Participant Confirmation Letter
20 th Young Leaders Conference - ALIF- A New Beginning
Dear Syed Jarar Haider Naqvi,
The stage is set for the 20th Young Leaders Conference: ALIF and it’s almost time for you to embark on a life-changing
journey with us!
The 20th YLC will be a fusion of innovation and inspiration that will challenge, empower and elevate you. It will help you
discover potential you never knew you had and set you off on the path to becoming an empowered Young Leader.
The Conference will commence from the 1st of September, 2021 at Dreamworld Resort, Karachi at 08:00AM. Please ensure that
you bring this letter along with you for registration. Participants appearing without this confirmation letter may be disqualified.
The conference will end on the 6th of September, 2021 at 5:30 pm
Your confirmation code is: YLC'21 - 071
You have been sponsored by: School of Leadership Private Limited
Please bring minimum luggage and avoid carrying valuables. You will be required to wear the T-shirts provided by team
YLC throughout the conference. However, please bring your CNIC, Indemnity form, most recent CV and the following
essentials with you:
Girls:
1. Shalwar Kameez
2. 2 traditional dresses that you feel best represent your culture to showcase at our grand cultural night
3. Gowns/Long dress or other similar clothing
Boys:
1. A traditional dress that you feel represent your culture
2. Formal suit/tuxedos
Precautionary Heat Kit (Mandatory):
1. Towels
2. Icepacks
3. Small Umbrella
4. Deodorants
5. Socks, Gloves and Beanie.
Please note, bringing the Precautionary Heat Kit is mandatory. You will be at your own risk if you do not bring the list
mentioned above.
For any queries, you can get in touch with us at 021 353 739 46 | +92 341 2370494 or email us at ylc@sol.edu.pk,
fatema@sol.edu.pk ali.haider@sol.edu.pk Please ensure you read the conference norms below, carefully.
Looking forward to having an incredible experience with you!
Best Regards,
Team YLC 2021
(Please bring a hardcopy of this document with you on the venue)
Important Notice for YLC 2021:
All participants a highly recommended and advised to be vaccinated against Covid-19 as a selfprecaution to attend the conference. Strict SOPs will be followed as per the regulation set by the
Government of Pakistan. If you are not vaccinated, we won’t be able to help with any conflict that might
arise with the venue management.
The following will form the grounds for immediate disqualification from the conference:
1.
2.
3.
4.
Any participant violating the YLC Code of Conduct attached with this letter.
Any participant found in possession of fake ID/CNIC
Any participant not following the SOPS and violating them.
Any participant misrepresenting his/her status & discovered to be a YLC Alumni.
Conference Norms:
1. Registration fee will not be refunded in case participant does not attend the conference or chooses to leave at any time
after signing up at the conference venue.
2. If the YLC team is notified of cancellation of registration up to a week prior to the conference date, 50% of the
fee will be refunded.
3. Participant is to pay for any extra service utilized at the hotel e.g. laundry, telephone, room service etc.
4. This being a residential conference, overnight stay at the venue is mandatory.
5. YLC is a rigorous program; designed to stretch participant's capacity and build endurance.
6. Program will continue till late hours in the night and will start early in the morning. Participants will be
expected to be punctual and attend all sessions.
7. Meal timings will be followed as per program.
8. Two T-shirts are provided to each participant. T shirts provided by the conference organizers are expected to be
worn at all times. Other personal clothing will be required on 2 occasions only. (Additional clothing/ toiletries is
optional)
9. Participants to comply by specific transportation timings and means for field trips and outdoor activities.
10. Girls and boys are allocated separate rooms on the venue. Strict adherence to this separation to be
maintained at all times.
11. Rooms will be allocated to participants by the management team.
12. Participants can only leave conference venue in case of emergency and with prior consent of
Parent/Guardian and Management Team.
13. Visit by parents/guardians in lobby/designated area is permitted only during off-times, which will be
advised at the conference.
14. Management Team will not be responsible for damaged or lost property of participants. Act of theft by any
participant will result in his/her expulsion and notification to parent/guardian.
15. Possession and usage of drugs or alcohol by any participant will result in his/her immediate expulsion and
notification to parent/guardian.
16. Respect for fellow participants, facilitators, speakers, other hotel guests and staff is expected.
17. Parent/guardian of concerned participant(s) will be contacted in case of any anti-social behavior.
COVID-19: Standard Operating Procedures for Young Leaders Conference 2021
(Please bring a hardcopy of this document with you on the venue)
You cannot attend the conference if;


You have tested positive for COVID-19.
If you are experiencing COVID-19 like symptoms as cold, fever, sore throat, fatigue, cough and flu.
Therefore in order to qualify, you must have COVID-19 test conducted 3 days prior resulting in negative.

