SAP Library
Accounts Payable - Localization for Saudi Arabia
PUBLIC
Financial Accounting (FI)
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SAP Library
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Financial Accounting (FI)
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Financial Accounting (FI)
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Financial Accounting (FI)
1 Accounts Payable (FI-AP)
The Accounts Payable (FI-AP) component covers the most important laws and business
practices specific to Saudi Arabia. The following documentation describes these aspects of
the component. For generic information about FI-AP, see Accounts Receivable and Accounts
Payable Overview [External].
1.1 Vendor Certificates
In Saudi Arabia, merchants are required to maintain several certificates that are prerequisites
for doing business in the country. For example, all merchants that have 100,000 Saudi Riyals
in capital are legally required to register with the Commercial Register Office and are issued a
commercial registration certificate with a Commercial Registration Number (CRN). These
certificates are only valid for a limited time and must be renewed periodically.
Features
You use this solution to capture the various certificate validity periods of your vendors.
Vendors with expired certificates can be blocked from being involved in business activities
within the system and then be unblocked when they have submitted a valid certificate.
1.1.1 Customizing for Vendor Certificates
To customize the functions for vendor certificates for use in Saudi Arabia, make the following
settings:
In Financial Accounting (New), under
Accounts Receivable and Accounts
Payable Vendor Accounts Master
Data Preparation for Creating
Vendor Master Data Adoption of
Customer’s Own Master Data Fields
Prepare Modification-Free
Enhancement in Vendor Master
Record
Create a new screen group CR with the description
Certificate. Select the row with the new entry
and proceed to Label Tab Pages within Dialog
Structure. On the new screen enter CR in Function
Code with the description Certificate details.
In Quality Management, under
QM
in Logistics QM in Procurement
Define Delivery Block
Define a new blocking reason. For example,
Block ing Func (Function): <11>, Short text:<KSA
CR>.
In Financial Accounting (New), under
Accounts Receivable and Accounts
Payable Vendor Accounts Master
Data Preparation for Creating
Vendor Master Data Adoption of
Customer’s Own Master Data Fields
Business Add-In: Processing of
Select the checkboxes for Active(IMG) and
Active(Impl.) that correspond to the BAdI
Implementation IDSAU_CR_VENDOR_DA TA.
Financial Accounting (FI)
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Master Data Enhancements
In Financial Accounting (New), under
Accounts Receivable and Accounts
Payable Vendor Accounts Master
Data Preparation for Creating
Vendor Master Data Adoption of
Customer’s Own Master Data Fields
Business Add-In: Customer
Subscreens
Select the checkboxes for Active(IMG) and
Active(Impl.) that correspond to the BAdI
Implementation IDSAU_CR_VENDOR_DA TA_CS.
In Financial Accounting (New), under
Accounts Receivable and Accounts
Payable Vendor Accounts Master
Data Preparation for Creating
Vendor Master Data Accounts
Payable Master Data for Saudi Arabia
Define Certificate IDs
or Transaction SM30,
IDSAU_CR_V_C_CR
In Certificate IDs you define the ID key, for example
<CR> and then specify a description for the
certificate.
In Financial Accounting (New), under
Accounts Receivable and Accounts
Payable Vendor Accounts Master
Data Preparation for Creating
Vendor Master Data Accounts
Payable Master Data for Saudi Arabia
Assign Certificate IDs
or Transaction SM30,
IDSAU_CR_V_AS
Select the country, indicate the Vendor Account
Group to which the certificate is applicable and then
select a Certificate ID that you have defined in the
Customizing activity Define Certificate IDs. In the
dropdown list in Mandatory, you specify whether the
certificate is mandatory for the vendor account group
you indicate. You select:

