Computer Skills
ITSK110 V1.5
FPCS010 V1.5
Computer Skills
ITSK110
FPCS010
Compiled by Yolanda van Biljon
Edited by Sabrina Cahill
Version 1.6
September 2014 Midrand Graduate Institute
Table of Contents
UNIT 1 – INTRODUCTION
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
Specific outcomes
Module content
Assessment criteria
Assignment
Tests
Examination
Attendance
Prescribed manual
Software requirements
Course schedule
1
1
2
2
2
3
3
3
3
4
UNIT 2 – KEYBOARD PROFICIENCY
6
2.1
2.2
2.3
2.4
2.5
6
6
7
7
7
Keyboard layout
Home row
Posture & technique
Tips for success
Free online typing tutor
UNIT 3 – WORD PROCESSING
3.1
3.2
3.3
3.4
3.5
3.6
Lesson 1
Lesson 2
Lesson 3
Lesson 4
Lesson 5
Lesson 6
8
8
12
21
26
37
41
UNIT 4 – SPREADSHEETS
51
4.1
4.2
4.3
4.4
Lesson 1
Lesson 2
Lesson 3
Lesson 4
51
55
64
67
UNIT 5 – DATABASE
79
5.1
5.2
79
88
Lesson 1
Lesson 2
UNIT 6 – PRESENTATIONS
6.1
6.2
101
Lesson 1
Lesson 2
101
108
UNIT 7 – REVISION
125
BIBLIOGRAPHY
213
Unit 1 – Introduction
Page 1
Unit 1 – Introduction
This module is designed to enable you to use the personal computer and its peripherals.
You will learn how to apply selected application programs, on an introductory level,
independently and with confidence.
1.1
Outcomes
By the end of this module, you should be able to:



1.2
Use the elementary functions on a system program – Windows.
Demonstrate competence at an elementary level in the application of:
Word processing functions – MS Word.
Spreadsheet functions – MS Excel.
Database functions – MS Access.
Presentation functions – MS PowerPoint.
Display the necessary knowledge and skill to be able to use the
manuals of the chosen system program and application programs on
an elementary level with the view of independent mastery of any new
programs which might be used in practice.
Module content
The following themes will be covered in the module:
1.2.1







Creating a document
Insert Text
Edit Text
Text Formatting
Paragraph Formatting
Document Formatting
Columns & Tables
1.2.2







Section I - Word Processing
Section II - Spreadsheets
Creating a spreadsheet
Insert Data
Edit Data
Format Data
Formulas and Functions
Working with Worksheets
Using Charts/Graphs
© Midrand Graduate Institute
Unit 1 – Introduction
1.2.3





Section III - Database
Create a new Database
Table Design
Retrieving Information
Sorting Data
Reports
1.2.4





Page 2
Section IV - Presentation
Developing a Presentation
Text and Images
Using Charts/Graphs
Organisation Charts
Slide Show Effects
1.3
Assessment criteria
There will be four tests in this module.


All four tests are compulsory.
To pass, a student must obtain a sub-minimum of 60% for each test.
1.4
Assignment
There is one ePortal assignment for this module. The assignment will contribute 10% to the
total mark.
1.5
MyITLab
There are weekly MyITLab assignment for this module. MyITLab assignments are additional
learning opportunities with access to online material from Pearson. MyITLab assignments
are graded but will not contribute to the total mark.
1.6
Tests
Summative assessment will be in the form of a practical test at the end of each of the four
applications. All four tests are compulsory. Students must achieve a sub-minimum of 60%
to pass the test.
o Test 1 (MS Word) will contribute 40% to the total mark.
o Test 2 (MS Excel) will contribute 30% to the total mark.
o Test 3 (MS Access) will contribute 10% to the total mark.
o Test 4 (MS PowerPoint) will contribute 10% to the total mark.
© Midrand Graduate Institute
Unit 1 – Introduction
Page 3
Supplementary/ Deferred/ Sick Tests
Should you pass 3 tests and fail 1, you may apply for a supplementary test for the failed
application.
Only one program may be supplemented.
To make up for missing a test, you may qualify to write a supplementary test. In order to
gain entry to this test however, you will have to do the following:




You must complete a “Supplementary Test Application Form” available from your
Faculty Administrator or Dean of Faculty.
You will be required to pay a non-refundable fee of R50 per application.
The application must be approved by the Dean of Faculties or Registrar, Dean of
Faculty and Lecturer and Faculty Administrator.
If approved, you will be scheduled to write a supplementary test, on the Tuesday of
study break week.
This will be your one and only opportunity to make up for a missed test, therefore think
carefully before missing a test.
1.7
Examination
No examination is scheduled for this module. .
1.8
Attendance
You must take full responsibility for lessons missed due to absenteeism. The demanding
schedule does not allow for re-teaching!
1.9
Prescribed manual - eText
Kris Townsend, Catherine Hain, Shelley Gaskin & Stephanie Murre Wolf (2014)
Skills for Success with Office 2013 Volume 1 Pearson Education South Africa
(embedded in MyITLab)
1.10 Software requirements
Operating System:
Application Software:
Windows 7
Microsoft Office 2013
© Midrand Graduate Institute
Unit 1 – Introduction
1.11
Page 4
Course schedule
WEEK 1
Administration & Introduction
WEEK 2
Keyboard Proficiency
WEEK 3 - WORD Lesson 1:
Creating a Document
 The Word program window
 The document workspace
 Create/Save and Close a document
 Retrieve an existing document
 Select text for editing
 Correct errors/Check spelling
 Insert and delete text
 Insert and work with Graphics
 Undo and redo commands
WEEK 4 - WORD Lesson 3:
Formatting a Document
 Adjust paragraph alignment
 Adjust line spacing
 Add numbering and bullets to a list
 Use tabs
WEEK 5 - WORD Lesson 5:
Formatting a Document
 Set margins
 Insert page breaks
 Create custom headers and footers
 Insert page numbering
WEEK 6 - WORD ASSESSMENT
WEEK 7 - EXCEL Lesson 1:
Creating a Spreadsheet
 The Excel window
 Enter labels
 Enter values
 Adjust column and row size
 Centre and align cell contents
 Delete and insert rows and columns
 Sort data in a worksheet
 Format values
WEEK 8 - EXCEL Lesson 3:
Creating a Spreadsheet
 Use charts/graphs
 Create a chart
 Format a chart
Getting Started with Application Software
WORD Lesson 2:
Creating a Document
 Select different fonts, font sizes, and text
colours
 Apply bold, italic, and underlining attributes
 Centre and align text
 Change case
 Apply font effects
 Use styles
 Copy formatting
WORD Lesson 4:
Formatting a Document
 Indent text
 Add numbering and bullets to a list
 Move and copy text
 Find and replace text
WORD Lesson 6:
Formatting a Document
 Format a document into columns
 Create a table
 Edit borders and add shading
EXCEL Lesson 2:
Creating a Spreadsheet
 Insert formulas with:
o Mathematical operators: +, -, *, /
 Insert a function with:
o =SUM(A1:A12)
o =AVERAGE(B1:B12)
o =MAX(C1:C12)
o =MIN(D1:D12)
o =COUNT(E1:E12)
 Calculate with relative and absolute
references
 Use auto fill
 Add borders and background colour
 Display the formulas
EXCEL Lesson 4:
Finalising a Spreadsheet
 Create formulas and functions
 Create a chart
 Format a worksheet
 Display the formulas
 Copy, delete & rename worksheets
WEEK 9 - EXCEL ASSESSMENT
© Midrand Graduate Institute
Unit 1 – Introduction
Page 5
WEEK 10 - ACCESS Lesson 1:
Creating a Database
 The Access window
 Create a new database
 Create a table in Design View
 Enter and edit data in a table
ACCESS Lesson 2:
Finalising a Database
 Create a query in Design View
 Use Expression Builder to calculate
 Sort records
 Set a criteria
 Create a report using a Wizard
 Calculate with =SUM([fieldname])
 Calculate with = AVG([fieldname])
WEEK 11 - ACCESS ASSESSMENT
WEEK 12 - POWERPOINT Lesson 1:
Creating a Presentation
 Create a presentation
 Add a slide
 Add a bulleted list
 Add a graphic
 Add a chart
 Add a table
POWERPOINT Lesson 2:
Finalising a Presentation
 Use different views
 Add transition
 Add animation effects
 Add speaker’s notes
WEEK 13 - POWERPOINT ASSESSMENT
SUPPLEMENTARY TEST
© Midrand Graduate Institute
Unit 2 – Keyboard Proficiency
Page 6
Unit 2 – Keyboard Proficiency
2.1
Keyboard layout
The QWERTY keyboard layout is the most used keyboard layout on English-language
computer and typewriter keyboards. It takes its name from the first six characters seen in
the far left of the keyboard's top row of letters.
2.2
Home row

The home row of the keyboard is the most important to the touch-typist.

When at rest the typist's fingers are positioned, lightly, on the A-S-D-F keys for the left
hand, and the J-K-L-; keys for the right hand.

The left index finger will control the F and G keys, the right index finger will control the J
and H keys.

The spacebar is controlled by the thumb.

The locations of all the other keys on the keyboard are learnt in relation to these home
keys so the touch-typist must be able to locate the home keys by touch.
© Midrand Graduate Institute
Unit 2 – Keyboard Proficiency
2.3
Page 7
Posture & technique

Make sure that you are sitting up straight, with your feet flat on the floor.

Keep your elbows close to your body, your wrists straight and your forearms level.

Your eyes should be level with the top of the screen.

Make sure the F and J keys of the keyboard are immediately opposite the middle of
your body.

After striking each key return your fingers to their resting position over the home row.
2.4
Tips for success

Try not to look at the keyboard. It will be difficult at first but as the exercise progresses
you will find it becomes easier and your fingers will begin to move without you
consciously deciding which finger is associated with which key.

You can easily find the starting position without looking at the keyboard – feel the bumps
on the letters 'F' and 'J' (at the bottom of the key).

In the beginning, you will be practicing with letters that don’t spell out any words. As you
get to know the keys, you will use "real" words and sentences. That is the only way to
really be successful when learning to type.

You may find it helpful to quietly say the name of the key as you strike it.

Don't let your mistakes cause you to lose heart; touch typing is a skill that can be learnt
by practice.

Repeat each exercise at least three times.

Be sure to measure your typing speed.

Typing games are a fun way to improve your typing speed and accuracy. Have fun while
you learn!
2.5
Free online typing tutor
Free online keyboarding programs are available at:
http://typingsoft.com/all_typing_tutors.htm
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 8
Unit 3 – Word Processing
Introduction to Word Processing
A word processor is a computer application used for the production of printable material.
The term word processing refers to the creating, editing and formatting of a document.
Microsoft Word is the most widely used computer word processing system. Microsoft
estimates that over five hundred million people use the Office suite, which includes Word.
3.1
Lesson 1
After completing this unit you should be able to:
 Create a document
 Insert and delete text
 Insert a symbol
 Select text for editing
 Insert and work with Graphics
 Undo and redo commands
 Correct errors/Check spelling
 Save a document
 Close a document
 Retrieve an existing document
Exercise 1
1.
2.
3.
4.
Open a new Blank Document.
Click Show/Hide to reveal the hidden formatting symbols.
Type the text exactly as seen below.
Pay attention to:
 Letter case
 Letter spacing
 Word Wrap
5. Press Enter only where a paragraph mark (¶) is indicated.
6. Save the document as BUSS TECH.
7. Close the document (not the program).
Business Technologies: Training¶
¶
Computer training is an important aspect of your staff members’ development, especially
now that computers are being used widely.¶
¶
Training in Business Technology offers a wide spectrum of courses from 1 st April.¶
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 9
Exercise 2
1.
2.
3.
4.
5.
6.
Open the document saved as BUSS TECH.
Insert text as indicated at the bottom of the document.
Insert Symbols where indicated.
Insert Picture where indicated.
Save the document as BUSS TECH 2.
Close the document.
Insert text
Insert BUSS TECH PIC saved in the Documents folder
Change picture height: 5cm
Change picture border: Weight 3pt
Apply Picture Effect: Shadow, Inner, Inside Center
¶
Business Technologies: Training¶
¶
Computer training is an important aspect of your staff members’ development, especially
now that computers are being used widely.¶
¶
Training in Business Technology offers a wide spectrum of courses from 1 st April.¶
¶ Insert Symbol: MS Outlook
 In the attached brochure details are included concerning the cost and duration of the
course. All costs are billed according to the Value-for-money method. ¶
¶
We also offer a comprehensive consulting service. This involves an analysis of your
department’s computer training needs. An hourly fee is payable and will also be a Valuefor-money billing. ¶
¶
Recommendations will be made in connection with: ¶
The effective use of computer hardware, ¶
software to streamline work flow, and¶
more economic work procedures. ¶
¶
Jenny Smith will be pleased to assist you. ¶
¶ Insert Symbol:
Wingdings
 (021) 40057¶
We are looking forward to hearing from you. ¶
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 10
Exercise 3
1.
2.
3.
4.
5.
Open the document saved as BUG.
Make use of Spell Check to correct errors.
Delete and Insert text as indicated below to correct all typing errors.
Save the changes.
Close the document.
Spelling
Spelling
Spelling
At middnight on December 31, 1999 the datte stored in millions of compuputers around the
Delete word
world will turn the whole clock to the year 00 but they will not 'know' if it is 1900, 2000 or,
Spelling
for thart matter, 3000, because most were told that they were created in the late 20 th
Spelling
century. Could you possibly end up being billed for the konstruktion of the pyramids or put
Spelling
on early retaairement?
Spelling
result,
Spelling
The  according to a recent repoort, could be massive failures in everything from kredit
Spelling
Spelling
Spelling
kards, telephones and military harsdware to chip-controlled sistims in factories, motorcars
Delete extra letters
and hoshospitals.
Delete word
Spelling
Spelling
Big business seems often to be aware of the probblem, but many smaller and hoomeSpelling
remedy
based businesses may face chaos in their records if they do not mauove fast to the state
of affairs.
Exercise 4
1.
2.
3.
4.
5.
Open the document saved as BUG.
Select the second paragraph and Delete it.
Use Undo to restore the paragraph.
Move the cursor to the first line of the document with Ctrl + Home.
Insert the following heading to the document:
The Millennium Bug - our greatest housekeeping opportunity¶
¶
6. Insert the picture MBUG saved in the Documents folder below the
heading.
7. Save the document as BUG 2.
8. Close the document.
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 11
Exercise 5
1.
2.
3.
4.
5.
Open a new Blank Document
Type the paragraphs below.
Press Enter where a paragraph mark (¶) is indicated.
Save the document as STRESS.
Close the document.
PC STRESS¶
¶
The idea that your PC would help cut office stress as it made you more productive
sounded really good the first time you heard it, didn’t it? But has it really happened that
way?¶
¶
For most office workers the PC has in fact helped them achieve increased productivity.
The PC has brought better information. It has facilitated better decisions. But it has also
brought its share of pressures and has added significantly to the job stress of most office
workers interviewed in a recent Learning Systems survey. In fact, nearly 70% of the
survey respondents said the PC has added “significant” stress to their jobs.¶
¶
Some golden rules to combat pressure¶
¶
Do not take life too seriously. People invest too much in small things. There is a fear of
failure.¶
¶
Be more giving. Self-centred people are the ones who are most likely to suffer burnout
from stress.¶
¶
Live a life of gratitude. Be thankful for little things, like your health and family.¶
¶
Understand your values and who you are. We severely underestimate what we can do.
Relaxation is important. Few people take enough short breaks. For example, take seven
short three-day breaks a year, rather than one 21-day holiday.¶
¶
Don't be seduced by tragic events. Don't focus on crime, but rather the "neutral".¶
¶
Stop striving for perfection. Perfectionists become stressed if they make mistakes, and if
others don't fulfil their expectations.¶
© Midrand Graduate Institute
Unit 3 – Word Processing
3.2
Page 12
Lesson 2
After completing this unit you should be able to:
 Select different fonts, font sizes, and text colours
 Apply bold, italic, and underlining attributes
 Apply font effects
 Centre and align text
 Change case
 Insert today’s date/current time
 Start new paragraphs/Join paragraphs
 Copy formatting
 Use styles
Exercise 6
1.
2.
3.
4.
5.
6.
7.
Open a new Blank Document.
Type the following paragraphs.
Centre text as indicated.
Use Bold, Italic and Underline as indicated.
Press Enter where a paragraph mark (¶) is indicated.
Save the document as COMP.
Close the document.
COMPUTERS PAST AND PRESENT¶
¶
History of computers¶
¶
It is not difficult to learn to format a document. It is not LONG BEFORE THE MOUSE
GOES AUTOMATICALLY to the Format Font command to change the selected text to a
Times New Roman font, to increase the font size, or to apply a boldface or italic style.¶
¶
What is not easy, however, is to teach discretion in applying formats.¶
¶
Too many different formats on the page can be very distracting.¶
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 13
Exercise 7
1.
2.
3.
4.
Open the document saved as COMP.
Edit the document as indicated.
Save the document as COMP 2.
Close the document.
Align Left
COMPUTERS PAST AND PRESENT
Align Left
History of computers Change sub heading to Uppercase
Change to Lowercase
Remove Underlining
It is not difficult to learn to format a document. It is not LONG BEFORE THE MOUSE
Remove Underlining
GOES AUTOMATICALLY to the Format Font command to change the selected text to a
Remove Bold & Italics then Underline text
Remove Underlining then change to Italics
Times New Roman font, to increase the font size, or to apply a boldface or italic style.
What is not easy, however, is to teach discretion in applying formats.
Remove Bold and Underlining
Too many different formats on the page can be very distracting.
Centre the last sentence
Remove Underlining
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 14
Exercise 8
Insert text
1.
2.
3.
4.
5.
6.
Open the document saved as BUSS TECH 2.
Delete the BUSS TECH PIC.
Insert the additional text as indicated.
Edit the document as indicated.
Save the document as BUSS TECH 3.
Close the document.
Business Technologies: Training¶ Centre, Bold and change to Uppercase
¶
Date: Insert today's date ¶
Ref: BUSS¶
¶
Staff members’ Development¶ Bold and Underline
Bold
¶
Computer training is an important aspect of your staff members’ development, especially
now that computers are being used widely.¶
¶
Delete ¶ to join
Training in Business Technology offers a wide spectrum of courses from 1 st April.¶ paragraphs
¶
Delete
© Midrand Graduate Institute
Insert text
 In the attached brochure details are included concerning the cost and duration of the
course. All costs are billed according to the Value-for-money method.¶
Italics
¶
We also offer a comprehensive consulting service. This involves an analysis of your
department’s computer training needs. An hourly fee is payable and will also be a
Bold
Value-for-money billing.¶
¶ Italics
Recommendations will be made in connection with:¶ Underline
The effective use of computer hardware,¶
Delete ¶ to join lines into one paragraph
software to streamline work flow, and¶
Correct letter spacing
more economic work procedures.¶
¶
Your training needs are very important to us. Our courses can be customised to suit your
needs. Classroom training, computer-based training and video courses are all available
options.¶
¶
We can only accommodate 20 students per semester.¶ Bold
¶
Jenny Smith will be pleased to assist you in defining your departments’ needs.¶
Insert text
¶
 (021) 40057¶
¶
Insert two open rows
¶
We are looking forward to hearing from you.¶
Unit 3 – Word Processing
Page 15
Exercise 9
Insert text
1.
2.
3.
4.
Open the document saved as BUSS TECH 3.
Edit the document as indicated.
Save the document as MEMO.
Close the document.
TO ALL MANAGERS AND SENIOR STAFF MEMBERS
¶
¶
BUSINESS TECHNOLOGIES: TRAINING¶ Apply Style Heading 1
¶
Date: Today’s date¶ Change to Superscript
Ref: BUSS 20/10¶ Change to Subscript
¶
Staff members’ Development¶ Apply Style Heading 2
¶
Computer training is an important aspect of your staff members’ development, especially
now that computers are being used widely.¶
Highlight date: Red
¶
Training in Business Technology offers a wide spectrum of courses from 1st April. In the
attached brochure details are included concerning the cost and duration of the course. All
costs are billed according to the Value-for-money method.¶ Double Underline
¶
We also offer a comprehensive consulting service. This involves an analysis of your
department’s computer training needs. An hourly fee is payable and will also be a ValueCancel Bold
for-money billing.¶
¶
RECOMMENDATIONS WILL BE MADE IN CONNECTION WITH:¶ Change to Small Caps
¶Enter to create a new paragraph
Bold
Caps
Bold
Font Size 16pt
Bold
The effective use of computer hardware, software to streamline work flow, and more
economic work procedures.¶
Bold
¶
YOUR TRAINING NEEDS ARE VERY IMPORTANT TO US.¶Change to Small Caps
¶
Enter to create a new paragraph
Change to Uppercase
Our courses can be customised to suit your needs. Classroom training, COMPUTER-BASED
training and video courses are all available options.¶
¶
Centre this sentence
We can only accommodate 20 students per semester.¶ Change Font colour: Red
¶
Jenny Smith will be pleased to assist you in defining your departments’ needs.¶
¶
 (021) 40057¶
 0860 100 8765¶ Insert symbol: Webdings and insert fax number
¶
We are looking forward to hearing from you.¶ Apply Style Heading 3
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 16
Exercise 10
1.
2.
3.
4.
PC STRESS¶
Centre, Font size 24 pt & Bold
Apply Text Effect: Outline, Green
3 Open rows, 11 pt
The idea that your PC would help cut office stress as it made you more productive
sounded really good the first time you heard it, didn’t it? But has it really happened that
Italics
way?¶
¶
Uppercase
¶
¶
¶
Open the document saved as STRESS.
Edit the document as indicated.
Save the document as STRESS 2.
Close the document.
¶ Enter to create a new paragraph
Bold
For most office workers the PC has in fact helped them achieve increased productivity.
The PC has brought better information. It has facilitated better decisions. But it has also
brought its share of pressures and has added significantly to the job stress of most office
workers interviewed in a recent Learning Systems survey.¶
Uppercase
Bold & Italic
© Midrand Graduate Institute
Insert text
In fact, nearly 70% of the survey respondents said the PC has added “SIGNIFICANT”
stress to their jobs.¶
¶
Uppercase, Bold & Underline
SOME GOLDEN RULES TO COMBAT PRESSURE¶ Font colour: Blue
¶ Underline
Do not take life too seriously. People invest too much in small things. There is a fear of
failure.¶
Double Underline
¶ Underline
Be more giving. Self-centred people are the ones who are most likely to suffer burnout
from stress.¶
¶ Underline
Live a life of gratitude. Be thankful for little things, like your health and family.¶
¶ Underline
Understand your values and who you are. We severely underestimate what we can do.
Relaxation is important. Few people take enough short breaks. For example, take seven
short three-day breaks a year, rather than one 21-day holiday.¶
¶ Underline
Bold
Don't be seduced by tragic events. Don't focus on crime, but rather the "neutral".¶
¶ Underline
Stop striving for perfection. Perfectionists become stressed if they make mistakes, and if
others don't fulfil their expectations.¶
¶
¶ 3 open rows
¶
Bold & Underline
Big pay equals big headaches¶ Highlight text: Blue
¶
You may look forward to it at the end of every month, but that welcome pay packet has
been identified as a major source of stress in modern society.
Unit 3 – Word Processing
Page 17
Exercise 11
1.
2.
3.
4.
Open the document saved as CAREER.
Edit the document as indicated.
Save the document as CAREER 2.
Close the document.
Italics
Font: Verdana, Font size: 20pt, Font colour: Green,
Bold & Centre
Apply Text Effect: Shadow, Inner
CAREER OPPORTUNITIES¶
¶
¶
Uppercase
HERE ARE BASIC GUIDELINES ON HOW TO APPROACH AN INTERVIEW.¶ Bold
Bold
¶
First impressions count - if you are lucky enough to be invited for a personal interview,
use it to the best of your ability. Pay attention to grooming and clothes. Despite all that
has been said about individuality and freedom, most companies prefer a fairly
Underline
conservative look for their employees.¶
Italics
¶
Your curriculum vitae provides a potential employer with a summary of your qualifications
for a particular job. In short, your CV, accompanied by a letter is the starting point on the
way to an interview.¶
¶
HOW TO PREPARE A CURRICULUM VITAE¶ Apply Style Heading 2
¶
Know exactly the type of work you are looking for, then write a CV that fits the job Highlight text:
Green
description. Start with the most recent job.¶
¶
Supply biographical details: name, birthdate, and marital status, etc.¶
Supply your addresses: the home and postal address, the relevant telephone numbers
(cellphone number if available) and e-mail address.¶
Keep details about education simple.¶
Summarise your career experience.¶
¶
CAREER EXPERIENCE¶ Apply Style Heading 3
¶
Give a short summary of your main experiences and accomplishments. The information
should prove that your job objective is realistic. Always be honest. Do not use incorrect
Double Underline
dates.
Cancel ¶ to join as
one paragraph
Include any in-house courses you have completed with past
employers.¶
¶
Remember that your CV is an advertisement. To complete the CV attach copies of your
ID-document and drivers license (if and when applicable).¶
Italics
¶ Enter to create a new paragraph
There are many people and organisations who can offer you good advice. They know
what the skill shortages are, and they will be able to direct you.¶
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 18
Self Test 1
1.
2.
3.
4.
Open the document saved as PAPA.
Edit as indicated.
Save the document as RAZZI.
Close the document.
Font: Cooper Black, Font size: 20 pt, Font colour: Green
Paparazzi
Alignment: Centre
Format: Bold and Underline
Paparazzi is an Italian term used to refer to photojournalists who specialize in candid
photography of celebrieties, politicians, and other prominent people. Paparazzi tend to be
independent contractors, unaffiliated with a mainstream media organization.
In other languages
5
Change Case to Uppercase
5
Double Underline
A transliteration of "paparazzi" is used in several languages that do not use the Latin alphabet,
including Japanese, Korean, Russian and Thai. Chinese uses "狗仔隊", meaaning "puppy squad."
Legality of paparazzi
Align:
Left
8
Apply Style Heading 1
9
Centre
4
Format:
Italics
Font
colour:
Red
Due to the reputation of paparazzi as a nuisance, some states and countries (particularly within
Europe) restrict their activities by passing laws and curfews, and by staging events in which
paparazzi are specifically alllowed to take photographs. In Norway, Germany and France,
photographers need the permission of the people in their photographs in order for them to be
released (see model release).
Names in this paragraph:
Injunctions against paparazzi
14
Join
sentences
11
Font Effects: Small Caps
12
Font size: 14 pt
13
Format: Bold
Photograph of Kim Kardashian's wax figure unveiling, showing the mass of photographers
present.
An inquest jury investigated the paparazzi involvement in the Death of Diana,
Princess of
Wales and her companeon Dodi Fayed, who were killed in 1997 in a high-speed car chase
in Paris, France, while being pursued by paparazzi. Although several paparazzi were briefly taken
into custody, no one was convicted.
The official inquests into the accident attributed the causes to the speed and manner of driving
of the Mercedes, the speed and manner of driving of the following vehicles, and the impairment
of the judgment of the Mercedes driver, Henri Paul, through alcohol.
Font
colour:
Light
Blue
Insert
text
In 2008, a paparazzo sued and lost his case against actor Keanu Reeves claiming that Reeves hit
him with his carr after he left his friend's house. The photographer also claimed that he was
unable to work since the accident stating that his hannd was permanently injured and asked the
court for over $700,000 in compensation. The photographer was prifately investigated and
filmed still working using the said injured hand and shown to have many inconsistencies in his
story.
In the United Kingdom the actress Sienna Miller and singers Amy Winehouse and Lily Allen have
won injunctions that prevent the paparazzi from following them and gathering outside their
houses. Miller was awarded £53,000.
19
Insert £ (British Pond) symbol: Calibri
20
Spell Check
© Midrand Graduate Institute
Delete:
Par.
Text
Effects:
Shadow
(Outer)
Unit 3 – Word Processing
Page 19
Self Test 1 - Memorandum
Paparazzi
Paparazzi is an Italian term used to refer to photojournalists who specialize in candid photography of
celebrities, politicians, and other prominent people. Paparazzi tend to be independent contractors,
unaffiliated with a mainstream media organization.
IN OTHER LANGUAGES
A transliteration of "paparazzi" is used in several languages that do not use the Latin alphabet, including
Japanese, Korean, Russian and Thai. Chinese uses "狗仔隊", meaning "puppy squad."
Legality of paparazzi
Due to the reputation of paparazzi as a nuisance, some states and countries (particularly within Europe)
restrict their activities by passing laws and curfews, and by staging events in which paparazzi are specifically
allowed to take photographs. In Norway, Germany and France, photographers need the permission of the
people in their photographs in order for them to be released (see model release).
INJUNCTIONS AGAINST PAPARAZZI
Photograph of Kim
Kardashian's wax figure unveiling, showing the mass of photographers present. An
inquest jury investigated the paparazzi involvement in the Death of Diana, Princess of Wales and her
companion Dodi Fayed, who were killed in 1997 in a high-speed car chase in Paris, France, while being
pursued by paparazzi. Although several paparazzi were briefly taken into custody, no one was convicted.
In the United Kingdom the actress Sienna Miller and singers Amy Winehouse and Lily Allen have won
injunctions that prevent the paparazzi from following them and gathering outside their houses. Miller was
awarded £53,000.
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 20
STEP 1:
Log on to www.mgi.mylabsplus.com
STEP 2:
Sign in with your MGI number as the Username & Password.
STEP 3:
Click on your course code: ITSK110 or FPCS010
STEP 4:
Click on Assignment Calendar – To Do
STEP 4:
Click on Course Calendar to see Assignments Due
STEP 5:
Complete the assignment before the due date.
© Midrand Graduate Institute
Unit 3 – Word Processing
3.3
Page 21
Lesson 3
After completing this unit you should be able to:
 Adjust line spacing
 Indent text
 Apply borders and shading
 Add numbering and bullets to a list
 Use tabs
Exercise 12
1.
2.
3.
4.
Open the document saved as IT.
Edit the document as indicated.
Save the document as IT 2.
Close the document.
INFORMATION TECHNOLOGY TODAY!
Font: Cambria, Font size: 18pt & Centre
The Registrar
Student Research Council
P.O. Box X0091
PRETORIA
0001
Double Line
Spacing
Justify Full
Apply an Outside border
After decades of unfulfilled promises, speech-recognition technology may finally be
coming of age, moving beyond directory assistance and primitive dictation software.
Late last year when a brokerage company decided to switch to an automated phone
system for taking customers’ calls, it put its trust in speech-recognition technology.
TALKING COMPUTERS
HOLIDAY TO PREPARE FOR
THIS IS THE YEAR OF GROWTH
1.5 Line
Spacing
Align Left
Align Right
Set Before and After Paragraph Spacing of 12pt
Information Technology (IT) is being recognised as an increasingly vital aspect of
business planning. It increases stress on IT professionals by placing them in the
spotlight and requiring them to accrue more knowledge of companies for whom they
work.
Double Line
Spacing
Justify Full
In the world of information technology and computers the past year must surely
belong to the Internet, and it looks as if it will continue to dominate the field next year
as well. What is certain is that most of us have yet to come to grips with the full
import how the Internet will affect us.
1.15 Line
Spacing
Align Right
The messages that unfold on the many screens in our lives have become so integral
to our routine that we often overlook their ability to influence our behaviour. Software
interfaces are persuasive because they force us to think differently.
Apply a Bottom border
Change line width to 3 pt
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 22
Exercise 13
1.
2.
3.
4.
Open the document saved as TRANS.
Edit the document as indicated.
Save the document as TRANS 2.
Close the document.
Apply a Top border
Change Line Style to display 3 lines
Change Line Colour to Red
Indent Left
by 1.5 cm
Align Right
Font size: 16 pt
PERSPECTIVE ON TRANSFORMATION
Within the new dispensation, references are often made to democracy and its
processes without defining either, despite the various meanings attached to these
terms. Basically, true democracy is something that should make a difference in
the life of each person, or as described:
What is democracy?
Indent Left
and Right
by 2.54 cm
Centre
Double Underline
“Democracy is a way of living, a system whereby members of a
community live together so that each member can give the
maximum service to the community and the community again
to each individual member.”
The Transformation Process!
It is by no means a quick and easy process.
Any mistakes can be costly.
Double Line
Spacing
Centre
Set Before and After
Paragraph Spacing of 18 pt
Indent First Line by 1 cm
Transformation should be a process to establish what is best individually and
collectively, and to find a balance between the needs of the individual and the community.
Indent Left
and Right
by 3.81 cm
Align Right
1.5 Line
Spacing
What transformation should try to achieve is to lay
the foundation for a concerted effort to work
together in harmony towards goals that would
benefit all, produce unity and bring about a
change for the better in the life of each individual.
1.15 Line Spacing
Apply an Outside border
Apply Shading: Theme
colour: Olive green,
Lighter 60 %
“Higher education plays a central role in the social, cultural and economic
development of modern societies.”
White Paper 3 on Education
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 23
Exercise 14
1.
2.
3.
4.
Open the document saved as NEWS.
Edit the document as indicated.
Save the document as NEWS 2.
Close the document.
GREENHOUSE NEWSLETTER
Font size: 20 pt,
Centre, Bold & Underline
Apply Text Effect: Glow
Insert today’s date, Align Right
Volume 10
Superscript
The finest gift you can leave
Small Caps
BUILDING AN ENVIRONMENT-FRIENDLY LIFE
Font Colour: Orange, Centre
Add Numbering
1. Economic development can only be sustained if it uses natural and human resources and
maintains environmental balances.
2. The quality of human life is dependent upon economic growth for improvement, and the
state of the environment.
3. Growing awareness segments of the community creates new possibilities. We cannot
create a perfect “Garden of Eden”.
4. This represents the beauty and peace the SA Nature Foundation is striving to protect.
Apply an Outside border in the Line Style seen below,
Change Line width to 1 ½ pt and Line colour to Blue
Apply Shading: Theme colour: Orange, Lighter 40 %
The SA NATURE FOUNDATION is South Africa’s largest private international conservation
body and is achieving significant successes, including to date:




