area
(SECA) available and are records kept that this is being implemented?
Yes
No
NA
NS
*
Inspector Vessel has not used high sulphur fuel so no changeover recorded. Log book available on board
Operator
A fuel changeover logbook should be available in accordance with MARPOL VI REG. 14.6.
Strict control measures concerning navigation in SECAs are now in progress of being implemented.
12.8
Are bunker delivery notes and representative sample records available?
Yes
No
NA
NS
No
NA
NS
*
Inspector Delivery note for last delivery reviewed.
Bunker samples are recorded in sample register.
Sample numbers match.
Operator
In accordance with MARPOL VI Reg. 18
12.9
Is a list of equipment containing ozone-depleting substances available?
Yes
*
Inspector The equipment containing ozone depleting substances record is on board. The book reflects the
equipment seen on board.
Last leak test 28 April 2020.
Operator
In accordance with MARPOL VI Reg. 12
12.10
Additional Section 12 comments?
Yes
No
NA
NS
*
Inspector
Operator
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13. General appearance
13.1
Are there arrangements in place to address the general condition, visual
appearance and cleanliness of the hull?
Yes
No
NA
NS
*
Inspector The inspector witnessed the vessel arrival at Limassol and had a good view of both side of the vessel.
The hull was in good condition with no sign of damage or paint break down.
Markings are clean and legible.
Operator
Comment on whether hull is visibly free of extensive coating breakdown.
Comment on any evidence of marine growth on the hull.
Hull plating should be free from fractures or indentations and frames should be free from distortion all of which
may significantly weaken the structure or affect the watertight integrity.
Are all hull markings, namely vessel name, load lines, draught marks and warning signs, correctly placed and
legible?
13.2
Are there arrangements in place to address the general condition, visual
appearance and cleanliness of the weather decks?
Yes
No
NA
NS
*
Inspector The decks were in good condition with no break down of paint work. There were deck operations in
progress and therefore the deck was not clear but there was no unnecessary clutter on the deck.
All mooring ropes were stowed off the deck
Deck was non slip
Manual sounding ports identified.
Ladders and walkways were in good condition
There is no deck sheathing
Operator
Inspection of weather decks should include checking for any evidence of wastage, structural problems, collision
contact or distortion from heavy weather on fore end of accommodation.
The deck should be well lit.
Moorings and other equipment should be securely stowed.
Forecastle space, lockers and holds should be free of water.
Manual sounding points should be identified and easily opened and closed.
Non-slip surfaces should be provided on external walkways.
Ladders and walkways should be in good condition.
Check condition of wood sheathing and T-bars.
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13.3
Are all deck openings, including watertight doors and portholes, defect free and
capable of being properly secured?
Yes
No
NA
NS
*
Inspector Bridge windows are non opening and the gaskets were in good condition.
Watertight doors rubber gaskets were in good condition and the "dogs" are all free to move.
Closing devices are in the PMS. The vessel has many dampers and closable ventilation points. They
are all individually listed in the PMS last checked 28August 2020. A random number were checked by
the inspector and found free and well maintained.
Chain locker doors are in the paint locker and are secured closed. The chain is attached to the vessel
via a quick release system.
Operator
Bridge windows should be effectively sealed and, where vulnerable to wave action, provided with shutters.
Are vents and air pipes on freeboard deck in good condition and fitted with closing devices to prevent ingress of
water?
Are there mesh screens on the FW tank vents?
Closing devices, packing material and locking arrangements should be complete and free of defects.
Are closing devices included in the planned maintenance system?
Securing arrangements of ends of vessel's own anchor chains, when visually accessible, are unobstructed.
Chain locker doors should be firmly battened down.
13.4
Are there arrangements in place to address the general condition, visual
appearance and cleanliness of the accommodation?
Yes
No
NA
NS
*
Inspector Alleyways are clear and any hazards are marked.
All exits are clearly marked.
Fittings are marked.
Operator
Alleyways should be free of obstructions and areas of low headroom to be properly marked.