In case of not having any COVID-19 like symptoms but to still be on the safe side in order to protect
yourself from any ambiguity it’s highly recommended for participants to take a recent test of COVID-19
before the conference which should test negative. If you do not take the test, you are on your own to any
exposure towards such an illness for which you will also sign an indemnity form placed at the end of these
SOPs. Whilst (in case of any symptoms) we won’t allow the applicants with symptoms to attend the
conference.

In case you are sensitive to any other allergies as asthma or have any other medical conditions, we
recommend you to bring your medicines along with doctor's prescription and inform us beforehand.

There will be medical help desks available to cater concerns of participants.

While attending event make sure that you are wearing mask, your thermal scanning performed on entrance
daily basis, proper sanitization ensured and to maintain a physical distance with other participants by
staying 6 feet apart.

The Disinfection upon arrival will include, disinfecting booths, temperature screening, and ensuring that
masks and gloves are worn on entry.

If any participant is found unwell at the time of check-in – then the participant shall be sent back home on
immediate basis (as per the Doctor’s recommendations) in such cases no refunds shall be made, since
participants with COVID-19 and COVID-19 like symptoms as mentioned above will not be allowed.

Participants will be given safety kits which will include: masks, hand gloves, sanitizers, hand wash, alcohol
swabs, disinfectants, rubbing alcohols, Immunity boosters, instructional flyers and wipes/tissues.

Hand sanitizers and tissues will accessible and placed in hall.

Wash hands often with soap and water for at least 20 seconds especially after in a public place, or after
blowing nose, coughing, or sneezing. If soap and water are not readily available, use a hand sanitizer that
contains at least 60% alcohol. Cover all surfaces of hands and rub them together until they feel dry. Avoid
touching eyes, nose & mouth with unwashed hands.


Session hall will be disinfected before the start of the session and by the end of it. ∙ Reinforcement
on day end and day’s start to adhere strictly to SOPs.
Seating arrangement will be arranged at a distance of at least 6 feet.

250 participants will be accommodated in hall for the sessions and activities that caters 1200 individuals.
(Please bring a hardcopy of this document with you on the venue)

Separate counters for food will be ensured – Que system for food.

Each participant will be expected to disinfect themselves before entering the hall each time. ∙ All participants
will need to wear masks and gloves at all times.

Self sanitization will be the responsibility of each participant.

Participants shall keep a distance of at least 6 feet from each other.

All participants are expected to wash their hands before and after every meal. ∙ Hand shaking, close sitting,
interaction with other participants without masks shall be strictly prohibited.

Sharing of any training material i.e. writing pad, pen, agenda and checklist will be strictly prohibited.

Participants shall be provided accommodation where 3 people will be staying at a place capacitated to
accommodate 6 people, however we will ensure the social distancing in their rooms.

Sharing any belongings i.e. towel, combs, creams, lotions etc. will be strictly prohibited, each participant is
expected to bring their own toiletries from home.

Participants after check-in will shower and change clothes on an immediate basis, and dirty laundry shall be
given to the venue services to be washed.

Toilets shall be kept clean and disinfected twice daily.

Any participant with symptoms of Covid-19 shall inform the management team immediately. ∙ If you are
diagnosed with COVID-19 less than 14 days after you attended YLC, you are requested to report this to YLC
team at ylc@sol.edu.pk. This will help ensure we can communicate with other attendees at the conference and
follow government advice.
(Please bring a hardcopy of this document with you on the venue)
DECLARATION: I have read and understood the conditions and services of School of Leadership’s
program of Young Leaders Conference and want to attend the conference out of my own free will. In
case of any accident/illness/natural calamities/political unrest/Health hazard, I will neither hold the
management of YLC responsible. I agree to abide by the rules of the management, and if I don’t follow
them through then I am in full agreement to be expelled and sent home on an immediate basis.
Name in Full: ______________________________________________________________
Address in Full:
Age: ___________, Gender: _____________ Phone No. ___________________________,
Name of Parent/ Guardian:
Number of Guardian: ____________________________________________________________
I have read and understood all conference norms, rules, and important notices and agree to
attend the 20th Young Leaders Conference by acknowledging all written agendas mentioned
in this document. If I fail on any legal, moral or ethical grounds, the YLC team is allowed to
take strict action, as deemed necessary.
Signature of Parent/Guardian: _______________________________________
Signature of Participant: ____________________________________________
(Please bring a hardcopy of this document with you on the venue)