CHAPTER I: INTRODUCTION
1.1. Background
The internship program let me to engage in web application development to create
invoice management system which has to be dynamic web sites combined with server
side programming which provide functionalities such as bill payment receipt, recording
the total sale and calculating the profit and loss of the organization. To create invoice
management system XAMPP server lets me to connect with the localhost which is free
and open source, phpStorm helps me for coding, . Google Chrome help me to run my
web page via localhost using XAMPP server. Google Chrome is fast and more
convenient to use for web sites and it helps me to connect localhost server via XAMPP
server and GIT helped me to share and exchange code with other developers easily. It
helps me find the recent changes code, it helps me to backup my code easily to a remove
server and it helps me to recover code which is accidentally deleted code.
Invoice management system is specially built for the restaurant to keep the record of total
sales, bill printing, calculating the profit and loss (monthly or yearly) also it lets you to
find the loyal customer through the help of customer details. Invoice management system
is fast, convenient, reliable and secured web application development which is worked
through connecting the internet via web browser.
.
1.2. Objective
The specific objectives of the internship are as follows:

To create an invoice management system

To perform web hosting for invoice management system.

Maintain client applications and provide required update and modify applications
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1.3. Methodology
1.3.1. Organization Selection
Selection of organization for the internship program is always a crucial task. Being an IT
student, I am interested in software development. As an intern, I wanted to be in the
organization where my interest will be fully appreciated. So I select Web Developers
International Pvt. Ltd. as my destination.
At very beginning I started to search for an internship and make a list for suitable
organization and then drop my CV (Curriculum Vitae) to many different organization.
Finally, I selected Web Developers International Pvt. Ltd. as my destination Web
Developers International Pvt. Ltd. was a good choice as it had provided me a very good
learning environment.
1.3.2. Placement
During the internship tenure at Web Developers International Pvt. Ltd, I was placed in
Back End Developer and given task to look after the related task in Back End Developer
under the supervision of Mr. Uttam KC (Project Manager) with the access to the required
information and resources for the software development.
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Fig: 1.3.2. Job Placement position
1.3.3. Duration
The requirement duration of internship for BIM, affiliated to Tribhuvan University,
demands the time span of eight weeks but according to the organization time span for an
internship period is twelve weeks (3 months). So, I worked for the following time frame:
Start date: May 8th, 2019
End date: August 8th, 2019
Duration: 3 months
Office hour: 10 am- 5pm
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1.3.4. Activities
We often visit to the organization in internship period to know about the existing system
and analyze the new requirement. Meetings were conducted time to time with the
authorize officials and staff members. After collecting all the relevant information, we
start generating overall idea about the system, and prepare software as per the
organizations requirement. The activities we have to perform are as follow:
We often assigned the task by the project manager. The project manager assign task to
team leader and based on the task team leader reassign the task to us. The task contains
the problem that need to be solved or list of activities that need to be done along with the
design of it. We start generating overall idea as per the assigned task, and start to code it
as per the task requirement. The list of activities done are as follows:

Adding the new features in the project

Display data on the web page

Deployment of web interface

Develop/Deployment of reporting interface etc.
The tools used for performing these activities are:
Programming language/script and databases

PHP: to develop overall interface and functionality

JQuery: to give functionality and validation

HTML: for designing

CSS: for styling

JavaScript: for functionality

MySQL: to interact with database
IDE/FTP/VPN

Sublime: IDE for PHP/HTML/CSS/jQuery/JavaScript
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CHAPTER II: INTRODUCTION OF INDUSTRY
2.1. Introduction to IT Industry
Information Technology (IT) refers to the application of computers to manage
information that includes storing, retrieving, manipulating and transmitting data or
information. The term IT encompasses the computer software, hardware and related
devices. Web programming is one of the web based application refers to the writing,
markup and coding involved in Web development, which includes Web content, Web
client and server scripting and network security. The most common languages used for
Web programming are XML, HTML, JavaScript, Perl 5 and PHP.
The IT industry is one of the fastest growing industries. Organizations specializing in
computer hardware, software, internet, e-commerce, information, security, electronics,
semiconductors, and many more are growing day by day. The IT industry has rapidly
changing environment which is why IT professionals need to constantly update
themselves according to the changes occurring in industry. The use of information
technology in businesses has grown drastically and has now become a necessity for
business to survive. Organizations today have separate IT departments or divisions to
handle the IT side of business.
With the growth of IT industry, careers in IT has grown as well. An individual with the
right skill set and agility can highly benefit from the changing IT industry.
2.2. Importance of IT

With the help of IT, communication has also become cheaper, quicker and more
efficient. The internet has also opened face to face direct communication from
different parts of the world