All exits, including escape routes, should be clearly marked.
Fittings such as central radio and TV antennas, lights, emergency lighting, domestic piping and isolation valves,
should be identified and in apparent good physical condition.
Check for any improvised rigging of radio/TV aerials or antennas.
13.5
Is there evidence to show that the vessel is free of animal or insect infestation?
Yes
No
NA
NS
*
Inspector The vessel has a Ship Sanitation Control Exemption Certificate valid until 18 September 2020.
A pest control inspection was conducted 11 March 2020 (this is conducted (6 monthly)
Operator
Comment on procedures in place to address the potential for animal or insect infestation.
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13.6
Are the medical facilities adequate?
Yes
No
NA
NS
*
Inspector There is no hospital on the vessel. Medicines in a locked cupboard adjacent to the mess room. The
keys were held by the chief officer who is responsible for medical care on board.
First aid kits were located in the galley, ECR and bridge. Bridge first aid kit checked against inventory no deficiencies
Medical oxygen comprises two cylinders (2.0ltr and3.0ltr) last checked ashore 9 October 2019.
An AED is not carried
A suitable stretcher is located in the fire locker in the shelter deck.
Operator
Note: If there is a dedicated medical facility/hospital:
●
●
●
●
●
●
13.7
Hospital should be ready for immediate use.
First aid kits should be readily available.
Hospital alarm should be in working order.
Suitable stretcher for marine use should be available.
Oxygen resuscitation equipment should be available for immediate use where fitted.
If a defibrillator is carried is it in full working order?
Is the vessel’s internal and external deck lighting appropriate to the type of
vessel?
Yes
No
NA
NS
*
Inspector There is no lighting survey for this vessel. Both internal and external lighting appears to be adequate
for the anticipated operations
Operator
Has a lighting survey been conducted on board?
Has the lighting survey addressed all areas on board including accommodation?
Are arrangements in place to provide suitable levels of lighting to cover all vessel operations, in particular vessel
access, work at height, safe navigation in all parts of the vessel, highlighting of hazards?
13.8
Additional Section 13 comments?
Yes
No
NA
NS
*
Inspector
Operator
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14. Bridge, navigation and communications equipment
14.1
Is the vessel provided with operator policy statements, instructions and
procedures with regard to safe navigation?
Yes
No
NA
NS
*
Inspector POL HSE 015 rev 04 Safe Navigation Policy and procedure SOP-03 Navigational Watch Standing
Orders the officers role is defined in section 3 and section 5
A copy of the policy and procedures is posted on the bridge.
The policy covers bridge team and engine team management.
Operator
Review the policies and procedures to ascertain if the duties of the watch standing officers are clearly defined. A
copy of the policies and procedures should be on the bridge.
Does the policy cover bridge team management?
14.2
Does the vessel have written procedures for entry into a 500-metre zone?
Yes
No
NA
NS
*
Inspector There are procedures for entering a 500 metre zone.
Last checklist reviewed. It requires ER tests, internal safety checks, information to be passed to the
installation and information required from installation
Operator
Procedure should detail what tests are conducted prior to entry.
A checklist should be in use to assist the conduct and recording of tests.
Results of tests should be reported to the appropriate installation.
14.3
Are vessel manoeuvring characteristics clearly displayed or immediately
available in a reference document on the bridge?
Yes
No
NA
NS
*
Inspector Vessel manoeuvring characteristics are displayed on two boards mounted below the chart table.
Operator
Vessel manoeuvring characteristics should be displayed on the bridge where a vessel is over 100m in length.
14.4
Are auto, manual and emergency steering changeover procedures displayed?
Yes
No
NA
NS
*
Inspector Auto to manual instructions are posted next to the helm position.
The emergency steering instructions are also posted next to the helm position. The 2nd mate was
asked to explain the procedure and this matched the written text.
The steering is via two pumps which are controlled by electrical signals from either the lever, the
autopilot or the DP. In the event of the failure of the electrical system, the emergency steering is via
the bridge wheel which hydraulically moves the steering ram.