Add Bullets of your choice
38 new nature reserves;
10 education centres;
8 university and technikon conservation training courses; and
protection of over 60 threatened wildlife species including black rhino and cheetah.
Indent Left
and Right
by 2 cm
Concern about pollution and environmental degradation, and the
need to combat the waste of natural resources has been raised to
near fever pitch in many countries. It will undoubtedly influence
our thinking and planning of future action.
1.5 Line
Spacing
SOUTH AFRICA Delete ¶ to join lines
NATURE FOUNDATION
We ask your help for this work.
Underline
Cancel Bold
You can bequeath a sum of money, shares, property and assurance policies in your will to
enable this vital work of survival to continue.
Bold
Next Issue:
Italics
The Time is running out – Shortcomings in the Law
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 24
Exercise 15
1.
2.
3.
4.


Open a New Blank Document.
Set a left tab stop at 1.8 cm.
Set a right tab stop at 14.5 cm.
Press TAB to align text below the tab stops.


Secretary
Chairperson
Mary Bacon¶
Matthew Smith¶
¶
¶
¶
5.
6.
7.
8.
9.



Leave 3 open rows.
Delete all tab stops.
Set a left tab stop at 2.3 cm.
Set a right tab stop with dot leaders at 15.2 cm.
Type the text and press TAB to use the tab stops.
Module 1 ............................................................................. page 1¶
Module 2 ............................................................................. page 5¶
Module 3 ............................................................................. page 8¶
¶
¶
¶
10.
11.
12.
13.
14.




Leave 3 open rows.
Delete all tab stops.
Set a right tab stop at 5 cm.
Set a left tab stop at 6 cm.
Type the text and press TAB to use the tab stops.
TO:
FROM:
DEPARTMENT:
SUBJECT:




Mary Bacon¶
Matthew Smith¶
Information Systems¶
Examinations¶
¶
¶
¶
15.
16.
17.
18.
19.



Leave 3 open rows.
Delete all tab stops.
Set a centre tab stop at 8 cm.
Set a decimal tab stop at 14 cm.
Type the text and press TAB to use the tab stops.
Rent
Car Finance
Expenses



20. Save the document as TABS.
21. Close the document.
© Midrand Graduate Institute
R6750.00
R2800.00
R875.00
Unit 3 – Word Processing
Page 25
Exercise 16
1.
2.
3.
4.
5.
6.
Open a New Blank Document.
Create the following document.
Make use of the different Paragraph Formats.
Make use of the default tab stops.
Save the document as SONY.
Close the document.
SONY'S VISION FACTORY¶
¶
¶
Insert today's date
¶
Sony won in the past by staying several technological steps ahead of its competitors.
¶
YEAR   PRODUCT


COMMENT¶
  Betamax VCR


Original success, but later loses to VHS¶
1979
  Sony Walkman


First personal stereo tape deck¶
1985
  Sony Handycam


First hand-held video recorder¶
1995
  Video game


Grabs 80% of market from Sega¶
1996
  "PC by Sony"


Souped up audio and video¶
¶
No longer is it enough to offer hot products. ¶
¶
Trade mark: SONY¶
Align Right
The Sony Culture: Innovation
© Midrand Graduate Institute
1.5 line spacing
1975
Unit 3 – Word Processing
3.4
Page 26
Lesson 4
After completing this unit you should be able to:
 Move and copy text
 Find and replace text
 Add Multilevel numbering to a list
Exercise 17
1.
2.
3.
4.
5.
6.
7.
8.
9.
Open the document saved as HEALTH.
Insert open rows between paragraphs.
Apply paragraph numbering.
Move paragraphs as indicated.
Insert paragraph 6.
Use the Format Painter to apply Bold & Italics to the word 'Doctor'.
Change the Line Spacing of the whole document to 1.5 Line Spacing.
Save the document as HEALTH 2.
Close the document.
STRIVING FOR QUALITY HEALTHCARE¶ Centre, 18pt, Arial, Bold
¶
Indent
A chronic illness refers to any illness which requires medication on
Left and
an ongoing basis for longer than three months. Should you or one
Right
2.27 cm
of your dependants suffer from a chronic illness you need to:¶
¶
Apply a Horizontal Line






¶
When visiting your Doctor, please hand him the sealed envelope addressed to "The
Attending Medical Practitioner".¶
¶
Make an appointment with your Doctor. Please note that only one practitioner may
complete the Doctor's Copy of the MBA - as a rule this Doctor should be your general
practitioner.¶
¶
Upon acceptance onto the Medi-Serve Program you and your Doctor will be advised in
writing.¶
¶
Should your Doctor wish to dispense your medication himself, he would need to apply the
20% discount and submit the Medi-Serve Prescription / Claim Forms directly to your
medical scheme, along with his account.¶
¶
Personally complete the Applicant's Copy of the Medicine Benefit Application Form (MBA).
Please note that each applicant must complete a separate Medicine Benefit Application
Form. Please do not forget to complete and sign the back page of the form.¶
¶
A professional team, led by the Medical Advisor, will consider your application in
consultation with your Doctor.¶
STRIVING FOR QUALITY HEALTHCARE¶
Copy the Main Heading here
Retain formatting
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 27
Exercise 18
1.
2.
3.
4.
5.
Open the document saved as SURF.
Edit the document as indicated.
Move the paragraphs as indicated.
Save the document as SURF 2.
Close the document.
1.5 Line Spacing
Centre, 20pt, Comic Sans, Bold & Underline
THE COSTS OF SURFING THE INTERNET¶
¶
¶
The Internet market is like the cellphone market, where the companies subsidise the
equipment in order to lure you into signing a contract. This is the trade-off of accepting an
Move paragraph here.
offer of a modem.
Delete ¶ to join paragraphs.
¶
You have determined your Internet strategy and built your Web site. Now it is time to
examine the different connection options.¶
Installing an Internet system that works and is easily upgrade-able, is not quite as easy as
ordering a pizza.
¶
There are four costs:¶ Centre, Uppercase
¶
 Buying a modem.¶
Apply paragraph numbering
 The service provider fee for access to the Internet.¶
 The cost of a telephone call while you are linked to the Internet.¶
Double Line Spacing
 The fastest modem for the domestic market runs at 56K.¶
¶
Choosing an Internet service provider:¶ Comic Sans, 14 pt, Bold & Italics
¶
 What is the user to modem ratio?¶
Change
 Does the Internet service provider have a toll free support line available 24 hours?¶
to Bullet
 What is the bandwidth and number of users?¶
of your
choice
 Make sure you have a point of presence (pop) close by (a telephone point)¶
 Does the Internet service provider offer physical technical assistance?¶
THE COSTS OF SURFING THE INTERNET¶
Copy the Main Heading here
Align Left
Cancel Bold & Underline
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 28
Exercise 19
1. Open the document saved as CAREER 2.
2. Replace the word 'career' with 'work'.
3. Replace the word 'job' with 'task'.
4. Replace the word 'employer' with 'employing authority'.
5. Replace the word 'summary' with 'resume'.
6. Replace the word 'CV' with 'Curriculum Vitae', (Match case).
7. Replace the word 'interview' with 'interview'
(Format Underlined, Bold & change Font colour to Red)).
8. Save the document as CAREER 3.
9. Close the document.
CAREER OPPORTUNITIES
HERE ARE BASIC GUIDELINES ON HOW TO APPROACH AN INTERVIEW
First impressions count - if you are lucky enough to be invited for a personal interview, use it to
the best of your ability. Pay attention to grooming and clothes. Despite all that has been said
about individuality and freedom, most companies prefer a fairly conservative look for their
employees.
Your curriculum vitae provides a potential employer with a summary of your qualifications for a
particular job. In short, your CV, accompanied by a letter is the starting point on the way to an
interview.
HOW TO PREPARE A CURRICULUM VITAE
Know exactly the type of work you are looking for, then write a CV that fits the job description.
Start with the most recent job.
Supply biographical details: name, birthdate, and marital status, etc.
Supply your addresses: the home and postal address, the relevant telephone numbers (cellphone
number if available) and e-mail address.
Keep details about education simple.
Summarise your career experience.
CAREER EXPERIENCE
Give a short summary of your main experiences and accomplishments. The information should
prove that your job objective is realistic. Always be honest. Do not use incorrect dates. Include
any in-house courses you have completed with past employers.
Remember that your CV is an advertisement. To complete the CV attach copies of your IDdocument and drivers license (if and when applicable)
There are many people and organisations who can offer you good advice. They know what the skill
shortages are, and they will be able to direct you.
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 29
Exercise 20
1.
2.
3.
4.
5.
6.
Open the document saved as STRESS 2.
Edit the document as indicated.
Replace 'PC' with the word 'computer'. (Underline, Font colour: Red)
Replace the word 'stress' with 'stress'. (Italics, Font colour: Green)
Save the document as STRESS 3.
Close the document.
PC STRESS
Font: Elephant
Delete Bold
Apply Text Effect: Reflection
THE IDEA THAT YOUR PC WOULD HELP CUT OFFICE STRESS AS IT MADE YOU MORE
PRODUCTIVE SOUNDED REALLY GOOD THE FIRST TIME YOU HEARD IT, DIDN’T IT?
BUT HAS IT REALLY HAPPENED THAT WAY?
Delete Italics
Indent
left and
right
2.54 cm
For most office workers the PC has in fact helped them
achieve increased productivity. The PC has brought better
information. It has facilitated better decisions. But it has
also brought its share of pressures and has added
significantly to the job stress of most office workers
interviewed in a recent Learning Systems survey.
1.5 Line spacing
Delete ¶ to join paragraphs
In fact, nearly 70% of the survey respondents said the PC has
added “SIGNIFICANT” stress to their jobs.
Some golden rules to combat pressure
Sentence case, Delete underlining
Add paragraph numbers.
Delete Underlining & change to Italics
1.
Do not take life too seriously. People invest too much in small things. There is a fear of
failure.
Delete Double underlining
2.
Be more giving. Self-centred people are the ones who are most likely to suffer burnout
from stress.
3.
Live a life of gratitude. Be thankful for little things, like your health and family.
4.
Understand your values and who you are. We severely underestimate what we can do.
Relaxation is important. Few people take enough short breaks. For example, take seven
short three-day breaks a year, rather than one 21-day holiday.
5.
Don't be seduced by tragic events. Don't focus on crime, but rather the "neutral".
6.
Stop striving for perfection. Perfectionists become stressed if they make mistakes, and if
others don't fulfil their expectations.
BIG PAY EQUALS BIG HEADACHES
Indent left
and right
by 3.5 cm
Centre, Uppercase, Delete underlining
You may look forward to it at the end of every month,
but that welcome pay packet has been identified as a
major source of stress in modern society.
© Midrand Graduate Institute
Apply a Top and
Bottom Border
Unit 3 – Word Processing
Page 30
Exercise 21
1.
2.
3.
4.
5.
Open the document saved as EMPLOY.
Make use of Multilevel Numbering to add the numbering.
Adjust the levels of numbering as indicated.
Save the document as EMPLOY 2.
Close the document.
EMPLOYEE HANDBOOK – WORKING FOOLS INC
1. Introduction and Welcome Level 1
1.1. Welcome to Working fools Inc
1.2. Company History
1.3. Hiring Practices and Policies
Level 2
2. Company Regulations Level 1
2.1. Office Hours Level 2
2.1.1. Day Shift Employees
2.1.2. Second Shift Employees Level 3
2.1.3. Shiftless Employees
2.2. Dress Code
Level 2
2.3. Breaks and Lunch
2.3.1. Smoking Area and Smoking Policies
2.3.2. Lunchroom Policies
2.3.3. Food fights
3. Job Openings Level 1
3.1. Availability and announcements
3.2. Application procedures
3.2.1. Internal Posting
Level 3
3.2.2. External Posting
Level 3
Level 2
4. Employee Benefits Level 1
4.1. Paid Holidays
4.2. Floating Personal Days Level 2
4.3. Vacation
4.3.1. Accrual of Vacation Time
4.3.2. availability of Vacation Time Level 3
4.3.3. Use It or Lose It Policy
4.4. Sick Leave
4.5. Death in the Family
Level 2
4.6. Maternity or Paternity Leave
4.6.1. Paid Leave
Level 3
4.6.2. Unpaid Leave
4.7. Medical and Dental Level 2
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 31
Exercise 22
1.
2.
3.
4.
5.
6.
Open the document saved as CAR.
Insert open rows where indicated.
Make use of Multilevel Numbering to add the numbering.
Adjust the levels of numbering as indicated.
Save the document as CAR 2.
Close the document.
Center Picture
Format Picture:
1. Height: 4.5 cm
2. Border: Standard Colour Green, weight: 3 pt
3. Picture Effect: Glow (Blue, 18 pt)
PURCHASING VS NOT PURCHASING A CAR
1) Reasons for Purchasing a Car Italics
¶
a) Convenience
b) Prestige
¶
2) Reasons for Not Purchasing a Car Italics
¶
a) Inconvenience Underline
¶
i) Expense of fuel
ii) Crowded roads
iii) Parking problems
iv) Expensive parking garages
v) Increasing tows
¶
b) Hazards Underline
¶
i) Possibility of accidents
ii) Unpredictable weather
¶
c) Bad Financial Investments Underline
¶
i) High taxes
ii) High interest rates
¶
d) Continuing Costs Underline
¶
i) Fuel
ii) Maintenance
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 32
Self Test 2
1.
2.
3.
4.
Open the document saved as BANK.
Edit as indicated.
Save the document as OLSO.
Close the document.
1
Insert the picture saved as BANK LOGO
Change picture height: 4 cm
Apply Picture Style “Metal Oval”
Centre the picture
¶
Minimise your bank charges
¶
¶
Olso Price Guide
¶
¶
3
2
Insert heading: Font: Castellar, 16pt Bold, Centre
Insert heading: Italics, Centre
1. Minimise your banking costs by the way you bank
1.1. Service Fee option
1.2. Management Fee option
Apply Multilevel Paragraph Numbering
1.3. Rebate Banking option
Adjust levels as indicated
1.3.1. The R4 500 smallest balance option
1.3.2. The R15 000/R20 000 investment option for senior citizens
¶
¶
Minimise your banking costs by the way you bank
6
5
Bold
Indent First line: 1.75 cm
Olso’s range of cheque, savings and credit card products provides outstanding financial
flexibility, especially when you make the most of the various banking methods available to you. In fact, by
choosing the right product and most cost-effective way to do your day-to-day transactions, you can
substantially reduce your banking costs.
7
Cancel left
and right
Indent.
For example, it is cheaper to do your withdrawals and balance enquiries at an Olso
ATM rather than at an Olso branch. Take a moment to study the cost comparisons
and the banking trips, and minimise your banking costs the easy way!
Your choice of cheque account charge options
Indent left
and right
2.5 cm
8
Centre, Bold & Italics
Olso offers three personal cheque account charge options – the Service Fee
option, Management Fee option and two forms of the Rebate Banking
option. The charges for each of these are described below.
© Midrand Graduate Institute
Justify text
Unit 3 – Word Processing
Service Fee option

12
Add
Bullets
of your
choice.
Page 33
11
Underline
With this option you are charged on the value of each cheque you issue. Other transactions,
such as ATM withdrawals, are charged for separately (as detailed in the enclosed tables).
13

Superscript
Your service fees are calculated according to a three-digit formula, which varies according to the
cheque account package you have selected.
Set left tab stops on: 3 cm
Cheque Account
Service Fee table
6.98 cm
10.16 cm
Silver
Gold
Medical
Platinum
11.9 cm
2.20
2.25
1.50
1.70
1.20
1.25
1.00
1.25
13.49 cm
2.40
2.45
1.75
1.80
Insert text,
Align using
tab stops.
Management Fee option 16 Underline
With the Management Fee option you pay a fixed monthly service fee for all cheques issued,
determined by the number of cheques you write each month.
Rebate Banking option
16
Underline
The Rebate Banking option is available in two forms – a R4 500 minimum monthly balance option and a
R15 000/R20 000 investment option for senior citizens.
The R4 500 minimum balance option
17
Small Caps
If you maintain a minimum credit balance of R4 500 in your cheque account over an entire month, you
do not pay certain transaction charges.
The R15 000/R20 000 investment option for senior citizens
17
Small Caps
If you are over 55 and you have an investment of R15 000 or more with Olso, you qualify for the Rebate
Banking option.
Saving with an Olso savings account
Olso offers three savings accounts:
Highlight
Yellow
Cancel
Underline
& change
to Bold
18
19
Apply Style Heading 1
Uppercase
ActiSave: our true savings account.
FlexiSave: a transitional account which allows the payment of accounts.
MegaSave: this is our product for the 18-year old and younger clients which offer certain
reduced fees. See the following comparison tables for more details.
Double Line
Spacing
23
Find and Replace the word ‘Olso’ with ‘OLSO’, in Capital letters and Bold print throughout the
document.
24
Find and Replace the word ‘cheque account’ with ‘current account’, Underlined throughout the
document.
25
Find and Replace the word ‘minimum’ with ‘smallest’, Italics and Underlined throughout the
document.
26
Change the Font colour of the entire document to Dark Blue.
27
Copy the Main heading (‘Minimise ...’) to the end of the document.
28
Change the Font colour of the copied heading to Purple.
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 34
Self Test 2 - Memorandum
Minimise your bank charges
OLSO Price Guide
1. Minimise your banking costs by the way you bank
1.1. Service Fee option
1.2. Management Fee option
1.3. Rebate Banking option
1.3.1.The R4 500 smallest balance option
1.3.2.The R15 000/R20 000 investment option for senior citizens
Minimise your banking costs by the way you bank
OLSO’s range of cheque, savings and credit card products provides outstanding financial
flexibility, especially when you make the most of the various banking methods available to you. In fact, by
choosing the right product and most cost-effective way to do your day-to-day transactions, you can
substantially reduce your banking costs.
For example, it is cheaper to do your withdrawals and balance enquiries at an OLSO ATM rather than at an
OLSO branch. Take a moment to study the cost comparisons and the banking trips, and minimise your
banking costs the easy way!
Your choice of current account charge options
OLSO offers three personal current account charge options – the Service Fee
option, Management Fee option and two forms of the Rebate Banking
option. The charges for each of these are described below.
Service Fee option

With this option you are charged on the value of each cheque you issue. Other transactions, such
as ATM withdrawals, are charged for separately (as detailed in the enclosed tables).
© Midrand Graduate Institute
Unit 3 – Word Processing

