Lonsdale Institute PTY LTD
Assessment Task
BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
Unit Code
BSBPMG512
Unit Name
Assessment
Code
Student Name
Manage Project Time
T1
Due Date
Leidy Liliana Puentes
Carlos Lidón García
Student ID
See Training Schedule
LON00008NH
LON00008UQ
Declaration of authenticity
I, the above named student, confirm that by submitting, or causing the attached
assignment (and any additional attachment associated with it) to be submitted, to
Lonsdale Institute Pty Ltd, I have not plagiarised any other person’s work in this
assignment and except where appropriately acknowledged, this assignment is my own
work, has been expressed in my own words, and has not previously been submitted for
assessment.
I do understand and accept the consequences of academic misconduct according to
Lonsdale’s Policies and Procedures.
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Assessment Task
BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
ASSESSMENT TASK
This assessment task comprises of two sections.
In the first section, develop a project time plan for your project of choice. In the second section, answer a
series of questions, referring to your project, regarding project execution and evaluation.
SECTION 1 - PROJECT TIME PLAN
1.Schedule Management Approach
Describe how the project time plan has been developed, All points MUST be addressed.
I am going to develop this assessment based on this case study: Dalmerdal Ltd is a small family business
that provides ICT solutions to other small businesses and individuals. As part of their 2015-20 strategic
planning process, it was identified that the business wanted to give back to the community by engaging in
social innovation projects. My role within Dalmerdal Ltd is the project manager in the product development
and service unit. My project is focus on developing on an app for students providing links on mobile phones
to a number of resources where they can use to assist them to stay in school, where students can post
questions online and have teacher’s experts in the different fields providing online advice and assistance
to the students.
-
Major inputs into the plan
The people involved in this case study are:
• Project Manager.
• CEO
• Director
• A project team will be comprised of the following skill sets:
o Software engineer
o Business analyst
o Test Engineer
o Marketing officer
o Project officer
-
How resources and duration have been identified and estimated
In order to identify and estimate resources it is necessary first to identify the milestones of the project and
the task that will need to be completed, based on this it is possible to quantify these values, as it is shown
as follows:
Milestone Name
M1. Initiation Gate: Charter
approved
The project charter must be approved before any marketing or requirements analysis
begin.
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Assessment Task
BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
M2. Functional requirements
approved
After the functional requirements are complete.
This gate is a go/no go decision point where the Architectural Reference Group have
reviewed the detailed design for the prototype and approved that the detailed design
in sufficient to proceed with the development of the prototype.
M4. Prototype Development This milestone occurs after the completion of all three modules of the prototype have
Complete
been developed.
M5. Release 1 Development This milestone occurs after the completion of the two modules of Release 1 have been
complete
developed.
M6. Go-live Gate – Go-live
The project board will approve the Go-live after the errors and bugs identified in the
approved by Project Board
system and user acceptance testing of release 1 have been fixed.
The project board will approve the Project Final Report has been written which
M7. Completion Gate - Project
includes lessons learnt, confirmation that procurements have closed and all other
final report approved by
documentation has been archived in compliance with the organisations document
Project Board
management procedures.
M8. Post Project Review
Approval of the Post Project Review Report can only be done after the report has
Report Approval
been written.
M3. Design Gate - ARG
detailed design approval
-
How realistic time estimates have been established
As the project manager I have described above a number of tasks that will need to be completed to achieve
the desired outcomes of the project. I used these tasks as a basis to create the project schedule and allocate
resources. Moreover, I have extensive experience as Project Manager as I worked on a project that was
developing and implementing a class timetabling solution for the local high school in my country. So I could
say the estimation times that I have established is very realistic.
-
What issues that could impact on the estimation have been considered
When performing a project estimation, there are a myriad of issues that could impact this process, for
example tasking the Work on poor or incomplete requirements, padding the estimate, relying on
optimism, being rushed or under pressure and not taking risks into consideration, I have considered this
issues in order to provide an accurate project estimation.