Operator
Comment on legibility, ease of access and completeness.
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14.5
Is the deck logbook fully maintained, both at sea and in port?
Yes
No
NA
NS
*
Inspector The log book is fully maintained, in ink, at sea and in port.
A sample page, 3 September 2020 operational at sea, showed operations, times on DP, positions,
weather and vessel parameters.
A sample page,4th September 2020 transit to Limassol and arrival in port, showed positions, arrival,
deck operations relating to project and the arrival of the auditor. Weather and vessel parameters.
The operations and voyage could be reconstructed from the entries in the log.
Operator
Logbooks should be checked to ensure that rough logs in pencil are not being maintained and that the logbooks
are up to date, with entries properly made.
Comment on whether the voyage could be reconstructed from the logbook entries.
In accordance with SOLAS Reg. II and III.
14.6
Has the master written his/her own standing orders and are night orders being
completed?
Yes
No
NA
NS
*
Inspector Night order book only kept at sea. Last entry 3 September 2020 completed and signed by master and
bridge officers.
Standing Orders last updated 25 August 2020 completed and signed by master and bridge officers.
Operator
Standing order and master's night order book should be checked to ascertain that all officers are certain as to their
responsibilities; whether standing orders issued by the operator are endorsed by the master and signed by all
deck officers, and whether the master's specific instructions are supplemented by instructions contained in the
night order book pertaining to situations to be encountered.
Have the deck officers countersigned the master's standing orders and night orders as being read and
understood?
14.7
Has a system been established to ensure that nautical publications, charts and
information are both on board and current?
Yes
No
NA
NS
*
Inspector There is a contract in place, Voyager Worldwide (Expires 31 Dec 2020) covers publications, notices to
mariners Etc
The PMS requires there to be verification that publications are up to date. This is done weekly
The vessel is fitted with ECDIS and has no paper charts
Operator
Comment on the system used to ensure that light lists, tide tables, pilot books, nautical almanac, charts catalogue
and ship's routeing are the current editions. - Ref question 3.3. and 3.4
Latest notices to mariners should be on board and dated within previous two months.
Charts in use should be appropriate for the port.
Charts should be provided for ports of refuge.
If ECDIS is fitted and in use, have all corrections been uploaded and recorded?
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14.8
Is a comprehensive passage plan available for the previous voyage and did it
cover the full voyage from berth to berth?
Yes
No
NA
NS
*
Inspector Last passage plan 4 September 2020 (Offshore Haifa to Limassol). The plan was offshore to berth.
Prepared on ECDIS and transferred to form SNA 1030.
The plan covers security
During the voyage the plan is available next to the chart table.
Operator
Passage plan should be prepared by an appropriate officer and verified by master;
Passage plan information should be readily available for watchkeepers' use.
Note the system of passage planning in use and how the passage plan is produced, whether this is manually or by
computer.
Does the passage plan cover security considerations?
If appropriate, check and comment on ECDIS safety depth settings and use of track width.
14.9
Is gyro and magnetic compass error log maintained and up to date?
Yes
No
NA
NS
*
Inspector Compass error book on board. Last entry 4 September (taken from leading lights during entry into port.
Operator
Comment on evidence to show that periodic checks of navigational equipment are made at sea.
Deviation curve(s) should be displayed.
14.10
Are navigation warnings and weather forecasts available?
Yes
No
NA
NS
*
Inspector Nav warnings and weather are taken from the Navtex and the Internet
The Navtex has no paper printout so items of interest are hand copied out either entered into the
ECDIS or on the passage plan.
Operator
Note source, i.e. Navtex or others.
14.11
Is a maintenance programme for radio and electronic equipment in place?
Yes
No
NA
NS
*
Inspector Maintenance contract valid until 31 December 2020
Operator
Outline the maintenance programme followed, e.g. on board maintenance by competent person or by
maintenance contract, etc.
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14.12
Are GMDSS logs maintained and up to date?
