Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 1 of 68 Site LPSQ Director 11/10/2017 1 All Appendix to Crewing Manual Ship Contents Acronyms and Abbreviations .....................................................................................................................................3 Crew Insurance .............................................................................................................................................................4 Crew Protection and Indemnity ............................................................................................................................4 Spectacles and Dental Treatment.........................................................................................................................4 War Risk Insurance.................................................................................................................................................4 Travel Entitlements ......................................................................................................................................................4 Provisioning ..................................................................................................................................................................4 Personal Hygiene items...............................................................................................................................................4 Uniforms, Work and Safety Clothing.........................................................................................................................5 Dress Code ....................................................................................................................................................................7 Recreation Fund ...........................................................................................................................................................7 Crew Mail .......................................................................................................................................................................7 Appraisal Guidelines....................................................................................................................................................8 Responsibilities.......................................................................................................................................................8 Training Guidelines ......................................................................................................................................................8 Promotion Criteria ........................................................................................................................................................8 Newly Promoted Masters and Chief Engineers..................................................................................................9 Letters of Recommendation .......................................................................................................................................9 Shore Leave.................................................................................................................................................................10 Study Leave .................................................................................................................................................................10 Compassionate Relief ................................................................................................................................................10 Personal Fines ............................................................................................................................................................10 Family Carriage ...........................................................................................................................................................11 Standard of Accommodation and Meals ...........................................................................................................12 Missing Persons, BSM Office Action.......................................................................................................................12 Guidelines of Conduct ...............................................................................................................................................12 List of Minor Offences ..........................................................................................................................................12 List of Major Offences ..........................................................................................................................................12 Definition of Harassment and Bullying..............................................................................................................13 Disciplinary Policy......................................................................................................................................................14 Dismissals without Notice ...................................................................................................................................14 Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 2 of 68 Site LPSQ Director 11/10/2017 1 All Crew Training ..............................................................................................................................................................15 Competency Management System.....................................................................................................................15 Cadet Training .......................................................................................................................................................15 Wage Accounts ...........................................................................................................................................................15 Home Allotments ........................................................................................................................................................15 Leave Pay.....................................................................................................................................................................16 Job Descriptions ..............................................................................................................................................................17 Deck Department .......................................................................................................................................................17 Master .................................................................................................................................................................17 Chief Officer .........................................................................................................................................................20 Second Officers.....................................................................................................................................................22 Third Officer .........................................................................................................................................................23 Deck Assistant / Junior Officer ...............................................................................................................................25 Deck Cadet ...........................................................................................................................................................28 Deck Trainee.........................................................................................................................................................29 Bosun ...................................................................................................................................................................30 Pumpman.............................................................................................................................................................32 Able Seafarer Deck................................................................................................................................................33 Ordinary Seaman ..................................................................................................................................................34 Chief Cook ............................................................................................................................................................36 Second Cook.........................................................................................................................................................38 Messman..............................................................................................................................................................40 Engine Department ...............................................................................................................................................42 Chief Engineer ......................................................................................................................................................42 Second Engineer ...................................................................................................................................................44 Third Engineer ......................................................................................................................................................46 Gas Engineer.........................................................................................................................................................47 Reefer Engineer ....................................................................................................................................................48 Engine Trainee ......................................................................................................................................................49 Electro Technical Officer (ETO) ..............................................................................................................................50 Electrician.............................................................................................................................................................52 Electrical Cadet .....................................................................................................................................................54 Engine Assistant / Junior Engineer .........................................................................................................................55 Engine Cadet ........................................................................................................................................................56 Fitter ....................................................................................................................................................................57 Able Seafarer Engine .............................................................................................................................................59 Wiper ...................................................................................................................................................................60 Offshore ....................................................................................................................................................................61 Senior Dynamic Positioning Operator (SDPO) .........................................................................................................61 Dynamic Positioning Operator (DPO) .....................................................................................................................62 Junior Dynamic Positioning Operator (JDPO) ..........................................................................................................63 Trainee Dynamic Positioning Operator (TDPO) .......................................................................................................64 Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 3 of 68 Site LPSQ Director 11/10/2017 1 All Daughtercraft Coxswain ........................................................................................................................................65 Crane Operator.....................................................................................................................................................66 Gangway Operator................................................................................................................................................67 Camp Boss............................................................................................................................................................68 Service Personnel..................................................................................................................................................69 Acronyms and Abbreviations Acronyms and Abbreviations BBS BSM CMS CoC CSC DoA EMS FFE FIFO FP FPO GSC HoD ICS ITW LSA MLC MTC OIC OOW OWS P&I PAL PPE SMC SMS STCW Behaviour Based Safety Bernhard Schulte Shipmanagement Competency Management System Certificate of Competency Crew Service Centre Date of Availability Environmental Management System Fire Fighting Equipment First in / First out Fleet Personnel Fleet Personnel Officer Global Service Centre Head of Department International Chamber of Shipping International Transport Workers’ Federation Life Saving Appliances Maritime Labour Convention Maritime Training Centre Officer in Charge Officer of the Watch Oily Water Separator Protection and Indemnity Portal Active Link Personal Protective Equipment Ship