Workshop
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3. Microsoft Project
Project Management Tool for WBS
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Keuntungan dari penggunaan Work Breakdown Structure
di
Microsoft Project
Membuat perencanaan detail
setiap project
Melakukan kontrol
proyek yang telah
dijadwalkan secara
otomatis
Mengelola aktivitas,
biaya, pekerjaan dan
sumber daya sesuai
kebutuhan
What
Microsoft
Project
can offer?
Memiliki variasi report
dan dashboard untuk
visualisasi data
Memonitor dan mengelola
perencanaan sepanjang
proyek berlangsung
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Overview Microsoft Project
Microsoft Project adalah suatu software yang digunakan untuk mengelola dan
memantau perkembangan proyek berdasarkan aktivitas proyek, durasi pengerjaan,
progress penyelesaian pekerjaan, serta sumber daya yang digunakan.
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Overview Microsoft Project
Aktivitas dalam Microsoft Project dapat memiliki sub-aktivitas untuk menjelaskan
detail dari masing-masing aktivitas proyek yang ada, dan memiliki tampilan sebagai
berikut:
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Langkah-langkah pengisian WBS di Microsoft
Project
MEMULAI FILE BARU
01
Membuat file baru untuk
pembuatan WBS dan
menambahkan kolom “%
Complete” pada kolom
paling kanan
DAFTAR STRATEGIC
PROJECT
02
KETERKAITAN ANTAR
PROJECT
04
Menentukan Predecessors
di setiap Aktivitas dan
Sub-Aktivitas,
menggunakan Finish-toStart, Start-to-Start,
Finish-to-Finish dan
Start-to-Finish
Menugaskan setiap PIC
kedalam masing-masing
Aktivitas dan SubAktivitas pada kolom
“Resources Name”
03
JADWAL PROJECT
05
PENUGASAN RESOURCES
07
Menyusun seluruh
Aktivitas dan SubAktivitas pada kolom
“Task Name” menggunakan
Indent Task dan Outdent
Task
DURASI PROJECT
Menentukan tanggal mulai
dan tanggal selesai pada
kolom “Start” dan
“Finish” project dan
memastikan penggunaan
auto-schedule.
LEMBAR RESOURCES
06
UPDATE PENCAPAIAN
PROJECT
08
Melakukan update progres
pada masing-masing SubAktivitas pada kolom “%
Complete”, sedangkan
aktivitas akan menghitung
progress pencapaian
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Menentukan durasi dari
Project di masing-masing
Sub-Aktivitas pada kolom
“Duration”
Mengisi nama-nama PIC
yang terlibat di dalam
Project pada “Resources
Sheet”
PELAPORAN
DASHBOARD
09
Menyusun report berupa
chart untuk mengetahui
informasi seperti:
project overview,
resource allocation,
late tasks dan lain lain
1. Memulai file baru
Penambahan
indicator “%
Complete”
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2. Daftar Strategic Project (Task Name)
Outdent Task
Untuk membuat aktivitas
Indent Task
Untuk membuat subaktivitas
1.
Aktivitas dari
masing-masing
Project
1.1 Sub-Aktivitas
yang merupakan
detail dari
Aktivitas
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3. Durasi Project (Duration)
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4. Keterkaitan antar Project (Predecessors) (1/2)
Predecessors
Keterkaitan antar
Project atau SubProject dibuat
untuk membuat
relasi antar
project saling
berhubungan
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4. Keterkaitan antar Project (Predecessors) (2/2)
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5. Jadwal Project (Start Date and Finish Date)
(1/2)
Start Date
Tanggal aktivitas
direncanakan mulai
dilakukan
Finish Date
Tanggal aktivitas
direncanakan selesai
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5. Jadwal Project (Start Date and Finish Date)
(2/2)
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6. Lembar Sumber Daya (Resources)
Ada tiga tipe sumber
daya:
1. Work Resource
2. Material Resource
3. Cost Resource
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7. Penugasan Sumber Daya ke Project (Resources
Name)
Resource Names
Nama PIC yang bertanggung
jawab terhadap Aktivitas
dan Sub-Aktivitas terkait,
dapat dicantumkan multiple
names
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8. Update Pencapaian Project (% Complete)
% Complete
Progress Pencapaian dari
masing-masing SubAktivitas, Aktivitas akan
menyesuaikan progress dan
menghitung langsung
keseluruhan progress
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9. Pelaporan (Report)
Dashboards
• Burndown
• Cost
• Overallocated
Resources
In Progress
• Cost Overruns
• Critical Tasks
• Resource Overview • Earned Value
• Project Overview
Report
• Upcoming Tasks
• Resource Cost
• Work Overview
Resources
• Cash Flow
Overview
Costs
• Task Cost Overview
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• Late Tasks
• Milestone Report
• Slipping Tasks
9. Pelaporan (Report) – Project Overview
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9. Pelaporan (Report) – Work Overview
Sosialisasi Pedoman Manajemen Risiko
Pemutakhiran Pedoman Manajemen
Risiko
Sosialisasi Proses Bisnis
Penyelarasan proses bisnis sesuai
Keputusan Direksi (SMT Revisi 2019)
0%
Actual Work
20%
40%
60%
Remaining Work
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80%
100%
9. Pelaporan (Report) – Overallocated Resources
199 days
176 days
73 days
27 days
Dini
Fazira
Actual Work
Remaining Work
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33 days
52 days
Hani
9. Pelaporan (Report) – Resource Overview
61%
47%
27%
Dini
Fazira
% Work Complete
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Hani
4. Program Strategis
Overview Work Breakdown Structure
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23
Work Breakdown Structure Unit Manajemen Risiko dan
Quality Assurance
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Work Breakdown Structure Unit Pengadaan Barang dan
Jasa
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Work Breakdown Structure Unit Sumber Daya Manusia
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Work Breakdown Structure Unit Sumber Daya Manusia
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Work Breakdown Structure Unit Properti dan Umum
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Exercise pembuatan Work Breakdown Structure di
Microsoft Project
Project Strategi
01
Pembuatan proyek yang sudah
selesai atau sudah berjalan
selama bulan Januari sampai
bulan Juni 2019
Update WBS
02
Melakukan update terhadap
WBS yang sudah ada dengan
berkaitan dengan progress
pencapaian, timeline, PIC
dan lain-lain
03
Generate Report
Membuat report berdasarkan
WBS, yang berupa chart yang
berisikan project overview
dan resource allocation
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About Altha
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