Yes
No
NA
NS
No
NA
NS
*
Inspector The GMDSS logbook Last entry 4 September 2020 arrived in Limassol - station closed
Weekly tests recorded 3 September 2020
Operator
Verify that the GMDSS log is being maintained.
14.13
Is the standard equipment, including bridge, communications and navigation
equipment as listed in SOLAS available for use and free from defect?
Yes
*
Inspector There is some damage to the four VHF antennae. For photo see previous question
Operator
12 Oct 2020 - Edgar Gregan - Corrective action request 14/2020 raised
Findings are registered, and tracked until closure, within the EDT corrective action request database.
A copy is available on request.
Note any deficiencies in equipment.
GMDSS manual for operations should be available.
Are instructions for operating the digital selective calling (DSC) and satellite communications equipment in an
emergency clearly displayed?
Are the vessel's call sign and Inmarsat ship station identity clearly marked on the radio installation?
Is a continuous listening watch maintained on VHF channel 16?
Are officers aware of the requirements for position updating on two-way communications equipment?
Are the periodical tests of communications equipment being carried out as required?
14.14
Additional Section 14 comments?
Yes
No
NA
NS
*
Inspector
Operator
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15. Machinery space
15.1
Are main, auxiliary and emergency plant reported to be fully operational?
Yes
No
NA
NS
*
Inspector It is reported all the machinery is fully operational.
The vessel is provided with operating instructions and procedures.
All valves and pipes marked.
No leaks noted during engine room inspection
Operator
Record those items of machinery not operational, and why.
All fluid transfer and storage systems, e.g. hydraulic oil, oil fuel, cooling water and water supplied for domestic
purposes, should be leak-free.
All valves and pipelines should be identified by tagging, colour coding or similar.
Is the vessel provided with operator's instructions and procedures?
15.2
Is there a planned maintenance system in use?
Yes
No
NA
NS
*
Inspector There is an Excel based planned maintenance on board. This covers all the main engineering items.
There is a paper based planned maintenance which mainly covers the testing of items.
It is stated there are manuals for all the equipment on board. A spot check confirmed this.
There are schematic drawings on board for the equipment.
PMS shows regular testing of equipment.
There is an up to date inventory of the spare parts for the vessel.
The critical spare are on board and are marked as critical on the main inventory list.
There are a number of overdue tasks high lighted in the PMS
LO samples are taken last taken July 2019 - results all normal. Samples ME, DG, Stern tubes, anchor
winch and thrusters.
Operator
Note type of system in use.
Is the planned maintenance system class-approved?
Comment on the number of routines outstanding, and why.
Manufacturers' manuals should be on board, in the relevant language and appropriate for the plant fitted.
Is an inventory of spare parts being maintained?
Are the critical spares identified and on board?
Do records indicate the regular testing of equipment?
Routine, oil and grease sampling and analysis undertaken, results available?
15.3
Is the engine logbook fully maintained, both at sea and in port?
Yes
No
NA
NS
*
Inspector Engine room log book up to date completed in ink
There is no rough log book
Operator
Logbooks should be checked to ensure that they are up to date with entries made.
Compare entries in the official logbook with entries in the rough log.
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15.4
Are hot surfaces and exposed lagging free of any evidence of fuel, hydraulic or
lubricating oil?
Yes
No
NA
NS
*
Inspector Inspection of the lagging is in the PMS
No unprotected hot surfaces were noted in the engine room
Operator
All lagging should be free from oil, grease or other flammable contaminants and maintained without exposed hot
surfaces.
Is there a programme for inspection of lagging?
Check that there are no potential sources of ignition in the vicinity of fuel, hydraulic and lubricating oil pipes.
Check that there are no unlagged/exposed hot surfaces above 220°C in the vicinity of fuel, hydraulic and
lubricating oil pipes. All machinery insulation and shielding should be properly fitted and fit for purpose.
(Ref SOLAS Reg. II-2/15.2.10)
15.5
Are main switchboard, generators and critical electrical equipment protected
against water spray?
Yes
No
NA
NS
*
Inspector Main switchboard is in engine control away from risk of water damage.