Page 35
Your service fees are calculated according to a three-digit formula, which varies according to the current
account package you have selected.
Current account
Service Fee table
Silver
Gold
Medical
Platinum
2.20
2.25
1.50
1.70
1.20
1.25
1.00
1.25
2.40
2.45
1.75
1.80
Management Fee option
With the Management Fee option you pay a fixed monthly service fees for all cheques issued, determined
by the number of cheques you write each month.
Rebate Banking option
The Rebate Banking option is available in two forms – a R4 500 smallest monthly balance option and a
R15 00/R20 000 investment option for senior citizens.
THE R4 500 SMALLEST BALANCE OPTION
If you maintain a smallest credit balance of R4 500 in your current account over an entire month, you do
not pay certain transaction charges.
THE R15 000/R20 000 INVESTMENT OPTION FOR SENIOR CITIZENS
If you are over 55 and you have an investment of R15 000 or more with OLSO, you qualify for the Rebate
Banking option.
Saving with an OLSO savings account
OLSO OFFERS THREE SAVINGS ACCOUNTS:
ActiSave: Our true savings account.
FlexiSave: A transitional account which allows the payment of accounts.
MegaSave: This is our product for the 18-year old and younger clients which offer certain reduced
fees. See the following comparison tables for more details.
Minimise your bank charges
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 36
MyITLab Skills Review
Log on to www.mgi.mylabsplus.com
Check the “To Do” Assignment Calendar for additional exercises.
© Midrand Graduate Institute
Unit 3 – Word Processing
3.5
Page 37
Lesson 5
After completing this unit you should be able to:
 Apply Automatic Hyphenation
 Create headers and footers
 Insert page numbering
 Insert page breaks
 Set margins
Exercise 23
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Open the document saved as HEALTH 2.
Change the whole document to Single Line Spacing.
Change the document Orientation to Landscape.
Change the Top and Bottom Margins to 4 cm.
Change the Left and Right Margins to 5.5 cm.
Apply Automatic Hyphenation.
Replace ‘Doctor’ with ‘Medical Practitioner’. (Font colour: Orange)
Replace ‘Medi-Serve’ with ‘Medi-Serve’ (Underline).
Save the document as HEALTH 3.
Close the document.
STRIVING FOR QUALITY HEALTHCARE
Change Numbers to Bullet of your choice
Cancel left
and right
Indent
A chronic illness refers to any illness which requires medication on
an on-going basis for longer than three months. Should you or
one of your dependants suffer from a chronic illness you need to:
Double
underline
1.5 Lines
Italics
1. Personally complete the Applicant's Copy of the Medicine Benefit Application Form
(MBA). Please note that each applicant must complete a separate Medicine Benefit
Application Form. Please do not forget to complete and sign the back page of the
form.
2. Make an appointment with your Doctor. Please note that only one practitioner may
complete the Doctor's Copy of the MBA - as a rule this Doctor should be your
general practitioner.
3. When visiting your Doctor, please hand him the sealed envelope addressed to
"The Attending Medical Practitioner".
4. Upon acceptance onto the Medi-Serve Program you and your Doctor will be
advised in writing.
5. Should your Doctor wish to dispense your medication himself, he would need to
apply the 20% discount and submit the Medi-Serve Prescription / Claim Forms
directly to your medical scheme, along with his account.
6. A professional team, led by the Medical Advisor, will consider your application in
consultation with your Doctor.¶
© Midrand Graduate Institute
Delete
Unit 3 – Word Processing
Page 38
Exercise 24
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Open the document saved as TRANS 2.
Change the whole document to 1.15 Line Spacing.
Change the document Orientation to Landscape.
Change the Top and Bottom Margins to 2 cm.
Change the Left and Right Margins to 2 cm.
Apply Automatic Hyphenation.
Replace ‘community’ with ‘community’ (Italics, Bold & 14pt).
Replace ‘democracy’ with ‘DEMOCRACY’ (Uppercase & Underline).
Save the document as TRANS 3.
Close the document.
Insert today’s date
Align Right
Align Left
PERSPECTIVE ON TRANSFORMATION
Move paragraph
Align Left
Within the new dispensation, references are often made to democracy and its processes
without defining either, despite the various meanings attached to these terms. Basically, true
democracy is something that should make a difference in the life of each person, or as described:
What is democracy?
Cancel left
and right
Indent
“Democracy is a way of living, a system whereby members of a
community live together so that each member can give the maximum
service to the community and the community again to each individual
member.”
The Transformation Process!
It is by no means a quick and easy process.
Any mistakes can be costly.
Double
Line Spacing
Font: Broadway
Font Colour: Purple
Transformation should be a process to establish what is best individually and collectively, and to
find a balance between the needs of the individual and the community.
Cancel
left and
right
Indent
What transformation should try to achieve is to lay the
foundation for a concerted effort to work together in
harmony towards goals that would benefit all, produce
unity and bring about a change for the better in the life
of each individual.
1.5
Line Spacing
“Higher education plays a central role in the social, cultural and economic development of
modern societies.”
White Paper 3 on Education
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 39
Exercise 25
1.
2.
3.
Open the document saved as CAREER 3.
Insert the Page Breaks where indicated.
Insert the following Header:
CAREERS
4.
Today's date
Page #
Insert the following Footer:
CV and Interview Techniques
5.
6.
Save the document as CAREER 4.
Close the document.
WORK OPPORTUNITIES
Cancel Bold
First impressions count - if you are lucky enough to be invited for a personal interview, use it to
the best of your ability. Pay attention to grooming and clothes. Despite all that has been said about
individuality and freedom, most companies prefer a fairly conservative look for their employees.
Cancel Underlining
Join paragraphs
Your curriculum vitae provides a potential employing authority with a resume of your qualifications
for a particular task. In short, your Curriculum Vitae, accompanied by a letter is the starting point on
the way to an interview.
............................................................................................................................................................
Insert page break here
Apply Multilevel Numbering as indicated
1. HOW TO PREPARE A CURRICULUM VITAE
1.1. Know exactly the type of work you are looking for, then write a Curriculum Vitae that fits the
task description. Start with the most recent task.
1.1.1. Supply biographical details: name, birthdate, and marital status, etc.
1.1.2. Supply your addresses: the home and postal address, the relevant telephone
numbers (cellphone number if available) and e-mail address.
1.1.3. Keep details about education simple.
1.1.4. Summarise your work experience.
............................................................................................................................................................
Insert page break here
Continue Multilevel Numbering as indicated
2. WORK EXPERIENCE
2.1. Give a short resume of your main experiences and accomplishments. The information
should prove that your task objective is realistic. Always be honest. Do not use incorrect
dates. Include any in-house courses you have completed with past employing authorities.
2.2. Remember that your Curriculum Vitae is an advertisement. To complete the Curriculum
Vitae attach copies of your ID-document and drivers license (if and when applicable)
2.3. There are many people and organisations who can offer you good advice. They know
what the skill shortages are, and they will be able to direct you.
© Midrand Graduate Institute
Double Line Spacing
HERE ARE BASIC GUIDELINES ON HOW TO APPROACH AN INTERVIEW
Font size: 16pt
Centre
Italics
Unit 3 – Word Processing
Page 40
Exercise 26
1.
2.
3.
Open the document saved as NEWS 2.
Insert the Page Breaks where indicated.
Insert the following Header:
SA Nature Foundation
4.
Today's date
Insert the following Footer:
Newsletter
5.
6.
7.
Volume 10
Page # of #
Replace ‘SA’ with ‘South Africa’.
Save the document as NEWS 3.
Close the document.
GREENHOUSE NEWSLETTER
Font: Britannic Bold
Font size: 24pt
Align Left
Today's date
Volume 10 Delete
THE FINEST GIFT YOU CAN LEAVE
BUILDING AN ENVIRONMENT-FRIENDLY LIFE
Change
Number Style
A. Economic development can only be sustained if it uses natural and human resources and
maintains environmental balances.
B. The quality of human life is dependent upon economic growth for improvement, and the
state of the environment.
C. Growing awareness segments of the community creates new possibilities. We cannot
create a perfect “Garden of Eden”.
D. This represents the beauty and peace the SA Nature Foundation is striving to protect.
............................................................................................................................................................
Insert page break here
Apply Before and After
Spacing of 18pt
Align Left
Cancel Bold
Font Colour: Red
Change Bullets
to Numbers
The SA NATURE FOUNDATION is South Africa’s largest private international conservation body
and is achieving significant successes, including to date:
1. 38 new nature reserves;
2. 10 education centres;
3. 8 university and technikon conservation training courses; and
4. protection of over 60 threatened wildlife species including black rhino and cheetah.
Uppercase
Concern about pollution and environmental degradation, and the need Font Colour:
Dark Red
to combat the waste of natural resources has been raised to near
Double Line
fever pitch in many countries. It will undoubtedly influence our
Spacing
thinking and planning of future action.
............................................................................................................................................................
Insert page break here
SOUTH AFRICA NATURE FOUNDATION
We ask your help for this work.
Centre
Cancel Underlining
You can bequeath a sum of money, shares, property and assurance policies in your will to
enable this vital work of survival to continue.
Italics
Next Issue:
Cancel Bold
The Time is running out – Shortcomings in the Law
© Midrand Graduate Institute
Unit 3 – Word Processing
3.6
Page 41
Lesson 6
After completing this unit you should be able to:
 Create a table
 Format a document into columns
 Edit borders and add shading
Exercise 27
1.
2.
3.
4.
5.
Open the document saved as STAY.
Divide the document into 2 newspaper columns.
Insert a column break to separate the English and the German text.
Save the document as STAY 2.
Close the document.
Stayokay First European Hospitality Chain
To Be Awarded European Eco-label
Stayokay ist die erste Hostelkette in
Europa mit Europäischem Umweltzeichen
The largest provider of group and budget
accommodation in the Netherlands, Stayokay, is the
first tourist accommodation chain in Europe to be
awarded the European Eco-label, a European seal
of approval in recognition of businesses marketing
environmentally friendly non-food products and
services. The official award presentation takes place
today during the Vakantiebeurs trade day, being
held in the Jaarbeurs Exhibition Centre in Utrecht
(NL). Ben Casper, Head of the EU Eco-label Team
at the European Commission, will be presenting
Stayokay with its award.
Stayokay, der größte Anbieter von Gruppen- und
Budgetunterkünften in den Niederlanden, erhält als
erste Hostelkette in Europa das Europäische
Umweltzeichen für umweltverträgliche Non-FoodProdukte und Dienstleistungen. Die offizielle
Verleihung findet heute im Rahmen der
Fachpublikumsveranstaltung auf der Urlaubsmesse
in der Jaarbeurs Utrecht statt. Stayokay erhält die
Auszeichnung aus den Händen von Ben Caspar,
dem Leiter der Arbeitsgruppe EU-Umweltzeichen
der Europäischen Kommission.
Eco-Measures
Since 01 January 2008, all thirty Stayokay hostels have
met the requirements set for environmentally friendly
business practices. These requirements cover areas
such as energy and water saving measures, reduced
waste, smoke-free zones in communal areas, organic
ingredients and bicycle rental. Stayokay also provides
environmentally friendly package deals and staff
training for reduced cleaning product usage.
'Green Flower Power'
The European Eco-label appears throughout Europe on
several thousand non-food products and services,
across twenty-six product groups ranging from
camping sites, hotels, bungalow parks, household
appliances and cleaning products to office supplies,
mattresses and DIY items. Products and services are
assessed by an independent body based on their
compliance with both environmental and quality level
requirements, and can be readily identified by 'The
Flower', the European Eco-label logo.
Insert Column Break
-----------------------------------------------------------------
Umweltschutzmaßnahmen
Seit dem 1. Januar 2008 entsprechen alle 30 Hostels
von Stayokay den Anforderungen einer
umweltverträglicheren Unternehmensführung. Zu
diesen Anforderungen gehören u. a. Energie- und
Wassereinsparungen, die Abfallreduzierung, rauchfreie
Zonen in Gemeinschaftsräumen, die Verwendung von
Lebensmitteln aus biologischem Anbau und der
Fahrradverleih. Darüber hinaus bietet Stayokay
umweltfreundliche Arrangements und
Mitarbeiterschulungen in sparsamem Umgang mit
Reinigungsmitteln.
„Mit der Blume entscheiden Sie sich für die
Umwelt“
In Europa sind einige Tausend Non-Food-Produkte und
Dienstleistungen aus 26 Produktgruppen mit dem
Europäische Umweltzeichen ausgezeichnet, darunter
Campingplätze, Hotels, Feriendörfer, Haushaltsgeräte
und Reinigungsmittel sowie Büroartikel, Matratzen
und Do-it-yourself-Artikel. Die Produkte und
Dienstleistungen wurden durch eine unabhängige
Organisation sowohl auf ihre Umweltfreundlichkeit als
auch auf ihre Qualität geprüft. Sie sind an der Blume,
dem Logo des Europäischen Umweltzeichens, zu
erkennen.
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 42
Exercise 28
1.
2.
3.
4.
5.
6.
7.
8.
Open the document saved as VISA.
Change the document orientation to Landscape.
Change the Top and Bottom margins to 2 cm.
Divide the document into 2 newspaper columns.
Insert a column break to separate the English from the French text.
Insert a vertical line between the two columns.
Save the document as VISA 2.
Close the document.
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 43
Exercise 29
1.
2.
3.
4.
5.
6.
7.
8.
9.
Open the document saved as TRAVEL TECH.
Change the document orientation to Landscape.
Justify all paragraphs.
Apply Automatic Hyphenation to the document.
Select Narrow margins for the document.
Divide the document into columns as indicated.
Insert a vertical line between the columns.
Save the document as TRAVEL TECH2.
Close the document.
Apply Style Heading 2
Centre
16 pt
Bold & Centre
4 Columns
3 Columns
16 pt
Bold & Centre
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 44
Exercise 30
1.
2.
3.
4.
Open a New Blank Document.
Create the following Table.
Save the document as RATES.
Close the document.
COLLISION RATES FOR DIFFERENT TYPES OF VEHICLES
TYPE OF VEHICLE
NUMBER OF
VEHICLES
ON THE ROAD
Passenger cars
Light trading vehicles
Heavy trading vehicles
Mini-buses
3 522 128
1 122 837
215 900
217 037
NUMBER OF
VEHICLES
INVOLVED IN
COLLISIONS
480 111
102 468
38 042
60 512
ANNUAL
PERCENTAGE
THIS YEAR
13,63%
9,13%
17,62%
27,88%
Exercise 31
1.
2.
3.
4.
Open the document saved as RATES.
Edit the table as indicated.
Save the document as RATES 2.
Close the document.
COLLISION RATES FOR DIFFERENT TYPES OF VEHICLES
TYPE OF VEHICLE
Merge cells
NUMBER OF VEHICLES
Delete duplicate Heading & Merge
cells
Align Bottom Left
Passenger cars
Light trading vehicles
Heavy trading vehicles
Buses
Insert row
Mini-buses
Motor-Cycles
Tractors
Insert 2 rows
Change Outside Border to Double
ON THE ROAD
3 522 128
INVOLVED IN
COLLISIONS
Centre
ANNUAL
PERCENTAGE
Align Bottom Centre
480 111
THIS YEAR
13,63%
1 122 837
102 468
9,13%
215 900
38 042
17,62%
28 354
9 796
34,55%
217 037
60 512
27,88%
296 816
10 618
3,58%
187 179
1 625
0,87%
Right Align numbers
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 45
Exercise 32
1.
2.
3.
4.
5.
6.
7.
8.
Open the document saved as RATES 2.
Insert text and edit the table as indicated.
Format all the headings to Bold.
Centre the headings of the table horizontally and vertically.
Change the text direction of the headings in columns 2 and 3.
Do not show the inside horizontal lines of the table.
Save the document as RATES 3.
Close the document.
Highlight the heading with Red
Font: Arial Black, Font size: 20pt
Font colour: White
COLLISION RATES FOR DIFFERENT TYPES
OF VEHICLES
Insert a Column
Apply Shading: Theme colour White, darker 25% to the cells as indicated
Passenger cars
Light trading vehicles
Heavy trading vehicles
Buses
Mini-buses
Motor-Cycles
Tractors
INVOLVED IN
COLLISIONS
TYPE OF VEHICLE
ON THE ROAD
NUMBER OF VEHICLES
3 522 128
1 122 837
215 900
28 354
217 037
296 816
187 179
THIS YEAR &
LAST YEAR
480 111
102 468
38 042
9 796
60 512
10 618
1 625
Table 1: Vehicle report
ANNUAL
PERCENTAGE
From a report
by the Road
Transportation
Board
13,63%
9,13%
17,62%
34,55%
27,88%
3,58%
0,87%
Insert & change to Subscript
© Midrand Graduate Institute
Unit 3 – Word Processing
Page 46
Self Test 3
1.
2.
3.
4.
Open the document saved as MONEY.
Edit as indicated.
Save the document as MOOLA.
Close the document.
1
Set the Left margin to 3.1 cm.
2
Insert the following Header, Align Left:
Your Name and Surname  Insert the Symbol (Webdings) and add your contact number
3
Move the last sentence (“THE SOLUTION IS NOT …..”) to the top of the document.
4
Insert Today’s date here, Align Right.
One can learn to handle money matters adequately – in spite of a
lower salary increase and an unfavourable economy.
Study your current situation and decide in which category you
fall.
A.
You live above your means
B.
You struggle as a result of too much debt
Insert Text
C.
Your expenses look acceptable, but you still do not make
ends meet
D.
You are a combination of all three
What is the source of your problem?
Indent
left and
right:
1.27 cm
8
Add
Numbering
Uppercase, Bold, Underline
Determine what the origin of your problem is by drafting a
budget.
Make a list of your income and a list of your
expenses.
Study the three scenarios
9
Centre &Italics
Do a few calculations and see which one described you best.
10
Divide paragraphs into 3 columns
11
Insert column breaks
Your compulsory
expenses exceed your
income.
Your compulsory and
fluctuating expenses
together exceed your
income.
________________________________________________
13
After paying your
monthly debts, you
are in the red.
Insert a Page break here________________________________________
© Midrand Graduate Institute
Add
Bullets
Unit 3 – Word Processing
Page 47
TRY TO BALANCE YOUR BUDGET WHEN REACHING THE EXPENSES SECTION!
14
Insert text
It is important for the books to balance before starting with
the debt section.
Add
Before
and
After
Spacing
of 12pt
Add
Outside
border
MAKE YOUR BUDGET A WORKING OR MANAGEMENT BUDGET, NOT A REACTIVE
BUDGET 16 Change the Font Colour for this heading to Red, Bold.
Draw up a budget for a trial period of one month with actual
figures – not fictitious figures from nowhere – and work with
that.
18
Insert the table and text (Justified)
19
Change the Font for the table to Arial 10pt
20
Edit the lines as indicated
MANAGE YOUR DEBT
Determine what you
can afford to pay
off on your total
monthly debt.
But
make sure that it
corresponds
with
what you can afford
according to your
budget.
FOCUS ON YOUR GOAL
Work on a plan for
your goal.
One is
coupled to time, the
other to money.
22
CONTROL YOUR STRESS
Do
not
place
unnecessary
financial stress on
yourself.
Do not
make decisions on
impulse.
Apply Style Heading 1
THE SOLUTION IS NOT IN HOW MUCH MONEY YOU GET, BUT WHAT YOU DO
WITH WHAT YOU GET
23
Insert the following Footer, Align Left, Uppercase
LEARN TO HANDLE MONEY MATTERS
24
Insert a Page Number Bottom of the page, Align Right
25
Apply Automatic Hyphenation to the document.
© Midrand Graduate Institute
Double
Line
Spacing
Unit 3 – Word Processing
Page 48
Self Test 3 - Memorandum
Your Name and Surname  Your contact number
THE SOLUTION IS NOT IN HOW MUCH MONEY YOU GET, BUT
WHAT YOU DO WITH WHAT YOU GET
Today’s date
One can learn to handle money matters adequately – in spite of
a lower salary increase and an unfavourable economy.
Study your current situation and decide in which category you
fall.
A. You live above your means.
B. You struggle as a result of too much debt.
C. Your expenses look acceptable, but you still do not make
ends meet.
D. You are a combination of all three.
WHAT IS THE SOURCE OF YOUR PROBLEM?
Determine what the origin of your problem is by
drafting a budget. Make a list of your income and a
list of your expenses.
Study the three scenarios
Do a few calculations and see which one described
you best.

Your compulsory expenses exceed your
income.

Your compulsory and
fluctuating
expenses together exceed your
income.
LEARN TO HANDLE MONEY MATTERS
© Midrand Graduate Institute