-
How the project schedule has been created, what best practice have been followed
From the literature, it can be said that expert judgement is probably the most common way companies and
people get a project estimation. Talking to the right people with the best hands-on experience and
understanding of the project requirements. Just making sure that everyone has the same understanding of
what needs to be delivered and trying to find experts who will actually be working on the project.
-
How stakeholders have been communicated to in regards to the agreed schedule
The way I have communicated to the stakeholders about the schedule was through information meeting in
which I have provided a memo, including the following information: An explanation of the project need and
what it is trying to achieve. the expected completion date of the project, assuming it commences on 1/10/18;
the total duration of the project; an explanation of the main factors that cause the project to require that
length of time and recommendations that I might make if time was a priority for the project; and the
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Assessment Task
BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
estimated labour costs for each of the resource types working on the project. After this every single
stakeholder involved in the project signed a minute with relevant information.
2.Work Breakdown Structure
Include your WBS. Make sure to include sufficient details to enable effective planning and control.
Task Name
Duration
Predecessor
The App Project
1. System Concept & Planning
1.1 Concept paper
1.2 Project kick off meeting
1.3 Stakeholder identification
1.4 Risk identification
M1. Initiation Gate: Charter approved
2. Requirements analysis
2.1 Marketing and awareness campaign Stage 1
2.2 Focus group - ideation
2.3 Options analysis
2.4 Business requirements
2.5 Story board design
2.6 Functional requirements
M2. Functional requirements approved
3. Prototype Design
3.1 Prototype basic design
3.2 Technical Feasibility Assessment
3.4 Architectural Reference Group presentation
3.5 Prototype detailed design
M3. Design Gate - ARG detailed design approval
4. Prototype development
4.1 Module 1
4.2 Module 2
4.3 Module 3
M4. Prototype Development Complete
5. Prototype Test
5.1 Test case development
5.2 Prototype system testing
5.3 Prototype User Acceptance Testing
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1 person day of PM
1 person day of PM, BA, 1.1
PO and SE
1 person day of PM and 1.1
BA
1 person day of PM, BA 1.1,1.3
and SE
10 person days of MO
5 person days of PM
10 person days of PM
20 person days of BA
10 person days of BA
10 person days of BA
and SE
M1
M1
2.2
M1
2.2
2.1, 2.3, 2.4, 2.5
35 person days of SE
5 person days of SE
5 person days of PM
10 person days of SE
M2
M2
3.1,3.2
3.1
10 person days SE
10 person days SE
10 person days SE
M3
M3
M3
5 person days of TE
5 person days of TE
10 person days of TE
M4
5.1
5.1
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Assessment Task
BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
Task Name
5.4 Prototype system & user interface bug fix
5.5 Prototype Lessons Learnt
6. Release 1 Design
6.1 Marketing and awareness campaign Stage 2
6.2 Detailed design
7. Release 1 Development
7.1 Module 4
7.2 Module 5
M5. Release 1 Development complete
8. Release 1 Test
8.1 Release 1 Systems Testing
8.2 Release 1 User Acceptance Testing
8.3 Release 1 bug fix
M6. Golive Gate - Golive approved by Project Board
9. Launch
9.1 Marketing and awareness Campaign - Stage 3
Duration
Predecessor
6 person days of SE
5.2,5.3
1 person day of BA, MO, 5.4
PM, PO, SE and TE
5 person days of MO
10 person days of TE
and SE
5.2,5.3
5.5
10 person days of SE
10 person days of SE
6.2
6.2
10 person days of TE
7 person days of TE
5 person days of SE
7.2
7.2
8.1,8.2
10 person days of MO
1 person day of SE
M6
45 – note Deployment
and GoLive can occur
on the last day of the
Marketing and
Awareness campaign
Stage 3
9.2 Deployment and GoLive
10. Closure
10.1 Lessons Learnt
10.2 Close procurement
10.3 Release project team
10.4 Finalise and archive project documentation
1 person day of BA, MO, 9.2
PM, PO, SE, TE
5 person days of PM
9.2
1 person day of PM
10.1
5 person days of PM and 10.1
PO
M7. Completion Gate - Project final report approved
by Project Board
11. Maintenance
11.1 Maintenance period
12. Post Project Review
12.1 Post Project Review Report
M8. Post Project Review Report Approval
10 person days of SE
(fixed duration)
9.2
3 person days of PO
11.1, M7
One “person-day” is a “unit of work” representing the work done by one person in one day. It means that
the task will normally take one person one day to complete. I assumed that a week refers to a normal
working week of 5 days (Mon-Fri) with people working 8 hours per day. I also assumed a linear relationship,
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BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
i.e. 3 person-weeks will take one person 3 weeks or 3 people one week. Note that this is not necessarily
the case in practice. Refer to the discussion of the mythical man-month. In addition, some tasks will be a
fixed duration (e.g. delivery times).