Insulating mating is in place in front of the switchboard
All generators and motors have suitable housing. to protect from water.
Operator
Risk due to water spray in the event of failure of seawater pipes including fire mains and hydrants should be
assessed. If main switchboard is not located in engine control room or other protective location, note in comments.
Main switchboard and generators should be protected against water spray.
Approved insulated matting (non-conductive) to front and rear of switchboards greater than 220v should be in
place and in good condition.
Electric motors critical to the propulsion or steering of the vessel should be protected against water spray.
15.6
Are emergency electrical power supplies fully operational?
Yes
No
NA
NS
*
Inspector Emergency lighting is from batteries located on the bridge deck and from a UPS.
There is no emergency generator (age of vessel)
Operator
Emergency starting arrangements should be regularly tested and proved to be operational.
Instructions should be available to maintain/restore main plant in the event of emergency.
There should be records of equipment being regularly tested.
Emergency generator fuel tank should be fully charged.
Emergency generator should be tested regularly on load - last test?
Concise starting instructions for emergency generator should be clearly displayed.
Is there a 'black start' procedure and are personnel familiar with its content?
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15.7
Is the bilge system operational?
Yes
No
NA
NS
*
Inspector The bilge system pump can pump water from any bilge in the vessel into a sludge tank (40 CBM) An
air pump is available in an emergency. The emergency bilge system is via the main engine seawater
cooling pumps and directly overboard. The overboard valves are locked closed by a chain and plastic
tie (which can be easily broken in an emergency).
There is a OWS with alarm and shut off which is tested according to the PMS. This is not normally
used as all bilge water goes to the sludge tank. The OWS overboard discharge is locked closed and
warning signs are posted.
Bilge alarms are tested and recorded in the PMS.
The bilges were clean and dry.
Operator
Are the engine room bilge oily water pumping and disposal arrangements available for use?
Bilge system normal discharge should be via OWS without bypass and not directly overboard.
Are emergency bilge pumping arrangements ready for immediate use; is the emergency bilge suction clearly
identified and, where fitted, is the emergency overboard discharge valve provided with a notice warning against
accidental opening?
Bilge level alarms should be regularly tested and records maintained.
15.8
In the case of unmanned machinery spaces (UMS) vessels, are machinery
alarms and engineer’s alarm systems regularly tested with results recorded?
Yes
No
NA
NS
*
Inspector
Operator
Duty cycles to be clearly defined.
UMS alarms should be relayed to duty engineer's cabin and public spaces, e.g. mess room.
15.9
Is the steering gear/steering compartment free from defects?
Yes
No
NA
NS
*
Inspector Emergency steering is from bridge
The steering gear reservoirs were fully charged.
The steering pumps and motors were in a separate space on the port side.A save all was under the
pumps - it was clean and dry.
Access to steering gear was unobstructed
Operator
Emergency steering gear should have been tested quarterly and tests recorded - last test date?
Instructions for the changeover of steering gear from remote to local operation should be clearly displayed in
steering flat.
All deck and engineer officers should be familiar with operation of steering gear in normal and emergency modes.
All steering gear hydraulic reservoirs should be charged to normal operating levels.
Communications with the bridge should be satisfactory.
The rudder angle indicator should be clearly visible at the auxiliary/emergency steering position.
Access to steering gear should be unobstructed.
The steering gear save-all should be free of spilt oil.
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15.10
Are all machinery spaces clean and free from obvious leaks?
Yes
No
NA
NS
No
NA
NS
*
Inspector No leaks were noted anywhere
Operator
Comment on general condition of machinery spaces.
15.11
Is the necessary technical information available for safe and efficient handling
of bulk cargo and ballast?
Yes
*
Inspector All ballast is fresh water and never changed.
There is no bulk carrying capacity.
Operator
Are transfer systems for cargo and ballast (including bulk cargo) and associated monitoring and control systems
pumps fully operational?
Ballast operations should be monitored and controlled to prevent tank overflow or over pressurisation.