IT has helped computerize the business process thus streamlining business to make
them extremely cost-effective money making machines. This in turn increases
productivity which ultimately gives rise to profit that means better pay and less
strenuous working condition
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
IT has made it possible for businesses to be open 24*7 for businesses all over the
globe

IT is the creation of new and interesting jobs. Computer programmers, System
analyzers, Hardware and Software developers and Web designers are just some of
the many new employment opportunities created with the help of IT

Information technology is used for storing, protecting, processing, securing,
transmitting, receiving and retrieving information.
2.3. Scope of IT
Modern society is becoming more and more reliant on the use of technology and this has
indeed created the demand of expert in the field of information and technology. Thus, IT
has become one of the most popular subject choices for the students.
Moreover, the ever-dynamic world of information and Technology Communication
(ITC) requires subtle and comprehensive expertise in computer technology,
telecommunication and multimedia as well as in the knowledge of networks. Modern
world has witnessed the IT revolution due to the advancement of knowledge in these
disciplines and these disciplines are closely aligned to one another. IT professionals who
can make a difference are keenly sought after by different types of leading organization
throughout the world. So, the prospect of careers in IT is reasonably good.
IT graduates can work in different industry like software industry, financial institution,
health, corporate organization etc. The following are the list of common careers for IT
graduates.

SEO/SMM Expert

System Analyst

Graphic Designer

Project Manager

Software Developer

Web Developer

Web Designer
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
MySQL

QA (Quality Assurance) Officer

Technical Writer
2.4. History of IT in Nepal
The history of IT and computers in Nepal dates back to not more than a couple of decades.
However, the growth of Information Technology here has been rapid. The major leap
towards the advancement in this field started when the first computer IBM 1401, a second
generation mainframe computer was used in the 1971 census, although an electronic
calculator called ‘Facid’ was used before in the 1961 census. Again, another second
generation mainframe computer ICL 2950/10 was used for the 1981 census.
The credit for introducing internet among the people mainly goes to the private
sector. Although the internet was initially limited only to email services, in 1995, a
company Mercantile Communications finally started the internet services in the
country. In 1998, Nepal Telecommunications Authority (NTA), a telecommunications
regulatory body, was formed as per the Telecommunications Act 1997. NTA holds the
power to issue license to the Internet Service Providers (ISPs) in Nepal.
Some of the major licensed ISPs in Nepal are:
•
Mercantile Communications Private Limited
•
Worldlink Communications Private Limited
•
Nepal Doorsanchar Company Limited
•
Broadlink Network and Communications Private Limited
•
Hotlink Nepal Private Limited
The full list of the ISPs can be found here.
Meanwhile, the number of internet users has increased by considerable amount. While
it was just about 0.2% of the total population in the year 2000 who had access to
internet, it increased to about 2.2% by the year 2010 (Source : ITU). The advancement
in technology due to the advent of smartphones and tablet PCs has helped to increase the
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public awareness and raise their interest towards technology to a great extent. And it can
be felt in the latest statistics of internet users in the country (for the year 2012). The
number, according to NTA, has increased to more than 4 million now (which also include
the number of people accessing internet via GPRS and CDMA).
Although there are a lot of encouraging signs for Nepal in the field of IT, the current
quality of IT services and education still leaves a lot to be desired. Considerable amount
of work needs to be done and the initiative should be taken early if we are to level and
keep up with the world in the field of technologies. 21st century demands globalization.
Hence, investment and development in the field of technology and computing cannot be
overlooked to achieve it.
2.5. Opportunities and Challenges
Some Opportunities are:

Technological advances has resulted in dramatically lowering costs of electronics

Borderless world because of globalization

New applications have given rise to new ways of entertaining (i.e. online gaming)
and socialization (i.e. chat rooms)

Machine learning and VR has given a new scope in IT

Online course and certification has given opportunities to learn new technology
remotely

Remote computing in getting its way.
Some Challenges are:

Skilled manpower is outsourcing to the countries

Latest technology updates

Network security is by far greatest concern for many companies

Insufficient allocation of Budget.
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CHAPTER III: INTRODUCTION OF THE ORGANIZATION
3.1. Introduction to Web Developers International Pvt. Ltd
Web Developer International Pvt. Ltd. is a professional recognized company and
experience in designing and developing that best matches your requirements. Web
Developers International is the company established in 2014. It is located in Dillibazar,
Kathmandu. During the starting phase of establishment, the company was based on the
designing work primarily for around 3 years. Now at the current time it is involved in
mobile web application development.
Talking about Web Developer International is a company with various different
departments i.e. designing and all kinds of printing, Web Developers International is also
increasing its department in the field of Digital Marketing and Mobile Application. The
company established in 2014, since 2014 it operates in Nepal as a Company name Web
Developers International Pvt. Ltd. Till the date the company has satisfied many customer
with its product and services. (Kc, 2014)
3.2. Objective of the Organization

