MS ACCESS GRADING SYSTEM – TEACHERS’ MANUAL
Please download the MS Access Grading System Guide and the Blank MS
Access Grading System sent through your email and save them in the desired
location. Rename also the Blank Grading System according to your choice.
Steps in Inserting/Copying the Students’ List in the MS Access Grading System:
1. Log in your account in AIMS, click CLASS LIST from the Header Menu.
2. Click the EXCEL file to download the class list/s of the subject/s assigned
to you.
3. Open the Excel file on top of your taskbar or you can click the tiny arrow
to activate a menu and choose Show in Folder which directs to the current
location of the file in Downloads folder.
4. Open the MS Access Grading System
5. Click the “X” button when the “Macro Singe Step” dialog box opens
6. Click the “Enable Content” on the Security Warning bar below the MS
ACCESS toolbar
7. Click the “ADD SEMESTER” icon from the MAIN MENU to set up the NEW
SEMESTER and SCHOOL YEAR
8. Fill up the FIELDS as required. A sample is shown below. When done, click
“SAVE” button
9. When asked to create a new semester, click “NO”
10.
Select the current semester for your grading sheet from the New
Current Semester option - which is First Semester, SY 2020-2021
11.
A dialog box will appear and informs you that you are about to
update 1 row. Click “YES” to include the changes you made. Click “OK”
once done.
12.
Click SUBJECT ENTRY icon from the MAIN MENU. Fill up the Field
Required or you CAN COPY these data from the EXCEL file of the class
you downloaded from AIMS. When you open the Excel file, you may be
prompted that some data may be lost. Just click OK and you should see
the details of your class list. When you are DONE with your SUBJECT
ENTRY details, click OK.
13.
Click SUBJECT SETUP icon from the MAIN MENU and choose a
specific SUBJECT to set up the percentage of QUIZ, Activities and projects
for your GRADE SET UP. When done, click OK.
14.
Click STUDENT ENTRY icon from the MAIN MENU to enter the
names of students in that SUBJECT or class. Select the Subject Code from
the drop down arrow and the details will be displayed once the subject has
been set previously. See Sample below.
15.
Go back to the Excel Class List. Highlight and copy the Students’ ID
Number, Name, Course and Year (from Excel Class List) and paste it the
MS Access Student Entry Form. To paste, click on the first cell in MS
Access Grading sheet and press “CRTL-V” on your keyboard.
16.
You will be asked if you want to paste these records. Choose YES.
Click OK to go back to the MAIN MENU.
17.
To add another subject and list of students, Repeat STEPS 12-16