After paying
your monthly
debts, you
are in the
red.
1
Unit 3 – Word Processing
Page 50
Your Name and Surname  Your contact number
TRY TO BALANCE YOUR BUDGET WHEN REACHING THE EXPENSES SECTION!
It is important for the books to balance before starting with
the debt section.
MAKE YOUR BUDGET A WORKING OR MANAGEMENT BUDGET, NOT A
REACTIVE BUDGET
Draw up a budget for a trial period of one month with actual
figures – not fictitious figures from nowhere – and work with
that.
MANAGE YOUR DEBT
FOCUS ON YOUR GOAL
CONTROL YOUR STRESS
Determine what you can afford
Work on a plan for your goal.
Do not place unnecessary fi-
to pay off on your total monthly
One is coupled to time, the
nancial stress on yourself. Do
debt. But make sure that it cor-
other to money.
not make decisions on impulse.
responds with what you can
afford
according
to
your
budget.
LEARN TO HANDLE MONEY MATTERS
© Midrand Graduate Institute
2
Unit 3 – Word Processing
Page 47
MyITLab Skills Review
Log on to www.mgi.mylabsplus.com
Check the “To Do” Assignment Calendar for additional exercises.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 51
Unit 4 – Spreadsheets
Introduction to Microsoft Excel
Microsoft Excel is a spreadsheet program which is essentially a replacement for a ledger
sheet, pencil and calculator. Each new file opens as a workbook with 3 worksheets. A
worksheet is divided into cells. Each cell is has a unique cell address (reference) by its
column letter and row number. The cell that can be edited is called the active cell. Only
one cell can be active at a time.
4.1
Lesson 1
After completing this unit you should be able to:
 Enter labels
 Enter values
 Format values
 Adjust column and row size
 Centre and align cell contents
 Delete and insert rows and columns
 Sort data in a worksheet
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 52
Exercise 1
1.
2.
3.
4.
1
2
3
4
5
6
7
Open a new, blank workbook.
Create the spreadsheet exactly as seen below.
Save the workbook as LIFE.
Close the workbook.
A
POLICY
Skyline 2000
Maxsave 2000
Sanlife 2000
Rhino 2000
Acron 2000
B
C
D
E
TERM/
MONTHLY TOTAL
BONUS AND
YEARS
PREMIUMS PREMIUMS INTEREST
10
180
5
120
20
520
12
200
15
350
Exercise 2
Open the workbook LIFE.
Edit as indicated.
Save the workbook as LIFE 2.
Close the workbook.
Insert
Sort A-Z
Set Column A width to 35
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
A
LIFE INSURERS
Autofit Columns B - F
B
C
D
E
F
Bold
One open row
Insert Headings
OFFER: SEPTEMBER TO DECEMBER
Insert
Column
One open row
POLICY
Acorn 2000
Maxsave 2000
Rhino 2000
Sanlife 2000
Skyline 2000
Total Monthly Premiums
Minimum Total Benefit
Maximum Bonus and Interest
Average Total Premiums
Number of Policies
TERM/ MONTHLY
TOTAL
BONUS AND TOTAL
YEARS PREMIUMS PREMIUMS
INTEREST
BENEFIT
15
350.00
5
120.00
12
200.00
20
520.00
10
180.00
Display 2 decimals
© Midrand Graduate Institute
Centre
Headings
1.
2.
3.
4.
Unit 4 – Spreadsheets
Page 53
Exercise 3
1.
2.
3.
4.
1
2
3
4
5
6
7
Open a new, blank workbook.
Create the spreadsheet exactly as seen below.
Save the workbook as BEST.
Close the workbook.
A
MEDICAL PLAN
Ruby medical plan
Diamond medical plan
Platinum medical plan
Gold medical plan
Econo hospital plan
B
C
D
MONTHLY
INCREASE SUBSIDY
PAYMENT
AMOUNT
960.00
1230.60
1050.40
765.80
425.70
E
MONTHLY
INSTALLMENT
Exercise 4
1.
2.
3.
4.
Open the workbook BEST.
Edit as indicated.
Save the workbook as BEST 2.
Close the workbook.
Insert
Sort A-Z
Set Column A width to 30
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
A
BEST BENEFITS MEDICAL AID
Autofit Columns B - F
B
C
D
E
F
Bold
One open row
Insert Headings
PRICE STRUCTURE FOR MEDICAL PLANS – JANUARY
One open row
MEDICAL PLAN
Ruby medical plan
Platinum medical plan
Gold medical plan
Econo hospital plan
Diamond medical plan
Total of the Monthly Payment
Average of the Increase Amount
Highest Subsidy
Lowest Total after the increase
Number of medical plans
Insert
MONTHLY INCREASE Column SUBSIDY MONTHLY
PAYMENT AMOUNT TOTAL
INSTALLMENT
R960.00
R1050.40
R765.80
R425.70
R1230.60
Display as Currency
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 54
Exercise 5
1.
2.
3.
4.
Open a new, blank workbook.
Create the spreadsheet exactly as seen below.
Save the workbook as TOP.
Close the workbook.
A
1
2
3
4
5
6
7
8
9
B
COURSE
PRICE
THIS YEAR
COURSE
Tourism Management
Health and Educare
Financial Management
Management Assistant
Hotel Management
C
INCREASE
APPROVED
14%
D
E
COURSE
TOTAL
PRICE
COURSE
NEXT YEAR PRICE
NEXT YEAR
2780.00
2157.80
1860.60
1980.90
3450.00
Exercise 6
1.
2.
3.
4.
Open the workbook TOP.
Edit as indicated.
Save the workbook as TOP 2.
Close the workbook.
Set Column A width to 32
Insert
Sort A-Z
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
TOP TRAINING Insert
Autofit Columns B - F
B
C
D
& Bold
One open row
Financial Management
Health and Educare
Hotel Management
Management Assistant
Tourism Management
Total Course Price for this year
Minimum Book Expenses next year
Maximum Course Price next year
Average of Increase Approved
Number of Courses
F
Insert
Centre headings in row 3 – row 6
COURSE
E
Column
COURSE
INCREASE
COURSE
BOOK
PRICE
APPROVED
PRICE
EXPENSES
THIS YEAR
14%
NEXT YEAR NEXT YEAR
1860.60
2157.80
3450.00
1980.90
2780.00
Display as Currency with 2 decimals
© Midrand Graduate Institute
TOTAL
COURSE
PRICE
NEXT YEAR
Unit 4 – Spreadsheets
4.2
Page 55
Lesson 2
After completing this unit you should be able to:
 Insert formulas with:
o Mathematical operators: +, -, *, /
 Insert a function with:
o =SUM(A1:A12)
o =AVERAGE(B1:B12)
o =MAX(C1:C12)
o =MIN(D1:D12)
o =COUNT(E1:E12)
 Calculate with relative and absolute references
 Use autofill
 Apply borders and background colour
 Display the formulas (Ctrl + `/~)
Exercise 7
1.
2.
3.
4.
5.
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Open the workbook EXCEL CALCULATIONS.
Select the green worksheet labelled ‘FORMULAS’.
Enter a formula to calculate the answer where a ? is indicated.
Save the changes.
Close the workbook.
B
12
43
65
43
67
456
950
345
326
3232
679
638
424
543
0.230
435
54
345
300
0.725
0.5
0.657
543
76
200
C
12
23
12
3
3232
67
34
10%
14%
345
32
435
100
44
2000
1
31
D
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
E
Add A1 and B1
Subtract B2 from A2
Multiply A3 with B3
Divide A4 by B4
Calculate the sum of A5 and B5
Calculate the product of A6 and B6
How much is 34 less than 950?
Calculate 10% of 345
Calculate 14% of 326
Divide 3232 by 345
Calculate the product of 679 and 32
Calculate 10% of 638
Calculate the VAT payable on 424
Calculate 10½% of 543
Calculate 15¼% of 0.230
Add 10% of 435 to 435
Add 50% of 54 to 54
Calculate the sum of 345 and 435
What is the difference between 300 and 100?
Multiply 0.725 by 44
Calculate 50% of 2000
Add 0.657 and 1
Calculate the VAT payable on 543
What is the difference between 76 and 31
Add 20% of 200 to 200
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 56
Exercise 8
1.
2.
3.
4.
5.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
Open the workbook EXCEL CALCULATIONS.
Select the blue worksheet labelled ‘FUNCTIONS’.
Enter formulas as instructed.
Save the changes.
Close the workbook.
A
B
C
COMPUTER CARE TRAINING EXCELLENCE
ENROLMENT REGISTER
PROGRAMME
JANUARY
Lotus
Word
Excel
Windows
WordPerfect
Access
TOTAL
HIGHEST
LOWEST
AVERAGE
NUMBER
12
65
78
43
65
54
?
?
?
?
?
D
FEBRUARY
43
54
65
67
54
63
?
?
?
?
?
E
MARCH
F
APRIL
74
53
54
67
32
78
?
?
?
?
?
G
MAY
54
32
67
54
32
78
?
?
?
?
?
TOTAL
54
67
89
32
54
32
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
GET CONNECTED
QUOTATION FOR MONTHLY INTERNET CONNECTION AND SERVICE
SUPPLIER
T-Net
Modacom
Teljoy
RTR-Com
Compu-Net
On-line Com
TOTAL
HIGHEST
LOWEST
AVERAGE
NUMBER
CONNECTION FEES
2200
2670
1890
2480
1950
2340
c
d
SUBSCRIPTION FEES
234
320
281
298
227
264
c
COST OF CALLS
UNITS
PRICE PER
USED
UNIT
237
1.37
234
1.45
246
1.79
276
1.29
234
1.15
286
1.64
c
c
TOTAL
PAYMENT
TOTAL
CALLS
a
a
a
a
a
a
c
b
b
b
b
b
b
c
e
f
g
TOTAL CALLS = UNITS USED multiplied with PRICE PER UNIT.
TOTAL PAYMENT = CONNECTION FEES plus SUBSCRIPTION FEES plus TOTAL CALLS.
TOTAL for each column.
HIGHEST CONNECTION FEES.
LOWEST SUBSCRIPTION FEES.
AVERAGE TOTAL CALLS.
NUMBER of TOTAL PAYMENTS.
Display all prices as Currency with 2 decimals.
Insert horizontal and vertical lines as indicated.
Apply Tan Shading to the TOTAL PAYMENT column and TOTAL row.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 57
Exercise 9
1.
2.
3.
4.
5.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
Open the workbook EXCEL CALCULATIONS.
Select the red worksheet labelled ‘ABSOLUTES’.
Enter formulas as instructed.
Save the changes.
Close the workbook.
A
B
HOME LOAN - INTEREST RATES
BOND
AMOUNT
C
12.5%
INTEREST
20000
30000
40000
50000
60000
70000
80000
90000
100000
110000
D
15%
INTEREST
?
?
?
?
?
?
?
?
?
?
E
18.75%
INTEREST
?
?
?
?
?
?
?
?
?
?
F
22%
INTEREST
?
?
?
?
?
?
?
?
?
?
26.25%
INTEREST
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
?
IT BOOKS
TITLE
AUTHOR
IT Today
PC 2000
Office 4 U
Database
Networking
TOTAL INCOME
HIGHEST PRICE
LOWEST PRICE
AVERAGE PRICE
J Williams
T Dube
SP Vernon
T Gibbs
M Venter
COST
PRICE
14%
VAT
R 139.99
R 89.45
R 344.20
R 269.99
R 175.65
15%
MARK-UP
a
a
a
a
a
d
COST PRICE * 14%. (MAKE USE OF AN ABSOLUTE REFERENCE)
COST PRICE * 15%. (MAKE USE OF AN ABSOLUTE REFERENCE)
COST PRICE + VAT + MARK-UP.
TOTAL income from selling all the books.
HIGHEST SELLING PRICE.
LOWEST SELLING PRICE.
AVERAGE SELLING PRICE.
Display all prices as Currency with 2 decimals.
Insert horizontal and vertical lines as indicated.
Apply Red Shading to the SELLING PRICE column.
© Midrand Graduate Institute
SELLING
PRICE
b
b
b
b
b
d
c
c
c
c
c
d
e
f
g
Unit 4 – Spreadsheets
Page 58
Self Test 4
TASK 1
1.
Create the following spreadsheet exactly as seen below and save as TRANSPORT.
2.
Autofit the column widths where necessary.
A
1
B
C
D
GAUTIES TRANSPORT
2
3
City
Km reading
R per km
4
5
6
7
8
Welkom
Odendaalsrus
Virginia
Kroonstad
8220
8266
8284
8316
8266
8284
8316
8325
3.35
3.35
3.35
3.35
3.
Copy the data on Sheet 1 to Sheet 2.
4.
Make the changes to the data on Sheet 2 as indicated on the next page.
5.
Insert formulas to do the following calculations where (a) – (f) is indicated:
a) STOP - START.
Display value with 0 decimals.
b) DISTANCE *R PER KM.
Display value with 2 decimals.
c) TOTAL DISTANCE and AMOUNT columns.
Display Distance with 0 decimals and Amount with 2 decimals.
d) The maximum DISTANCE TRAVELLED.
Display value with 0 decimals.
e) The average AMOUNT.
Display value as currency with 2 decimals.
f) The minimum AMOUNT.
Display value as currency with 2 decimals.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 59
A
B
C
1
GAUTIES TRANSPORT
2
Insert one open row
3
TRUCK LOGBOOK: Truck no: HYP400GP
4
Insert one open row
5
1 August - 31 August
6
Insert one open row
7
City/Town(Edit)
(Insert in Italics) TOTAL
Insert
8266
8284
8316
8325
8366
8423
8284
8316
8325
8366
8423
8442
(a)
(a)
(a)
(a)
(a)
(a)
(a)
(c)
R per km
3.35
3.35
3.35
3.35
3.35
3.35
3.35
Amount
(b)
Copy formula
16
13
Stop(Insert)
8266
Copy formula
(Insert)Wesselsbron
12
Distance
Start(Insert)
8220
Centre
15
11
Align right
14
Odendaalsrus
Virginia
Kroonstad
(Insert)Bloemfontein
(Insert)Bultfontein
10
F
Insert
Centre
Welkom
E
Insert subheadings in bold
Kilometre reading (Edit)
8
9
D
(b)
(b)
(b)
(b)
(b)
(b)
(c)
Insert one open row
17
18
(Insert)
19
(Insert)
20
(Insert)
The maximum distance travelled:
The average amount paid:
The minimum amount paid:
6.
Sort the different place names with corresponding figures A-Z.
7.
Insert Borders (horisontal and vertical lines) as indicated.
8.
Copy the data on Sheet 2 to Sheet 3.
9.
Display the formulas (Sheet 3).
10.
Save the changes.
© Midrand Graduate Institute
(d)
(e)
(f)
Unit 4 – Spreadsheets
Page 60
Self Test 4 – TASK 1 Memorandum
GAUTIES TRANSPORT
City
Km reading
Welkom
Odendaalsrus
Virginia
Kroonstad
8220
8266
8284
8316
R per km
8266
8284
8316
8325
3.35
3.35
3.35
3.35
GAUTIES TRANSPORT
TRUCK LOGBOOK: Truck no: HYP400GP
1 August - 31 August
City/Town
Bloemfontein
Bultfontein
Kroonstad
Odendaalsrus
Virginia
Welkom
Wesselsbron
Kilometre reading
Start
Stop
8325
8366
8366
8423
8316
8325
8266
8284
8284
8316
8220
8266
8423
8442
Distance
R per km
41
57
9
18
32
46
19
222
TOTAL
The maximum distance travelled:
The average amount paid:
The minimum amount paid:
Amount
3.35
3.35
3.35
3.35
3.35
3.35
3.35
137.35
190.95
30.15
60.30
107.20
154.10
63.65
743.70
57
R106.24
R30.15
GAUTIES TRANSPORT
TRUCK LOGBOOK: Truck no: HYP400GP
1 August - 31 August
City/Town
Bloemfontein
Bultfontein
Kroonstad
Odendaalsrus
Virginia
Welkom
Wesselsbron
TOTAL
Kilometre reading
Start
Stop
8325
8366
8366
8423
8316
8325
8266
8284
8284
8316
8220
8266
8423
8442
Distance
R per km
Amount
=C9-B9
=C10-B10
=C11-B11
=C12-B12
=C13-B13
=C14-B14
=C15-B15
3.35
3.35
3.35
3.35
3.35
3.35
3.35
=D9*E9
=D10*E10
=D11*E11
=D12*E12
=D13*E13
=D14*E14
=D15*E15
=SUM(F9:F15)
=SUM(D9:D15)
The maximum distance travelled:
The average amount paid:
The minimum amount paid:
© Midrand Graduate Institute
=MAX(D9:D15)
=AVERAGE(F9:F15)
=MIN(F9:F15)
Unit 4 – Spreadsheets
Page 61
TASK 2
1.
Retrieve the file TRAVEL which has been saved in the Documents folder.
A
1
B
C
D
INSURANCE
8%
(a)
(a)
(a)
(a)
(a)
ADDITIONAL
EXCURSIONS
1680.70
1240.90
2460.80
2800.60
1020.50
E
F
TRAVEL MAGAZINE
2
3
BUDGET TRAVEL TOURS TO EUROPE
4
5
DEPARTURE DATE 1 APRIL
6
TOUR
7
8
9
10
11
12
13
Ancient City of Rome
Explore Germany
Festival in Spain
French Riviera
Netherlands Windmill
BASIC
PRICE
3251
3251
4571
4581
3250
VAT
14%
(b)
(b)
(b)
(b)
(b)
TOTAL
PRICE
(c)
(c)
(c)
(c)
(c)
2.
Adjust the column widths where necessary to fit the spreadsheet on one page.
3.
Enter formulas or functions where (a) - (c) is placed to calculate the following:
(a)
BASIC PRICE * 8%.
(MAKE USE OF AN ABSOLUTE REFERENCE)
(b)
(BASIC PRICE + INSURANCE + ADDITIONAL EXCURSIONS) * 14%.
(MAKE USE OF AN ABSOLUTE REFERENCE)
(c)
TOTAL of all the expenses
4.
Display all values with 2 decimals.
5.
Display the TOTAL PRICE values as currency with 2 decimals.
6.
Copy the data on Sheet 1 to Sheet 2.
7.
Display the formulas(Sheet 2).
8.
Save the changes.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 62
Self Test 4 – TASK 2 Memorandum
TRAVEL MAGAZINE
BUDGET TRAVEL TOURS TO EUROPE
DEPARTURE DATE 1 APRIL
TOUR
Ancient City of Rome
Explore Germany
Festival in Spain
French Riviera
Netherlands Windmill
BASIC
PRICE
3251
3251
4571
4581
3250
INSURANCE
8%
260.00
260.00
366.00
366.00
260.00
ADDITIONAL
EXCURSIONS
1680
1240
2460
2800
1020
VAT
14%
727
665
1036
1085
634
TOTAL
PRICE
R 5,918.26
R 5,417.13
R 8,432.88
R 8,832.69
R 5,164.77
TRAVEL MAGAZINE
BUDGET TRAVEL TOURS TO EUROPE
DEPARTURE DATE 1 APRIL
TOUR
Ancient City of Rome
Explore Germany
Festival in Spain
French Riviera
Netherlands Windmill
BASIC
PRICE
3250.7
3250.9
4570.8
4580.9
3250
INSURANCE
0.08
=B9*$C$8
=B10*$C$8
=B11*$C$8
=B12*$C$8
=B13*$C$8
ADDITIONAL
EXCURSIONS
1680.7
1240.9
2460.8
2800.6
1020.5
VAT
0.14
=(B9+C9+D9)*$E$8
=(B10+C10+D10)*$E$8
=(B11+C11+D11)*$E$8
=(B12+C12+D12)*$E$8
=(B13+C13+D13)*$E$8
TOTAL
PRICE
=SUM(B9:E9)
=SUM(B10:E10)
=SUM(B11:E11)
=SUM(B12:E12)
=SUM(B13:E13)
OR
TRAVEL MAGAZINE
BUDGET TRAVEL TOURS TO EUROPE
DEPARTURE DATE 1 APRIL
TOUR
Ancient City of Rome
Explore Germany
Festival in Spain
French Riviera
Netherlands Windmill
BASIC
PRICE
3250.7
3250.9
4570.8
4580.9
3250
INSURANCE
0.08
=B9*$C$8
=B10*$C$8
=B11*$C$8
=B12*$C$8
=B13*$C$8
ADDITIONAL
EXCURSIONS
1680.7
1240.9
2460.8
2800.6
1020.5
VAT
0.14
=SUM(B9:D9)*$E$8
=SUM(B10:D10)*$E$8
=SUM(B11:D11)*$E$8
=SUM(B12:D12)*$E$8
=SUM(B13:D13)*$E$8
© Midrand Graduate Institute
TOTAL
PRICE
=SUM(B9:E9)
=SUM(B10:E10)
=SUM(B11:E11)
=SUM(B12:E12)
=SUM(B13:E13)
Unit 4 – Spreadsheets
Page 63
MyITLab Skills Review
Log on to www.mgi.mylabsplus.com
Check the “To Do” Assignment Calendar for additional exercises.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
4.3
Page 64
Lesson 3
After completing this unit you should be able to:
 Create a chart
 Modify a chart
Exercise 10
1.
2.
3.
4.
5.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Open the workbook EXCEL CALCULATIONS.
Select the lavender worksheet labelled ‘PIE CHART’.
Create the charts as instructed.
Save the changes.
Close the workbook.
A
MEDISURE MEDICAL AID
B
C
D
E
F
SUBSIDY
MONTHLY
INSTALLMENT
R 1,169.07
R 404.42
R 727.51
R 997.88
R 912.00
R 4,210.88
PRICE STRUCTURE FOR MEDICAL PLANS - JANUARY
MEDICAL PLAN
MONTHLY
PAYMENT
Diamond medical plan
R 1,230.60
Econo hospital plan
R 425.70
Gold medical plan
R 765.80
Platinum medical plan
R 1,050.40
Ruby medical plan
R 960.00
Total of the new monthly payment
Average of the increased amount
Highest subsidy
Lowest total after the increase
15% INCREASE
AMOUNT
R 184.59
R 63.86
R 114.87
R 157.56
R 144.00
TOTAL
R 1,415.19
R 489.56
R 880.67
R 1,207.96
R 1,104.00
R 246.12
R 85.14
R 153.16
R 210.08
R 192.00
R 132.98
R 246.12
R 489.56
R 404.42
1. Create a 2-D PIE chart to display the Monthly Payment for each Medical Plan.
1.1.
Display the chart title above the chart.
1.2.
Display the data labels(Value) in the Centre.
1.3.
Display the legend at the bottom of the chart.
1.4.
Explode the largest segment.
2. Create a 3-D PIE chart to display the Monthly Installment for each Medical Plan.
2.1.
Display the chart title in the Centred Overlay position.
2.2.
Display the data labels(Value) in the Outside End position.
2.3.
Display the legend at the top of the chart.
2.4.
Explode the smallest segment.
3. Create an exploded PIE chart to display the Subsidy for each Medical Plan.
3.1.
Display the chart title above the chart.
3.2.
Display the data labels(Category Name and Value) in the Best Fit position.
3.3.
Do not display a legend.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 65
Exercise 11
1.
2.
3.
4.
5.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Open the workbook EXCEL CALCULATIONS.
Select the yellow worksheet labelled ‘LINE CHART’.
Create the charts as instructed.
Save the changes.
Close the workbook.
A
SANLIFE INSURERS
B
C
D
E
F
MILLENNIUM OFFER SEPTEMBER TO DECEMBER
POLICY
TERM/
YEARS
Acorn 2000
15
Maxsave 2000
5
Rhino 2000
12
Sanlife 2000
20
Skyline 2000
10
Total monthly premiums
Minimum total benefit
Maximum bonus & interest
Average total premiums
MONTHLY
PREMIUMS
R 350.00
R 120.00
R 200.00
R 520.00
R 180.00
R 1,370.00
TOTAL
PREMIUMS
R 63,000.00
R 7,200.00
R 28,800.00
R 124,800.00
R 21,600.00
BONUS AND
INTEREST
R 18,900.00
R 2,160.00
R 8,640.00
R 37,440.00
R 6,480.00
TOTAL
BENEFIT
R 81,900.00
R 9,360.00
R 37,440.00
R 162,240.00
R 28,080.00
R 9,360.00
R 37,440.00
R 49,080.00
1.
Create a LINE chart to display the Term/Years for each Policy.
1.1. Display the chart title above the chart.
1.2. Display the legend at the bottom of the chart.
2.
Create a LINE chart to display the Bonus and Interest for each Policy.
2.1. Display the chart title above the chart.
2.2. Display the legend at the left of the chart.
3.
Create a LINE chart to display the Total Premiums and Total Benefit for each
Policy.
3.1. Display the chart title above the chart.
3.2. Display the data labels in the centre.
3.3. Display the legend at the top of the chart.
3.4. Vertical Axis title (rotated): AMOUNT
3.5. Horizontal Axis title: POLICY
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 66
Exercise 12
1.
2.
3.
4.
5.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Open the workbook EXCEL CALCULATIONS.
Select the brown worksheet labelled ‘COLUMN CHART’.
Create the charts as instructed.
Save the changes.
Close the workbook.
A
GENIUS COLLEGE
B
C
D
E
F
PRICE LIST FOR COURSE FEES FOR SEMESTER 1
JANUARY - JUNE
COURSE
COURSE
PRICE
THIS YEAR
INCREASE
APPROVED
14%
COURSE
PRICE
NEXT YEAR
BOOK
EXPENSES
NEXT YEAR
Financial Management
R 1,860.60
Health and Educare
R 2,157.80
Hotel Management
R 3,450.00
Management Assistant
R 1,980.90
Tourism Management
R 2,780.00
Total course price for course price next year
Minimum book expenses
Maximum course price next year
Average of increase approved
R 260.48
R 302.09
R 483.00
R 277.33
R 389.20
R 2,121.08
R 2,459.89
R 3,933.00
R 2,258.23
R 3,169.20
R 2,501.20
R 1,274.80
R 2,383.10
R 1,492.70
R 2,165.00
TOTAL
COURSE
PRICE
NEXT YEAR
R 4,622.28
R 3,734.69
R 6,316.10
R 3,750.93
R 5,334.20
R 23,758.20
R 1,274.80
R 3,933.00
R 342.42
1.
Create a COLUMN chart to display the Course Price This Year for each Course.
1.1. Change all the columns to green.
2.
Create a COLUMN chart to display the Total Course Price Next Year for each
Course.
2.1. Change the most expensive course price column to red.
3.
Create a COLUMN chart to display the Course Price This Year and Course Price
Next Year for each Course.
3.1. Change the plot area of the chart to yellow.
4.
Create a COLUMN chart to display the Course Price Next Year and Book
Expenses Next Year for each Course.
4.1. Clear the Major Axis Gridlines of the chart.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
4.4
Page 67
Lesson 4
After completing this unit you should be able to:
 Format a worksheet
 Manage multiple worksheets
Exercise 13
1. Open the workbook LIFE 2.
2. Create formulas as instructed.
A
1
B
C
D
E
F
TERM/
MONTHLY
TOTAL
BONUS AND
TOTAL
YEARS
PREMIUMS
PREMIUMS
INTEREST
BENEFIT
LIFE INSURERS
2
3
OFFER: SEPTEMBER TO DECEMBER
4
5
POLICY
6
7
Acron 2000
15.0
350.00
a)
b)
c)
8
Maxsave 2000
5.0
120.00
a)
b)
c)
9
Rhino 2000
12.0
200.00
a)
b)
c)
10
Sanlife 2000
20.0
520.00
a)
b)
c)
11
Skyline 2000
10.0
180.00
a)
b)
c)
12
Total Monthly Premiums
13
Minimum Total Benefit
14
Maximum Bonus and Interest
15
Average Total Premiums
16
Number of Policies
d)
e)
f)
g)
h)
a) TOTAL PREMIUMS = TERM/YEARS multiplied with MONTHLY PREMIUMS and then
multiplied by 12 months.
b) BONUS AND INTEREST = 30% of the TOTAL PREMIUMS.
c) TOTAL BENEFIT = TOTAL PREMIUMS plus BONUS AND INTEREST.
d) Calculate the total of MONTHLY PREMIUMS.
e) Calculate the minimum TOTAL BENEFIT.
f) Calculate the maximum BONUS AND INTEREST.
g) Calculate the average TOTAL PREMIUMS.
h) Calculate the number of POLICIES.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 68
3.
4.
5.
6.
7.
8.
9.
10.
11.
Insert Vertical and Horizontal Lines only where indicated.
Format all column headings to Bold.
Format the TERM/YEARS column to display 1 decimal place.
Format the TOTAL PREMIUMS and BONUS AND INTEREST
columns to display as a number with 2 decimal places.
Format the TOTAL BENEFIT column to display Currency with 2
decimal places.
Format row 12 to 15 to display Currency with 2 decimal places.
Create a Line chart to display the TOTAL PREMIUMS and TOTAL
BENEFIT for each POLICY.
a) Display the chart title above the chart.
“LIFE INSURERS”
b) Add a primary horisontal axis title below the axis.
“POLICIES”
c) Add a primary vertical axis title as a rotated title.
“AMOUNT”
d) Display the legend at the left of the chart.
e) Display the data labels above.
f) Select design style 9.
Save the workbook as LIFE 3.
Close the workbook.
Exercise 14
1.
2.
3.
4.
5.
6.
7.
Open the workbook LIFE 3.
Display the formulas.
Rename Sheet 1 'FORMULA'.
Select a tab colour for the sheet renamed 'FORMULA'.
Delete Sheet 2 and Sheet 3.
Save the workbook as LIFE 4.
Close the workbook.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 69
Exercise 15
1. Open the workbook BEST 2.
2. Create formulas as instructed.
BEST BENEFITS MEDICAL AID
PRICE STRUCTURE FOR MEDICAL PLANS - JANUARY
MEDICAL PLAN
MONTHLY
INCREASE
PAYMENT
AMOUNT
MONTHLY
TOTAL
SUBSIDY
INSTALLMENT
Ruby medical plan
R
960.00
a)
b)
c)
d)
Platinum medical plan
R 1,050.40
a)
b)
c)
d)
Gold medical plan
R
765.80
a)
b)
c)
d)
Econo hospital plan
R
425.70
a)
b)
c)
d)
Diamond medical plan
R 1,230.60
a)
b)
c)
d)
Total of the Monthly Payment
e)
Average of the Increased Amount
f)
Highest Subsidy
g)
Lowest Total after the increase
Number of medical plans
a)
b)
c)
d)
e)
f)
g)
h)
i)
h)
i)
INCREASE AMOUNT = 15% of MONTHLY PAYMENT.
TOTAL = MONTHLY PAYMENT plus INCREASE AMOUNT.
SUBSIDY = 20% of MONTHLY PAYMENT.
MONTHLY INSTALLMENT = TOTAL minus SUBSIDY.
TOTAL MONTHLY INSTALLMENT.
AVERAGE INCREASE AMOUNT.
HIGHEST SUBSIDY.
LOWEST TOTAL after the increase.
NUMBER of MEDICAL PLANS.
3.
4.
5.
6.
7.
8.
Insert Vertical and Horizontal Lines as indicated.
Format all amounts to display Currency with 2 decimal places.
Sort the Medical Plans in ascending order (A-Z).
Align all column headings to Centre.
Select Row 1 and change the Row Height to 50.
Create a Pie chart to display the SUBSIDY for each MEDICAL PLAN.
a) Display the chart title above the chart.
b) Display the legend at the top of the chart.
c) Display the data labels (Percentage) in the Inside End position.
d) Explode the smallest segment of the Pie chart.
9. Save the workbook as BEST 3.
10. Close the workbook.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 70
Exercise 16
1.
2.
3.
4.
5.
6.
7.
8.
Open the workbook BEST 3.
Copy the content of Sheet 1 onto Sheet 2.
Display the formulas of Sheet 2.
Delete Sheet 3.
Move the Chart worksheet to the end.
Rename the Chart worksheet 'BEST 4'.
Rename Sheet 2 'CALCULATIONS'.
Add Bright Green Shading to the 'Monthly Installment' column
(F7:F12).
9. Save the workbook as BEST 4.
10. Close the workbook.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 71
Exercise 17
1.
2.
Open the workbook TOP 2.
Enter formulas as instructed.
TOP TRAINING
COURSE
COURSE
INCREASE
COURSE
BOOK
TOTAL
PRICE
APPROVED
PRICE
EXPENSES
COURSE
THIS YEAR
14%
NEXT YEAR
NEXT YEAR
PRICE
NEXT YEAR
Tourism Management
R 2,780.00
a)
b)
c)
d)
Health and Educare
R 2,157.80
a)
b)
c)
d)
Financial Management
R 1,860.60
a)
b)
c)
d)
Management Assistant
R 1,980.90
a)
b)
c)
d)
Hotel Management
R 3,450.00
a)
b)
c)
d)
Total Course Price for next year
e)
Minimum Book Expenses next year
f)
Maximum Course Price next year
g)
Average of Increase Approved
h)
Number of Courses
a)
i)
INCREASE APPROVED = 14% of COURSE PRICE THIS YEAR.
(Make use of an absolute reference)
b)
COURSE PRICE NEXT YEAR = COURSE PRICE THIS YEAR plus INCREASE APPROVED.
c)
BOOK EXPENSES = 22% of COURSE PRICE THIS YEAR.
d)
TOTAL COURSE PRICE NEXT YEAR = COURSE PRICE NEXT YEAR plus BOOK EXPENSES NEXT
YEAR
e)
TOTAL COURSE PRICE NEXT YEAR.
f)
MINIMUM BOOK EXPENSES NEXT YEAR
g)
MAXIMUM COURSE PRICE NEXT YEAR.
h)
AVERAGE INCREASE APPROVED.
i)
NUMBER OF COURSES.
3.
4.
5.
6.
7.
8.
9.
Insert Vertical and Horizontal Lines as indicated.
Format all calculated amounts as number with 2 decimals.
Format row 12 to 16 Bold and Italics.
Right align all column headings.
Select Row 2 and change the row height to 30.
Sort the Courses in descending order (Z-A).
Create a Column chart to display the Course Price next year and Book
Expenses next year for each Course.
a) Display the chart title above the chart.
b) Add a primary horisontal axis title below the axis.
c) Add a primary vertical axis title as a vertical title.
d) Do not display a legend.
10. Save the workbook as TOP 3.
11. Close the workbook.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 72
Exercise 18
1.
2.
3.
4.
5.
Open the workbook TOP 3.
Copy Sheet 1 into a new workbook.
Save the new workbook as TOP COPY.
Close the workbook saved as TOP 3.
Display the formulas of Sheet 1 of the workbook saved as
TOP COPY.
6. Apply Yellow Shading to the range A12:F16.
7. Rename Sheet 1 'COPY'.
8. Select any tab colour for the worksheet renamed 'COPY'.
9. Insert a new worksheet into the workbook renamed ‘TOP COPY’.
10. Rename the new worksheet 'TOP 4'.
11. Move the worksheet renamed ‘TOP 4’ to the end of the workbook.
12. Save the changes.
13. Close the workbook.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 73
Self Test 5
1.
Create the following spreadsheet exactly as seen below and save as MAGS.
2.
Autofit the column widths where necessary.
1
2
3
4
5
6
7
A
MAGAZINES
Value
Finesse
Fair Lady
Sports Illustrated
Runners World
B
MONTH
A
C
PRICE
P/U
280
400
180
400
210
D
MONTH
B
6.65
5.95
7.95
11.50
12.75
200
350
220
500
200
3.
Copy the data on Sheet 1 to Sheet 2.
4.
Edit the data on Sheet 2 as indicated on the next page.
5.
Adjust the column width only where necessary to fit the contents as given.
6.
Insert the labels in Column A at the bottom of the spreadsheet as indicated.
7.
Delete the row and information of 'Sports Illustrated'.
8.
Insert columns as indicated.
9.
Insert the information for another magazine 'Garden and Home'.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
A
B
THE MAGAZINE EMPORIUM
C
D
E
F
G
H
TOTAL
B
(c)
(c)
(c)
(c)
(c)
(c)
TOTAL
SALES
(d)
(d)
(d)
(d)
(d)
(d)
One open row
Insert in uppercase and bold
FAVOURITE MAGAZINES
One open row
UNITS PROJECTED SALES
Women's Value Edit
Finesse
Fair Lady
Sports Illustrated Delete
Runners World
Garden and Home
MONTH
A
280
400
180
400
210
148
Centre
MAGAZINES
10.
Insert
PRICE
PER UNIT
6.65
5.95
7.95
11.50
12.75
18.95
TOTAL
A
(a)
(a)
(a)
(a)
(a)
(a)
In Full Insert
MONTH
B
200
350
220
500
200
160
PRICE
PER UNIT
(b)
(b)
(b)
(b)
(b)
(b)
(e)
(f)
(g)
(h)
Place formulas or functions where (a) - (h) is placed to calculate the following:
(a)
TOTAL A = MONTH A multiplied by the PRICE PER UNIT for Month A
Display the value with 2 decimals.
(b)
PRICE PER UNIT for MONTH B = PRICE PER UNIT for Month A plus an
increase of 8%
Display the value with 1 decimal.
(c)
TOTAL B = MONTH B multiplied by the PRICE PER UNIT for Month B
Display the value with 0 decimals.
(d)
TOTAL SALES = TOTAL A plus TOTAL B
Display the value as currency with 0 decimals.
(e)
Calculate the MAXIMUM sales for Month A and Month B respectively.
Display the value with 0 decimals.
(f)
Calculate the MINIMUM Total Sales.
Display the value with 0 decimals.
(g)
Calculate the AVERAGE Price Per Unit for Month A.
Display the value with 2 decimals.
(h)
Calculate the NUMBER of magazines.
Display the value with 0 decimals.
11.
Sort the data in ascending order (A-Z) according to the names of the magazines.
12.
Insert horisontal and vertical lines where indicated.
13.
Save the changes.
© Midrand Graduate Institute
Bold
MAXIMUM UNIT SALES
(e)
MINIMUM TOTAL SALES
AVERAGE PRICE PER UNIT
NUMBER OF MAGAZINES
In Full
Centre
Two open rows
Centre
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Page 74
Unit 4 – Spreadsheets
Page 75
14.
Copy the data on Sheet 2 to Sheet 3.
15.
Display the formulas (Sheet 3).
16.
Autofit columns to ensure that all the formulas are fully displayed.
17.
Hide Column A.
18.
Rename Sheet 3 “See the Formulas”.
19.
Apply red tab colour to the worksheet renamed "See the Formulas".
20.
Add light green shading to the TOTAL SALES Column.
21.
Save the changes.
22.
Select the relevant data on Sheet 2 to create a COLUMN CHART. Display Total A
and Total B for all the magazines in the chart.
23.
Add the chart title: MAGAZINE EMPORIUM
24.
Add the Horisontal Axis title: MAGAZINE SALES
25.
Add the Vertical Axis title: INCOME PER MONTH
26.
Display the chart as a new sheet.
27.
Select the relevant data on Sheet 2 to create a PIE CHART. Display the Total Sales
for all the magazines in the chart.
28.
Add the chart title: MAGAZINE EMPORIUM – TOTAL SALES
29.
Do not show the legend.
30.
Display the data labels (magazine names and percentage) on the pie chart
segments.
31.
Explode the smallest segment of the pie chart.
32.
Display the chart as a new sheet.
33.
Save the changes.
34.
Close the workbook.
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 76
Self Test 5 - Memorandum
MAGAZINES
MONTH
A
Value
Finesse
Fair Lady
Sports Illustrated
Runners World
PRICE
P/U
280
400
180
400
210
MONTH
B
6.65
5.95
7.95
11.50
12.75
200
350
220
500
200
THE MAGAZINE EMPORIUM
FAVOURITE MAGAZINES
UNITS PROJECTED SALES
MAGAZINES
Fair Lady
Finesse
Garden and Home
Runners World
Women’s Value
MONTH
A
180
400
148
210
280
PRICE
PER UNIT
7.95
5.95
18.95
12.75
6.65
MAXIMUM UNIT SALES
400
MINIMUM TOTAL SALES
AVERAGE PRICE PER UNIT
NUMBER OF MAGAZINES
MONTH
A
180
400
148
210
280
PRICE
PER UNIT
7.95
5.95
18.95
12.75
6.65
TOTAL
A
1431.00
2380.00
2804.60
2677.50
1862.00
MONTH
B
220
350
160
200
200
PRICE
PER UNIT
8.6
6.4
20.5
13.8
7.2
TOTAL
B
1889
2249
3275
2754
1436
TOTAL
SALES
R3,320
R4,629
R6,079
R5,432
R3,298
350
R3,298
10.45
5
TOTAL
A
=B10*C10
=B11*C11
=B12*C12
=B13*C13
=B14*C14
=MAX(B10:B14)
MONTH
B
220
350
160
200
200
PRICE
PER UNIT
=C10+(C10*8%)
=C11+(C11*8%)
=C12+(C12*8%)
=C13+(C13*8%)
=C14+(C14*8%)
TOTAL
B
=E10*F10
=E11*F11
=E12*F12
=E13*F13
=E14*F14
TOTAL
SALES
=D10+G10
=D11+G11
=D12+G12
=D13+G13
=D14+G14
=MAX(E10:E14)
=MIN(H10:H14)
=AVERAGE(C10:C14)
=COUNT(H10:H14
)
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 77
MAGAZINE EMPORIUM
INCOME PER MONTH
3500.00
3000.00
2500.00
2000.00
1500.00
TOTAL A
TOTAL B
1000.00
500.00
0.00
Fair Lady
Finesse
Garden and
Home
Runners
World
Womens's
Value
MAGAZINE SALES
MAGAZINE EMPORIUM - TOTAL SALES
Womens's Value
14%
Fair Lady
15%
Finesse
20%
Runners World
24%
Garden and Home
27%
© Midrand Graduate Institute
Unit 4 – Spreadsheets
Page 78
MyITLab Skills Review
Log on to www.mgi.mylabsplus.com
Check the “To Do” Assignment Calendar for additional exercises.
© Midrand Graduate Institute
Unit 5 – Database
Page 79
Unit 5 – Database
Introduction to Microsoft Access
A database is an organised collection of data. The data is captured in tables and can be
processed or retrieved by creating a Query. The processing of the captured data
transforms it into information which becomes useful for Report Writing. Each entry in the
database is referred to as a record.
5.1
Lesson 1
After completing this unit you should be able to:
 Create a new database
 Design a table
 Create a table
 Add and modify a record
© Midrand Graduate Institute
Unit 5 – Database
Page 80
Exercise 1
You are requested to design a database to capture the personal information of
management personnel of Genius College.
1.
Create the database and save as GENIUS STAFF.
2.
Design the structure of the database in Design View.
3.
Save the Table as PERSONAL DETAILS.
4.
Provide fields for entering the following information.
4.1
The DATE OF BIRTH of the management staff member.
Date field (long date).
4.2
The SURNAME of the management staff member.
Text field, 10 characters.
4.3
The INITIALS of the management staff member.
Text field, 3 characters.
4.4
The SERVICE YEARS of management members.
Number field (long integer).
4.5
The MONTHLY SALARY of the management members.
Currency field with 2 decimals.
5.
Save the changes.
6.
Capture the following data in Datasheet View.
PERSONAL DETAILS
DATE OF BIRTH
12 May 1978
11 April 1988
19 July 1990
01 June 1991
01 August 1987
7.
SURNAME
Kleyton
Moore
Mkize
Rhodes
Modise
INITIALS
TJ
SJ
NM
JG
ZPP
SERVICE YEARS
Close the table.
© Midrand Graduate Institute
20
8
5
6
16
MONTHLY SALARY
R 25,025.00
R 17,950.67
R 10,974.25
R 14,766.80
R 8,975.90
Unit 5 – Database
Page 81
8.
Copy the Table PERSONAL DETAILS and save as Copy of PERSONAL DETAILS.
9.
Make the following adjustments to the DESIGN VIEW of the duplicate table:
9.1
Add a field for POSITION after the field INITIALS, to indicate the position of the
staff member.
Text field, 16 characters.
9.2
Delete the field SERVICE YEARS.
10. Make the following adjustments to the DATASHEET VIEW of the duplicate table:
Copy of PERSONAL DETAILS
DATE OF BIRTH
28 January 1978
11 April 1988
01 June 1991
01 August 1987
25 February 1982
27 April 1984
SURNAME
Kleyton
Moore
Rhodes
Modise
Kruger
Kgabo
INITIALS
TJ
SJ
JG
ZPP
JI
ZP
POSITION
Campus Manager
Faculty Head
Senior Lecturer
Lecturer
Lecturer
Lecturer
MONTHLY SALARY
R 25,025.00
R 17,950.67
R 16,877.50
R 8,975.90
R 10,974.67
R 9,973.55
10.1
Staff member Mkize NM has left the college. Delete his personal information
completely from the database.
10.2
Add the last two records for Kruger JI and Kgabo ZP to the database, as indicated
in the table above.
10.3
Add the information for POSITION.
10.4
Change the SALARY of JG Rhodes to R16,877.50.
10.5
The DATE OF BIRTH of staff member Kleyton should be 28 January 1952.
10.6
Sort the database entries alphabetically according to the SURNAME field.
11. Save the changes.
12. Close the database.
© Midrand Graduate Institute
Unit 5 – Database
Page 82
Exercise 2
You are requested to design a database to capture the computer stock for SANLIFE
INSURERS.
1.
Create the database and save as SANLIFE STOCK.
2.
Design the structure of the database in Design View.
3.
Save the Table as IT STOCK.
4.
Provide fields for entering the following information:
4.1
The purchase DATE of the stock item.
Date field (short date).
4.2
The DESCRIPTION of the stock item.
Text field, 20 characters.
4.3
The SUPPLIER of the stock item.
Text field, 18 characters.
4.4
The QUANTITY of items purchased.
Number field (long integer).
4.5
The PURCHASE PRICE of the stock item.
Currency field with 2 decimals.
5.
Save the changes.
6.
Capture the following data in Datasheet View.
IT STOCK
DATE
2012/01/26
2012/03/11
2012/02/19
2012/08/01
2012/03/01
7.
DESCRIPTION
Mercer Monitor
HP DeskJet Printer
Mercer Pentium 300
Genius Mouse
EZ Keyboard
SUPPLIER
Compu-world
Omega computers
Compu-world
Compu-world
Compu-world
Close the table..
© Midrand Graduate Institute
QUANTITY
4
3
4
14
5
PURCHASE PRICE
R 1,025.00
R 1,950.67
R 2,150.50
R 59.99
R 235.90
Unit 5 – Database
Page 83
8.
Copy the Table IT STOCK and save as Copy of IT STOCK.
9.
Make the following adjustments to the DESIGN VIEW of the duplicate table:
9.1
Add a field LOCATION after the field QUANTITY, to indicate the location of the
stock item.
Text field, 10 characters.
9.2
Add a field WARRANTY after the PURCHASE PRICE field.
YES/NO field.
9.3
Delete the DATE field.
10. Make the following adjustments to the DATASHEET VIEW of the duplicate table:
DESCRIPTION
Mercer Monitor
HP DeskJet Printer
SUPPLIER
SBM Computer shop
Omega computers
Copy of IT STOCK
QUANTITY LOCATION
4 M1
3 M6
Mercer Pentium 300 Compu-world
EZ Keyboard
Compu-world
Multimedia Speakers Audio world
4 L9
7 M6
4 L4
JetFlash 2G
5 Admin
Compu-world
PURCHASE PRICE WARRANTY