To provide smart solution to the client

To provide customer oriented service

To establish as a leading software institution of Nepal.
3.3. Value of Organization

Partnership and Responsibility

Innovation and will to change

Economic Efficiency

Result Oriented, Leadership Victory

Hardworking and dedicated staffs.
3.4. Global Presence of Organization

Nepal (Register as Web Developers International Pvt. Ltd)
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3.5. Product and Types

Web Development Application

Desktop based Application

Graphics Designing (image, logo, web designing)

Mobile Application

Digital Marketing
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CHAPTER IV: ANALYSIS OF ACTIVITIES DONE / PROBLEM
SOLVED
4.1. Brief Description of Activity Done
Activities performed during internship period are analyzed in detail below:
4.1.1. Web Application Development
During the internship period, the company assigned me a job to create invoice
management system which has to be dynamic web sites combined with server side
programming which provide functionalities such as bill payment receipt, recording the
total sale and calculating the profit and loss of the organization. (Kohan, n.d.)
4.1.2. Tools Used
Various tools were used during internship. Different tools help to perform as per the
requirement of the client. Tools which were being used are listed as

XAMPP Server
XAMPP is free and open source Cross-Platform Web Server Solution Stack. It
comes with Apache Web Server, MYSQL, PHP and Perl Programming Language.
XAMMP allows me to work or test my work without the use of internet. XAMMP
allows me to treat a localhost like a remote host by connecting using an FTP.

Google Chrome
Web Browser is used to run the system. Google Chrome is a freeware web browser
developed by Google. Google Chrome help me to run my web page via localhost
using XAMPP server. Google Chrome is fast and more convenient to use for web
sites and it helps me to connect localhost server via XAMPP server.
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
GIT
GIT is a version control system for tracking changes in computer files and
coordinating work on those files among multiple peoples. GIT helped me to share
and exchange code with other developers easily. It helps me find the recent changes
code, it helps me to backup my code easily to a remove server and it helps me to
recover code which is accidentally deleted code. (Elder, 2016)

PhpStorm
PhpStorm is a commercial, cross platform IDE for PHP built on JetBrains’ IntellJ
IDEA platform. I prefer phpStorm because phpStorm is a PHP IDE that actually
‘gets’ your code. It supports php 5.3/5.4/5.5/5.6/7.0/7.1/7.2, provides on-the-fly
error prevention, best autocompleting and code refactoring. PhpStorm provides
powerful built-in tools for debugging, testing and profiling my application. (git,
n.d.)
4.2. Basic Functionalities of System

Dynamic web sites combined with server side programming

Insures that other developers can understand and become familiar with the code in
a short time