Engineering drawings for vessel should be readily available on board, legible and up to date.
Valves should be clearly identified.
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15.12
Is there evidence that safe working practices are being consistently applied to
machinery spaces?
Yes
No
NA
NS
*
Inspector Safety inspections are done in accordance with PMS and recorded in PMS book
Warning signs for the need of hearing protection are on the ER access door.
Ear defenders are supplied.
PPE was observed to be worn in ER
QCV station is located near the survey room. It is tested in accordance with PMS.
Emergency stops for various equipment such as main engines and bow thruster 1 engine are located
under a marked protective cover. All tested in accordance with PMS
Ventilation ESD can be activated from ECR, and shelter deck.
No engineers call alarm system fitted.
Guage glasses are fitted on some tanks. with the fail safe self closing devices
Sounding pipes with self closing valves.
Standing orders are in the front of the night order book. They are dated 25 August 2020 and signed by
all ER personnel.
Night order book is up to date and signed by all ER personnel.
The vessel is fitted with one manual water tight door (Can be operated locally and from the shelter
deck.
Operator
Note: Refer to Section 15 - Machinery Spaces.
Are safety area inspections conducted that include machinery spaces?
Are warning signs in place indicating where hearing protection is required?
Comment on whether machinery space PPE requirements are specified and complied with.
Engine room machine tools should have eye protection measures in place.
Guards should be in place on exposed shafts/gears.
Are emergency escape routes clearly marked, unobstructed and well lit?
Engine room emergency stops/shut-offs should be clearly marked and regularly tested with tests recorded.
Is an engineer's call alarm fitted and is it in good order and tested regularly and the results recorded?
Gauge glass closing devices on oil tanks should be of self-closing, fail-safe type.
Self-closing devices on double bottom sounding pipes should be operational.
Is there a set of chief engineer's standing orders posted and countersigned?
Does the chief engineer maintain a night order book? If so, this should be checked as providing instruction for
situations likely to be encountered.
Watertight doors should be in full working order and operating/warning notices posted.
(Ref ISM Code Chapter VII, UK MCA MSN 331(M+F), Code of safe working practices for merchant seafarers)
15.13
Additional Section 15 comments?
Yes
No
NA
NS
*
Inspector
Operator
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16. Mooring, towing and lifting equipment
16.1
Are mooring/towing practices appropriate for the size of vessel?
Yes
No
NA
NS
*
Inspector The mooring ropes were covered by one certificate (all ropes from one coil)
Mooring lines are not laying on the deck.
There are no spare lines on board
The berth is not tidal
Operator
Are certificates available for all mooring ropes and wires?
Are mooring lines flaked out to minimise tripping hazard?
Are mooring lines secured to bitts and not to drum ends?
Are spare mooring ropes available?
Is the vessel securely moored at berth with moorings arranged to take into account anticipated conditions?
Moorings should be tended regularly, especially at berths where there is a large tidal difference.
Powered mooring drums should be de-clutched or out of gear when the vessel is moored (drum held on the band
brake only).
16.2
Is all mooring/towing equipment available for use and defect free?
Yes
No
NA
NS
*
Inspector Mooring ropes appear to be defect free.
All rollers turned freely, all mooring gear in good condition
No corrosion at winch seating
Stoppers available
VOM-05 Emergency towing booklet is listed in the Vessel Operational Manual - book found onboard
Operator
Comment on the conditions of all mooring equipment, brakes, wires and lines. Note the date when brake bands
were last inspected and whether a policy is in place for testing brakes.
Mooring ropes should be available for use and defect free.
Are they stowed out of direct sunlight?
Fairleads, rollers, bitts and chocks should be in available for use and defect free.
Deadmen and roller fairleads should be well greased and free to turn with little evidence of grooving.
Winch seating's and connections to deck should be sound.
Are appropriate stoppers available?
Are towing hawsers and wires maintained according with manufacturer's instructions?
Is there an emergency towing booklet available?
(Ref. MSC Circ. 1255)
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16.3
Are anchors, cables and securing arrangements available for use and defect
free?