R 1,025.00
R 1,950.67


R 2,150.50

R 355.80
R 205.60
R 199.99


10.1
Delete the stock item for Genius Mouse completely from the database.
10.2
Add the last two records for Multimedia Speakers and JetFlash 2G to the database,
as indicated in the table above.
10.3
Add the information for LOCATION.
10.4
Add the information for WARRANTY.
10.5
Change the QUANTITY of the EZ Keyboards to 7, and the PURCHASE PRICE to
R355.80.
10.6
The name of the SUPPLIER for the Mercer Monitors must change to SBM
Computer Shop.
10.7
Sort the database entries alphabetically according to the DESCRIPTION field.
11. Save the changes.
12. Close the database.
© Midrand Graduate Institute
Unit 5 – Database
Page 84
Exercise 3
You are requested to design a database to capture data for a telecommunications
company called COMMUNICATION SERVICES.
1.
Create the database and save as COMM SERV.
2.
Design the structure of the database in Design View.
3.
Save the Table as COMM DATA.
4.
Provide fields for entering the following information.
4.1
NAME of client.
Text field, maximum 20 characters.
4.2
NUMBER of client account.
Number field (long integer).
4.3
TYPE of service.
Text field, maximum 16 characters.
4.4
TELEPHONE number of client.
Text field, maximum 15 characters.
5.
Save the changes.
6.
Capture the following data in Datasheet View.
COMM DATA
NAME
Look4it
Zero Fox
Learn Township Talk
Future 2000
Career Tips
Mobile Sangoma
7.
NUMBER
120555
42422
37221
33444
33818
120898
TYPE
Location based
Subscription
Subscription
Direct
Direct
Location based
Close the table.
© Midrand Graduate Institute
TELEPHONE
086 099 9897
086 083 5569
(011) 803 8049
(011) 848 8455
(011) 884 6275
082 236 0010
Unit 5 – Database
Page 85
8.
Copy the Table COMM DATA and save as Copy of COMM DATA.
9.
Make the following adjustments to the DESIGN VIEW of the duplicate table:
9.1
Add a new field COST after the NUMBER field.
Currency field, with 2 decimals.
9.2
Add a new field USAGE after the TYPE field.
Number field (long integer).
9.3
Add a new field WI-FI after the USAGE field.
Yes/No field.
9.4
Delete the TELEPHONE field.
9.5
Rename the NAME field SERVICE.
10. Make the following adjustments to the DATASHEET VIEW of the duplicate table:
SERVICE
Look4it
Learn Township Talk
Future 2000
Career Tips
Mobile Sangoma
Text2Logo
ActiveM
Copy of COMM DATA
COST
TYPE
NUMBER
120555
120343
33444
33818
120898
35011
082152
R4.00
R7.50
R1.50
R1.50
R3.00
R3.00
R2.00
Location based
Subscription
Subscription
Direct
Location based
Direct
Subscription
USAGE
398
244
173
278
450
99
125
WI-FI







10.1
Delete the record for Zero Fox completely from the database.
10.2
Add the last records for Text2Logo and ActiveM as indicated in the table above.
10.3
Add the information for COST.
10.4
Add the information for USAGE.
10.5
Add the information for WI-FI.
10.6
Change the TYPE of account for Future 2000 to Subscription.
10.7
Change the NUMBER for Learn Township Talk to 120343.
10.8
Sort the database entries alphabetically according to the SERVICE field.
11. Save the changes.
12. Close the database.
© Midrand Graduate Institute
Unit 5 – Database
Page 86
Exercise 4
You are requested to design a database to capture data for a car dealership.
1.
Create the database and save as CARS.
2.
Design the structure of the database in Design View.
3.
Save the Table as CARS CONTROL.
4.
Provide fields for entering the following information.
4.1
YEAR in which motor vehicle was manufactured.
Text field, 5 characters.
4.2
MAKE of the vehicle.
Text field, 20 characters.
4.3
DEPOSIT required upon purchase.
Number field (long integer).
4.4
PAINT to indicate whether the vehicle is available in a matt or metallic colour.
YES/NO field.
4.5
UNITS available.
Number field (integer).
5.
Save the changes.
6.
Capture the following data in Datasheet View.
CARS CONTROL
YEAR
2007
2006
2006
2005
2006
2007
7.
MAKE
Renault Clio 1.4
Chev Spark 1.3
VW Polo 1.4
Opel Corsa
Toyota Corolla 1.6
Mazda 3
DEPOSIT
29400
15920
32740
26032
32980
25550
Close the table.
© Midrand Graduate Institute
PAINT






UNITS
1
3
2
1
2
3
Unit 5 – Database
Page 87
8.
Copy the Table CARS CONTROL and save as Copy of CARS CONTROL.
9.
Make the following adjustments to the DESIGN VIEW of the duplicate table:
9.1
Add a new field CASH PRICE after the MAKE field.
Currency field, with 2 decimals.
9.2
Add a new field INSURANCE after the DEPOSIT field.
Currency field, with 2 decimals.
9.3
Change the Data Type for DEPOSIT to display as currency with 2 decimals.
9.4
Rename the field PAINT to METALLIC.
9.5
Delete the YEAR and UNITS field.
10. Make the following adjustments to the DATASHEET VIEW of the duplicate table:
MAKE
CASH PRICE
Renault Clio 1.4
Chev Spark 1.3
VW Polo 1.4
Opel Corsa 1.4
Toyota Corolla 1.6
Nissan Livina 1.6
Audi A3
Copy of CARS CONTROL
DEPOSIT
R133,500.00
R79,600.00
R163,700.00
R130,160.00
R164,900.00
R115,550.00
R225,000.00
R29,400.00
R15,920.00
R32,740.00
R26,032.00
R32,980.00
R23,110.00
R45,000.00
INSURANCE
METALLIC
R2,002.50
R1,194.00
R2,455.50
R1,952.40
R2,473.50
R1,733.25
R3,375.00







10.1
Delete the record for Mazda 3 completely from the database.
10.2
Add the last records for Nissan and Audi as indicated in the table above.
10.3
Add the information for CASH PRICE.
10.4
Add the information for INSURANCE.
10.5
Change the METALLIC of the Chev Spark to "No".
10.6
Change the DEPOSIT of the Renault Clio 3 to R29,400.00.
10.7
Sort the database entries in descending order according to the CASH PRICE field.
11. Save the changes.
12. Close the database.
© Midrand Graduate Institute
Unit 5 – Database
5.2
Page 88
Lesson 2
After completing this unit you should be able to:
 Create a query in Design View
o
o
o

Use Expression Builder to calculate new Fields
Sort records
Set criteria
Create a report with the Report Wizard
o
Calculate with =SUM([Fieldname])
o Calculate with =AVG([Fieldname])
Exercise 5
You are requested to design a database to capture the stock in the warehouse of a
pharmaceutical company.
DESIGN STRUCTURE
1.
Create a database and save as BIOCHEM.
2.
Design the structure of the database in Design View.
3.
Save the Table as STOCK.
4.
Provide fields for entering the following information.
4.1
The DATE IN, when the stock arrived at the warehouse.
Date / Time field, Short Date format.
4.2
The CATEGORY of the product in stock.
Text field, 15 characters.
4.3
The CODE of the products in stock.
Text field, 5 characters.
4.4
The name of the PRODUCT in stock.
Text field, 20 characters.
4.5
The NUMBER of units in stock.
Number field, Long Integer.
4.6
The COST PRICE of the product in stock.
Currency field, display 2 decimals.
4.7
SPECIALS, whether the product in stock is currently on special offer in stores or
not.
YES/NO field.
5.
Save the changes.
© Midrand Graduate Institute
Unit 5 – Database
Page 89
CAPTURE RECORDS
6.
Capture the following data in the table.
ID
1
2
3
4
5
STOCK
DATE IN
CATEGORY CODE
PRODUCT
2012/10/06 Health
H006 HCA Green Tea
2012/09/08 Fitness
F008 Diet Fuel Ultralean
2012/09/10 Beauty
B010 BioNike Concealer
2012/09/12 Fitness
F012 Phedra-Cut Thermo
2012/09/14 Health
H014 CLA Hoodia
7.
Re-size all columns to ensure that all information is visible.
8.
Close the table.
9.
Save the changes.
NUMBER COST PRICE
1200
R 129.95
2400
R 299.95
500
R 129.95
3600
R 119.95
4800
R 129.95
SPECIALS