For the purposes of this assignment (to reduce variability in solutions and complications for the markers) I
assumed to allocate one resource to each task. In that case, if the task required 3 person-weeks of an SE
I would assign one SE to the task and give it a duration of 3 weeks.
3.Schedule Control
Describe:
-
How the project schedule will be controlled throughout the life cycle of the project. This includes: the
frequency of updates, schedule reviews, communication of the schedule progress to stakeholders
The project schedule will be control throughout a document quality plan, providing quality targets,
assurance, and control measures, along with an acceptance plan, listing the criteria to be met to gain
customer acceptance. At this point, the project would have been planned in detail and is ready to be
execute. This is an also a good tool to identify all project stakeholders and establish a communication plan
describing the information needed and the delivery method to be used to keep the stakeholders informed.
-
The process devised to manage any schedule change. This includes: how change requests are
submitted, how the impact of the changes to the schedule is assessed and how changes are
implemented to maintain project objectives
Any changes for the project have to be approved in a project meeting, in which the whole team will
evaluate the impact of those changes in schedule and project objectives. Any party/stakeholder involved
in the project has to agree in order to apply the changes.
-
Roles and responsibilities specific to project schedule control should also be mentioned.
All points MUST be addressed
The following resource abbreviations are used:
•
•
•
•
•
•
Project Manager (PM)
Business Analyst (BA)
Software Engineer (SE)
Test Engineer (TE)
Project Officer (PO)
Marketing Officer (MO)
Resource
Software Engineer
$/hour
$80.00
Number Available
2
Business Analyst
Test Engineer
$65.00
$60.00
1
1
Project Officer
Project Manager
$45.00
$100.00
1
1
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BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
Marketing Officer
$80.00
1
4.Schedule Review
Describe:
How schedule performance records to determine effectiveness of time management activities will be reviewed
This is a complex task therefore, projects which achieve cost, schedule and quality objectives are
successful. Those that do not are failures. Success or failure is a simple measure of performance. For small
simple projects, like building a bookcase or writing a budget program on your personal computer, this might
work; but, the success-failure measurement is not very practical for most projects.
Experience has shown that project performance can be measured in terms as esoteric as the value of the
project to the company president or as quantitative as earned value systems used on large government
and utility projects. In every case someone identified elements or facts, smaller than the project, which
indicated progress and then set out to watch them during the life of the project. We labelled the watching
process as a monitoring system, and the elements or facts as key indicators.
-
How schedule management issues will be identified and documented for future improvements.