Add, remove, update the data and record from the from the system

User management where user can create invoice and view the menu item

Creates the best environment for multiple users to work on the same system.
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4.2.1. Relational Model
Fig: 4.2.1 Relational Model
This relational model shows that, first we record the details of the customer and we
receive the order of the customer. The product is selected if the customer ordered
the order items and invoice is made and finally financial transaction is made in any
types like eSewa or cash.
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4.2.2. Use Case Diagram
Fig: 4.2.2 Use Case Diagram
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4.2.3. Use Case Description
Table 4.2.3.1 Add User
use case identifier
UC1: Add User
Description
Admin can add new user to integrate with the system
Primary Actor
Admin
success
User can login to the system
Failure
User cannot login to the system
Table 4.2.3.2 List User
use case identifier
UC2: List User
Description
Admin can view the list of new users in the system
Primary Actor
Admin
success
Admin can view the list of users
Failure
Admin cannot view the list of users
Table 4.2.3.3 Create Category
use case identifier
UC3: Create Category
Description
Admin can create new category in the system
Primary Actor
Admin
success
Admin can insert new item in the category
Failure
Admin cannot insert new items in the category
Table 4.2.3.4 View Category
use case identifier
UC4: View Category
Description
Admin can view the created category in the system
Primary Actor
Admin
success
Admin can view the list of category
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Failure
Admin cannot view the list of category
Table 4.2.3.5 Add Menu Item
use case identifier
UC5: Add Menu Item
Description
Admin can add new menu item in the system
Primary Actor
Admin
success
Admin can view new added items in the system
Failure
Admin cannot view the new added items in the system
Table 4.2.3.6 View Menu Item
use case identifier
UC6: View Menu Item
Description
Admin can view the new items in the system
Primary Actor
Admin
success
Admin can view the list of items
Failure
Admin cannot view the list of items
Table 4.2.3.7 Create Invoice
use case identifier
UC7: Create Invoice
Description
Admin can create Bill Invoice for the customer
Primary Actor
Admin
success
Admin can create the new invoice for the customer
Failure
Admin cannot create the invoice for the customer
Table 4.2.3.8 Invoice Details
use case identifier
UC8: Invoice Details
Description
Admin can view the details of the invoice and can edit it
Primary Actor
Admin
success
Admin can view the details of the invoice
Failure
Admin cannot view the details of the invoice
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Table 4.2.3.9 Create Inventory
use case identifier
UC9: Create Inventory
Description
Admin can add new inventory in the system
Primary Actor
Admin
success
Admin can able to add new inventory items
Failure
Admin cannot add new inventory items
Table 4.2.3.10 Inventory Details
use case identifier
UC10: Inventory Details
Description
Admin can view the details of the inventory from the system
Primary Actor
Admin
success
Admin can view the list of inventory
Failure
Admin cannot view the list of inventory
Table 4.2.3.11 Login
use case identifier
UC11: Login
Description
User can login to the system
Primary Actor
User
success
User can able to integrate with the system
Failure
User cannot integrate with the system
Table 4.2.3.12 View Menu Item
use case identifier
UC12: View Menu Item
Description
User can view the list of items in the system
Primary Actor
User
success
User can view the list of items
Failure
User cannot view the list of items
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Table 4.2.3.13 Create Invoice
use case identifier
UC13: Create Invoice
Description
User can create Bill Invoice for the customer
Primary Actor
User
success
User can create the new invoice for the customer
Failure
Admin cannot create the invoice for the customer
Table 4.2.3.14 Invoice Details
use case identifier
UC14: Invoice Details
Description
User can view the details of the invoice and can edit it
Primary Actor
User
success
User can view the details of the invoice
Failure
User cannot view the details of the invoice
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4.2.4. Activity Diagram
Fig: 4.2.4 Activity Diagram (Pankaj, 2015)
This activity diagram shows the activity perform by the user. When user login to
the account and verify the customer order details and views the menu item and
configure its item code and process to create the invoice and then receive the
amount of the order print the invoice for the customer and records the total sales.
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4.2.5. Sequence Diagram
Fig: 4.2.5 Sequence Diagram (Burrows, 2019)
This Sequence diagram shows that the sequential order performed by the user in an
organization when user login to the system and views the menu item and create the
invoice order and receive payment and print out the invoice of the order details and
logout from the system.
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CHAPTER V: CONCLUSION / LESSONS LEARNT
5.1. Conclusion
It was a wonderful experience to work in Web Developers International with highly
professional group of people. It was a great opportunity to learn about the professional
environment and develop a professional attitude by comparing it to our studies Bachelor
of Information Management (BIM).
Invoice management is an essential part of any business. Whether you are sending or
receiving invoices, it is important that you use an efficient and integrated system to make
sure that you keep everything organized. The practice of invoice management has
become much easier with the advent of online systems. Keeping your invoicing
procedures streamlined will allow you to keep your finances up to date, protect your
credit and pay taxes easier. When you stay on top of your bills, you can spend less time
organizing paper and get back to business sooner.
5.2. Lessons Learnt
As an intern in Web Developers International, it become very helpful for me since it had
provided me the opportunities to acquire the practical knowledge about the working
procedures in the organization at a real time. I had learnt how the company works on the
daily basis. Being an organization and experiencing in-job atmosphere exposed me to
real organization which was way different then the theoretical organization with which I
was familiar with. Everything, it be principles, guiding procedures, organizational
culture, motivation, stress handling, all were so different.
Some of lesson that I was able to learn within my internship period are as follows:

Create custom menu, specialized page templates

Add theme features by admin to record data of employee, item, category and others

Edit record data of add features

Search form for the recorded data in the system

Time and punctuality is an important factor to every of organization success
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
Problems bothering staffs should be eliminated as soon as possible

The working procedure to the organizational work structure must be updated as per
as the organizational requirements

Proper communication in between organizational members is very much important.
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REFERENCES
Burrows, P. W. (2019). Sequence-diagram. Retrieved from www.visual-paradigm.com:
https://www.visual-paradigm.com/guide/uml-unified-modeling-language/sequence
diagram/
Elder, R. (2016, 12 15). what-is-git. Retrieved from https://blog.robertelder.org:
https://blog.robertelder.org/what-is-git/
git. (n.d.). Retrieved from https://git-scm.com/: https://git-scm.com/about
Kc, U. (2014). Web developer international. Retrieved from http://www.wditechnepal.com:
https://wditechnepal.com/about-us/
Kohan, B. (n.d.). web-application-development. Retrieved from https://www.comentum.com:
https://www.comentum.com/guide-to-web-application-development.html
Pankaj, l. (2015, febrary 19). Slide Share. Retrieved from https://www.slideshare.ne:
https://www.slideshare.net/lokendra2500/activity-diagram-44880440
Phpstorm. (n.d.). Retrieved from https://www.jetbrains.com/phpstorm/:
https://www.jetbrains.com/community/education/?fromMenu
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