EDIT STRUCTURE & RECORDS
10. Copy the Table STOCK and save the copy as Copy of STOCK.
10. Make the following adjustments to the DESIGN VIEW of the duplicate table:
10.1 Add a new field for the number of CAPSULES after the PRODUCT field.
Number field, Long integer.
10.2 Add a new field for BRANCH after the COST PRICE field.
Text field, 25 characters.
10.3 Delete the fields for CODE and SPECIALS.
10.4 Rename the field NUMBER to UNITS.
10.5 Change the date format of the DATE field to Long Date format.
11. Make the following adjustments to the DATASHEET VIEW of the table:
11.1 Delete the record for 'BioNike Concealer'.
© Midrand Graduate Institute
Unit 5 – Database
Page 90
11.2 Add the following 2 records.
Copy of STOCK
ID
6
7
DATE IN
CATEGORY PRODUCT
16 September 2012 Fitness
IsoLean
18 September 2012 Health
Nuplex
CAPSULES UNITS COST PRICE
BRANCH
180 6000
R 189.95 Norwood
180 7200
R 129.95 Ballito
11.3 Add the information for the CAPSULES and BRANCH fields.
Copy of STOCK
ID
1
2
4
5
DATE IN
CATEGORY
06 October 2012 Fitness
08 September 2012 Fitness
12 September 2012 Fitness
14 September 2012 Health
PRODUCT
HCA Green Tea
Diet Fuel Ultralean
Phedra-Cut Thermo
CLA Hoodia
CAPSULES UNITS COST PRICE BRANCH
90 1200
R 129.95 Woodmead
90 2400
R 299.95 Carlswald
60 3600
R 129.95 Fourways
90 4800
R 129.95 Greenstone
11.3 Change the PRICE for 'Phedra-Cut Thermo' to R129.95.
11.4 Change the CATEGORY for ‘HCA Green Tea' to Fitness.
11.5 Change the capsules for 'Diet Fuel Ultralean' to 60.
11.6 Sort the database entries descending according to the UNITS field.
11.7 Save the changes.
QUERY
12. Create a QUERY to display the following fields.
PRODUCT
COST PRICE
MARK-UP
RETAIL
DISCOUNT
VALUE
12.1 Use the expression builder to calculate the MARK-UP price of each product.
MARK-UP : [COST PRICE] * 45/100
Display as currency with 2 decimals.
12.2 Use the expression builder to calculate the RETAIL price of each product.
RETAIL : [COST PRICE] + [MARK-UP]
Display as currency with 2 decimals.
12.3 Use the expression builder to calculate the DISCOUNT payable.
DISCOUNT : [RETAIL] * 0.05
Display as currency with 2 decimals.
© Midrand Graduate Institute
Unit 5 – Database
Page 91
12.4 Use the expression builder to calculate the total VALUE of the stock currently in the
warehouse.
VALUE : [RETAIL] * [UNITS]
Display as currency with 2 decimals.
12.5 Show only the products with a COST PRICE of R129.95.
13. Save as Query 1.
REPORT
14. Make use of the QUERY to create the following report:
15. Open the Report Footer to add the following labels and calculations:
15.1 Add the label TOTAL VALUE in line with the DISCOUNT column.
15.2 Calculate the TOTAL of the VALUE column in line with the VALUE column.
Display the answer as currency with 2 decimals.
Format the answer Bold.
15.3 Add the label AVERAGE VALUE in line with the DISCOUNT column.
15.4 Calculate the AVERAGE of the VALUE column in line with the VALUE column.
Display the answer as currency with 2 decimals.
Format the answer Bold.
16. Save the changes.
© Midrand Graduate Institute
Unit 5 – Database
Page 92
Exercise 6
Open the database GENIUS STAFF.
QUERY
1.
Design a query to display the following fields:
SURNAME
INITIALS
MONTHLY SALARY
LEVY
Use the expression builder to calculate each staff member's contribution to the Skills
Development Levy.
1.1
LEVY: [MONTHLY SALARY] * 0.0075
Display as Currency with 2 decimals.
1.2
Sort the LEVY contributions in descending order.
1.3
Only show the staff with a MONTHLY SALARY over R10,000.00.
2.
Save as Query 1.
REPORT
3.
Use the QUERY to create the following REPORT with the Report Wizard:
3.1
Add a TOTAL label in line with the SURNAME field.
3.2
Calculate the TOTAL LEVY contribution of the lecturers.
Display the answer as Currency with 2 decimals.
Format the answer Bold & Italics.
4.
Save the changes.
5.
Close the database.
© Midrand Graduate Institute
Unit 5 – Database
Page 93
Exercise 7
Open the database SANLIFE STOCK.
QUERY
1.
Design a query to display the following fields:
DESCRIPTION
SUPPLIER
PURCHASE PRICE
VALUE
Use the expression builder to calculate the value of the stock for insurance purposes.
1.1
VALUE: [QUANTITY] * [PURCHASE PRICE]
Display as Currency with 2 decimals.
1.2
Sort the DESCRIPTION field in ascending order.
1.3
Only show descriptions of stock items purchased from the supplier Compu-world.
2.
Save as Query 1.
REPORT
3.
Use the QUERY to create the following REPORT with the Report Wizard:
3.1
Add a label AVERAGE in line with the DESCRIPTION field.
3.2
Calculate the AVERAGE VALUE of the stock.
Display as Currency with 2 decimals.
Format the answer Bold & Italics.
4.
Save the changes.
5.
Close the database.
© Midrand Graduate Institute
Unit 5 – Database
Page 94
Exercise 8
Open the database COMM SERV.
QUERY
1.
Design a query to display the following fields:
SERVICE
TYPE
CHARGES
Use the expression builder to calculate the call charges for each company.
1.1
CHARGES: [COST] * [USAGE]
Display as currency with 2 decimals.
1.2
Sort the records in descending according to the TYPE of account.
1.3
Only show call charges above R300.00.
2.
Save as Query 1.
REPORT
3.
Use the QUERY to create the following REPORT with the Report Wizard:
3.1
Add a label TOTAL in line with the SERVICE field.
3.2
Calculate the TOTAL CALL CHARGES.
Display as Currency with 2 decimals.
Format the answer Bold & Italics.
3.3
Add a label AVERAGE in line with the SERVICE field.
3.4
Calculate the AVERAGE CALL CHARGES.
Display as Currency with 2 decimals.
Format the answer Bold & Italics.
4.
Save the changes.
5.
Close the database.
© Midrand Graduate Institute
Unit 5 – Database
Page 95
Exercise 9
Open the database CARS.
QUERY
1.
Design a query to display the following fields:
MAKE
CASH PRICE
DEPOSIT
INSTALLMENT
Use the expression builder to calculate the monthly installment on each vehicle.
1.1
INSTALLMENT: ([CASH PRICE] – [DEPOSIT]) / 54
Display as currency with 2 decimals.
1.2
Only show installments above R2000.00.
1.3
Sort the records in descending according to the INSTALLMENT field.
2.
Save as Query 1.
REPORT
3.
Use the QUERY to create the following REPORT with the Report Wizard:
3.1
Add a label TOTAL in line with the MAKE field.
3.2
Calculate the TOTAL INSTALLMENT.
Display as Currency with 2 decimals.
Format the answer Bold & Italics.
3.3
Add a label AVERAGE in line with the MAKE field.
3.4
Calculate the AVERAGE INSTALLMENT.
Display as Currency with 2 decimals.
Format the answer Bold & Italics.
4.
Save the changes.
5.
Close the database.
© Midrand Graduate Institute
Unit 5 – Database
Page 96
Self Test 6
You are requested to design a database for a movie rental shop to capture the information
of the movies in stock.
1.
Create the database and save as STARDVD.
2.
Save the Table as DVD STOCK.
3.
Provide fields for entering the following information.
3.1
The TITLE of each movie in stock.
Text field, 20 characters.
3.2
The CATEGORY of the movie.
Text field, 12 characters.
3.3
The HIRING FEE of the movie.
Number field, Long integer.
3.4
DVD indicates the format of the movie.
YES/NO field.
3.5
COST PRICE is the original purchasing price.
Currency field, display with 2 decimals.
3.6
The RETAILER where the movie was purchased.
Text field, 25 characters.
4.
Capture the following records in the table.
DVD STOCK
TITLE
Wind Chill
Blades of Glory
Georgia Rule
Saw III
The Bourne Ultimatum
CampKatrina
CATEGORY
Horror
Comedy
Drama
Thriller
Action
Documentary
HIRING FEE
DVD
15
No
15
Yes
22
Yes
20
Yes
20
Yes
15
No
COST PRICE
RETAILER
R 129.90 NuMetro
R 99.99 Ster Kinekor
R 89.99 Dreamworks
R 149.00 Paramount
R 129.90 Ster Kinekor
R 199.00 Wildlife SA
5.
Re-size each column to ensure that all information is visible.
6.
Save the changes to the table.
© Midrand Graduate Institute
Unit 5 – Database
Page 97
7.
Copy the Table DVD STOCK and save as Copy of DVD STOCK.
8.
Make the following adjustments to the DESIGN VIEW of the duplicate table:
8.1
Add a new field STOCK after the Category field.
Number field, Long integer.
8.2
Add a new field IN/OUT after the Cost Price field.
Yes/No field.
8.3
Delete the fields DVD and RETAILER.
8.4
Rename the field HIRING FEE to RENTAL.
8.5
Change the data type of the RENTAL field to Currency, display with 2 decimals.
9.
9.1
Make the following adjustments to the DATASHEET VIEW of the duplicate table:
Add the following 2 records:
TITLE
300
Rush Hour 3
CATEGORY
Adventure
Comedy
STOCK
4
6
RENTAL
COST PRICE
R 22.00
R 139.99
R 20.00
R 99.99
9.2
Delete the record for ‘Wind Chill’.
9.3
Add the information for the STOCK and IN/OUT fields.
IN/OUT
Yes
Yes
Copy of DVD STOCK
TITLE
Blades of Glory
Georgia Rule
Saw III
The Bourne Ultimatum
CampKatrina
CATEGORY
Comedy
Drama
Thriller
Action
Documentary
STOCK
10
5
6
8
2
RENTAL
COST PRICE
R 15.00
R 99.99
R 22.00
R 169.99
R 20.00
R 149.00
R 22.00
R 129.90
R 15.00
R 199.00
9.4
Change the rental for ‘The Bourne Ultimatum’ to R22.00.
9.5
Change the Cost Price for ‘Georgia Rule’ to R169.99.
9.6
Sort the movies ascending according to the CATEGORY field.
10. Save the changes.
© Midrand Graduate Institute
IN/OUT
No
Yes
No
Yes
No
Unit 5 – Database
Page 98
11. Create a QUERY to display the following fields.
TITLE
11.1
RENTAL
VALUE
INSURANCE
INCOME
Use the expression builder to calculate the VALUE of the stock.
VALUE : [STOCK] * [COST PRICE]
Display as currency with 2 decimals.
11.2
Use the expression builder to calculate the INSURANCE payment on each DVD.
INSURANCE : ([COST PRICE] – [RENTAL]) / 22
Display as currency with 2 decimals.
11.3
Use the expression builder to calculate the INCOME expected in one month after
renting all the movies.
INCOME : ([RENTAL] * [STOCK]) * 30
Display as currency with 2 decimals.
11.4
Show only movies with a RENTAL fee over R15.00.
11.5
Sort the movie TITLES in descending order.
12. Make use of the QUERY to create the following report:
12.1
Add the label
in line with the TITLE column.
12.2
Add the label
12.3
Calculate the TOTAL of the INCOME column in line with the appropriate column.
Display the answer as currency with 2 decimals.
Format the answer Bold & Italics.
12.4
Calculate the AVERAGE of the INSURANCE column in line with the appropriate
column.
Display the answer as currency with 2 decimals.
Format the answer Bold & Italics.
in line with the TITLE column.
13. Save the changes.
© Midrand Graduate Institute
Unit 5 – Database
Page 99
Self Test 6 - Memorandum
DVD STOCK
ID
TITLE
CATEGORY HIRING FEE DVD COST PRICE RETAILER
1 Wind Chill
Horror
15 
R 129.90 NuMetro
2 Blades of Glory
Comedy
15 
R 99.99 Ster Kinekor
3 Georgia Rule
Drama
22 
R 89.99 Dreamworks
4 Saw III
Thriller
20 
R 149.00 Paramount
5 The Bourne Ultimatum Action
20 
R 129.90 Ster Kinekor
6 Camp Katrina
Documentary
15 
R 199.00 Wildlife SA
Copy of DVD STOCK
ID
TITLE
CATEGORY STOCK RENTAL COST PRICE
5 The Bourne Ultimatum Action
8 R 22.00
R 129.90
7 300
Adventure
4 R 22.00
R 139.99
2 Blades of Glory
Comedy
10 R 15.00
R 99.99
8 Rush Hour 3
Comedy
6 R 20.00
R 99.99
6 Camp Katrina
Documentary
2 R 15.00
R 199.00
3 Georgia Rule
Drama
5 R 22.00
R 169.99
4 Saw III
Thriller
6 R 20.00
R 149.00
Query1
TITLE
RENTAL VALUE INSURANCE INCOME
The Bourne Ultimatum R 22.00 R 1 039.20
R 4.90 R 5 280.00
Saw III
R 20.00 R 894.00
R 5.86 R 3 600.00
Rush Hour 3
R 20.00 R 599.94
R 3.64 R 3 600.00
Georgia Rule
R 22.00 R 849.95
R 6.73 R 3 300.00
300
R 22.00 R 559.96
R 5.36 R 2 640.00
© Midrand Graduate Institute
IN/OUT







Unit 5 – Database
Page 100
MyITLab Skills Review
Log on to www.mgi.mylabsplus.com
Check the “To Do” Assignment Calendar for additional exercises.
© Midrand Graduate Institute
Unit 6 – Presentations
Page 101
Unit 6 – Presentations
Introduction to Presentations
A presentation is usually a slide show designed to support a speaker by showing the
audience key points, pictures, charts, sound and video. The design of a presentation
should enhance the speech and not distract the audience.
6.1
Lesson 1
After completing this unit you should be able to:
 Create a presentation
 Add and modify a slide
 Add a bulleted list
 Add pictures and images
 Insert and format a chart object
 Add a table
 Use different view modes
 Use a slide master
 Add a footer and slide numbering
 Add and format an organisational chart
© Midrand Graduate Institute
Unit 6 – Presentations
Page 102
Exercise 1
1.
Start a new presentation.
2.
Save it as MICHAEL JACKSON.
HEADER & FOOTER
3.
Insert the date in Long Date format to Automatically Update.
4.
Insert ‘A Tribute to Michael Jackson’ as a footer to be displayed on all slides.
5.
Show the slide number.
6.
Do not show the footer on the title slide.
7.
Insert the graphic MJ Logo, saved in the Documents folder, on the Title Slide
Layout as indicated. (Slide 1)
SLIDE MASTER VIEW
8.
8.1
9.
Open the Slide Master View.
Insert the graphic MJ feet, saved in the Documents folder, on the Slide Master as
indicated.
(Slides 1 – 10)
Close Slide Master view.
© Midrand Graduate Institute
Unit 6 – Presentations
Page 103
Make use of the different slide layouts to insert new slides:
10. SLIDE 1: Title Slide
11. SLIDE 2: Insert a Title and Content slide.
11.1
Insert the table and text as indicated.
© Midrand Graduate Institute
Unit 6 – Presentations
Page 104
12. SLIDE 3: Insert a Title and Content slide.
12.1
Insert text as a level 1 & level 2 bulleted list as indicated.
13. SLIDE 4: Insert a Two Content slide.
13.1
13.2
Insert the text as a level 1 bulleted list as indicated.
Insert the picture MJ no 1 on the right as indicated.
© Midrand Graduate Institute
Unit 6 – Presentations
Page 105
14. SLIDE 5: Insert a Two Content slide.
14.1 Insert the text as a level 1 bulleted list as indicated.
14.2 Insert the picture MJ no 2 on the left as indicated.
14.3 Re-size the picture to fit best.
15. SLIDE 6: Insert a Blank slide.
15.1 Customise the layout by inserting the appropriate placeholder.
15.2 Insert the organizationl chart as indicated.
15.3 Insert the text as indicated.
15.4 Re-size the Font for easy readability.
© Midrand Graduate Institute
Unit 6 – Presentations
Page 106
16. SLIDE 7: Insert a Title and Content slide.
16.1
Insert the text as a level 1 bulleted list as indicated.
17. SLIDE 8: Insert a Title and Content slide.
17.1 Make use of the following data to insert a Pie chart.
© Midrand Graduate Institute
Unit 6 – Presentations
Page 107
18. SLIDE 9: Insert a Title and Content slide.
18.1
Insert the text as a level 1 bulleted list as indicated.
19. SLIDE 10: Insert a Title Only slide.
19.1
Insert the pictures MJ Live 3 – 6 as indicated.
© Midrand Graduate Institute
Unit 6 – Presentations
6.2
Page 108
Lesson 2
After completing this unit you should be able to:
 Apply a theme
 Use slide sorter view
 Apply a transition effect
 Apply an animation effect
 Tips for a successful presentation.
Exercise 2
1.
2.
3.
4.
5.
Open the presentation MICHAEL JACKSON.
Apply a theme.
Add transition effects.
Add custom animation.
Save the changes.
THEME (Design)
1.
Apply different themes of your choice.
2.
Now select the Theme: Horizon.
SLIDE TRANSITION
3.
Apply “Fade” with Effect Options: “through Black” to all the slides.
 Set transition speed as Slow (Duration: 03:00).
 Advance slides on mouse click.
ANIMATION (Animation Pane)
4.
Apply the following Animation Effects on Slide 1.
4.1
Entrance Animation Effect for the MJ Logo:
 'Fade'
 Very Slow speed (Duration: 05:00).
 Start 'with previous'.
4.2
Entrance Animation Effect for the Title and Subtitle:
 ‘Expand’
 Medium speed (Duration: 02:00).
 Start 'after previous'.
5.
Save the presentation.
6.
Close the presentation.
© Midrand Graduate Institute
Unit 6 – Presentations
Page 109
Exercise 3
1.
Start a new presentation.
2.
Save it as EVENTS.
HEADER & FOOTER
3.
Insert 'Largest Sporting Events in South Africa' as a footer to be displayed on all
slides.
4.
Display the slide number.
5.
Do not show the footer on the title slide.
6.
Display the date 20 October on all slides.
Make use of the different slide layouts to insert new slides:
7.
SLIDE 1: Create a Title slide.
7.1
Insert the Title and Subtitle as indicated.
7.2
Insert the picture SA SPORT LOGO saved in the Documents folder as indicated.
Largest Sporting Events
in South Africa
Road Running
Cycling
Swimming
Canoeing
© Midrand Graduate Institute
Unit 6 – Presentations
Page 110
8.
SLIDE 2: Insert a Two Content slide.
8.1
Insert the Title and Text as indicated.
8.2
Insert the picture COMRADES LOGO saved in the Documents folder top left as
indicated.
8.3
Insert the pictures COMRADES 1 and COMRADES 2 saved in the Documents
folder as indicated.
Road Running
• The Comrades Marathon is
the world's greatest ultramarathon.
– 90 km long.
– Run between Pietermaritzburg
and Durban.
– The race alternates annually
between the "up run" and the
"down run".
– Athletes currently have 12
hours to complete the course.
20 October
Largest Sporting Events in South Africa
2
9.
SLIDE 3: Insert a Comparison slide.
9.1
Insert the Title and Text as indicated.
9.2
Insert the pictures of Leonid Shvetsov and Frith van der Merwe saved in the
Documents folder as indicated.
Comrades Course Records
Down: 5:20:49 Leonid Shvetsov (2007)
Up: 5:24:49 Leonid Shvetsov (2008)
20 October
Down: 5:54:43 Frith van der Merwe (1989)
Up: 6:09:23 Elena Nurgalieva (2006)
Largest Sporting Events in South Africa
© Midrand Graduate Institute
3
Unit 6 – Presentations
Page 111
10. SLIDE 4: Insert a Two Content slide.
10.1 Insert the Title and Text as indicated.
10.2 Insert the picture CAPE ARGUS LOGO saved in the Documents folder top left as
indicated.
10.3 Insert the pictures CAPE ARGUS 1 and CAPE ARGUS 2 saved in the Documents
folder as indicated.
Cycling
• The Cape Argus is a cycle
race hosted in Cape Town.
– 109 km long.
– 31 000 cyclists take part.
– The course record over
Chapman's Peak is 02:27:29
by Robbie Hunter (2008).
– Well known competitors are
Jan Ulrich and Lance
Armstrong.
20 October
Largest Sporting Events in South Africa
4
11. SLIDE 5: Insert a Two Content slide.
11.1 Insert the Title and Text as indicated.
11.2 Insert the picture MIDMAR LOGO saved in the Documents folder top left as indicated.
11.3 Insert the pictures MIDMAR 1, MIDMAR 2 and MIDMAR 3 saved in the Documents
folder as indicated.
11.4 Type the following NOTES for slide 5:
"The 2009 race was recognised by the Guinness Book of World Records as the world's largest open
water swimming event."
Swimming
• The Midmar Mile is a
swimming race held at
the Midmar Dam near
Pietermaritzburg.
– 13 755 competitors
finished the race in
2010.
– The race distance is
always a mile,
depending on the water
levels in the dam.
– The distance swum
varies from year to year.
20 October
Largest Sporting Events in South Africa
© Midrand Graduate Institute
5
Unit 6 – Presentations
Page 112
12. SLIDE 6: Insert a Two Content slide.
12.1 Insert the Title and Text as indicated.
12.2 Insert the picture DUSI LOGO saved in the Documents folder top left as indicated.
12.3 Insert the pictures DUSI 1 and DUSI 2 saved in the Documents folder as indicated.
Canoeing
• The Dusi Marathon is a
canoe race between
Pietermaritzburg and
Durban.
– It is run along the
Msunduzi River, also
known as the Dusi River.
– The race is held over a
period of three days.
– The current record
stands at 8 hours.
20 October
Largest Sporting Events in South Africa
6
13. SLIDE 7: Insert a Blank slide.
13.1 Insert SmartArt to create the following organisational chart.
TRAINING
PROGRAM
Training Basics
Training Errors
Choosing the
right shoes
Record Keeping
Inconsistency
Building mileage
too rapidly
Nutrition
Supplements
Not following
the Hard-Easy
principle
Not listening to
your body
20 October
Largest Sporting Events in South Africa
© Midrand Graduate Institute
7
Unit 6 – Presentations
Page 113
14. SLIDE 8: Insert a Title and Content slide.
14.1 Insert the Title as indicated.
14.2 Create the following table as indicated.
Packing List
ESSENTIAL GEAR
CLOTHING ITEMS
HANDY ITEMS
FOOD ITEMS
Running shoes
Gloves
Foot powder
Power bars
Socks
Hat
Handkerchief
Sports drink
Travel itinerary
T-shirt
Safety pins
Pre-race snack
Prescription
medication
Sweat shirt
Sunglasses
Bottled water
Emergency contact
Towel
Sun block
Energy
supplements
20 October
Largest Sporting Events in South Africa
© Midrand Graduate Institute
8
Unit 6 – Presentations
Page 114
Exercise 4
1.
2.
3.
4.
5.
Open the presentation EVENTS.
Apply a theme.
Add transition effects.
Add custom animation.
Save the changes.
THEME
1.
Apply the theme “Wood Type” to all the slides.
2.
Re-size or move placeholders to improve readability where necessary.
SLIDE TRANSITION
3.
Apply 'Uncover from Left' to all the slides.
 Set transition speed as Fast (Duration: 01:00)..
 Advance slides on mouse click.
CUSTOM ANIMATION
4.
Add an Entrance Animation Effect for the SA SPORT LOGO on slide 1:
 “Zoom” Slide Centre with Effect Options: “Vanishing Point”
 Very Fast speed (Duration: 00:50).
 Start 'after previous'.
5.
Save the presentation.
© Midrand Graduate Institute
Unit 6 – Presentations
Page 115
Self Test 7
1. Create a new presentation.
2. Insert new slides as indicated.
3. Save as CAREERS.
1.
Slide 1
Insert the graphic CAREERS LOGO, saved in the Documents folder, on the Title
Slide as indicated.
2.
Header & Footer
2.1
Insert ‘Future Flag Bearers' as footer to be displayed on all slides.
2.2
Show today’s date.
2.3
Show the slide number.
2.4
Do not show the footer on the title slide.
© Midrand Graduate Institute
Unit 6 – Presentations
3.
Page 116
Slide 2
Add a Title and Content slide. Insert the SmartArt (Basic Radial) graphic as seen below.
Insert the graphic CAREERS LOGO, saved in the Documents folder, in the Slide
Master as indicated.
World of Work
Training
Teamwork
Qualification
JOB
Responsibility
Ambition
Networking
Today's date
4.
Future Flag Bearers
2
Slide 3
Add a Title and Content slide. Insert the text.
Add the following speaker notes to Slide 3:

What personal "wow" factor can you offer an employer?