Yes
No
NA
NS
No
NA
NS
*
Inspector Anchor stoppers are fitted (mechanical and turn buckle)
Anchor and visible chain appear to being good conditions
Spurling pipe covers are fitted
Operator
Comment on general state of anchor(s) and cable(s).
Anchor chain stoppers should be available for use and defect free;
Anchors should be cleared and ready for immediate use during port entry.
Chain locker spurling pipe cover(s) should be in place at sea to prevent the chain locker flooding.
16.4
Does the company have a lifting equipment management system in place?
Yes
*
Inspector Test register of chains, wire ropes, shackles and strops last testing/examination report 21 August
2020.
Colour coding is white -equipment was being changed over to new colour.
Crew conduct routine testing bimonthly
Crane has SWL on boom
Operator
Is the chain register/lifting appliance register up to date?
Note system in use and system for quarantining equipment.
Is a colour-coding or alternative system in use to identify inspected lifting equipment?
Check that it is being adhered to, i.e. no evidence of wrong colour/non-coded equipment in use, that
non-coded/wrong colour equipment is segregated and access to same denied.
Note how fixed lifting equipment is maintained.
Verify the programme for routine testing, i.e. start-up, daily, weekly and monthly checks.
Items such as cranes, derricks and pad eyes must be clearly marked with their SWL.
Test certificates should be on board for all items of lifting equipment including chain blocks, strops, ropes,
shackles (NB: may have a batch certificate for small shackles).
(Ref ILO Con No 152 1979 Art 25(2))
16.5
Does the vessel have a certified cargo securing manual?
Yes
No
NA
NS
*
Inspector Cargo Securing Manual approved CBS 21October 1997
LASHCON not on board
Operator
Is the manual carried on board certified by appropriate authority, i.e. classification society or flag state?
If LASHCON is mentioned in the cargo securing manual check to see if this MS Excel based calculation tool is
used on board.
16.6
Additional Section 16 comments?
Yes
No
NA
NS
*
Inspector
Operator
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17. Construction and stability
17.1
Is a survey report file maintained onboard?
Yes
No
NA
NS
*
Inspector A survey file is kept on board.
This contains the previous repair history, maintenance of tanks (in accordance with PMS) and the
technical inspections.
Operator
Is the documentation available on board? Information contained should include:
●
●
●
●
17.2
previous repair history
inspections by vessel personnel of structural deterioration and leakages detected in bulkheads and pipes
condition of coatings and/or corrosion prevention systems
a summary of the results of the tank coating surveys, including date conducted and tanks inspected. Any
deficiencies or areas of substantial corrosion should be recorded.
Is there an approved stability book?
Yes
No
NA
NS
*
Inspector The vessel has a trim and stability booklet approved by Cyprus Bureau of Shipping (CBS) 29May 1997
Damage stability calculation is included in Multi-load
Operator
Approved stability book should be available including damage stability.
Note that damage stability required for vessels >3000 GT
17.3
Are procedures in place to govern vessel stability through all stages of vessel
operations?
Yes
No
NA
NS
*
Inspector There is an approved stability program onboard. Multiload - approved by DNVGL 29 April 2015.
Using the stability booklet calculations can be made to check the computer.
Ballasting does not change - all ballast is fresh water.
Operator
The officer in charge of ballast transfer operations should understand the number of tanks that may be slack for
vessel to remain stable.
Are damage control plans clearly exhibited on each deck and booklets containing this information available to
ships officers?
Note how the officer in charge can establish stability conditions without extensive calculations.
If stability calculation program is used, verify that it has classification society approval.
For vessels without a stability program, are records kept of previous loading conditions and stability calculations?
i.e. spreadsheet based.
17.4
Additional Section 17 comments?
Yes
No
NA
NS
*
Inspector
Operator
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Disclaimer
Dynamic Surveys will provide all services with reasonable care and skill; however, neither the principals, or anyone
acting on their behalf, will be responsible for any losses caused by the use of this document.
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