Not mandatory

Yes with error

Yes with warning
If you select Not mandatory, then the system will not
check if you have entered this certificate. If you
select Yes with error, then an error message will
trigger if you do not enter this certificate. If you select
Yes with warning, the system will give a warning if
you do not enter this certificate
In Financial Accounting (New), under
Accounts Receivable and Accounts
Payable Vendor Accounts Master
Data Preparation for Creating
Vendor Master Data Accounts
Payable Master Data for Saudi Arabia
Specify Block ing Behavior for
Certificates
or Transaction SM30,
IDSAU_CR_V_C_B LO
Financial Accounting (FI)
Company Code, Certificate ID and Block Setting are
mandatory. You must specify blocking for a specific
company code, so (*) is not allowed in Company
Code. In the dropdown under Block Setting enter the
blocking behavior you want for the company code
and certificate. You select Block vendor to block the
vendor upon certificate expiry. You select Give
warning without block ing to give a warning on
certificate expiry but not block the vendor. In
Tolerance Days you can set a period in days after
certificate expiry during which the vendor is not
blocked even though a current certificate is not
present. The checkboxes for Auto. Unblock and
Send Email are optional. If you select Auto. Unblock
there are three scenarios in which the vendor will be
unblocked automatically; when a valid certificate is
entered for the vendor, when the vendor has been
exempted from entering a valid certificate, and when
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a vendor’s invalid certificate is deleted. If you select
Send Email, the user you specify will receive emails
with log results on the blocking or unblocking of a
vendor and the blocking reason.
In Financial Accounting (New), under
Accounts Receivable and Accounts
Payable Vendor Accounts Master
Data Preparation for Creating
Vendor Master Data Accounts
Payable Master Data for Saudi Arabia
Specify Vendor Block ing Reason for
Expired Certificates
or Transaction SM30,
IDSAU_CR_V_BR
Specify a country and in Block function, select a
blocking reason that you have defined in the
Customizing activity Define Delivery Block . When a
vendor is blocked for an expired certificate, this
blocking reason will appear in the output of the
program Vendor Certificate Validity Check
(RFIDSAU_CR_V C).
1.1.2 Report
Country-version Saudi Arabia includes the report described in the following documentation.
1.1.2.1 Vendor Certificate Validity Check
In Saudi Arabia, merchants are required to maintain several certificates that are prerequisites
for doing business in the country. For example, all merchants that have 100,000 Saudi Riyals
in capital are legally required to register with the Commercial Register Office and are issued a
commercial registration certificate with a Commercial Registration Number (CRN). These
certificates are only valid for a limited time and must be renewed periodically.
Features
You use this report (RFIDSAU_CR_VC ) to display a list of vendors and their certificate
validity dates so they can be selected for blocking or unblocking. The field Company Code is
mandatory. The Certificate ID and Vendor fields are optional, you use these fields if you want
to run the report for a range of vendors or certificates. Validity Date populates automatically
with the current date but can be adjusted manually.
If you run the report with Manual Block ing selected, then the output will display a list of
vendors with certificates older than the current validity date or tolerance days you have
specified in the Customizing activity Specify Block ing Behavior for Certificates so that you can
block them. Certificates where you have selected Yes, with warning in the Customizing
activity Assign Certificate IDs are also displayed in the output. The checkbox for these
certificates is not selectable so you cannot block the vendor based on that certificate.
If you run the report with Manual Unblock ing selected, then the output will display a list of
vendors with certificate validity dates more recent than the validity date in the selection screen
so that you can unblock them. You also have the option to run the report in the background
automatically by selecting Automatic (Back ground Run). The system will then automatically
block all vendors with a certificate validity date older than the validity date entered in the
selection screen and, inversely, unblock all vendors that now have a certificate validity date
that is more recent than the date entered in the selection screen and were previously blocked.
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Whether the report is run manually or in the background, the system logs the results and
sends them to the mailbox of the user specified in the Customizing activity Specify Block ing
Behavior for Certificates. The mail contains the log of vendors that were blocked, unblocked,
or could not be blocked because they were already blocked in the in the system for other
reasons.
When you run the report with Automatic (Back ground Run) selected, you can review the
result log on demand. To enable this log you must initially create a new log object:
1.
2.
Run transaction SLG0 and create the log object CRB with description Commercial
Registration Blocking.
Proceed to Sub-objects and create the sub-object Migrate, with description
Migrations log for CRB.
With the new log object created, you will be able to view the Automatic (Background Run)
results log on demand by running transaction SLG1, selecting log object CRB and sub-object
Migrate, then execute.
Prerequisites
You must have made settings in these Customizing activities:

Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparation for Creating Vendor Master Data -> Adoption of
Customer’s Own Master Data Fields -> Prepare Modification-Free Enhancement in
Vendor Master Record

Quality Management -> QM in Logistics -> QM in Procurement -> Define Delivery Block

Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparation for Creating Vendor Master Data -> Adoption of
Customer’s Own Master Data Fields -> Business Add-In: Processing of Master Data
Enhancements

Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparation for Creating Vendor Master Data -> Adoption of
Customer’s Own Master Data Fields -> Business Add-In: Customer Subscreens

Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparations for Creating Vendor Master Data -> Accounts
Payable Master Data for Saudi Arabia -> Define Certificate IDs

Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparations for Creating Vendor Master Data -> Accounts
Payable Master Data for Saudi Arabia -> Assign Certificate IDs

Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparations for Creating Vendor Master Data -> Accounts
Payable Master Data for Saudi Arabia -> Specify Blocking Behavior for Certificates

Financial Accounting (New) -> Accounts Receivable and Accounts Payable -> Vendor
Accounts -> Master Data -> Preparations for Creating Vendor Master Data -> Accounts
Payable Master Data for Saudi Arabia -> Specify Vendor Blocking Reason for Expired
Certificates
Financial Accounting (FI)
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Output
The report displays a list of vendors and their certificate ID, certificate number, registration city,
and the valid from and to dates of the certificates.
In the list of vendors, select the checkbox next to your chosen vendors and you perform the action
you have indicated on the main selection screen upon saving.
Financial Accounting (FI)
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