Euphrosyne
Who we are?
The team is a group of professionals who are highly trained and specialized
personnel. Also, we aimed to give the best and high class services to conduct an special
event such as weddings, natal ceremonies, reunions, anniversaries, seminars and any
other important gatherings in life.
“Euphrosyne” is named and based in the Greek Mythology, the Goddess of good
cheer, joy and mirth, and the incarnation of grace and beauty. The team strongly
believed to value every patron we have, with that, we want to give the best deals to
celebrate every occasion with the affordable offers.
Mission:
Create thousands of smiles, yield special memories to ponder in everyone’s journey. To
achieve, it is by conducting an organized and meaningful events for our beloved
customers.
Vision:
Euphrosyne envisions to overtop among all the service provider that relates to event
management.
Organizational Chart
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“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
Products and Services
People have their own purpose to celebrate and each celebration is important
that must be valued. Meanwhile, each event must be planned thoroughly; in the
beginning Euphrosyne will conduct a preliminary consultation to understand every
client’s reasons or objectives and demands. In accordance, we will construct an
execution plan; also the team will deal and draw up a systematic scheme to make your
event splendid.
We will work with you to clarify your ideal event endings. In our practice, here are
some deals to offer;

Site Selection and Negotiation

Vendor Selection and Negotiation

Meeting Logistics

Budget Planning

Timeline Coordination

Attendance Registration

Food and Beverages

Emergency Response Planning

On site Management and many more…
What we do for you…
We promised to deal end-to-end logistics for your event; this is for you to focus in
entertaining their guests.
At the same time, as an assurance to make your event to be at its best we will
assign a passionate project manager. We will hold thorough planning and budget
reviews to track tasks, costs, progress and due dates.
2
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
Our Understanding of your needs…
We have reviewed your initial requirements and understand the following key facts
about your event:
1. Event Name: Post Teachers Day Celebration: “Night To Remember, A
Moment To Thank”
2. Date: October 25, 2019
3. Location: Hotel & Restaurant- Pavilion (Barangay Quilib, Rosario, Batangas)
4. Projected number or attendees: 155 persons
Event concept…
“The mediocre teacher tells. The good teacher
explains. The superior teacher demonstrates. The great
teacher inspires.” (William Ward)
Teachers
may
provide
in literacy and numeracy, craftsmanship or
instruction
vocational
training, the arts, religion, civics, community roles, or life
skills.
More than that, a teacher is a person who gives the knowledge but also an
inspiration to live. A teacher knows to understand their students because they
spent lot of the time in school in schooling.
Teacher is a great adviser in making your choice to build the career. They
are the only person who believes you that you can achieve something in your life.
Teacher’s day must be celebrated as a token of respect and
appreciation and also to let the teachers know that they are being recognized as
the reason for success in every individual’s life.
3
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
EVENTS PROPOSAL
Name of the event:
Post Teachers Day Celebration: Night To Remember, A
Moment To Thank
Start date: October 25, 2019
End date: October 25, 2019
Commences at : 6:00 pm
Ends at: 11:00 pm
Proposed Venue: Hotel & Restaurant- Pavilion (Barangay Quilib, Rosario,
Batangas)
Event Budget: ₱202, 500.00
No of expected guests: 155
Event Purpose
Strategic objectives / expected outcomes: To commemorate all the hard work and
passion of the teachers who devoted their time in educating the learners.
Details of the event: Masquerade (Black and Gold) Event
*Categories of expected guests:
116 Teaching staff
8 Executive Committee
16 Administrative
5 Live Band Performer
10 School Maintenance Staff
Names of expected external VIPs, if
any:
Mrs. Marian L. Arias- EPS In-Charge of
Private Schools in Batangas
Master of Ceremony (Host): Ms. Erica Pancobilla & Mr. Jennifer Joy Hernandez
(Inclusive by the concessionaire)
Speaker/Resource Person/Featured
Personality required for this event: Mrs.
Araceli A. Calderon
Proposed Role: To deliver the welcome
address and to give the inspirational
message
Date and time executive will be required: 5:30 pm Call Time
Proposed speech points will be provided for the Speaker:
Other speakers:
Are media invited / expected? No
Is any AV required (please specify): Yes, provided by the venue
Will there be catering (please specify): Yes, provided by the authorized
concessionaire of the venue
4
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
5
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
6
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
7
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
8
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
9
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
10
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
11
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
12
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Euphrosyne
Pricing
Total Cost
Our proposed pricing for end-to-end management for your event is ₱202,500.
Payments will be split into a non-refundable retainer -- due at project initiation – along
with interim payments and final payment as described in the enclosed Event
Management Agreement.
The Pricing Table below contains a detailed cost breakdown for each of our key
areas of responsibility.
Service
Price
Event Task Management
Maintaining an exhaustive plan that thoroughly all tasks,
milestones, and due dates
Event Budget Management
Managing a central event budget and recording all relevant event
expenses
Vendor Management
Interfacing and negotiating with third party event vendors to stay
within the pre-established budget as needed (ie. Caterers, mobile
bars, photographers, live performers and others)
Cost Identified Covers Food & Venue
NOTE: All vendor-related costs will be paid to the respective
vendor(s) separately.
Premium Management
Researching and procuring giveaways for your event (ie. VIP
gifts and Event Swags)
Onsite Event Execution
Ensuring event set-up meets expectations, greeting attendees,
and overseeing all vendor activities to achieve seamless event.
NOTE: Contingency fund of ₱ 5,000.00 is added (Refundable in
case not used)
TOTAL
₱ 17, 500.00
13
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
₱ 149, 500.00
₱ 25, 500.00
₱ 10, 000.00
₱ 202, 500.00
Euphrosyne
Inclusions
Vendors
Food & Beverages (₱550.00/Pax X 155 person) + and Venue
(₱12,750.00)