Be prepared to start at the bottom; more opportunities will come along.
Finding work is a full-time JOB!
• Before you click on “Send” to forward your CV,
consider the following:
–
–
–
–
–
–
–
–
Have realistic expectations.
Review your CV.
Searching for a job is a job in itself.
Network, network and network.
Read industry publications.
Visit the websites of companies in your field.
Contact a recruitment agency.
Consider a temporary position.
Today's date
Future Flag Bearers
© Midrand Graduate Institute
3
Unit 6 – Presentations
5.
Page 117
Slide 4
Add a Two Content slide. Insert the text.
From Accountants to Zookeepers
• Agencies
– Brent Personnel
• 011 234 301
– Personnel Concept
• 011 840 3920
– Staff U Need
• 086 508 6224
– Quest
• 086 515 2063
– Kelly
• 011 302 8140
Today's date
6.
• Training Facilities
– Vuselela College
• 018 462 5821
– Boston College
• 011 485 2838
– UNISA
• 012 429 2738
– WITS
• 011 717 4208
– UJ
• 011 559 4115
Future Flag Bearers
4
Slide 5
Add a Two Content slide. Insert Picture 1 & 2, saved in the Documents folder, as
indicated.
Vocational Training
• Tradesman / Artisan
– 18 months of vocational training
– 2 years practical on-site training
– Trade Test
Today's date
Future Flag Bearers
© Midrand Graduate Institute
5
Unit 6 – Presentations
7.
Page 118
Slide 6
Add a Title and Content slide. Insert the text.
Summary
•
•
•
•
World of Work
Finding work is a full-time JOB!
From Accountants to Zookeepers
Vocational Training
Today's date
8.
Future Flag Bearers
Slide Transition
8.1
Apply "Uncover from Top-right" to all the all slides.
8.2
Set transition speed as slow.
8.3
Advance slides on mouse click.
9.
Custom Animation
9.1
Select Slide 1.
9.1.1
Apply an Entrance Animation Effect to the title:
 ‘Wipe From Right’
 Slow speed (Duration: 03:00).
 Start 'with previous'.
9.1.2
Apply an Emphasis Animation Effect to the logo:
 'Spin'
 Fast (Duration: 01:00).
 Start 'after previous'.
10. Theme
11. Apply the theme “Wisp” to all the slides.
12. Save the changes to the presentation.
© Midrand Graduate Institute
6
Unit 6 – Presentations
Page 119
Self Test 7 - Memorandum
CAREERS
Have a Matric?
Completed a Degree or Diploma?
Entering the World of Work?
WORLD OF WORK
Today's date
Training
Future Flag Bearers
Teamwork
Qualification
JOB
Responsibility
Ambition
Networking
2
© Midrand Graduate Institute
Unit 6 – Presentations
Page 120
FINDING WORK IS A FULL-TIME JOB!
Today's date
 Before
you click on “Send” to forward your
CV, consider the following:







Have realistic expectations.
Review your CV.
Searching for a job is a job in itself.
Network, network and network.
Read industry publications.
Visit the websites of companies in your field.
Contact a recruitment agency.
Consider a temporary position.
Future Flag Bearers

3
FROM ACCOUNTANTS TO ZOOKEEPERS
Agencies


Brent Personnel
Personnel Concept

Staff U Need

Quest




086 508 6224
018 462 5821
Boston College


011 485 2838
UNISA

012 429 2738

WITS

UJ
086 515 2063
011 302 8140
Vuselela College

011 840 3920
Kelly


011 234 3010


Training Facilities
Future Flag Bearers

Today's date



011 717 4208
011 559 4115
© Midrand Graduate Institute
4
Unit 6 – Presentations
Page 121
VOCATIONAL TRAINING
 Tradesman



/ Artisan
18 months of vocational training
2 years practical on-site training
Trade Test
Today's date
Future Flag Bearers
5
SUMMARY
Today's date
World of Work
 Finding work is a full-time JOB!
 From Accountants to Zookeepers
 Vocational Training

Future Flag Bearers
6
© Midrand Graduate Institute
Unit 6 – Presentations
Page 122
Tips for a Successful PowerPoint Presentation
The purpose of your presentation is to educate your audience about something. Keep this
in the front of your mind. Everything you do should contribute to conveying your knowledge
to the audience in a way that they will understand and remember it. This is not the time to
show off your animation skills or comedic talent. Keep things of that sort to a minimum.
Knowledge first. Entertainment second.
1. Know your topic
2.
1.1
You should be comfortable enough with your material that you are not reading from
notes or staring at your slides trying to remember what to say.
1.2
How do you achieve this? Practice! Know your material well enough that even if
you forget the exact words you were going to say, you can still tell your audience
something informative and they will be none the wiser.
Know your equipment
2.1 Arrive early enough that you can check out the equipment and the layout of the
room.
2.2 If you are going to be the one operating the projector, take a minute to practice.
3.
Know your audience
3.1 Keep in mind who you are speaking to. This makes a huge difference in how you
present, both in content and visuals. Certain cases might require you to be more
professional, others offer more creative flexibility.
3.2 Remember, you want to be taken seriously but you don't want to be arrogant or
boring.
4.
Dress the part
4.1 It is disrespectful to your audience to look like you just rolled out of bed however
you don't want them to feel uncomfortable by you looking over dressed. Think
about what they will be wearing and dress up a notch.
5.
Keep it simple, not boring
5.1 Do you want the audience to be talking about the cool way your slides moved
around, or what a great presentation you gave? You can lose your audience in
animation, colours, fonts, or any other distracting features.
5.2 The look of your slides should be consistent in colour scheme and layout. Too
many changes in colour, font size, and style is distracting.
5.3 Use colours that are interesting and font sizes and styles that are easy to read.
Keep the colours consistent and choose colours that compliment each other.
5.4 Be sure font sizes and styles are easily readable even from the back of the room.
Stay away from fancy scripts, animation, and 3-D effects, or keep them to a
minimum.
© Midrand Graduate Institute
Unit 6 – Presentations
6.
Page 123
Keep words to a minimum
6.1 You want a perfect balance of text, pictures, and figures. Keep the text to a
minimum of a few bullet points that highlight the main points.
6.2 You should read them to the audience. You do not want the audience to struggle
to read and listen at the same time.
6.3 Be sure to check your spelling and grammar! Bullet points are rarely even
complete sentences.
6.4 Use apostrophes correctly.
6.5 Watch your there and their.
6.6 Mistakes like these will also take away from your credibility as a presenter.
7.
A picture is worth a thousand words
7.1
7.2
7.3
7.4
Don't merely show figures and pictures, USE them.
Be sure they are simple, easy to read, and clearly illustrate your point.
Explain the figure to your audience by pointing out a main point or two.
The illustration should directly relate to what you are saying at that moment, and
add to it.
7.5 Be sure you choose images that are engaging but not distracting.
8.
PowerPoint is FUN!
8.1 Enjoy yourself.
8.2 Some people love getting up in front of an audience, others hate it.
8.3 If it is a topic that bores you to death, find an interesting fact, news item, or story
about it.
8.4 The more interested you are in your topic, the more the audience will be, and the
more you will enjoy presenting it.
8.5 Be prepared!
© Midrand Graduate Institute
Unit 6 – Presentations
Page 124
MyITLab Skills Review
Log on to www.mgi.mylabsplus.com
Check the “To Do” Assignment Calendar for additional exercises.
© Midrand Graduate Institute
Unit 7 – Revision
Page 125
Unit 7 – Revision
WORD Revision
QUESTION 1:
1.
Retrieve the file DREAM which has been saved in the Documents folder.
2.
Save the document as DREAM 2 in the Documents folder.
3.
Edit the document as indicated.
(1) Change the document Orientation to Portrait.
(2) Change the Line Spacing of the entire document to Single Line Spacing.
(3) Change the Left and Right Margin of the document to 3.17 cm.
(4) Change the Top and Bottom Margin of the document to 2.54 cm.
(5) Make use of Automatic Hyphenation
(6) Replace the word draem with dream throughout the document.
(7) Use the Spell Check function to correct all spelling errors.
(8) Insert the following header (align Centre)
-----------Header-------------------------------------------------------------------------------------------------------------------------------------
Surname Name
MGI Student number
(9) Insert Page Numbering in the Bottom Right corner of each page.
(10) Turn to the next page. Edit and Insert text where indicated.
© Midrand Graduate Institute
Unit 7 – Revision
Page 126
(11)
(12)
(13)
(14)
(15)
(16) Insert
Symbols
(Wingdings)
(20) Insert
Address
(24)
Change
Line
Spacing
to 1.5
(27) Add
Paragraph
Numbering
BEST BANK¶
¶
 9845¶
(17) Add an Outside border to the bank’s address.
 (011) 987 1234¶
(18) Change the Border Line weight to 3pt.
bestbank@iafrica.co.za¶
¶
Today’s date¶
¶
PJ Tshabalala¶
(21) Change the Font Colour of the address to Green.
PO Box 900 ¶
(22) Add the Effect Small Caps to the address.
Krugersdorp ¶
1740¶
¶
START BUILDING YOUR DRAEM¶ (23) Format heading in Bold
¶
You want to own a home of your own? But you are not sure how to go about achieving
your draem, or what you can afford? At Best Bank we can help you build your draem
step by step.¶
¶
Come to Best Bank and talk to one of our consultants. If you want to start building
your draem right away, bring the following documents along:¶
¶
(25) Insert Heading
DOCUMENTS¶ (26) Apply Style Heading 2
¶
(28)
1. Your latest payslip, to prove how much you are earning.¶
Set
2. Positive identification, preferably your ID book.¶
Before
3. Your marriage certificate if you are married.¶
and
4. A letter of appointment from your employer stating the period you have been After
Spacing
employed by the company. ¶
of 12pt.
5. Record of your bank accounts, cheque or savings accounts.¶
Insert
(19) Insert
Date
(Long date)
Insert Main Heading in Caps.
Alignment: Centre.
Font –Stencil
Font Size -20pt.
Font Style - Italics
End of Page 1
...........................................................................................................................................................................................................
(29) Insert a Page Break here
© Midrand Graduate Institute
Unit 7 – Revision
(33) Add
Bullets
(38) Insert
(35)
Divide
into 2
newspaper
columns
(36)
Display a
line
between
columns
Page 127
¶
(31) Insert Heading
PAYMENTS¶ (32) Apply Style Heading 2
¶
 How much you can afford to spend on your draem home.¶
(30) Move
 What deposit you will need.¶
paragraph
to the top
 The interest rate on your loan.¶
 The period of repayment.¶
 The monthly repayment amount.¶
¶
Our consultant will help you to calulate the following:¶
¶
Make saving a habit¶ (34) Change to Uppercase
¶
It is important to make saving a habit,
Let your employer deduct your savings
no matter your age or lifestyle. Here
from your salary through a monthly
are some basic guidelines to help form
stop or debit order.
that habit.
¶
¶
The savings account is a traditional
Save a proportion of everything
savings instrument to help you save a
earned.
portion of your income every month.
¶
¶
Discipline yourself to put money aside
Best Bank has products to suit every
for a certain cause, like a holiday, new
investor. Your branch staff will be
home, or education.
pleased to assist you in your savings
(37) Insert a Column Break
plans.
¶
For further information call our toll-free hotline.¶
¶
Yours faithfully¶
¶
¶
¶
H HECKMAN¶
MANAGER¶ (39) Underline
(40) Insert a Footer
"Tips on building a Home" (align centre)
© Midrand Graduate Institute
Unit 7 – Revision
Page 128
Surname name
MGI number
BEST BANK
 9845
 (011) 987 1234
bestbank@iafrica.co.za
Today’s date
PJ TSHABALALA
PO BOX 900
KRUGERSDORP
1740
START BUILDING YOUR DREAM
You want to own a home of your own? But you are not sure how to go about achieving
your dream, or what you can afford? At Best Bank we can help you build your dream
step by step.
Come to Best Bank and talk to one of our consultants. If you want to start building
your dream right away, bring the following documents along:
DOCUMENTS
1. Your latest payslip, to prove how much you are earning.
2. Positive identification, preferably your ID book.
3. Your marriage certificate if you are married.
4. A letter of appointment from your employer stating the period you have
been employed by the company.
5. Record of your bank accounts, cheque or savings accounts.
Tips on building a Home
© Midrand Graduate Institute
1
Unit 7 – Revision
Page 129
Surname name
MGI number
Our consultant will help you to calculate the following:
PAYMENTS





How much you can afford to spend on your dream home.
What deposit you will need.
The interest rate on your loan.
The period of repayment.
The monthly repayment amount.
MAKE SAVING A HABIT
It is important to make saving a habit,
no matter your age or lifestyle. Here
are some basic guidelines to help form
that habit.
Save a proportion of everything
earned.
Discipline yourself to put money aside
for a certain cause, like a holiday, new
home, or education.
Let your employer deduct your savings
from your salary through a monthly
stop or debit order.
The savings account is a traditional
savings instrument to help you save a
portion of your income every month.
Best Bank has products to suit every
investor. Your branch staff will be
pleased to assist you in your savings
plans.
For further information call our toll-free hotline.
Yours faithfully
H HECKMAN
MANAGER
Tips on building a Home
© Midrand Graduate Institute
2
Unit 7 – Revision
Page 130
QUESTION 2:
1.
Retrieve the file RAINBOW which has been saved in the Documents folder.
2.
Save the document as RAINBOW 2 in the Documents folder.
3.
Edit the document as indicated.
(1) Insert the following Footer (align Right)
----------- Footer -------------------------------------------------------------------------------------------------------------------------------------
RAINBOW – A NEW BEGINNING
Surname Name MGI NUMBER
RAINBOW EMPLOYMENT AGENCY
A rainbow is a sign of hope, a promise of a new beginning. (2) Format sentence Superscript
(4) Delete
Paragraph
Number
1.
(3) Change to Sentence Case
Rainbow has experts in their fields to help you plan a brighter future. Rainbow
will help you paint your stairway to success. It will give you the tools you need to
get to know yourself, to recognise your strengths and weaknesses and help you
make realistic choices in life.
(5) Indent
paragraph
by 1 cm.
(4) Delete
Paragraph
Number
(5) Indent
paragraph
by 1 cm.
THE RAINBOW GUIDE
2.
AIM HIGH
(3) Change to Sentence Case
Experience has proved that there is a formula for success. Every one of us has
the opportunity to plan a future with knowledge and confidence.
3.
ENTHUSIASM
Be enthusiastic about your future. This attitude will help you to get motivated and
to be positive about the future. It is important to remember:
(6) Delete



You hold the key to a brighter future.
Open your mind to new ideas.
Success lies in knowledge.
© Midrand Graduate Institute
Unit 7 – Revision
(4) Delete
Paragraph
Number
(5) Indent
paragraph
by 1 cm.
4.
Page 131
INVESTMENT
(3) Change to Sentence Case
Invest time and effort in your future, you will see that success doesn’t have to
be a dream; you can make it a reality.
(7) Insert the Table
(8) Change the Line style.
(9) Change the Line weight to 2¼pt
(10) Change the Line Colour to Red.
(11) Add Shading: White, darker 25%
CAREERS IN DIFFERENT FIELDS TO CONSIDER
CULTURAL
ACTIVITIES
Teacher
Journalism
Graphic Design
Social Work
MANAGEMENT AND
ADMINISTRATION
Marketing Research
Computer Networking
Finance Services
Public Relations
(12) Cancel
Underlining
SCIENCE AND
ENGINEERING
Mechanical Engineer
Mining Engineer
Health Services
Civil Engineering
Now is the time to empower yourself and follow the Rainbow formula.
(13) Join
paragraphs.
The information in this guide will broaden your horizons and teach you how to
develop your true potential.
(14) Insert a Page Break here
(15) Copy Main
Heading here
RAINBOW EMPLOYMENT AGENCY
(16) Change
Font to
Wide Latin
(17) Set a Right Tab Stop on 10 cm.
For more information:
rainbow@intekom.co.za
OR
(18) Insert text in Arial 10 pt.
www.rainbow/careers.com
National eFinancialCareers.co.za (19) Double Underline
1. Johannesburg (21) Level 1
a. Recruitment Direct (22) Level 2
i. Diversity Recruitment (23) Level 3
ii. PFOUR HR Consulting
1. Eyabantu Consulting (24) Level 4
iii. Talent Specialists
1. Zanati Link
2. Enkainia Work Solutions
2. KwaZulu-Natal
a. Pronel KZN
3. Port Elizabeth
a. Headhunters Recruitment
b. Pioneer Placements
4. Cape Town
a. Faritec
i. IT Select Recruitment
ii. i-TN Recruitment
© Midrand Graduate Institute
(20) Apply Multilevel
Numbering
Unit 7 – Revision
Page 132
RAINBOW EMPLOYMENT AGENCY
A rainbow is a sign of hope, a promise of a new beginning.
The rainbow guide
Rainbow has experts in their fields to help you plan a brighter future. Rainbow
will help you paint your stairway to success. It will give you the tools you need to
get to know yourself, to recognise your strengths and weaknesses and help you
make realistic choices in life.
Aim high
Experience has proved that there is a formula for success. Every one of us has
the opportunity to plan a future with knowledge and confidence.
Investment
Invest time and effort in your future, you will see that success doesn’t have to
be a dream; you can make it a reality.
CAREERS IN DIFFERENT FIELDS TO CONSIDER
CULTURAL
ACTIVITIES
Teacher
Journalism
Graphic Design
Social Work
MANAGEMENT AND
ADMINISTRATION
Marketing Research
Computer Networking
Finance Services
Public Relations
SCIENCE AND
ENGINEERING
Mechanical Engineer
Mining Engineer
Health Services
Civil Engineering
Now is the time to empower yourself and follow the Rainbow formula. The information
in this guide will broaden your horizons and teach you how to develop your true
potential.
RAINBOW – A NEW BEGINNING
Surname Name MGI 123456
© Midrand Graduate Institute
Unit 7 – Revision
Page 133
RAINBOW EMPLOYMENT
AGENCY
For more information:
rainbow@intekom.co.za
OR
www.rainbow/careers.com
National eFinancialCareers.co.za
1. Johannesburg
a. Recruitment Direct
i. Diversity Recruitment
ii. PFOUR HR Consulting
1. Eyabantu Consulting
iii. Talent Specialists
1. Zanati Link
2. Enkainia Work Solutions
2. KwaZulu-Natal
a. Pronel KZN
3. Port Elizabeth
a. Headhunters Recruitment
b. Pioneer Placements
4. Cape Town
a. Faritec
i. IT Select Recruitment
ii. i-TN Recruitment
RAINBOW – A NEW BEGINNING
Surname Name MGI 123456
© Midrand Graduate Institute
Unit 7 – Revision
Page 134
MS WORD ASSESSMENT 9

Retrieve the file COFFEE which has been saved in the Documents folder.

Save the document as JAVA – Surname Name MGI number in the Documents folder.

Edit the document as indicated in the text and insert additional text.

Save the changes to the document.
1. Insert your Surname Name and MGI NUMBER as a header (align left)
2. Insert “STORY OF COFFEE” as a header (align right)
3. Insert a bottom border below “STORY OF COFFEE” inside the header
COFFEE
7. Double Line Spacing
4. Set left
margin on
3.81 cm
5. Set right
margin on
2.54 cm
6. Apply Style Heading 1
Coffee is a brewed drink prepared from roasted seeds, called
coffee beans, of the coffee plant. They are seeds of coffee
cherries that grow on trees in over 70 countries, cultivated
primarily in Latin America, Southeast Asia, and Africa.
8. Enter to create a new paragraph
Green unroasted coffee is one of the most traded agricultural
commodities in the world. Due to its caffeine content, coffee
often has a stimulating effect on humans. Today, coffee is the
third most popular drink in the world, behind water and tea.
A CUP OF COFFEE
9. Set a Right Tab on 13 cm
Type
Country of origin
Introduced
Color
10. Insert page numbering bottom left
Hot or cold beverage
Ethiopia
15th Century
Dark brown, Light brown, Black
11. Insert the following Footer
12. Align Centre
13. Italics
14. Insert the Symbol (Webdings)
I  coffee
15. Insert a page break here
© Midrand Graduate Institute
Insert
text
Unit 7 – Revision
Page 135
The story of Kaldi
16. Bold
17. Underline
Many tales, legends and stories surround the enigma of the
discovery of coffee. One favoured by historians is the tale
of Kaldi, a goatherd.
18. Indent
left: 2.5 cm
One day, sitting on a rock on the mountain slopes, Kaldi
noticed that his normally docile goats had suddenly become
exceptionally lively for no apparent reason.
19. Join paragraphs
On closer inspection he discovered that they had been nibbling
on the bright red berries of a nearby plant. Bravely, he
tested the berries himself and after some moments found to his
amazement that he felt extraordinarily uplifted and
invigorated.
20. Move
paragraph
Soon the whole community was given the new drink to keep them
awake through late night prayers.
Convinced of a miracle, he dashed to the local
monastery and excitedly told his tale to the Abbot,
showing him the berries that he had crammed into his
leather pouch.
The Abbot, flung the berries into the
fire, whereupon a wonderful and exotic aroma filled the
air.
The Abbot gave orders for the beans to be swiftly
21. Single Line Spacing
22. Font colour: Red
23. Add an outside
border
raked from the fire and immediately several monks
rescued the beans.
The beans were then mixed with
water so that all the monks of the monastery could
partake in this miracle!
15. Insert a page break here
24. Delete paragraph
Arab world and spread to Europe
The earliest credible evidence of either coffee drinking or
knowledge of the coffee tree appears in the middle of the
fifteenth century, in the Sufi monasteries of the Yemen in
southern Arabia. From the Muslim world, coffee drinking spread
to Italy, then to the rest of Europe, and coffee plants were
transported by the Dutch to the East Indies and to the
Americas.
© Midrand Graduate Institute
Unit 7 – Revision
Page 136
Europe
25. Small Caps
Coffee was noted in Ottoman Aleppo by the German physician
botanist Leonhard Rauwolf, closely followed by descriptions
from other European travellers.
26. Divide the text into two newspaper columns
27. Display the line between the two columns
28. Justify paragraphs
England
Netherlands
29. Uppercase
The banning of women from
coffeehouses was not
universal, but does appear
to have been common in
Europe. In Germany women
frequented them, but in
England they were banned.
Many believed coffee to have
several medicinal properties
in this period.
The Dutch began growing
coffee at their forts in
Malabar, India, and in 1699
took some to Batavia in
Java, in what is now
Indonesia.
Austria
India
29. Uppercase
The real first coffeehouse
in Austria opened in Vienna
in 1683 after the Battle of
Vienna, by using supplies
from the spoils obtained
after defeating the Turks.
31. Insert a Column Break here
Americas
33. Add bullets of your choice
34. Change line spacing to 1.5
35. Centre paragraphs
30. Align paragraph
29. Uppercase headings
29. Uppercase
30. Align paragraph
headings
The first record of coffee
growing in India is
following the introduction
of coffee beans from Yemen
by Baba Budan to the hills
of Chikkamagaluru in 1670.
Since then coffee
plantations have become
established in the region,
extending south to Kodagu.
32. Double Underline
The French colonial plantations relied heavily on African
slave laborers.
The dreadful conditions that the slaves worked in on coffee
plantations were a factor in the soon to follow Haitian
Revolution.
The coffee industry never fully recovered there.
15. Insert a page break here
© Midrand Graduate Institute
Unit 7 – Revision
Page 137
36. Insert the table and text as seen below (re-size columns where necessary)
37. Centre the text in all the cells vertically
Popular
Beverages
Cappuccino
Coffee prepared with espresso,
hot milk, and steamed-milk froth
Espresso
Brewed by forcing hot water
under pressure through finely
ground coffee
Latte
A coffee drink made with
espresso and steamed milk
40. Change the font of the text in the table to Lucida Sans
41. Change the line weight of the outside border to 3pt
42. Add 15% grey shading to column 1
43. Change to Superscript
Production of coffee WORLDWIDE
1) Brazil 44. Apply Multilevel Numbering (Level 1)
a) Colombia 45. Apply Multilevel Numbering (Level
2)
i) Costa Rica
46. Apply Multilevel Numbering (Level 3)
ii) Ecuador
iii) El Salvador
2) Indonesia (Level 1)
a) Papua New Guinea (Level 2)
b) Philippines
i) Guatemala (Level 3)
ii) Nicaragua
3) USA (Level 1)
a) Haiti (Level 2)
b) Mexico
4) Australia (Level 1)
a) New South Wales (Level 2)
b) Cooktown
5) Kenya (Level 1)
47. Apply automatic hyphenation to the entire document.
48. Find and Replace the word “seeds” with “beans” (Bold), throughout the document.
49. Copy the main heading to the end of the document.
50. Insert today’s date on the last line of the document.
Accuracy
10
© Midrand Graduate Institute
Manipulation
50
Total
60
39. Set the row height of all the rows on 2 cm
38. Merge cells
Unit 7 – Revision
Page 138
Surname Name MGI number
STORY OF COFFEE
COFFEE
Coffee is a brewed drink prepared from roasted beans,
called coffee beans, of the coffee plant. They are beans
of coffee cherries that grow on trees in over 70
countries, cultivated primarily in Latin America,
Southeast Asia, and Africa.
Green unroasted coffee is one of the most traded
agricultural commodities in the world. Due to its
caffeine content, coffee often has a stimulating effect
on humans. Today, coffee is the third most popular drink
in the world, behind water and tea.
A CUP OF COFFEE
Type
Country of origin
Introduced
Color
1
Hot or cold beverage
Ethiopia
th
15 Century
Dark brown, Light brown, Black
I coffee
© Midrand Graduate Institute
Unit 7 – Revision
Page 139
Surname Name MGI number
STORY OF COFFEE
The story of Kaldi
Many tales, legends and stories surround the
enigma of the discovery of coffee. One
favoured by historians is the tale of Kaldi, a
goatherd.
One day, sitting on a rock on the mountain slopes, Kaldi
noticed that his normally docile goats had suddenly
become exceptionally lively for no apparent reason. On
closer inspection he discovered that they had been
nibbling on the bright red berries of a nearby plant.
Bravely, he tested the berries himself and after some
moments found to his amazement that he felt
extraordinarily uplifted and invigorated.
Convinced of a miracle, he dashed to the local monastery
and excitedly told his tale to the Abbot, showing him the
berries that he had crammed into his leather pouch. The
Abbot, flung the berries into the fire, whereupon a
wonderful and exotic aroma filled the air. The Abbot
gave orders for the beans to be swiftly raked from the
fire and immediately several monks rescued the beans.
The beans were then mixed with water so that all the
monks of the monastery could partake in this miracle!
Soon the whole community was given the new drink to keep
them awake through late night prayers.
2
I coffee
© Midrand Graduate Institute
Unit 7 – Revision
Page 140
Surname Name MGI number
STORY OF COFFEE
EUROPE
Coffee was noted in Ottoman Aleppo by the German
physician botanist Leonhard Rauwolf, closely followed by
descriptions from other European travellers.
ENGLAND
NETHERLANDS
The banning of women from
coffeehouses
was
not
universal, but does appear
to have been common in
Europe. In Germany women
frequented them, but in
England they were banned.
Many believed coffee to
have
several
medicinal
properties in this period.
The Dutch began growing
coffee at their forts in
Malabar, India, and in 1699
took some to Batavia in
Java,
in
what
is
now
Indonesia.
AUSTRIA
INDIA
The real first coffeehouse
in Austria opened in Vienna
in 1683 after the Battle of
Vienna, by using supplies
from the spoils obtained
after defeating the Turks.
The first record of coffee
growing
in
India
is
following the introduction
of coffee beans from Yemen
by Baba Budan to the hills
of Chikkamagaluru in 1670.
Since
then
coffee
plantations
have
become
established in the region,
extending south to Kodagu.
Americas

The French colonial plantations relied heavily on
African slave laborers.

The dreadful conditions that the slaves worked in on
coffee plantations were a factor in the soon to
follow Haitian Revolution.