Management Centre Safety Management System Standards of Training, Certification and Watchkeeping for Seafarers Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 4 of 68 Site LPSQ Director 11/10/2017 1 All Crew Insurance Crew Protection and Indemnity BSM provides the Crew Protection and Indemnity (P&I) insurance. Coverage is provided during the normal course of duty. The Contract of Employment states BSM’s responsibilities towards a crew member. The P&I coverage includes: Medical expenses as defined in the Contract of Employment Injury / loss of life compensation Repatriation expenses of sick / injured crew (including deviation expenses) Relieving crew member’s travel expenses Immigration fines, accommodation and repatriation of stowaways Immigration fines for deserters Crew member’s personal effects as defined in the Contract of Employment Note: Non-insured articles are cash (except by special arrangement with the employer), valuables, watches, jewellery, radios, or any other articles which P&I club consider non-essential for crew members to perform their duties. Spectacles and Dental Treatment Crew members must pay for their own spectacles and artificial teeth. Accidental damage caused during official duties will be covered by BSM. The Master must inform BSM office about the circumstances of any claims. Essential dental treatment is covered. Cosmetic treatment is excluded unless necessary following an accident during official duties. War Risk Insurance War Risk Area coverage is provided under the owner’s insurance arrangements. The details of the coverage are outlined in the Contract of Employment. Travel Entitlements Prior to departure, crew may receive cash allowance to cover travel expenses. BSM Office decides on the amount and provides the crew member with a letter stating the amount to be deducted from the wage account. Crew member must present this letter to the Master. BSM office arranges accommodation and transportation to the ship via the local port agents. Provisioning The crew is entitled to receive well balanced meals of sufficient quality and quantity. This will be provided free of charge during the period of engagement by the Company. As far as possible ships will be provided with adequate fresh provisions of milk, tea, coffee, vegetables and fruits. Personal Hygiene items Bath soaps and washing powder for personal hygiene and washing of clothes are supplied to the crew by BSM. Requisitions are made under the cabin stores category. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 5 of 68 Site LPSQ Director 11/10/2017 1 All Uniforms, Work and Safety Clothing Note: This is applicable for all ships under full and crew management of BSM, but always subject to specific Client requirements. The items marked as mandatory must be supplied by the concerned CSC to joining crew. All other items are recommendations, subject to client approval. Some ships have a stock of working gear on board, but should not be relied upon for joining crew. The ship’s staff must inform BSM office when replacement of clothing is necessary, stating the reason. Item Parkas or heavy weather jackets (Parkas are ¾ jackets with lining and hood) Protective gear Uniform Department/Rank Mandatory Catering 1 only for the department department or as required to handle stores Deck department 1 each per Officer, Petty Officer and Rating Engine Up to 3 as required department All Goggles, masks, Oil skins, rubber boots, gloves, safety helmets and all other protective gear will be provided for the use of all crew as requested Master 2 Overalls (1 white / 1 blue 1 Pair of Safety Shoes Recommended Recommended to issue each Master initially with: 1 Blue Naval Style Sweater 2 pairs of Dark Blue/Black Trousers 2 White Uniform shirts 2 Khaki Uniform shirts 1 Pair of Epaulettes 1 black Tie 1 piece white Long Johns 1 pair black woollen socks 1 black muffler 1 black monkey cap Overalls and safety shoes to be issued for each contract whereas uniform items to be issued upon request but not exceeding an annual supply. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Item Uniform Department/Rank Mandatory Officers 3 Overalls: Deck officers: 2 white and 1 blue Engineer officers: 1 white and 2 blue 1 Pair of Safety Shoes Uniform Catering department 1 Pair of Shoes 1 Overall 2 Aprons 2 pieces white Chef’s hat for the Cook Uniform Deck Ratings 3 Overalls (orange) 1 Pair of Working (Safety) Shoes Uniform Engine Ratings 3 Overalls (blue) 1 Pair of Working (Safety) Shoes Approved by Effective Date Revision Page 6 of 68 Site LPSQ Director 11/10/2017 1 All Recommended Recommended to issue each officer initially with: 1 Blue Naval Style Sweater 1 pair of Dark Blue/Black Trousers 2 Khaki Uniform shirts 1 pair of Epaulettes 1 black tie 1 piece white Long Johns 1 pair black woollen socks 1 black muffler 1 black monkey cap Overalls and safety shoes to be issued for each contract whereas uniform items to be issued upon request but not exceeding an annual supply. 3 White Jackets 3 Pairs of Cooks Trousers (chequered) or 3 Pairs of Messman’s Trousers (blue/black) 1 piece white Long Johns 1 pair black woollen socks 1 black muffler 1 black monkey cap 1 piece white Long Johns 1 pair black woollen socks 1 black muffler 1 black monkey cap 1 piece white Long Johns 1 pair black woollen socks 1 black muffler 1 black monkey cap Note: Goggles, masks, gloves, parkas, safety helmets, rubber boots and oil skins are the property of BSM and are to remain onboard. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 7 of 68 Site LPSQ Director 11/10/2017 1 All Dress Code The BSM dress code applies while in port, in pilotage waters and at other times at the Master’s discretion: All officers Deck and Engine Room ratings on duty Catering ratings on duty Engine officers on duty and deck officers when performing cargo operations or deck maintenance White / khaki shirt with epaulettes or white / khaki shirt and navy pullover with elbow patches and epaulette fittings Black trousers Dark shoes High visibility coloured boiler suits Safety shoes or boots White jackets or shirts Chequered or black trousers Dark safety shoes Boiler suit Safety shoes Recreation Fund BSM Fleet Personnel (FP) Department advises the fleet of the Recreation Fund contribution amount. The allowance is to be used to purchase material for the recreation and welfare of all crew members. The purchase of pornographic materials and pirated CDs, DVDs and software is prohibited. Masters must ensure accurate accounting of expenditures using the Recreation Fund Accounting form. No amount from this fund is to be paid to individuals as a bonus for assistance with the administration of the recreation accounts or any other reason. Requests for purchases, repair and / or replacement of recreational items outside the scope of the Recreation Fund must be sent to BSM office. Crew Mail Family may forward a crew member’s personal letters to BSM office for transfer to the ship. BSM will not forward parcels or packages. Letters must clearly state “Crew Mail” on the envelope. Crew members may pass outgoing letters to the port agent via the Master. Expenses are deducted from the crew member’s Wage Account. Crew members must arrange courier mail, parcels or packages themselves; the Master will not forward these. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 8 of 68 Site LPSQ Director 11/10/2017 1 All Appraisal Guidelines Responsibilities Chief Officer appraises Deck Officers, Deck and Galley staff. Master adds their comments. 2nd Engineer appraises Engine Officers, Ratings and Fitters. Chief Engineer or Master adds their comments. Chief Engineer appraises Second Engineer. Master adds their comments. Master appraises Chief Officer and Chief Engineer. Superintendents and Internal Auditors appraises the Master and Chief Engineer. Training Guidelines The Company strongly believes in the importance of training and therefore provides training to all seafarers. This is a combination of on-board and shore based training. Regular training improves shipboard safety. The Company only promotes seafarers if they complete the competency scheme. This scheme includes all training required for the next higher rank. It is the senior staff’s responsibility to improve the competency of junior staff with on the job training. Both trainer and trainee must possess motivation and commitment to achieve good training results. The Master must promote training whenever possible. Trainers must assess the effectiveness of the training given. Good possible means are: The trainee could repeat the exercise Testing of newly acquired knowledge and skills Let the trainee explain the subject in his own words Request the trainees to assess areas for self-improvement Promotion Criteria From C/O To Master From 2/O To C/O From 3/O To 2/O From Deck To Junior Ideal conditions 36 months of actual sea service as C/O on similar or larger sized ship Completion of at least two contracts with the company as C/O At least two appraisal reports with recommendations for promotion 100% completion of CMS or Completion of C/O to Master Promotion Checklist Ideal conditions 30 months of actual sea service as 2/O Completion of at least one contract with the company as 2/O At least two appraisal reports with recommendations for promotion 100% completion of CMS or Completion of 2/O to C/O Promotion Checklist Completion of Senior Officers Course at an MTC Attendance at an FLM within last 5 years Ideal conditions 12 months of actual sea service as 3/O Completion of at least one contract with the company as 3/O At least two appraisal reports with recommendations for promotion 100% completion of CMS or Completion of 3/O to 2/O Promotion Checklist Ideal conditions 12 months of actual sea service with the company Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Rating Officer From 2/E To C/E Approved by Effective Date Revision Page 9 of 68 Site LPSQ Director 11/10/2017 1 All At least two appraisal reports with recommendations for promotion 100% completion of CMS or Completion of Deck Rating to 3/O Promotion Checklist Completion of Junior Officer’s Course at an MTC Ideal conditions 24 months of actual sea service as 2/E Completion of at least one contract with the company as 2/E Minimum of 6 months’ experience as independent watchkeeper on same engine type with same or higher kW From 3/E To 2/E From Engine Rating To Junior Engineer At least two appraisal reports with recommendations for promotion 100% completion of CMS or Completion of 2/E to C/E Promotion Checklist Completion of a Senior Officer’s Course at an MTC Ideal conditions At least two appraisal reports with recommendations for promotion 100% completion of CMS or Completion of 3/E to 2/E Promotion Checklist Attendance at an FLM within last 5 years Ideal conditions At least two appraisal reports with recommendations for promotion 100% completion of CMS or Completion of Engine Rating to Junior Engineer Promotion Checklist Completion of a Junior Officer’s Course at an MTC Note: In urgent circumstances, promotions are possible without fulfilling all promotion criteria. These are temporary promotions only Newly Promoted Masters and Chief Engineers The first full tour of duty for newly promoted Masters and Chief Engineers is a probationary period during which they are mentored and monitored by BSM office. They are also mentored and monitored by the offsigning Master or Chief Engineer during the recommended handover period. Letters of Recommendation A crew member requests Letters of Recommendation directly from BSM office. These are not to be issued on board. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 10 of 68 Site LPSQ Director 11/10/2017 1 All Shore Leave Shore leave may be granted as long as the safety and security of the ship are not compromised. The decision to grant shore leave is entirely at the Master’s discretion, who must take into account: Agreement by Head of Department (HoD) Work load and requirement for available personnel Adequate manning for port duties Availability of emergency response team at all times The number of crew granted shore leave must never exceed 50% of the total crew. Actual number of crew on board must be known at all times. All crew members must return to the ship by the time agreed with the HoD and clearly be made aware of the ship’s planned departure time. The following ranks should not take shore leave at the same time: Master and Chief Officer Chief Engineer and Second Engineer Study Leave Officers who have completed 12 months of sea service with BSM may submit a written request for study leave to the FP Department. Study leave is granted at the discretion of BSM. Compassionate Relief BSM office will contact the ship on receipt of urgent personal news. Compassionate Relief cases are defined as death or serious illness of: Spouse Dependent parent Dependent child Any other cases will require an Early Relief request. In proven compassionate cases, BSM will make every effort to arrange an early relief at the next suitable port subject to safe manning of the ship. BSM office will decide who will bear the costs of the relief, depending on the circumstances. Personal Fines Crew members are personally liable for all legal fines imposed upon them for breach of local regulations by: Customs’ Authorities Immigration Authorities Any law enforcement agencies The Master may advance the amount of the fine provided the crew member’s wage account balance is sufficient. The crew member must submit a written request for payment on his / her behalf. This request must state that the crew member agrees to the deduction of the amount from his / her wage account. The Master must inform BSM office of the circumstances of the fine. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 11 of 68 Site LPSQ Director 11/10/2017 1 All Family Carriage The presence of family members must never interfere with the safe, efficient, and secure operation of the ship. Family joining is subject to the Master’s approval, who must consider: Lifeboat capacity Limits of safety equipment certificate Availability of LSA Number of persons already on board Likelihood of carrying additional personnel (technicians, inspectors, auditors etc.) When the number of persons on board exceeds the lifeboat limit due to joining of extra crew, supercargo etc., the family member must disembark at Officer’s cost. Under normal circumstances, the spouse must accompany children. Only under special circumstances can children embark alone. The minimum age of children to sail on board is 12 months. The relevant safety equipment for children/infants must be available on board. Family members are normally not allowed to join: During crew member’s probationary period During the first voyage of a ship under BSM management A newly built ship during the first 3 months after delivery Family members may visit in port subject to Master’s approval. BSM considers family members as guests with regard to victualing while on board. Joining family members may make their own travel arrangements or ask the BSM office to arrange on their behalf. BSM office forwards flight details to port agent for transportation arrangements. The officer bears all joining / leaving expenses for family members. These include, but are not limited to: Flight tickets Launch fees Taxi fees Hotel expenses Port agent fees Immigration charges Medical costs Insurance costs Expenses are deducted from the Officer’s Wage Account prior to sign off. Other non-working supernumeraries are responsible for all the expenses related to their stay on board, including joining / leaving expenses. Standard of Accommodation and Meals Accommodation of family members is in Owner’s or other cabins of a similar standard, if available. They will receive the same level of cabin cleaning, laundry etc. as officers. No special meal arrangements should be made for family members, who will normally eat in the Officers’ Mess. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 12 of 68 Site LPSQ Director 11/10/2017 1 All Missing Persons, BSM Office Action In the event of a missing person, BSM office will: Coordinate with the relevant authorities and the Master to locate the missing person Coordinate with the Crew Service Centre (CSC) to inform next of kin Notify P&I In the event of a missing person at sea, Emergency Response Procedures will apply. In case of proven desertion any balance of wages will be retained by the BSM to offset incurred expenses. Guidelines of Conduct BSM expects its crew members to: Comply with all company policies and procedures Keep and promote a high standard of discipline and behaviour Promote good working and social relations on board Misconduct may lead to disciplinary measures, relative to the severity of the offence. Crew members may only be dismissed for minor offences if they repeat them. Note: It is essential in a case of dismissal that the same or very similar offence has been committed by the same crew member. List of Minor Offences Unsatisfactory performance Failure to be punctual Absence from work/place of duty without satisfactory reason Offensive and /or disorderly behaviour Poor housekeeping Minor act of negligence or disobedience Minor neglect of duty Excessive noise in common areas and alleyways List of Major Offences Note: Major offences may result in termination of employment and possible legal action by authorities. Assault Harassment or bullying Endangering any person or the ship Smoking in prohibited areas Use of naked flame or unapproved electric flashlight in prohibited areas Wilful damage to the ship or property Disobedience of orders relating to safety Persistent / wilful failure to perform duty Sleeping on duty or failure to remain on duty Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 13 of 68 Site LPSQ Director 11/10/2017 1 All Unjustified obstruction or delay of any ship operations Unlawful possession or distribution of drugs Possession of weapons Theft or possession of stolen property Possession of contraband Breach of the BSM Drug and Alcohol Policy Breach of the BSM Environmental Policy Breach of local laws or terminal rules Violation of Flag or Port State requirements Bringing unauthorised persons, equipment, software and reading material on board Definition of Harassment and Bullying Harassment is any form of offensive behaviour that is considered threatening, seriously disturbing, or humiliating. It is any unwelcome or unwanted verbal, written or physical conduct that offends, degrades, humiliates or reflects hatred towards a person on the basis of race, sex, colour, nationality, religion, sexual orientation, age, marital status, and disability, political and civil affiliation that may result in: Creating an intimidating, uncomfortable, hostile or offensive working environment Influencing or affecting a crew member’s job or work performance Detrimentally affecting a crew member’s employment opportunities or compensation Harassment includes, but is not limited to: Verbal harassment: Derogatory name calling, suggestive comments, insults, sexual jokes or racial innuendos, gossip regarding one’s private life, humour connected to age, race, religion gender, sexual orientation, or disability, threats made or perceived that are malicious or vexatious. Non-verbal harassment: Suggestive or over familiar behaviour. Visual harassment: Displaying or circulating derogatory or sexually suggestive posters, cartoons, drawings, screen-savers, photographs, obscene gestures, slogans, magazines, or any offensive visual material. Physical harassment: Touching, pinching, kissing, caressing, hugging, and brushing up against someone, physical attacks or sexual assault. Racial or religious harassment: This category refers to the act of targeting an individual due to their race, ethnicity, religion or sect. Harassment encompasses words and actions that are specifically designed to degrade or humiliate the individual. This includes the habitual exclusion of a person from an ethnic or religious ‘minority’ from conversations, patronizing remarks, unfair allocation of work, or making unjustifiable comments pertaining to the pace or quality of their work and treating an employee differently from other employees of the same race or religion. Sexual harassment: Any unwelcome sexual advances, request for sexual favours, or verbal, written or physical acts or behaviours of a sexual nature constitute sexual harassment. This includes when the sexual act or favour becomes the pre-requisite condition to employment or employment decisions such as, promotion, benefits, etc. Bullying includes, but is not limited to: Belittlement, degradation, public ridicule or reprimand of an employee or behaviours intended as punishment of an employee i.e. isolation and exclusion from workplace activities Public trivialization of views and opinions, or unsubstantiated allegations of misconduct Spreading malicious rumours or making unfounded allegations For further guidance refer to the: Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 14 of 68 Site LPSQ Director 11/10/2017 1 All MLC Complaint procedure BSM Speaking-Up Policy ICS – ITF Guidance On Eliminating Shipboard Harassment and Bullying Disciplinary Policy Crew members must be given sufficient opportunity to correct shortfalls before any action is taken which may lead to termination of employment. The only exception to this is if, in the opinion of the Master, the crew member is: A threat to the safety of personnel A danger to the ship, its operation or cargo A risk to the environment In these cases it is possible to dismiss the crew member instantly. Caution to Masters: Ensure BSM disciplinary procedure is followed and no crew member is dismissed without sufficient cause. Dismissals without Notice A dismissal without notice does not have to be given immediately after the offence; it is advisable to consult the BSM office beforehand. Make arrangements for repatriation and / or replacement of a dismissed crew member, if possible, before the disciplinary hearing and dismissal. The dismissed crew member must disembark as soon as circumstances permit. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 15 of 68 Site LPSQ Director 11/10/2017 1 All Crew Training BSM has developed training criteria for safety and promotion of existing and newly-appointed crew members. Crew members are responsible for retaining records and documentation of their training. Note: Refer to the SHE Manual for information related to Safety Training and OnBoard Familiarisation. Competency Management System The CMS outlines the tasks that a seafarer must complete prior to promotion. Once the seafarer has completed all the stages necessary for promotion, FP Department will request approval from the Fleet Manager. The promotion ultimately depends on the availability of positions in the higher rank. Cadet Training Note: Cadets are not considered part of the ship’s complement under the Safe Manning Certificate. The Corporate FP Department is responsible for development and coordination of the cadet programme in conjunction with the SMC and CSC. This programme offers maritime university / college students and graduates the opportunity to gain practical experience required to attain a CoC as Officer of the Watch under STCW II/1 (Deck) or III/1 (Engine). The Designated Training Officer (DTO) assists cadets with their training during their sea service. Cadets must maintain a training record book / journals as issued by the university / college. The Training Record Book / Journal is divided into units covering all aspects of ship operations that the cadet must complete. The units require a combination of practical and theoretical abilities and must all be signed by the Supervising Officer and DTO. The cadet must complete at least 6 months of watchkeeping and must receive a “Certificate of Watchkeeping and Service for a Certificate of Competency” signed and stamped on board. Other certificates may be issued as appropriate. Note: When Officers sign a Training Record Book / Journals, they are providing evidence that the cadet has completed the task and shown the required competence. Wage Accounts Wages are calculated on the basis of 30 days per month. Wages for part of a month are calculated as: Monthly wages / 30 x number on days on board during that month = pro-rated monthly wage Home Allotments BSM pays a crew member’s monthly home allotment to one bank account only. If the crew member wishes to have payment into more than one bank account, additional charges may be applied. Crew members who join within the first two weeks of a month may submit an individual home allotment request until the 14th of the month. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 16 of 68 Site LPSQ Director 11/10/2017 1 All Under Philippine law, Filipino crew must remit at least 80% of their basic monthly wage to an account in the Philippines. This does not apply for the month of joining or leaving a ship. Leave Pay Leave Pay may be due to the crew member upon successful completion of the contract (accumulated) or may be paid monthly as defined in the Contract of Employment. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 17 of 68 Site LPSQ Director 11/10/2017 1 All Job Descriptions Deck Department Master Rank / Position Master Department Overall Responsibility for all ship departments Reports to Ship owner, Charterers, BSM Duties, Responsibilities and Accountabilities The Master has the highest authority on board and is the Company’s Representative. Main Responsibilities: Overall safety of crew, ship and cargo at all times Production of berth-to-berth passage plans and safe completion of voyages Observes and enforces BSM’s bridge manning levels Ensuring the ship remains in a high state of maintenance and in class at all times Preparation and positive outcome of external inspections (audits, vettings and PSC) Efficient and economical operation of the ship and machinery Safe navigation and overall bridge management including OOW performance Crew training, career development and emergency drills Crew welfare, motivation and morale Crew disciplinary process Compliance with and enforcement of: o BSM’s Safety Management System (SMS) o Environmental Management System (EMS) o Customer’s economical running requirements o All other international standards and regulations Issue and enforcement of appropriate permits to work Maintaining continuous communication with BSM Medical provision and support including use of external sources Coordination of emergency response internally and with external services including rescue at sea Management of bonded stores Speaking up if / when unsafe practices or conditions are identified Act as: Ship Security Officer: o Ensures compliance with the Ship Security Plan (SSP) o Carries out regular security inspections and assessments o Coordinates with Company Security Officer (CSO) on security matters Head of shipboard safety committee meetings Role model for leadership and exemplary personal conduct to all crew Mentor to all crew Monitor: Ship’s maintenance condition and maintenance programmes Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 18 of 68 Site LPSQ Director 11/10/2017 1 All Performance of crew and ship Performance of navigational and cargo watchkeeping officers Implementation of work and rest hours Efficient cargo operations Ship spending, accounting and inventory Changes to standards and regulations Behaviour Based Safety process and observations Conduct regular ship inspections and keep records to ensure standards are continuously met with regard to: Safe working practices MLC Health and hygiene Crew welfare and recreation Crew operational performance Ship condition and pollution prevention BSM’s Drug and Alcohol policy (and owner’s requirements where applicable) Ensure: Compliance with Minimum Safe Manning Certificate Validity of: o Ship certificates o Crew certificates Security of confidential material Thorough handover to relieving Master Fulfilment of charterer’s and owner’s requirements Correct recording in the Oil Record Books Parts I and II (as applicable) Crew appraisals are carried out in accordance with BSM’s requirements Other duties and responsibilities: Issue clear instructions to crew, including Standing Orders Familiarisation with all areas and aspects of the ship and its equipment Submit required documentation to external bodies, for example Flag State and Port Authorities Review BSM’s SMS and EMS periodically and report suggestions to BSM Follow the requirements of the Competency Management System (CMS) Report to BSM: Accidents and Incidents Near Misses, Unsafe Conditions, Unsafe Acts and Property Damage Non-conformities and deficiencies found internally or from external inspections Maintenance requirements and technical defects Work and rest hour breaches / records Ship accounting and stores Other BSM specific reports according to company policy Concerns regarding ship and crew certification Masters are accountable for any non-compliance of company policies and international regulations. They have overriding authority to deviate from company policy to save life, ship, cargo or the environment from danger. They must submit written validation of their actions to the company at the first opportunity. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 19 of 68 Site LPSQ Director 11/10/2017 1 All Chief Officer Rank / Position Chief Officer Department Deck Reports to Master Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Safe navigation during watchkeeping Safe and efficient cargo operations and documentation General planning of deck maintenance and deck department operations Issue and enforcement of appropriate permits to work Ship’s stress and stability Environmental management Ballast management Garbage management Crew training and development Crew appraisal process Crew welfare Crew disciplinary process Fresh water supply, quality, consumption and storage Coordination of emergency response at the scene of the incident Safe launching of lifeboats and rescue boats Speaking up if/when unsafe practices or conditions are identified Monitor: Crew compliance with safety and hygiene requirements at all times Comply with BSM’s SMS, EMS and international standards and regulations Act as: Substitute for the Master when required Navigational Watchkeeping Officer / Cargo Watchkeeping Officer Ship Safety Officer: o Ensure implementation of safety policies and practices including: Familiarisation of all persons on board with all relevant safety and emergency equipment, such as LSA, FFE and Gas Detection equipment Behaviour Based Safety (BBS) o Ensure operation, maintenance and service of all safety and emergency equipment, such as LSA, FFE and Gas Detection equipment o Regularly inspect and monitor all ship areas o Monitor crew for safe working practices o Arrange emergency drills in accordance with BSM Drill Plan o Ensure maintenance of all cargo gear and report any defects to the Master and Chief Engineer o Report any Unsafe Conditions, Unsafe Acts, Accidents and/or Dangerous Occurrences to the Master with recommended corrective actions Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 20 of 68 Site LPSQ Director 11/10/2017 1 All Ensure Ship Safety Committee meetings take place according to company policy and submit minutes to the Head of the Committee (Master) o Must hold recognised Safety Officer qualification before joining a tanker Ship Environmental Officer: o Ensure and promote compliance with BSM´s Environmental Management System (EMS) and all environmental regulations such as MARPOL, Flag State and Port State o Maintain Oil Record Book Part II / Chemical Record Book (if applicable) Designated Training Officer (DTO): o Identify training needs of officers and crew in deck department o Arrange and supervise practical and theoretical training on board o Act as mentor to all crew, including cadets, assistants and trainees o Assist cadets with the completion of Training Record Books and Journals o Complete specific training documentation according to BSM policy o Monitor status of the Competency Management System Role model for leadership and exemplary personal conduct Member of the Ship Safety Committee Behaviour Based Safety Observer Cargo related duties: Ensure safe and efficient loading, carriage and discharge of cargo Verify compliance with charterer’s instructions Ensure ship is ready in all respects to receive and discharge cargo Prepare cargo plan including stability calculations and write the “In port” standing orders relating to cargo Assign deck personnel to cargo watches Keep pump room bilges free from oil and/or water (when applicable) Other duties and responsibilities: Assign daily tasks to deck and catering personnel with regular follow up and supervision Supervise mooring/unmooring and anchoring operations when required Liaise with Chief Engineer with regard to stability and stress when bunkering Supervise the control and requisitioning of all inventory assigned Report any non-conformities or defects Promote good working and social relationships on board Keep deck department records, plans and manuals as per BSM policy Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Master o Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 21 of 68 Site LPSQ Director 11/10/2017 1 All Second Officers Rank / Position Second Officer Department Deck Reports to Master and Chief Officer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Safe navigation during watchkeeping Safe and efficient cargo operations during watchkeeping Preparation of safe Passage and Route Plans including the use of electronic navigation systems Regular checks, tests and maintenance of navigational and radio equipment Management and update of navigational charts and publications, including electronic updates Administration and maintenance of medical lockers, hospital and medical equipment Medical treatment of the crew under the Master’s guidance Compliance with Permits to Work that are in force Speaking up if/when unsafe practices or conditions are identified Act as: Navigational Watchkeeping Officer / Cargo Watchkeeping Officer Substitute for the Chief Officer when required Behaviour Based Safety Observer Deputy Ship Security Officer (Deck) Ensure: Correct charts are available for the intended voyage Assist with: Cargo matters and operational planning Cargo hold/tank cleaning, as applicable Training of Deck Cadets, trainees and ratings Emergency training and drills Environmental compliance Ship’s accounting and administrative tasks Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ship’s emergency organisation) Supervise mooring/unmooring operations when required Report any non-conformities or defects Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Master and Chief Officer Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 22 of 68 Site LPSQ Director 11/10/2017 1 All Third Officer Rank / Position Third Officer Department Deck Reports to Master and Chief Officer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Safe navigation during watchkeeping Safe and efficient cargo operations during watchkeeping Inspection and maintenance of LSA and FFE under the supervision of the Chief Officer Keeping records of the condition of LSA and FFE and service requirements Ensuring the availability of and adherence to manufacturer’s instructions for LSA and FFE Maintenance of weather monitoring equipment Maintenance of: o Weather logs o Radio logs Preparation of documents required by shore authorities as instructed by the Master Administration of the ship’s technical library Compliance with Permits to Work that are in force Maintaining: o Flags o Shapes o Visual / sound signalling equipment Administration of on board crew training equipment / materials as instructed by the Chief Officer Speaking up if / when unsafe practices or conditions are identified Act as: Navigational Watchkeeping Officer Substitute for the Second Officer when required Behaviour Based Safety Observer Assist: Second Officer with updating of navigational publications including electronic formats Chief Officer with cargo documentation Master in ship’s accounting and administrative tasks when required With cargo hold / tank cleaning With emergency training and drills With environmental compliance With ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ship’s emergency organisation) Supervise mooring / unmooring operations, when required Report any non-conformities or defects Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 23 of 68 Site LPSQ Director 11/10/2017 1 All Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Master and Chief Officer Note: A Fourth Officer, if assigned, will perform duties similar to those of a Third Officer, as required by the Master. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 24 of 68 Site LPSQ Director 11/10/2017 1 All Deck Assistant / Junior Officer Rank / Position Deck Assistant / Junior Officer Department Deck Reports to Master and Chief Officer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Participating in assigned shipboard activities Compliance with Permits to Work that are in force Taking a proactive approach to his / her professional development Performing assigned duties when berthing, un-berthing and anchoring Rigging of: o Accommodation ladders o Pilot ladders o Gangway Forming part of the: o navigational watch under supervision of the Master and / or OOW until proficient in all aspects of watchkeeping (this should not result in any rest hour deficiencies) o cargo watch under supervision of the Chief Officer and / or OOW Speaking up if / when unsafe practices or conditions are identified Assist: With general work of deck ratings and officers to gain experience With the inspection and maintenance of LSA and FFE With mooring / unmooring and anchoring operations With cargo hold / tank cleaning With maintenance of ship’s flags, shapes and visual / sound signalling equipment Master with ship’s accounting and administrative tasks when required Chief Officer with cargo documentation Second Officer with updating of navigational publications including electronic formats With Behaviour Based Safety Observations to gain experience With environmental compliance With ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Forms part of the emergency response team (specific duties as per ship’s emergency organisation) Observe deck watch during cargo operation under duty officer supervision Steer the ship and develop understanding of wheel orders Develop understanding of ship handling in various conditions Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Obtain advice on safety and environmental matters from deck officers Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 25 of 68 Site LPSQ Director 11/10/2017 1 All Perform additional tasks as assigned by the Master and Chief Officer Note: A Deck Assistant/Junior Officer with a valid OIC/CoC can perform duties similar to those of a Third Officer under supervision, if allocated by the Master and is considered to be under professional training. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 26 of 68 Site LPSQ Director 11/10/2017 1 All Deck Trainee Rank / Position Deck Trainee Department Deck Reports to Bosun & Chief Officer Duties, Responsibilities & Accountabilities Main Responsibilities: Safe working practices Participating in assigned shipboard activities Observation of any Permits to Work while in force Taking a proactive approach to his/her professional development Performing allocated duties under supervision when berthing, un-berthing and anchoring Assisting with the rigging of accommodation ladders, pilot ladders and gangways Forming part of the navigational watch under supervision of the Officer of the Watch (OOW) Forming part of the cargo watch under supervision of the Chief Officer, OOW, Bosun & ABs Contribution to Environmental compliance Contribution to Ship Security and compliance Speaking up if/when unsafe practices or conditions are identified Assist: With handling of stores With preparation and operation of cargo gear and equipment With work of deck ratings and officers to gain experience Other duties & Responsibilities: Comply with BSM’s Safety Management System (SMS), Environmental Management System (EMS)and international standards and regulations Forms part of the emergency response team (specific duties as per ship’s emergency organisation) Observe deck watch during cargo operations under duty officer’s supervision Steering of the ship and develop understanding of ship handling in various conditions Report any non-conformances or defects Obtain advice on safety and environmental matters from ship’s officers and Bosun Keep a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Perform additional tasks assigned by the Master, Chief Officer and Bosun Works within Behaviour Based Safety environment Senior Officers must ensure Trainees have sufficient exposure to evolutions for learning and time for their studies in addition to other responsibilities on board. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 27 of 68 Site LPSQ Director 11/10/2017 1 All Deck Cadet Rank / Position Deck Cadet Department Deck Reports to Chief Officer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Participating in assigned shipboard activities Compliance with Permits to Work that are in force Taking a proactive approach to his/her professional development Performing assigned duties under supervision when berthing, un-berthing and anchoring Forming part of the navigational watch under supervision of the OOW Forming part of the cargo watch under supervision of the Chief Officer, OOW and / or Bosun Completing the Cadet Training Record Book / Journals Speaking up if/when unsafe practices or conditions are identified Assist with: Handling of stores Preparation and operation of cargo gear and equipment Rigging of accommodation ladders, pilot ladders and gangways Work of deck ratings and officers to gain experience Behaviour Based Safety Observations to gain experience Environmental compliance Ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ship’s emergency organisation) Observe deck watch during cargo operation under the Duty Officer’s supervision Steer the ship and develop understanding of wheel orders Develop understanding of ship handling in various conditions Obtain advice on safety and environmental matters from ship’s officers, Pumpman and Bosun Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Master and Chief Officer Senior Officers must ensure Deck Cadets have sufficient time for their studies in addition to other responsibilities on board. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 28 of 68 Site LPSQ Director 11/10/2017 1 All Deck Trainee Rank / Position Deck Trainee Department Deck Reports to Bosun & Chief Officer Duties, Responsibilities & Accountabilities Main Responsibilities: Safe working practices Participating in assigned shipboard activities Observation of any Permits to Work while in force Taking a proactive approach to his/her professional development Performing allocated duties under supervision when berthing, un-berthing and anchoring Assisting with the rigging of accommodation ladders, pilot ladders and gangways Forming part of the navigational watch under supervision of the Officer of the Watch (OOW) Forming part of the cargo watch under supervision of the Chief Officer, OOW, Bosun & ABs Contribution to Environmental compliance Contribution to Ship Security and compliance Speaking up if/when unsafe practices or conditions are identified Assist: With handling of stores With preparation and operation of cargo gear and equipment With work of deck ratings and officers to gain experience Other duties & Responsibilities: Comply with BSM’s Safety Management System (SMS), Environmental Management System (EMS)and international standards and regulations Forms part of the emergency response team (specific duties as per ship’s emergency organisation) Observe deck watch during cargo operations under duty officer’s supervision Steering of the ship and develop understanding of ship handling in various conditions Report any non-conformances or defects Obtain advice on safety and environmental matters from ship’s officers and Bosun Keep a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Perform additional tasks assigned by the Master, Chief Officer and Bosun Works within Behaviour Based Safety environment Senior Officers must ensure Trainees have sufficient exposure to evolutions for learning and time for their studies in addition to other responsibilities on board. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 29 of 68 Site LPSQ Director 11/10/2017 1 All Bosun Rank / Position Bosun Department Deck Reports to Chief Officer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Deck Ratings with regard to: o Safe working environments and conditions o Assignment of tasks and duties o Issue of applicable Permits to Work in cooperation with the Chief Officer o Supervision during maintenance work o Supervision during movement of cargo hatches and cargo cranes o Supervision during bridge, cargo and gangway watchkeeping o Safe working practices including the proper use of correct PPE o Timekeeping, including work and rest hours Set-up and use of specialised equipment (such as grit blaster, paint sprayer, hydro-blaster etc.) Preparation and maintenance of cargo cranes, hatches and grabs Inspection and maintenance (under supervision of the Chief Officer) of: o Mooring ropes and winches / winch brakes / wires and joining shackles / cable and running gear o All other ropes, wires and lines for: Safety equipment including lifeboats, rescue boats and davit launched life-rafts Cargo and supplementary lifting appliances Boat, pilot and life-raft ladders Accommodation ladders / gangways and safety nets Safety harness and lifelines Bosun’s chairs, plank stages and gantlines Condition of deck store rooms and workshops Performing and recording routine soundings of holds, bilges, tanks and spaces Speaking up if / when unsafe practices or conditions are identified Supervise and assist with: Correct rigging and safe use of lifting gear including lifting operations in the Engine Room Cargo hold / tank cleaning, washing and preparation Ballasting and de-ballasting Assist with: Operational and maintenance planning as assigned by Chief Officer Cargo and bunkering operations Mooring, unmooring and anchoring Supervision of lifeboat and rescue boat launching Emergency training and drills Environmental compliance Ship security Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 30 of 68 Site LPSQ Director 11/10/2017 1 All Crew matters, such as discipline, welfare and morale Crew skill development Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ship’s emergency organisation) Report any non-conformities or defects Keep and promote high standards of discipline and behaviour Perform additional tasks as assigned by the Master, Chief Officer or Duty OOW Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 31 of 68 Site LPSQ Director 11/10/2017 1 All Pumpman Rank / Position Pumpman Department Deck Reports to Chief Officer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with safe entry procedures to pump rooms and permits to work Operation and maintenance of pump room, pumps and cargo handling equipment Maintaining pump room in clean and gas free condition Safe use of gas detection equipment Reporting of any equipment faults or defects Diagnosing and rectifying faults or defects in accordance with supervisor’s instructions Supervision of ratings, cadets or trainees assigned to him/her Condition of assigned store areas Speaking up if/when unsafe practices or conditions are identified Assist: Chief Officer in operational and maintenance planning Deck Officers and Bosun with monitoring of soundings With emergency training and drills With supervision and training of cadets and other crew in cargo related matters With handling and stowing of stores and spare gear With environmental compliance With ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ship’s emergency organisation) Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Perform additional tasks as assigned by the Master, Chief Officer, Duty Officer or Chief Engineer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 32 of 68 Site LPSQ Director 11/10/2017 1 All Able Seafarer Deck Rank / Position Able Seafarer Deck (previously Able Bodied Seaman) Department Deck Reports to Chief Officer and Bosun Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with Permits to Work that are in force Forming part of a safe navigational watch Steering and lookout duties under supervision of OOW and/or Master, including working with pilots Forming part of a cargo watch First line of security as gangway watchman Surface preparation and maintenance including: o Painting o Safe use of hand tools, pneumatic and electric tools and equipment o Inspection of equipment before use o Use of correct PPE Speaking up if/when unsafe practices or conditions are identified Assist with any shipboard activities as directed by the Bosun or ship’s officers, including: Cargo operations and cargo related matters Movement of cargo hatches and cargo cranes Preparation of tanks and hatches to receive cargo Tank cleaning and de-sludging Duties at mooring and anchoring stations Handling and stowage of stores Maintenance and repairs Training of junior deck ratings Environmental compliance Ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ship’s emergency organisation) Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Perform additional tasks as assigned by the Master, Chief Officer or Duty Officer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 33 of 68 Site LPSQ Director 11/10/2017 1 All Ordinary Seaman Rank / Position Ordinary Seaman Department Deck Reports to Chief Officer and Bosun Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with Permits to Work that are in force Surface preparation and maintenance including: o Painting o Safe use of hand tools, pneumatic and electric tools and equipment o Inspection of equipment before use o Use of correct PPE Performing bridge lookout duties Steering under supervision of the OOW and/or the Master, including working with pilots Speaking up if/when unsafe practices or conditions are identified Assist with any shipboard activity as directed by the Bosun, including: Cargo operations and cargo related matters Movement of cargo hatches and cargo cranes Preparation of tanks and hatches to receive cargo Tank cleaning and de-sludging Duties at mooring and anchoring stations Safe handling of: o Mooring ropes and wires o Accommodation ladders o Pilot ladders o Gangways Rigging of: o Derricks o Lifting gear o Stages Handling and stowage of stores Maintenance and repairs Training of junior deck ratings Environmental compliance Ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ship’s emergency organisation) Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Perform additional tasks as assigned by the Master, Chief Officer or Duty Officer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 34 of 68 Site LPSQ Director 11/10/2017 1 All Note: The OS assists in carrying out Messman duties if no Messman is assigned. OS assigned to Messman duties must be trained in food handling and food hygiene. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 35 of 68 Site LPSQ Director 11/10/2017 1 All Chief Cook Rank / Position Chief Cook Department Deck Reports to Master and Chief Officer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Ensuring and promoting a high standard of personal hygiene Monitoring of any illness that may affect the safe handling of food Compliance and enforcement of MLC requirements regarding food and galley safety and hygiene Efficient and economical running of the catering department, including: o Allocation of daily catering personnel tasks o Ensure efficient provision planning for the required periods/voyages o Control of stock and correct storage of: Food items (dry, refrigerated and frozen) General hardware and catering tools Cleaning materials o Preparation of orders for food stock o Control of food wastage. o Assist in maintaining food budgets Quality and testing of fresh water / drinking water supplies Preparation of daily meal menus , in consultation with the Master, officers and crew Taking into account special dietary requirements, including religious needs, of crew members Observing crew’s feedback for food and service improvement Maintaining the highest standards of cleanliness and hygiene of: o Galley, pantries, dishwashers, food preparation and service areas and equipment o Provision stores, fridges, freezers and general storerooms o Messrooms including fridges and microwave ovens o Eating utensils and crockery o Garbage collection bins in messrooms and galley o Alleyways and public rooms within the accommodation o Officer’s accommodation and laundry Proper disposal of catering department garbage / food waste / waste cooking oils and fats and ensuring correct entries in the garbage logbook Correct operation of food comminuting equipment in accordance with MARPOL requirements Being present during officers’ meal hours Taking physical inventory of provisions at the end of the month observing dates for FIFO Observing ‘best by’ dates of all food stores and messroom condiments Reporting quality issues or inventory deficiencies upon receipt of stores to the Chief Officer and Master Reporting deficiencies or breakdowns of galley equipment Preparing and submitting inventory and meal reports Ensuring full handover from previous cook, including: Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 36 of 68 Site LPSQ Director 11/10/2017 1 All o Stock inventory o Status of all galley equipment o Specific crew dietary requirements o Menus Preparation of daily, weekly and monthly cleaning routines and assignment of tasks Assist with environmental compliance beyond galley requirements Assist with ship security Speaking up if/when unsafe practices or conditions are identified Other duties and responsibilities: Familiarity with the stowage and use of all galley portable and fixed fire-fighting systems and fire prevention equipment, including regular inspections to ensure items are ready for use. Ensure all catering staff are familiarised with the use of safety equipment including any shut-off switches, vents and dampers. Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ship’s emergency organisation) Report any non-conformities or defects Keep and promote high standards of discipline and behaviour Perform additional tasks as assigned by the Master and Chief Officer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 37 of 68 Site LPSQ Director 11/10/2017 1 All Second Cook Rank / Position Second Cook Department Deck Reports to Chief Cook, Chief Officer and Master Duties, Responsibilities & Accountabilities Main Responsibilities: Safe working practices Ensuring and promoting a high standard of personal hygiene and monitoring of any illness that may affect work in the galley and food preparation areas Compliance and enforcement of MLC 2006 regards Food & Galley Safety and hygiene Assist with the running of the catering department, including: o Provision planning for the required periods/voyages o Control of stock and correct storage of: Food items (dry, refrigerated and frozen) General hardware and catering tools Cleaning materials o Preparation of orders for food stock o Control of food wastage. o Assist in maintaining food budgets Quality and testing of fresh water / drinking water supplies In consultation with the Chief Cook, preparation of daily meal menus Maintaining the highest standards of cleanliness and hygiene of: o Galley, pantries, dishwashers, food preparation and service areas and equipment o Provision stores, fridges, freezers and general storerooms o Messrooms including fridges and microwave ovens o Eating utensils and crockery o Garbage collection bins in messrooms and galley o Alleyways and public rooms within the accommodation Proper disposal of garbage or any food waste from the catering department and ensuring correct entries are made in the garbage logbook Follow correct disposal procedures for waste cooking oil and fats Correct operation of food comminuting equipment observing requirements of Marpol Being present during officers’ meal hours Assist in taking physical inventory of provisions at the end of the month observing dates for FIFO Observing ‘best by’ dates of all food stores and messroom condiments Reporting of any quality issues or inventory deficiencies upon receipt of stores to the Chief Officer and Master Reporting any deficiencies or break downs of galley equipment to the Chief Cook Observing and taking into account any crew’s special dietary requirements, including religious needs Observing crew’s feedback for food and service improvement During handover from previous cook/s, confirming stock inventory, status of all galley equipment, specific crew dietary requirements and menus Provision and enforcement of Daily, Weekly and Monthly cleaning routines Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 38 of 68 Site LPSQ Director 11/10/2017 1 All Contribution to and promotion of Environmental compliance beyond other galley requirements Contribution to Ship Security and compliance Speaking up if/when unsafe practices or conditions are identified Other duties & Responsibilities: Familiarity with the stowage and use of all galley portable and fixed fire-fighting systems and fire prevention equipment, including regular inspections to ensure items are ready for use. Ensure all catering staff are familiarised and able to use safety equipment including any shut off switches, vents and dampers. Comply with BSM’s Safety Management System (SMS), Environmental Management System (EMS) and international standards and regulations Forms part of the emergency response team (specific duties as per ship’s emergency organisation) Keep high standards of personal discipline and behaviour Perform additional tasks assigned by the Chief Cook, Chief Officer and/or Master Follow the requirements of the Competency Management System (CMS) Works within Behaviour Based Safety environment Assumes duties of the Chief Cook in his/her absence Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 39 of 68 Site LPSQ Director 11/10/2017 1 All Messman Rank / Position Messman Department Deck Reports to Master and Chief Cook Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Ensuring and promoting a high standard of personal hygiene Monitoring of any illness that may affect the safe handling of food Maintaining the highest standards of cleanliness and hygiene of: o Galley, pantries, dishwashers, food preparation and service areas and equipment o Provision stores, fridges, freezers and general storerooms o Messrooms including fridges and microwave ovens o Garbage collection bins in messrooms and galley o Alleyways and public rooms within the accommodation Preparation and cleaning of dining tables Presence and service during meal hours Washing and proper storing of eating utensils and crockery Cleanliness and safety in the laundry room, including regular removal of lint/fluff build up in tumble dryers Stocks of linen and cleaning materials including control, maintenance and records Reporting of any inventory deficiencies to the Chief Cook and/or a designated officer Reporting of any breakdowns of laundry equipment Observing ‘best by’ dates of all food stores and messroom condiments Speaking up if/when unsafe practices or conditions are identified Assists with: Storage and inventory of food and general provisions Food handling and preparation Proper disposal of catering department garbage / food waste / waste cooking oils and fats and ensuring correct entries in the garbage logbook Correct operation of food comminuting equipment in accordance with MARPOL requirements Environmental compliance beyond galley requirements Ship security Other duties and responsibilities: Familiarity with the stowage and use of all galley portable and fixed fire-fighting systems and fire prevention equipment, including regular inspections to ensure items are ready for use. Ensure familiarisation with the use of safety equipment including any shut-off switches, vents and dampers. Understudy Chief Cook and/or Second Cook in case of need for substitution Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Report any non-conformities or defects Keep and promote high standards of discipline and behaviour Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 40 of 68 Site LPSQ Director 11/10/2017 1 All Perform additional tasks as assigned by the Master, Chief Officer, Duty Officer or Chief Cook Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 41 of 68 Site LPSQ Director 11/10/2017 1 All Engine Department Chief Engineer Rank / Position Chief Engineer Department Engine Reports to Master Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Safe and efficient management of engine department personnel and technical resources Enforcement of BSM’s safe manning levels of the engine room Issue and enforcement of appropriate Permits to Work Maintenance of technical installations and equipment o Approval and supervision of work on electrical systems (Special training and qualification is required for work on electrical systems over 1000V) Development and control of maintenance plans and dry docking preparations Assignments of tasks to engine department personnel and supervision in consultation with the Second Engineer Preparation and performance of safe bunkering operations Advising the Master on: o All important matters connected with the engine department and personnel o Matters affecting seaworthiness and/or cargo-worthiness including cargo pumps, hatches and cranes o Status of machinery regarding readiness to leave port o Planning requirements for engine department and machinery maintenance Taking charge in emergencies involving technical equipment and advising the Master Status and immediate availability of emergency systems and lifesaving equipment Testing of stand-by equipment for immediate use as well as maintaining critical spares Management of the Planned Maintenance System including: o Timely ordering of stores through requisitions o Updating of job status o Machinery records and documentation o Follow up and closure of maintenance tasks Efficient and economical use of fuel, lubricating oil and stores Control and monitoring of oil pollution prevention equipment including the OWS Ensure correct entries in the Oil Record Book Part 1 Standing orders for the management and use of sewage and incineration equipment Control and monitoring of portable pipes, hoses and pumps Control and enforcement of Hot Work Procedures Technical documentation in accordance with BSM procedures Engine department personnel appraisal process Providing training to engine crew, including junior engineers, cadets and engine trainees Engine department personnel welfare, motivation, morale and discipline Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 42 of 68 Site LPSQ Director 11/10/2017 1 All UMS (Unattended Machinery Spaces) operation Presence in the Engine Room when ship is arriving or leaving port (during long pilot transits the Second Engineer may relieve the Chief Engineer to ensure adequate rest prior to arrival) Dealing with shore contractors working on technical equipment and ensuring safety standards Crew compliance with safe working practices including the correct use of PPE at all times Contribution to and promotion of environmental compliance Contribution to ship security Speaking up if/when unsafe practices or conditions are identified Ensuring Behaviour Based Safety practices are followed in the machinery spaces Act as: Member of the Ship Safety Committee Designated Asbestos Management Person on board Role model for leadership and exemplary personal conduct Behaviour Based Safety Observer Ensure: Compliance with and enforcement of: o BSM’s Safety Management System (SMS) o Environmental Management System (EMS) o Customer’s economical running requirements o All other international standards and regulations Adequate quantity and quality of bunkers and fresh water when preparing passage and voyage plans Thorough handover with relieving Chief Engineer including: o Examination of engine and deck machinery o Reporting of any defects to BSM Fulfilment of charterer’s requirements Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Issue clear instructions to engine crew, including Standing Orders Report any non-conformities or defects Promote good working and social relationships on board Familiarise him/herself with the condition of hull and machinery Carry out survey work in accordance with Class Society regulations Review BSM’s SMS and EMS periodically and report suggestions to BSM Follow the requirements of the Competency Management System (CMS) Report to BSM: Serious technical difficulties immediately and planned corrective actions Operational difficulties that affect machinery performance and planned corrective actions Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 43 of 68 Site LPSQ Director 11/10/2017 1 All Second Engineer Rank / Position Second Engineer Department Engine Reports to Chief Engineer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Supervision of and assignment of tasks and activities to engine department personnel Management of watchkeeping personnel in the Engine Room and related areas Issue and enforcement of appropriate Permits to Work Organising the maintenance of technical installations and equipment o Supervision of work on electrical systems after approval from the Chief Engineer (Special training and qualification is required for work on electrical systems over 1000V) Advising Chief Engineer on: o All important matters connected with engine department o Progress of maintenance and repair work o Matters of seaworthiness and/or cargo-worthiness including cargo pumps, hatches and cranes Thorough examination of engine/deck machinery and maintenance records upon joining Reporting any defects of the ship’s machinery and equipment to the Chief Engineer Maintenance of fixed safety systems and equipment Controlling and recording the inventory and economic use of: o Spare gear o Spares o Engine stores Communicating with Chief Officer on matters affecting the deck department Recording and reporting of boiler and engine cooling water tests to Chief Engineer Cleanliness and tidiness of engine and boiler rooms Status and immediate availability of emergency systems and lifesaving equipment Testing of stand-by equipment for immediate use as well as maintaining critical spares Control and monitoring of oil pollution prevention equipment including the OWS Ensure correct entries in the Oil Record Book Part 1 Observing standing orders for the management and use of sewage and incineration equipment Observing procedures for the control of portable pipes, hoses and pumps Control and monitoring of Hot Work Procedures Speaking up if/when unsafe practices or conditions are identified Ensuring Behaviour Based Safety practices are followed in the machinery spaces Assist with: Planning and control of maintenance and operations Training of engine assistants, cadets, ratings and trainees Engine crew appraisal process Planned Maintenance System and its documentation Environmental compliance Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 44 of 68 Site LPSQ Director 11/10/2017 1 All Ensure: Crew compliance with safety requirements at all times Ship is ready in all technical respects Operation of alarm and safety systems prior to placing engines on: o Standby o Conventional operation o UMS (Unattended Machinery Spaces) operations Acts as: Member of the Ship Safety Committee Engine Room Watchkeeper Substitute for the Chief Engineer when required Role model for leadership and exemplary personal conduct Behaviour Based Safety Observer Deputy Ship Security Officer (Engine) Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Report any non-conformities or defects Promote good working and social relationships on board Implement and monitor UMS operation Completion of the Engine Room Log Book Maintenance, control and safe use of all supplementary lifting appliances in the engine room Correct setting of valves and lines prior to loading lubricants Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Chief Engineer Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 45 of 68 Site LPSQ Director 11/10/2017 1 All Third Engineer Rank / Position Third Engineer Department Engine Reports to Second Engineer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Maintenance and condition of machinery as delegated by Chief Engineer and/or Second Engineer Compliance with Permits to Work that are in force Correct operation, monitoring and testing of oil pollution prevention equipment including the OWS Ensure correct entries in the Oil Record Book Part 1 Observing standing orders for the management and use of sewage and incineration equipment Observing procedures for the control of portable pipes, hoses and pumps Inspection, maintenance and recording of all repairs to assigned machinery Observing safe Hot Work Procedures Speaking up if/when unsafe practices or conditions are identified Assist with: Training of engine assistants, cadets and ratings Preparation of requisitions Planned Maintenance System and its documentation Environmental compliance Ship security Ensure: Compliance with BSM’s Safety Management System (SMS), Environmental Management System (EMS) and international standards and regulations Acts as: Engine Room Watchkeeper Gas Engineer (in absence of a Gas Engineer if required) Role model for leadership and exemplary personal conduct Behaviour Based Safety Observer Other duties and responsibilities: Testing and reporting of boiler and engine cooling water tests to Second Engineer Report any non-conformities or defects Form part of the emergency response team (specific duties as per ships emergency organisation) Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Chief Engineer Note: A Fourth Engineer will perform duties similar to those of a Third Engineer, as assigned by the Chief Engineer. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 46 of 68 Site LPSQ Director 11/10/2017 1 All Gas Engineer Rank / Position Gas Engineer Department Engine Reports to Chief Engineer and Chief Officer (during cargo operations) Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Monitoring and recording of tank atmospheres Inerting, purging and cooling of tanks Operation, maintenance and overhaul of: o Cargo pumps o Compressors o Reliquefication plant o Gas detection and monitoring equipment o Valves and valve controllers o Other cargo and gas associated equipment Recording the state of void spaces and ballast tanks Issue and enforcement of appropriate Permits to Work Speaking up if/when unsafe practices or conditions are identified Assist: Chief Officer with cargo operations as directed With environmental compliance With ship security Ensure: Safe and efficient operation of all equipment related to handling of gaseous cargoes Preparations of: o Cargo Tanks o Pipelines o Manifolds to receive, discharge or transfer cargo Acts as: Substitute for the Chief Officer as directed during cargo operations Behaviour Based Safety Observer Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Perform additional tasks as assigned by the Chief Engineer, Second Engineer or Chief Officer (during cargo operations) Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 47 of 68 Site LPSQ Director 11/10/2017 1 All Reefer Engineer Rank / Position Reefer Engineer Department Engine Reports to Chief Engineer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Safe and efficient operation of all cargo and domestic refrigeration Compliance with Permits to Work that are in force Monitoring and controlling of: o Refrigerated spaces o Cargo temperatures and conditions Preparation of machinery and pre-cooling of cargo spaces prior to loading Ensuring power connection of all reefer containers Maintenance of all cargo refrigeration plants in accordance with maker’s instructions Contribution to and promotion of environmental compliance Contribution to ship security Speaking up if/when unsafe practices or conditions are identified Other duties and responsibilities: Comply with BSM’s Safety Management System (SMS), Environmental Management System (EMS) and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Perform additional tasks as assigned by the Chief Engineer and Second Engineer Behaviour Based Safety Observer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 48 of 68 Site LPSQ Director 11/10/2017 1 All Engine Trainee Rank / Position Engine Trainee Department Engine Reports to Second Engineer Duties, Responsibilities & Accountabilities Main Responsibilities: Safe working practices Observation of any Permits to Work while in force Participating in assigned shipboard activities Taking a proactive approach to his/her professional development Forming part of the Engine Room watch under the supervision of Duty Engineer Contribution to Environmental compliance Contribution to Ship Security and compliance Speaking up if/when unsafe practices or conditions are identified Assist: With work of other engine ratings and officers to gain experience Fitter with maintenance of tools and equipment With cleaning, descaling, priming and painting With handling of stores, oils, greases and chemicals With overhauling of machinery Other duties & Responsibilities: Comply with BSM’s Safety Management System (SMS), BSM´s Environmental Management System (EMS), international standards and regulations Forms part of the emergency response team (specific duties as per ships emergency organisation) Observe engine watch under duty officer supervision Report any non-conformances or defects Obtain advice on safety and environmental matters from engine officers Keep a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Perform additional tasks assigned by the Chief Engineer, Second Engineer or Duty Engineer Works within Behaviour Based Safety environment Senior Officers must ensure Trainees have sufficient time and exposure to evolutions for their studies in addition to their other responsibilities on board. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 49 of 68 Site LPSQ Director 11/10/2017 1 All Electro Technical Officer (ETO) Rank / Position Electro Technical Officer (ETO) Department Engine Reports to Chief Engineer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Monitor the operation of electrical, electronic and automatic control systems Operate power systems in excess of 1000 volts Operate computers and computer networks fitted on board Carries out maintenance and repair, with approval from the Chief Engineer and following formal risk assessment procedures, of: o Electrical plants and electrical equipment including power systems over 1000 volts o Automation and control systems of main propulsion and auxiliary equipment o Bridge navigation and communication equipment o Electrical, electronic and control systems of deck machinery and cargo handling equipment including electro-hydraulic cranes and limit switches o Safety systems, alarms and hotel / accommodation equipment o Telephone and internal communication systems o Electric davits and winches o Reefer container operating and control systems Implementing and controlling electrical maintenance schedules within the PMS Issue and enforcement of appropriate Permits to Work Follows correct Lock-Out Tag-Out / Isolation procedures when working on electrical equipment Ensuring no work is done on live electrical equipment Ensuring availability and use of correct PPE for protection against electrical hazards Allowing for correct safety proximity rules when working on electrical equipment Diagnosing and rectifying electrical / electronic faults Reporting any defects to the Chief Engineer Familiarisation with work of the engineers in order to assist if required Speaking up if/when unsafe practices or conditions are identified Assist: With planning of electrical and electronic maintenance With the Planned Maintenance System and its documentation related to electrical equipment Chief Engineer with maintenance and repair of air conditioning and refrigerating plants With environmental compliance With ship security Ensure: That the ship is ready in all respects regarding electrical installations Thorough knowledge of electronically controlled main engines where fitted Acts as: Engine Room Watchkeeper as required Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 50 of 68 Site LPSQ Director 11/10/2017 1 All Behaviour Based Safety Observer Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Presence in the Engine Room during manoeuvring or as requested by the Chief Engineer or Second Engineer Report any non-conformities or defects Keep high standards of discipline and behaviour Performs additional tasks as assigned by the Chief Engineer and Second Engineer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 51 of 68 Site LPSQ Director 11/10/2017 1 All Electrician Rank / Position Electrician Department Engine Reports to Chief Engineer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Carries out maintenance and repair, with approval from the Chief Engineer and following formal risk assessment procedures, of: o Electrical plants and electrical equipment (Special training and qualification is required for work on electrical systems over 1000V) o Emergency alarm systems o Fire detection equipment o Telephone and internal communication systems o Electrical and electronic bridge equipment in coordination with deck officers o Electric and electro-hydraulic cranes including limit switches o Electric davits and winches o Reefer containers Implementing and controlling electrical maintenance schedules within the PMS Issue and enforcement of appropriate Permits to Work Follows correct Lock-Out Tag-Out / Isolation procedures when working on electrical equipment Ensuring no work is done on live electrical equipment Ensuring availability and use of correct PPE for protection against electrical hazards Allowing for correct safety proximity rules when working on electrical equipment Diagnosing and rectifying electrical / electronic faults Reporting any defects to Chief Engineer Familiarisation with work of the engineers in order to assist if required Speaking up if/when unsafe practices or conditions are identified Assist: With planning of electrical and electronic maintenance With the Planned Maintenance System and its documentation related to electrical equipment Chief Engineer with maintenance and repair of air conditioning and refrigerating plants With environmental compliance With ship security Ensure: That the ship is ready in all respects regarding electrical installations Thorough knowledge of electronically controlled main engines where fitted Acts as: Engine Room Watchkeeper as required Behaviour Based Safety Observer Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 52 of 68 Site LPSQ Director 11/10/2017 1 All Form part of the emergency response team (specific duties as per ships emergency organisation) Presence in the Engine Room during manoeuvring or as requested by the Chief Engineer or Second Engineer Report any non-conformities or defects Keep high standards of discipline and behaviour Perform additional tasks as assigned by the Chief Engineer and Second Engineer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 53 of 68 Site LPSQ Director 11/10/2017 1 All Electrical Cadet Rank / Position Electrical Cadet Department Engine Reports to Second Engineer and Electrical Officer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with Permits to Work that are in force Participating in assigned shipboard activities Taking a proactive approach to his/her professional development Completing the Training Record Book / Journals Forming part of the Engine Room watch under supervision of the Duty Engineer Maintaining a high standard of tidiness throughout machinery spaces Speaking up if/when unsafe practices or conditions are identified Assist with: Maintenance, repairs and overhaul of: o Electrical tools and equipment in cooperation with Electrical Officer o as directed by Engineers Handling of stores Environmental compliance Ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Obtain advice on safety and environmental matters from engine officers Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Perform additional tasks as assigned by the Chief Engineer, Second Engineer or Duty Engineer Follow the requirements of the Competency Management System (CMS) Senior Officers must ensure Electrical Cadets have sufficient time for their studies in addition to their other responsibilities on board. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 54 of 68 Site LPSQ Director 11/10/2017 1 All Engine Assistant / Junior Engineer Rank / Position Engine Assistant / Junior Engineer Department Engine Reports to Second Engineer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with Permits to Work that are in force Participating in assigned shipboard activities Taking a proactive approach to his/her professional development Speaking up if/when unsafe practices or conditions are identified Assist with: Maintenance and operation of machinery as delegated by Chief Engineer and Second Engineer Preparation of requisitions Environmental compliance Ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Observe Engine Room watch under duty officer supervision Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Obtain advice on safety and environmental matters from engine officers Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Chief Engineer and Second Engineer Senior Officers must ensure Engine Assistants / Junior Engineers have sufficient time for their studies in addition to their other responsibilities on board. Note: An Engine Assistant / Junior Engineer with a valid CoC/OIC can perform duties similar to those of a Fourth Engineer, if allocated and supervised by the Chief Engineer and is considered to be under professional training. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 55 of 68 Site LPSQ Director 11/10/2017 1 All Engine Cadet Rank / Position Engine Cadet Department Engine Reports to Second Engineer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with Permits to Work that are in force Participating in assigned shipboard activities Taking a proactive approach to his/her professional development Completing the Training Record Book Forming part of the Engine Room watch under the supervision of Duty Engineer Speaking up if/when unsafe practices or conditions are identified Assist: With work of engine ratings and officers to gain experience Fitter with maintenance of tools and equipment With cleaning, descaling, priming and painting With handling of stores With overhauling of machinery With environmental compliance With ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Observe engine watch under duty officer supervision Obtain advice on safety and environmental matters from engine officers Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Chief Engineer, Second Engineer or Duty Engineer Senior Officers must ensure Engine Cadets have sufficient time for their studies in addition to their other responsibilities on board. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 56 of 68 Site LPSQ Director 11/10/2017 1 All Fitter Rank / Position Fitter Department Engine Reports to Second Engineer Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with Permits to Work that are in force Observing safe Hot Work Procedures Effective utilization of engine ratings, including: o Supervision o Skill development Carrying out welding, soldering, brazing and gas cutting within skill level and in controlled environments Carrying out planned maintenance on machinery and equipment as assigned Diagnosing and rectifying faults within skill level Maintaining engine work shop including: o Keeping inventory of stores and tools o Records of use of stores o Maintenance and control of power tools including electrical safety o Advising Second Engineer of any shortages o Workshop tidiness Speaking up if/when unsafe practices or conditions are identified Assist: Chief Engineer and Second Engineer with operational and maintenance planning Electrical Officer as required Engineers with bunkering Engineers with installation, maintenance and repair of equipment such as: o Engine Room portable fire-fighting equipment o Closing appliances o Fire flaps and dampers o Motor Bearings o Glands o Ventilators o Doors o Pipelines o Valves o Structural steelwork With crew safety training With environmental compliance With ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 57 of 68 Site LPSQ Director 11/10/2017 1 All Form part of the emergency response team (specific duties as per ships emergency organisation) Promote good working and social relationships on board Forming part of the Engine Room watch as required Familiarity with all fire-fighting and fire prevention equipment Operating machine shop equipment Sound tanks, void spaces and cofferdams Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Perform additional tasks as assigned by the Chief Engineer, Second Engineer or Duty Engineer Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 58 of 68 Site LPSQ Director 11/10/2017 1 All Able Seafarer Engine Rank / Position Able Seafarer Engine (previously Motorman / Oiler) Department Engine Reports to Second Engineer, Duty Engineer and Fitter Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with Permits to Work that are in force Participating in assigned shipboard activities Forming part of the Engine Room watch under supervision of Duty Engineer Taking soundings as directed Monitoring safe work practices and instructing when required Speaking up if/when unsafe practices or conditions are identified Assist: With maintenance, repairs and overhauling work as assigned Cleaning and painting of machinery and Engine Room spaces With work of engine ratings and officers to gain experience With handling of stores With environmental compliance With ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Promote good working and social relationships on board Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Perform additional tasks as assigned by the Chief Engineer, Second Engineer or Duty Engineer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 59 of 68 Site LPSQ Director 11/10/2017 1 All Wiper Rank / Position Wiper Department Engine Reports to Second Engineer, Duty Engineer and Fitter Duties, Responsibilities and Accountabilities Main Responsibilities: Compliance with safe working practices Compliance with Permits to Work that are in force Participating in assigned shipboard activities Speaking up if/when unsafe practices or conditions are identified Assist with: Maintenance, repairs and overhauling work as assigned Cleaning, descaling, priming and painting Work of engine ratings and officers to gain experience Engine Room watchkeeping under supervision of the Duty Engineer Environmental compliance Ship security Other duties and responsibilities: Comply with BSM’s SMS, EMS and international standards and regulations Form part of the emergency response team (specific duties as per ships emergency organisation) Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Perform additional tasks as assigned by the Chief Engineer, Second Engineer or Duty Engineer Follow the requirements of the Competency Management System (CMS) Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 60 of 68 Site LPSQ Director 11/10/2017 1 All Offshore Senior Dynamic Positioning Operator (SDPO) Rank Senior Dynamic Positioning Operator Department Deck Reports to Master Competence Requirements As outlined in IMCA M 117 – The Training and Experience of Key DP Personnel Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Safe DP, navigational and radio watch Readiness of DP system Conducting periodical DP status checks when coming on shift Defining the ship’s DP operational status Keeping proper records in DP logbook, DP fault log and checklists Supervising DPOs while operating DP system Readiness of mobile equipment needed for DP (such as reflectors and transponders) Training and mentoring of DP staff Conducting regular DP drills Planning of DP operations in cooperation with relevant departments Familiarising him/herself with LSA/FFE and BSM procedures Ensures: Maintenance of DP system Proper performance of equipment trials and tests Compliance with BSM’s SMS, EMS and international standards and regulations Thorough handover with relieving SDPO Other duties: Take the DP desk alternating with other on-shift DPOs Create DP capability plots, footprint plots and drift predictions Provide DP familiarization to new joining DPOs Review DP related documentation and procedures periodically and report suggestions to BSM Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Act as role model for leadership and exemplary personal conduct Note: DP roles may be combined with other shipboard roles. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 61 of 68 Site LPSQ Director 11/10/2017 1 All Dynamic Positioning Operator (DPO) Rank Dynamic Positioning Operator Department Deck Reports to Senior Dynamic Positioning Operator Competence Requirements As outlined in IMCA M 117 – The Training and Experience of Key DP Personnel Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Operating the DP system under supervision of the SDPO Reporting significant observations, changes made, warnings and alarms on the DP system to the SDPO Keeping records in the DP log while operating the DP system Conducting periodical DP status checks when coming on shift Familiarising him/herself with LSA/FFE and BSM procedures Assist with: Maintenance of the DP system as directed by the SDPO Readiness of mobile equipment needed for DP (such as reflectors and transponders) Planning of DP operations in cooperation with relevant departments Other duties: Back-up and support SDPO as required Keep safe DP, navigational and radio watch Participate in trials and checks as directed Participate in and assist with preparation of drills and training Comply with BSM’s SMS, EMS and international standards and regulations Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Act as role model for leadership and exemplary personal conduct Keep good working and social relations on board Note: DP roles may be combined with other shipboard roles. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 62 of 68 Site LPSQ Director 11/10/2017 1 All Junior Dynamic Positioning Operator (JDPO) Rank Junior Dynamic Positioning Operator Department Deck Reports to Senior Dynamic Positioning Operator Competence Requirements As outlined in IMCA M 117 – The Training and Experience of Key DP Personnel Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Operating the DP system under direct supervision of the SDPO or a DPO Keeping records in the DP log while operating the DP system Conducting periodical DP status checks when coming on shift Attaining full DP certification Familiarising him/herself with LSA/FFE and BSM procedures Other duties: Participate in trials and checks as directed Participate in and assist with preparation of drills and training Assist with maintenance of DP system as directed by the SDPO Comply with BSM’s SMS, EMS and international standards and regulations Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Keep good working and social relations on board SDPOs must allow sufficient training opportunities for JDPOs. A JDPO sufficiently familiar with ship and operations may perform duties similar to those of a DPO. This requires a documented appraisal process prior approval by Master or SDPO. Note: DP roles may be combined with other shipboard roles. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 63 of 68 Site LPSQ Director 11/10/2017 1 All Trainee Dynamic Positioning Operator (TDPO) Rank Trainee Dynamic Positioning Operator Department Deck Reports to Senior Dynamic Positioning Operator Competence Requirements As outlined in IMCA M 117 – The Training and Experience of Key DP Personnel Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Attaining full DP certification Taking an active role in developing his/her training plan together with the SDPO Familiarising himself/herself with: o Fundamental principles of DP operations in theory and practice o Specific equipment installed on the ship o Specific operations performed by the ship o Work organisation o Regulatory framework o LSA/FFE o BSM procedures Other duties: Comply with BSM’s SMS, EMS and international standards and regulations Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Keep good working and social relations on board SDPOs must allow training opportunities for TDPOs. A TDPO may not operate the DP system, unless: o Under direct supervision o Operations permit to safely do so o Approved by the Master and SDPO Note: DP roles may be combined with other shipboard roles. Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 64 of 68 Site Daughtercraft Coxswain Rank Daughtercraft Coxswain Department Deck Reports to Chief Officer Competence Requirements As outlined in IMCA C 017 – Marine Roles for Small Workboats Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Operating the Daughter craft in accordance with BSM, site and client requirements Safe transfer of personnel to and from the daughter craft Safety of all personnel on board the daughter craft Carry out equipment familiarisation for transferees Ensuring readiness of launching and recovery appliances Ensuring seaworthiness of the daughter craft Reporting any deviation to Chief Officer Maintaining operational records of the daughter craft Conducting emergency drills Other duties: Comply with BSM’s SMS, EMS and international standards and regulations Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Keep good working and social relations on board LPSQ Director 11/10/2017 1 All Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 65 of 68 Site Crane Operator Rank Crane Operator Department Deck Reports to Chief Officer Competence Requirements As outlined in IMCA A15 Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Safe operation of cranes and handling of loads Maintaining crane operation log Ensuring operational readiness of cranes including communication equipment Other duties: Comply with BSM’s SMS, EMS and international standards and regulations Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Keep good working and social relations on board LPSQ Director 11/10/2017 1 All Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 66 of 68 Site Gangway Operator Rank Gangway Operator Department Deck Reports to Chief Officer Competence Requirements As outlined in specific manufacturer’s recommendations Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Safe operation of gangway and transfer of personnel Ensuring operational readiness of gangway including communication equipment Carry out equipment familiarisation for transferees Other duties: Comply with BSM’s SMS, EMS and international standards and regulations Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Keep good working and social relations on board LPSQ Director 11/10/2017 1 All Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 67 of 68 Site Camp Boss Rank Camp Boss Department Catering Reports to Master Competence Requirements As outlined by national standards Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Compliance with the Food Safety Management Plan Efficient running of hotel service department: o Allocating hotel service department tasks o Preparing daily menus and food o Ensuring sufficient provisions for required period o Controlling the requisition, issue and proper storage of: - Food items (dry and refrigerated) - General hardware - Cleaning materials o Controlling food budgets and stocks Cleanliness and tidiness of: o Galley and pantries o Provision and general storerooms o Public rooms and accommodation o Alleyways o Laundry rooms o Recreation areas Maintaining a high standard of general and personal hygiene Proper disposal of hotel generated garbage Preparing and submitting inventory and meal reports Supervising laundry services Familiarising him/herself with LSA/FFE and BSM procedures Other duties: Assist with Legionella control Comply with BSM’s SMS, EMS and international standards and regulations Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Keep good working and social relations on board LPSQ Director 11/10/2017 1 All Bernhard Schulte Shipmanagement Appendix - Crewing Manual Ship Document No. 13015 Approved by Effective Date Revision Page 68 of 68 Site Service Personnel Rank Service Personnel Department Catering Reports to Camp Boss Competence Requirements As outlined by national standards Duties and Responsibilities Main Responsibilities: Compliance with safe working practices Compliance with the Food Safety Management Plan Assistance and service in galley, mess room and pantries Washing and proper storing of dishes Laundry Linen and cleaning materials including control, maintenance and recording of stocks Cleanliness and tidiness of: o Galley and pantries o Provision and general storerooms o Public rooms and accommodation o Alleyways o Laundry rooms o Recreation areas Reporting of any inventory deficiencies to Camp Boss Maintaining a high standard of general and personal hygiene Familiarising him/herself with LSA/FFE and BSM procedures Other duties: Comply with BSM’s SMS, EMS and international standards and regulations Report any non-conformities or defects Keep and promote a high standard of discipline and behaviour Follow the requirements of the Competency Management System (CMS) Keep good working and social relations on board LPSQ Director 11/10/2017 1 All