All points MUST be addressed
Project Management Institute (PMI) Project Management Body of Knowledge (PMBOK) defines lessons
learned as the learning gained from the process of performing the project. Formally conducted lessons
learned sessions are traditionally held during project close-out, near the completion of the project. However,
lessons learned may be identified and documented at any point during the project's life cycle. The purpose
of documenting lessons learned is to share and use knowledge derived from experience to:
•
•
Promote the recurrence of desirable outcomes
Preclude the recurrence of undesirable outcomes
As a practice, lessons learned includes the processes necessary for identification, documentation,
validation, and dissemination of lessons learned. Utilization and incorporation of those processes includes
identification of applicable lessons learned, documentation of lessons learned, archiving lessons learned,
distribution to appropriate personnel, identification of actions that will be taken as a result of the lesson.
5.Project Schedule
Attach the schedule for your project here or in a separate file with your submission
BSBPMG512_T1_ProjectScope_Your Name
1. System Concept & Planning
1.1 Concept paper
1.3 Stakeholder identification
1.4 Risk identification
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3 days
1 day
1 day
1 day
04/07/2020
04/07/2020
05/07/2020
06/07/2020
06/07/2020
04/07/2020
05/07/2020
06/07/2020
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BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
M1. Initiation Gate: Charter
approved
2. Requirements analysis
2.4 Business requirements
2.6 Functional requirements
M2. Functional requirements
approved
3. Prototype Design
3.1 Prototype basic design
3.5 Prototype detailed design
M3. Design Gate - ARG detailed
design approval
4. Prototype development
4.1 Module 1
4.2 Module 2
4.3 Module 3
M4. Prototype Development
Complete
5. Prototype Test
5.1 Test case development
5.3 Prototype User Acceptance
Testing
5.4 Prototype system & user
interface bug fix
5.5 Prototype Lessons Learnt
6. Release 1 Design
6.2 Detailed design
7. Release 1 Development
7.2 Module 5
M5. Release 1 Development
complete
8. Release 1 Test
8.1 Release 1 Systems Testing
8.3 Release 1 bug fix
M6. Golive Gate - Golive approved
by Project Board
9. Launch
9.1 Marketing and awareness
Campaign - Stage 3
9.2 Deployment and GoLive
11. Maintenance
11.1 Maintenance period
12. Post Project Review
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06/07/2020
06/07/2020
30 days
20 days
10 days
07/07/2020
07/07/2020
07/08/2020
18/08/2020
18/08/2020
04/08/2020
18/08/2020
18/08/2020
45 days
35 days
10 days
21/08/2020
21/08/2020
10/10/2020
23/10/2020
23/10/2020
09/10/2020
23/10/2020
23/10/2020
10 days
10 days
10 days
10 days
24/10/2020
24/10/2020
24/10/2020
24/10/2020
09/11/2020
09/11/2020
09/11/2020
09/11/2020
09/11/2020
09/11/2020
22 days
5 days
10 days
10/11/2020
10/11/2020
17/11/2020
13/12/2020
16/11/2020
02/12/2020
5 days
03/12/2020
10/12/2020
1 day
17 days
10 days
10 days
10 days
13/12/2020
03/12/2020
14/12/2020
28/12/2020
28/12/2020
13/12/2020
27/12/2020
27/12/2020
10/01/2021
10/01/2021
15 days
10 days
5 days
11/01/2021
11/01/2021
25/01/2021
01/02/2021
01/02/2021
24/01/2021
01/02/2021
01/02/2021
10 days
10 days
02/02/2021
02/02/2021
15/02/2021
15/02/2021
1 day
10 days
10 days
3 days
15/02/2021
16/02/2021
16/02/2021
30/02/2021
15/02/2021
29/02/2021
29/02/2021
01/03/2021
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Assessment Task
BSB51415 Diploma of Project Management
BSBPMG512 Manage Project Time
12.1 Post Project Review Report
M8. Post Project Review Report
Approval
3 days
30/02/2021
01/03/2021
01/03/2021
01/03/2021
SECTION 2 – PROJECT TIME EXECUTION AND EVALUATION
Making appropriate reference to your project time plan, address each section covering all points.
