PERSONNEL QUALIFICATIONS Job Specifications and Job Descriptions Human Resources play a vital role in an organization. The success of an organization depends on how effective and efficient human resources are. In hiring human resources, there are lots of factors to consider in attracting talent. Giving significant information to prospective employees about the job is important for them to know the job requirements and what to expect on the actual job. Two of these factors are the job qualifications/ specifications and the job descriptions. What is a job qualification/specification? Job Qualification/Specification is a description of the minimum requirements necessary to perform work of a particular occupation successfully and safely. These minimum requirements may include specific job-related work experience, education, medical or physical standards, training, security, and/or licensure. To attract the best talent, the organization must consider these elements of an effective job qualification are: (1) Details of education requirements. (2) Details of work and managerial experience requirements. (3) Details of training requirements. (4) Details of physical effort requirements. (5) Details of physical skills requirements. (6) Details of communication skills requirements. (7) Details of computer skills requirements. (8) Details of special software program skills requirements. These answers the following questions: (1) What is the minimum standard of school, professional, or university education required? (2)What is the minimum level of professional experience required? (3) What knowledge, skills, and abilities does the job require? (4) What is the period of experience required? (5) Can specific knowledge, skills, and abilities be developed on the job and how long would it take? (6) Does the job entail special physical effort by the job-holder? (7) Does the job-holder need to possess special physical abilities to meet the job requirements? Job Qualifications Example MANAGER CASHIER Personal Requirement Personal Requirement Graduate of four-year business related course At least a High school graduate Experience of developing and 18 years old and above maintaining on marketing Either Male or Female strategies to meet company Top Skills & Proficiencies objectives Basic Math Top Skills & Proficiencies Interpersonal Communication/ Hardworking Written and Verbal Customer and Employee Communication Service Time Management Attention to Detail Product Knowledge Flexibility CREW Personal Requirement Top Skills & Proficiencies Customer Service graduate Dependability 18 years old and above Flexibility Either Male or Female Friendliness At least a High school On the other hand, Job Description is includes basic job-related data that is useful to advertise a specific job and attract a pool of talent. It generally includes duties, purpose, responsibilities, scope, and working conditions of a job along with the job’s title, and the name or designation of the person to whom the employee reports. Job description usually forms the basis of job specification. Poorly written, uninformative and non-targeted job descriptions make it difficult to attract qualified talent and not attracting the right talent has an opportunity cost attached to it. To attract the right talent, the best thing your company can do is to develop informative, comprehensive, and standardised job descriptions that portray the job responsibilities and duties most accurately. Your hiring strategy must be built upon effective job descriptions that incorporate the following key elements. 1. Job title and summary: A relevant title helps define the general nature of a job effectively. The summary must convey the position’s responsibilities, duties, nature of work, and purpose 2. Work environment and activities: By providing a description of the work activities and the environment, you provide a prospective candidate a very important contextual reference to make a decision. This can include the immediate working environment, equipment, and software and hardware tools 3. Compensation and benefits: You must set realistic expectations of compensation as well as any potential variable compensation components. For many candidates, compensation is an important factor in making a decision Job Descriptions Sample MANAGER Duties and Responsibilities Manages the overall operation of the organization. Maintains staff by recruiting, selecting, orienting, and training employees. Compensation Salary of Php 10,000 per month Benefits Free Meals Insurance Once a week day off CASHIER Duties and Responsibilities Take orders from customers and input their selections into the restaurant’s computer systems Handling all the cash transaction of an organization Compensation A salary of Php 6,000 per month Benefits Insurance Once a week day off Summing it all up, both job description and job specification are important to attract a pool of talent. Both are essential to hire the right human resources who will be the drivers for the overall success of the organization.