Amounts in Php.
98,000.00
Venue set-up
Food: Soup, vegetables, 3 main courses, desserts, drinks and late
night snacks
Basic light and sound with 1 DJ
2 Masters of the ceremony
Basic AV set-up
2 superior rooms
2 reception coordinator
10 servers
Live Band Performer ( Soundspeaks Music Production)
16,5000.00
 5 hours Tracking
 Mixing and Maxing Included
 Free use of Drum set, Guitar Amp and Keyboard
Tokens
25,500.00
 VIP (₱500.00x4)
 Guests (₱152.00x155)
Photobooth/ Videographer
20,000.00
 2 hrs. Unli shots of Photobooth
 Same Day Edit
 Soft Copy Compilation in Flash Drive
 155 copies of Group Picture(8R)
 1 A1 With Frame
 155 Invitations
Mobile Bar Set-Up (Tipsy Box Mobile Bar, 180 pax)
15,000.00




10 Signature Cocktails
4 hrs. Open Bar
2 Bartenders
Lighted Bar Counter
TOTAL
14
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
175,000.00
Euphrosyne
Time Frame
Activities
Sept.
27
Planning activities
Early event registration marketing
Finalize Vendors Contract
Pre-event activities
Finalize Guests invitation
Print Event’s program and other materials
Event Proper
Registration & Guest Welcome (Welcome
Committee)
Coordinating Program (Program
Committee)
Coordinating Food (Food Committee)
Coordinating Accommodation (Welcome
Committee)
15
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry
Oct. 119
Oct. 2024
0ct.
25
Euphrosyne
Note to self (not available to show to client)
Bundle- in the cost of the 12% tax and Service Charge in the line item labeled
Vendor Management Expense
₱ 175, 000.00 -
Vendor Management
Discounted Rate from the Vendors;
₱ 95,000.00 Food and Venue (tax included)
₱ 15,000 .00 Live Performers (tax included)
₱ 19,500.00 Photographer/ videographer/ Photo booth (tax included)
₱ 25, 000.00 Premium Management (tax included)
₱ 14, 000.00 Mobile Bar (tax included)
₱ 6, 500.00
Profit from vendor’s discount
₱ 27,500.00
₱ 5,000.00
₱ 4,500.00
₱ 18,000
-
Line item related to professional services
Amount refunded (Contingency fund)
Cost incurred during the course of service delivery
Guaranteed Net Professional Fee
₱ 6, 500.00
₱ 18,000
₱ 24,500.00
-
Profit from vendor’s discount
Guaranteed Net Professional Fee
Earnings Before Income Tax
₱ 24,500.00
₱ 2,940.00
₱ 21, 560.00
16
Earnings Before Income Tax
12% Tax
NET INCOME
“A goal without a plan is just a wish.”
-Antoine de Saint-Exupéry