Discuss what you would do if the following happened at execution phase:
1. One of your main deliverables (choose and describe one from your schedule) is heavily
behind (you are two days from the deliverable’s completion day and 50% of the tasks
associated with that deliverable are still to be completed) due to staffing issues.
Refer to your project plan and discuss the following (ALL points MUST be discussed)
a. Indicate what project deliverable you have chosen to discuss
I have chosen the deliverable 3.1 Prototype basic design from my project:
Change
Impact on project duration
(longer, shorter or no
impact)
By how
much
longer
5 days
Change to the
duration of 3.1
Prototype basic
design
Explanation
This is a critical task, which means when we
increase the duration by 4 days the project on the
whole duration will impact the project by 10 days.
b. Analyse the impact of the issue on your project progress. Consider risks, resource
requirements, interdependencies, cost, quality and so forth.
Use the table below to record your analysis
AREAS
Cost
Time
Quality
Risk
HR
Resources
Other
(Specify)
ASSESSMENT OF IMPACT ON PROJECT
Increase
No impact
No impact
High risk
Cost increment
Increase
/
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BSBPMG512 Manage Project Time
c. Determine what changes will be necessary in your project schedule and how they
will be implemented. Record your answer in the table below:
Change to schedule
Duration of the deliverable
3. Software Engineer, by
5 days longer
Implementation
By using 3 software engineer instead of 2, the task 3.1 will be
finished on time but, HR cost and risk will increase.
d. Discuss how you have monitored that deliverable.
As the deliverable was in a critical situation it was necessary to check the progress every
day in order to make sure the frame time was going to be met, reducing the risk of delay
in the project.
e. Discuss how you are informing relevant stakeholders (mention which ones based
on your project) about the issue. Record your answer in the table below:
Stakeholder
Client
Employees
f.
Communication strategy (media, content, timing,
frequency)
Meeting to inform them status of the project and what we are
going to do to solve the issue and get back to schedule.
Meeting to check what is the best way to tackle this issue and
what we need to do to finish the project on time.
Based on your analysis, summarise what actions you are going to undertake to
address the situation and discuss your response to maintain project objectives.
If the situation happened in the execution phase it is necessary to evaluate project
performance. This can be measured with the help of a monitoring system and key
indicators. Like all systems, a project monitoring system must begin with management
commitment. The other components are the following:
▪
▪
▪
▪
▪
▪
▪
Management organization
Responsibility definition
Personnel assignments
Clear objectives
Measurable indicators
Authentication of data
Timeliness of reports
2. Address the following (ALL points MUST be discussed):
a. How would you identify and document schedule management issues and
recommend improvements for future projects?
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BSBPMG512 Manage Project Time
In order to identify and document schedule management issues and improvements for
future projects, we are going to follow the issue management template. This is going to
give us the required data to improve future projects.
ISSUE
NAME
ISSUE
TYPE
RAISE
BY
DATE
RAISED
DESCRIPTION/
BACKGROUND
PRIORITY
ASSIGNED
TO
TARGET
RESOLUTION
DATE
STATUR/ACTION
TAKEN
DESCRIPTIO
OF FINAL
SOLUTION
b. Consider that you have now completed your project and you are preparing your
project review report.
Write an evaluation report on the schedule plan (to include lesson learned and
recommendations for future projects) addressed to your client. (Minimum 100
words)
This project was focused on developing an app for mobile phones which link students to a
number of resources they can use to assist them to stay in school, where students are
able to post questions online and have teachers and experts in the different fields provide
online advice and assistance to the students.
The app project expected completion date was 01/03/2021 which started on 01/07/2020.
The total day’s duration was 175 days to complete the project. There were some issues
related to over-allocated resources and in order to finished on time we needed more staff
to finish all the activities according to the established agenda. The over allocation is one
the major factors which increased the length of the project duration. This is because we
did not have enough software engineers to cover all the activities, over all to the whole
project. In order to solve the issue it is recommended to make use levelling software and
make a better planning process for future projects.
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