3
The coffee industry never fully recovered there.
I coffee
© Midrand Graduate Institute
Unit 7 – Revision
Page 141
Surname Name MGI number
STORY OF COFFEE
Cappuccino
Coffee prepared with espresso,
hot milk, and steamed-milk froth
Brewed by forcing hot water
under pressure through finely
ground coffee
Popular
Espresso
Beverages
A coffee drink made with
espresso and steamed milk
Latte
Production of coffee
(WORLDWIDE)
1) Brazil
a) Colombia
i) Costa Rica
ii) Ecuador
iii) El Salvador
2) Indonesia
a) Papua New Guinea
b) Philippines
i) Guatemala
ii) Nicaragua
3) USA
a) Haiti
b) Mexico
4) Australia
a) New South Wales
b) Cooktown
5) Kenya
COFFEE
Today’s date
4
I coffee
© Midrand Graduate Institute
Unit 7 – Revision
Page 142
MS WORD ASSESSMENT 11
1. Retrieve the file CHOCOLATE saved in the Documents folder.
2. Save the document as CHOCS SURNAME NAME MGI NUMBER in the Documents
folder.
3. Edit the document and insert additional text as indicated.
4. Save the changes to the document.
1
Insert your SURNAME NAME MGI NUMBER as a Header (align left) - ① Accuracy
2
Set the Left and Right margin on 3 cm
8 REASONS TO EAT CHOCOLATE
4
Insert Today's Date & Time. Do not set the date to update automatically.
Seriously?
7
8
Change Font: Lucida Handwriting
Highlight text with Bright Green
Cancel the Automatic Hyphenation applied to the entire document
9
Replace "coco" with "cocoa" (Change spelling & Underline) throughout the document
1) BE CHOCOLATE SMART 10 Apply Multilevel Numbering (Level 1)
a) Coco Paste
b) Coco Butter
Apply Multilevel Numbering (Level 2)
c) Coco Powder
2) GOOD NEWS
a) 8 reasons
3) FACT & FICTION
a) Is chocolate addictive?
i) Myth
Apply Multilevel Numbering (Level 3)
ii) Truth
b) Does chocolate cause migraines?
c) Does eating chocolate cause acne?
4) CHOCOLATE CHRONOLOGY
5) A MOUTHFUL
6) FOR ALL TASTES
a) Chocolate
i) White
ii) Milk
iii) Semi-bitter
iv) Bitter
© Midrand Graduate Institute
3
Centre
Unit 7 – Revision
Indent
Left& Right
margin with
2 cm
Page 143
"Most of us don't need any extra motivation to indulge in the
sensual sweetness of chocolate.
And more and more scientific
research suggests eating chocolate is actually good for your
health. How seriously should we take this great news?"
Italics
Legend has it a long time ago the Aztec god of the wind stole a
tree from the heavens and gave it to mankind. Its fruit, coco,
was used in the sacred rituals of the Aztec people, the early
inhabitants of what is today Mexico. 15 Cancel Underline
16
Insert a Page break
--------------------------------------------------------------17
Insert "SPECIAL REPORT" as a Footer to appear at the bottom (left) of every page - ① Accuracy
18
Insert Page Numbers to appear at the bottom (centre) of every page
So we can all go out and gorge on the nearest slab, right?
Change
to 1.5 Line
Spacing
19
Change to Uppercase
No, but you knew it wouldn't be that easy.
Even the biggest
supporters of chocolate in the research world are clear that you
have to eat the right amount of the right kind of chocolate at
the right time.
Be chocolate smart
21
Change Font size: 18 pt
Know how to read the label and check the ingredients on the
package to find out what you are going to eat. These terms will
help you:
Divide the
text into
three
columns as
indicated
Display a
Line
between
the three
columns
COCO PASTE
COCO BUTTER
COCO POWDER
This is one of
the most
important,
richest and
flavourful
components of
chocolate. The
higher the
quantity of coco
paste, the higher
the chances the
chocolate is of
the best quality.
The butter
contains the
fats, which
preserve the
characteristic
aroma of the coco
bean but not its
antioxidant
substances and
health benefits.
The powder
preserves the
flavours and
taste of the
bean.
Unfortunately it
often goes
through a second
process and loses
part of its
beneficial
substances. This
is what is used
to make chocolate
biscuits.
24
24
Insert a Column break
Insert a Column break
© Midrand Graduate Institute
Align the
text in
columns
to the Left
Unit 7 – Revision
Page 144
This is how it works:
you.
Change to
Single Line
Spacing
Not all chocolates are equally good for
Unfortunately milk and white chocolate – the most popular
and readily available – are not actually a healthy snack.
The
darker and more bitter the bar, the more coco it contains and
the better it is for you.
Coco is a significant source of the chemical substances
flavonoids and polyphenols.
These chemicals are antioxidants
which help our bodies fight illnesses and disease, says Irene
Labuschagne, principle dietician at the Nutrition Information
Delete
Centre at the University of Stellenbosch. It is still not certain paragraph
whether we should get our daily requirements of polyphenols from
chocolate, she cautions, "other foods such as fruit also contain
these antioxidants."
16
Insert a Page break
--------------------------------------------------------------28
Add Outside
The concentration of antioxidants in dark chocolate is three Border
times higher than in milk and white chocolate.
29
Change line
width to 3 pt.
But there is good news, here are 8 reasons why chocolate is
good for you:
Move
paragraphs
in number
sequence
Add
paragraph
numbers
7)
8)
1)
2)
3)
4)
5)
6)
It
It
It
It
It
It
It
It
Font colour: Red
Double Underline
can lower your blood pressure
reduces the risk of pre-eclampsia
makes you feel good
keeps the heart strong and healthy
can help you lose weight
reduces the risk of stroke
relieves liver complications
lowers insulin resistance
FACT & FICTION
34
Apply Style Heading 1
CHOCOLATE IS ADDICTIVE –
Myth
Chocolate is unique because it immediately influences your
Cancel Left Indent senses (it melts quickly when you put it in your mouth and
has a lingering aftertaste). It is not addictive because
Change to Bold
it cannot cause chemical dependency.
37
Change "True" to Superscript
CHOCOLATE CAUSES MIGRAINES – True Two substances in coco can be
the cause of intense headaches. One is tiramine, which contracts
the blood vessels in the head. The other is the obromine, from
the caffeine family, which can cause pain when too much is taken.
Enter twice here to create a new paragraph
© Midrand Graduate Institute
Unit 7 – Revision
39
Page 145
Insert the Table and text as seen below
Merge cells in row 1
A BRIEF CHOCO TIMELINE
Insert Text ④ Accuracy
Set the Row Height of row 1 on 1.5 cm
Centre text in row 1 Vertically
1828
Machine
invented to
process cocoa
beans.
43
1941
The US army
takes
chocolate to
WW2.
1985
French study
chemicals in
chocolate.
1990s
Studies show
benefits of
dark
chocolate.
Apply shading to the entire table: Aqua Accent 5, Lighter 80%
16
Insert a Page break
---------------------------------------------------------------
A MOUTHFUL
IT IS CLEAR THAT IN ITS PURE FORM COCO IS NOT HARMFUL OR
UNHEALTHY, IT IS ALL THE OTHER STUFF MIXED WITH IT THAT HAS GIVEN
Change to
CHOCOLATE A BAD NAME.
APART FROM BEGIN FILLED WITH A LOT OF Sentence case
PASTE, POWDER AND COCO BUTTER, WHAT ELSE IS A CHOCOLATE MADE OF?
SUGAR - Even in the semi-bitter and bitter types there is lots
of sugar. That is why it should not be consumed in huge amounts.
FATS - Parts of the coco bean are rich in fats.
That's why
chocolate has so many kilojoules. There's an average of 2 100
kJ in 100 grams.
EMULSIFIERS –
Add Bullets
of your
choice
Join sentences to create one paragraph
The one most commonly found in chocolates is soya lecithin, used
to stabilise the product and keep it smooth.
MILK – It is in white and milk chocolate as well as in semibitter chocolate. The presence of milk, however, means it has
less coco.
FOR ALL TASTES
47
CHOCOLATE
Insert Text ④ Accuracy
White
Milk
Semi-bitter
Bitter
Set a 5.5 cm Centre Tab
% COCOA
20
25
60
99
I like it! 
50
49
48
Set a 10 cm Left Tab
BENEFITS
no flavonoids
rich in milk
more cocoa paste
less sugar
Insert Symbol (Wingdings 2)
Copy the photograph of chocolate on page 1 at the end of the document (align left).
© Midrand Graduate Institute
Unit 7 – Revision
Page 146
SURNAME NAME MGI NUMBER
8 REASONS TO EAT CHOCOLATE
Today's Date & Time
Seriously?
1) BE CHOCOLATE SMART
a) Cocoa Paste
b) Cocoa Butter
c) Cocoa Powder
2) GOOD NEWS
a) 8 reasons
3) FACT & FICTION
a) Is chocolate addictive?
i) Myth
ii) Truth
b) Does chocolate cause migraines?
c) Does eating chocolate cause acne?
4) CHOCOLATE CHRONOLOGY
5) A MOUTHFUL
6) FOR ALL TASTES
a) Chocolate
i) White
ii) Milk
iii) Semi-bitter
iv) Bitter
"Most of us don't need any extra motivation to
indulge in the sensual sweetness of chocolate.
And more and more scientific research suggests
eating chocolate is actually good for your
health. How seriously should we take this great
news?"
Legend has it a long time ago the Aztec god of the wind stole a
tree from the heavens and gave it to mankind. Its fruit, cocoa,
was used in the sacred rituals of the Aztec people, the early
inhabitants of what is today Mexico.
SPECIAL REPORT
1
© Midrand Graduate Institute
Unit 7 – Revision
Page 147
SURNAME NAME MGI NUMBER
SO WE CAN ALL GO OUT AND GORGE ON THE NEAREST SLAB, RIGHT?
No, but you knew it wouldn't be that easy.
Even the biggest
supporters of chocolate in the research world are clear that you
have to eat the right amount of the right kind of chocolate at
the right time.
Be chocolate smart
Know how to read the label and check the ingredients on the package
to find out what you are going to eat. These terms will help you:
COCOA PASTE
COCOA BUTTER
COCOA POWDER
This is one of
the most
important,
richest and
flavourful
components of
chocolate. The
higher the
quantity of cocoa
paste, the higher
the chances the
chocolate is of
the best quality.
The butter
contains the
fats, which
preserve the
characteristic
aroma of the
cocoa bean but
not its
antioxidant
substances and
health benefits.
The powder
preserves the
flavours and
taste of the
bean.
Unfortunately it
often goes
through a second
process and loses
part of its
beneficial
substances. This
is what is used
to make chocolate
biscuits.
This is how it works: Not all chocolates are equally good for
you. Unfortunately milk and white chocolate – the most popular
and readily available – are not actually a healthy snack. The
darker and more bitter the bar, the more cocoa it contains and
the better it is for you.
SPECIAL REPORT
2
© Midrand Graduate Institute
Unit 7 – Revision
Page 148
SURNAME NAME MGI NUMBER
The concentration of antioxidants in dark chocolate is three times
higher than in milk and white chocolate.
But there is good news, here are 8 reasons why chocolate is good
for you:
1)
2)
3)
4)
5)
6)
7)
8)
It
It
It
It
It
It
It
It
makes you feel good
keeps the heart strong and healthy
can help you lose weight
reduces the risk of stroke
relieves liver complications
lowers insulin resistance
can lower your blood pressure
reduces the risk of pre-eclampsia
FACT & FICTION
CHOCOLATE IS ADDICTIVE –
Myth
Chocolate is unique because it immediately influences your senses
(it melts quickly when you put it in your mouth and has a lingering
aftertaste). It is not addictive because it can not cause chemical
dependency.
CHOCOLATE CAUSES MIGRAINES –
True
Two substances in cocoa can be the cause of intense headaches.
One is tiramine, which contracts the blood vessels in the head.
The other is the obromine, from the caffeine family, which can
cause pain when too much is taken.
A BRIEF CHOCO TIMELINE
1828
1941
1985
Machine
The
US
army French
study
invented
to takes
chemicals
in
process cocoa chocolate
to chocolate.
beans.
WW2.
SPECIAL REPORT
3
© Midrand Graduate Institute
1990s
Studies
show
benefits
of
dark
chocolate.
Unit 7 – Revision
Page 149
SURNAME NAME MGI NUMBER
A MOUTHFUL
It is clear that in its pure form cocoa is not harmful or
unhealthy, it is all the other stuff mixed with it that has given
chocolate a bad name.
Apart from begin filled with a lot of
paste, powder and cocoa butter, what else is a chocolate made of?
 SUGAR - Even in the semi-bitter and bitter types there is
lots of sugar. That is why it should not be consumed in
huge amounts.
 FATS - Parts of the cocoa bean are rich in fats. That's
why chocolate has so many kilojoules. There's an average
of 2 100 kJ in 100 grams.
 EMULSIFIERS – The one most commonly found in chocolates is
soya lecithin, used to stabilise the product and keep it
smooth.
 MILK – It is in white and milk chocolate as well as in
semi-bitter chocolate. The presence of milk, however,
means it has less cocoa.
FOR ALL TASTES
CHOCOLATE
White
Milk
Semi-bitter
Bitter
% COCOA
BENEFITS
20
25
60
99
no flavonoids
rich in milk
more cocoa paste
less sugar
I like it! 
SPECIAL REPORT
4
© Midrand Graduate Institute
Unit 7 – Revision
Page 150
EXCEL Revision
QUESTION 1:
1.
Create the following spreadsheet exactly as seen below.
(Do not key in the row and column headings)
2.
Insert your personal details at the top left side of the spreadsheet as follows:
Row 1:
SURNAME NAME MGI NUMBER
Row 2:
QUESTION 1
3.
Enter values and labels as given starting in row 4.
4.
Column A must have a set width of 22.
5.
Adjust the other column widths only where necessary to fit the contents as given.
6.
Display all values exactly as seen below.
7.
Save the spreadsheet as WAGES in the Documents folder.
1
2
3
4
5
6
7
8
9
10
11
12
13
A
B
C
SURNAME NAME MGI NUMBER
QUESTION 1
D
E
F
G
H
ANGLO DISTRIBUTORS
WAGE STATEMENT 21 JULY
EMPLOYEE
NDLOVU, N
SMITH, S
KRAMER, K
NKOSI, N
WEEKLY HOURS WORKED
NORMAL
HRS
TARIFF
AMOUNT
40
10
21
12
30
11.5
45
15
STATUS
PERM
TEMP
PERM
TEMP
© Midrand Graduate Institute
EXTRA HOURS WORKED
1.5
HRS
TARIFF
AMOUNT
2
3
3
5
Unit 7 – Revision
Page 151
QUESTION 2:
Insert
8.
Copy the data on Sheet 1 to Sheet 2.
9.
Edit Sheet 2 as follows:
10.
Edit the question number to read QUESTION 2.
(b)
Delete the column and information for ‘STATUS’.
(c)
Delete the row and information for SMITH, S.
(d)
Insert the text and open rows as indicated.
(e)
Insert the text in column H as indicated.
(f)
Sort the information by 'EMPLOYEE' in ascending order (A-Z).
A
B
C
SURNAME NAME MGI NUMBER
QUESTION 2
D
E
F
G
H
Edit the heading
ANGLO AFRICA DISTRIBUTORS
One open row
Bold
WAGE STATEMENT 21 JULY
Insert
column
Two open rows
EMPLOYEE
WEEKLY HOURS WORKED
NORMAL
HRS
TARIFF
AMOUNT
40
10
30
11.5
45
15
28
12
25
10
E
E
NDLOVU, N
KRAMER, K
NKOSI, N
PIRI, P
ELS, E
TOTAL
One open row
AVERAGE GROSS WAGE
One open row
LOWEST NORMAL TARIFF
One open row
HIGHEST 1.5 TARIFF
One open row
NUMBER OF EMPLOYEES
A
A
A
A
A
E
EXTRA HOURS WORKED
1.5
HRS TARIFF
AMOUNT
2
B
3
B
5
B
1
B
4
B
E
E
GROSS
WAGE
C
C
C
C
C
E
D
D
D
D
D
E
F
G
H
I
Enter formulae or functions where the letters (A) - (I) appear to calculate the following:
(a)
AMOUNT = WEEKLY HOURS multiplied by NORMAL TARIFF.
Display value with 2 decimals.
(b)
1.5 TARIFF = NORMAL TARIFF multiplied by 1.5.
(MAKE USE OF AN ABSOLUTE REFERENCE)
Display value with 2 decimals.
© Midrand Graduate Institute
Centre column
headings
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
(a)
Unit 7 – Revision
Page 152
(c)
AMOUNT = EXTRA HOURS multiplied by EXTRA HOURS TARIFF.
Display value with 2 decimals.
(d)
GROSS WAGE = WEEKLY AMOUNT plus EXTRA AMOUNT.
Display value as currency with 2 decimals.
(e)
TOTAL of Columns B – H as indicated.
Display value as currency with 2 decimals.
(f)
AVERAGE GROSS WAGE.
Display value as currency with 2 decimals.
(g)
LOWEST NORMAL TARIFF.
Display value as currency with 2 decimals.
(h)
HIGHEST 1.5 TARIFF.
Display value as currency with 2 decimals.
(i)
NUMBER OF EMPLOYEES.
Display value with 0 decimals.
11.
Insert vertical lines as indicated.
12.
Insert horizontal lines as indicated.
13.
Save the changes.
QUESTION 3:
14.
Use the relevant data on Sheet 2 to create a PIE CHART. Display the GROSS
WAGE for each EMPLOYEE.
15.
The chart title is: ANGLO AFRICA DISTRIBUTORS - GROSS WAGES
16.
Do not display a legend.
17.
Display the data labels (Category Name and value) in the Best Fit position.
18.
Explode the largest segment of the chart.
19.
Display the chart as a new sheet.
20.
Save the changes.
QUESTION 4:
21.
Copy the data on Sheet 2 to Sheet 3.
22.
Display the formulas (Sheet 3).
23.
Hide Columns B and C and E.
24.
Rename Sheet 3 to "FORMULA VIEW".
25.
Add Grey Cell Shading to the GROSS WAGE column (H12:H25).
26.
Save the changes.
© Midrand Graduate Institute
Unit 7 – Revision
Page 153
A
1
2
B
C
D
E
F
G
H
SURNAME NAME MGI NUMBER
QUESTION 1
3
4
5
ANGLO DISTRIBUTORS
WAGE STATEMENT 21 JULY
6
7
EMPLOYEE
8
9
NDLOVU, N
11 SMITH, S
12 KRAMER, K
13 NKOSI, N
10
WEEKLY HOURS WORKED
NORMAL
HRS
TARIFF
AMOUNT
40
10
21
12
30
11.5
45
15
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
C
D
E
F
G
H
SURNAME NAME MGI NUMBER
QUESTION 2
ANGLO AFRICA DISTRIBUTORS
WAGE STATEMENT 21 JULY
EMPLOYEE
ELS, E
KRAMER, K
NDLOVU, N
NKOSI, N
PIRI, P
17 TOTAL
18
19
20
21
22
23
24
25
B
STATUS
PERM
TEMP
PERM
TEMP
EXTRA HOURS WORKED
1.5
HRS
TARIFF AMOUNT
2
3
3
5
WEEKLY HOURS WORKED
EXTRA HOURS WORKED
NORMAL
1.5
HRS
TARIFF AMOUNT
HRS
TARIFF AMOUNT
25
10.00
250.00
4
15.00
60.00
30
11.50
345.00
3
17.25
51.75
40
10.00
400.00
2
15.00
30.00
45
15.00
675.00
5
22.50
112.50
28
12.00
336.00
1
18.00
18.00
168
58.50
2006.00
15
87.75
272.25
AVERAGE GROSS WAGE
GROSS
WAGE
R310.00
R396.75
R430.00
R787.50
R354.00
R2 278.25
R455.65
LOWEST NORMAL TARIFF
R10.00
HIGHEST 1.5 TARIFF
R22.50
NUMBER OF EMPLOYEES
5
© Midrand Graduate Institute
Unit 7 – Revision
Page 154
A
1
2
D
F
G
H
SURNAME NAME MGI NUMBER
QUESTION 2
3
4
ANGLO AFRICA DISTRIBUTORS
5
6
WAGE STATEMENT 21 JULY
7
8
9
EMPLOYEE
10
1.5
TARIFF
=C12*$F$10
=C13*$F$10
=C14*$F$10
=C15*$F$10
=C16*$F$10
16
ELS, E
KRAMER, K
NDLOVU, N
NKOSI, N
PIRI, P
AMOUNT
=B12*C12
=B13*C13
=B14*C14
=B15*C15
=B16*C16
17
TOTAL
=SUM(D12:D16) =SUM(F12:F16)
11
12
13
14
15
AMOUNT
=E12*F12
=E13*F13
=E14*F14
=E15*F15
=E16*F16
GROSS
WAGE
=D12+G12
=D13+G13
=D14+G14
=D15+G15
=D16+G16
=SUM(G12:G16) =SUM(H12:H16)
18
19
AVERAGE GROSS WAGE
=AVERAGE(H12:H16)
LOWEST NORMAL TARIFF
=MIN(C12:C16)
HIGHEST 1.5 TARIFF
=MAX(F12:F16)
NUMBER OF EMPLOYEES
=COUNT(H12:H16)
20
21
22
23
24
25
ANGLO AFRICA DISTRIBUTORS - GROSS WAGES
PIRI, P.
R354.00
ELS, E.
R310.00
KRAMER, K.
R396.75
NKOSI, N.
R787.50
NDLOVU, N.
R430.00
© Midrand Graduate Institute
Unit 7 – Revision
Page 155
MS EXCEL ASSESSMENT 9
1.
Create the following spreadsheet exactly as seen below. (Do not insert any borders.)
2.
Enter labels as seen below. (Do not wrap text.)
3.
Format the values to display decimal places as indicated.
4.
Adjust column widths only where necessary to fit the contents as given.
5.
Save the workbook as COFFEE COMPANY – SURNAME NAME MGI NUMBER in the
Documents folder.
A
1
SURNAME NAME
2
MGI NUMBER
B
C
D
E
DISCOUNT
VAT
F
G
H
3
4
THE COFFEE COMPANY
5
Kilogram coffee prices for February 2011
6
7
LOCAL
KILOS
PRICE
8
BLENDS
ORDERED
PER KG
9
Cardinal Sins
25
R 192.82
50
10
Moonlight Sonata
25
R 168.81
50
11
Switch House
25
R 122.80
50
12
IMPORTED
13
BLENDS
14
Harrar, Ethiopia
75
R 192.89
50
15
Kiha, Tanzania
25
R 171.88
50
16
Koutaba, Cameroon
25
R 168.87
50
17
Limu, Ethiopia
75
R 157.86
50
18
Monsooned, India
75
R 140.85
50
19
Organica, Colombia
50
R 140.84
50
20
Palma, Nicaragua
50
R 133.83
50
21
TOTAL
22
AVERAGE DISCOUNT
23
HIGHEST PRICE PER KG
24
LOWEST VAT
25
NUMBER OF IMPORTED BLENDS
5%
© Midrand Graduate Institute
SALES
DELIVERY
TOTAL
(incl. VAT)
COST
AMOUNT
Unit 7 – Revision
Page 156
6.
Copy the data on Sheet 1 to Sheet 2.
7.
Insert the column for 'SUBTOTAL'.
8.
Insert the row and data for 'Antigua, Guatemala'.
9.
Delete the row and information for the imported blend 'Harrar, Ethiopia'.
10.
Sort the local and imported blends with their corresponding data from Z-A.
11.
Apply all formatting changes where indicated.
A
B
1
SURNAME NAME
2
MGI NUMBER
3
Insert
4
THE COFFEE ROASTING COMPANY
5
One open row
6
Kilogram coffee prices for February
2011
7
One open row
8
E-mail:
order@coffeecompany.co.za
9
10
11
C
D
E
F
G
H
I
Underline
Insert
Two open rows
Insert
LOCAL
Bold
KILOS
PRICE
PER KG
DISCOUN
T
5%
VAT
SALES
TOTAL
COST
AMOUNT
BLENDS
13
Cardinal Sins
25
R192.82
a)
b)
c)
d)
50
e)
14
Moonlight Sonata
25
R168.81
a)
b)
c)
d)
50
e)
15
25
R122.80
a)
b)
c)
d)
50
e)
16
Switch House
IMPORTED
17
BLENDS
18
Antigua, GuatemalaInsert
100
R168.40
a)
b)
c)
d)
50
e)
19
Kiha, Tanzania
25
R171.88
a)
b)
c)
d)
50
e)
20
Koutaba, Cameroon
25
R168.87
a)
b)
c)
d)
50
e)
21
Limu, Ethiopia
75
R157.86
a)
b)
c)
d)
50
e)
22
Monsooned, India
75
R140.85
a)
b)
c)
d)
50
e)
23
Organica, Colombia
50
R140.84
a)
b)
c)
d)
50
e)
24
Palma, Nicaragua
50
R133.83
a)
b)
c)
d)
50
e)
25
TOTAL
f)
26
AVERAGE DISCOUNT
g)
27
HIGHEST PRICE PER KG
28
LOWEST VAT
i)
29
NUMBER OF IMPORTED BLENDS
j)
Bold
Align right
Use formulas or functions to calculate the following:
a)
(incl. VAT)
DELIVERY
12
12.
ORDERED
SUBTOTA
L
The SUBTOTAL = KILOS ORDERED * PRICE PER KG.
Display values with 2 decimals.
© Midrand Graduate Institute
h)
Unit 7 – Revision
Page 157
b)
The DISCOUNT = SUBTOTAL * 5%. (MAKE USE OF AN ABSOLUTE REFERENCE)
Display values with 2 decimals.
c)
The VAT = (SUBTOTAL – DISCOUNT) * 14%.
Display values with 0 decimals.
d)
The SALES (incl. VAT) = SUBTOTAL – DISCOUNT + VAT.
Display values with 0 decimals.
e)
The TOTAL AMOUNT = SALES (incl. VAT) + DELIVERY COST.
Display values as currency with 2 decimals.
f)
TOTAL of the TOTAL AMOUNT column.
Display value as currency with 2 decimals.
g)
AVERAGE DISCOUNT
Display value as currency with 2 decimals.
h)
HIGHEST PRICE PER KG
Display value as currency with 2 decimals.
i)
LOWEST VAT
Display value as currency with 2 decimals.
j)
NUMBER OF IMPORTED BLENDS
Display value as integer.
13.
Insert all horisontal and vertical lines as indicated.
14.
Save the changes to the workbook.
15.
Copy the data on Sheet 2 to Sheet 3.
16.
Display the formulas.
17.
Hide Columns B, C and H.
18.
Rename Sheet 3 to EVIDENCE.
19.
Add Purple (Lighter 60%) cell shading to the DISCOUNT formula (E11:E24).
20.
Save the changes to the workbook.
21.
Use the data on Sheet 2 to create a PIE CHART.
22.
Display the TOTAL AMOUNT of the IMPORTED BLENDS.
23.
Display the data labels (Category Name and Value) in the Outside End position.
24.
Do not display a chart title.
25.
Do not display a legend.
26.
Explode the largest segment of the pie chart.
27.
Display the chart as a new sheet.
28.
Save the changes.
© Midrand Graduate Institute
Unit 7 – Revision
Page 158
© Midrand Graduate Institute
Unit 7 – Revision
Page 159
© Midrand Graduate Institute
Unit 7 – Revision
Page 160
© Midrand Graduate Institute
Unit 7 – Revision
Page 161
© Midrand Graduate Institute
Unit 7 – Revision
Page 162
MS EXCEL ASSESSMENT 11
1.
Create the following spreadsheet exactly as seen below. (Do not insert any borders.)
2.
Enter labels as seen below. (Do not wrap text.)
3.
Adjust column widths only where necessary to fit the contents as given.
4.
Apply text formatting where indicated by instruction ① - ④.
5.
Format the values to display decimal places as indicated by instruction ⑤.
6.
Save the workbook as SLAB SURNAME NAME MGI NUMBER in the Documents folder.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
A
SURNAME NAME
MGI NUMBER
B
C
D
E
F
G
WILLY WONKA ①Bold
100 JELLY BELLY LANE
PLEASANTVILLE
⑤Format
EXCHANGE RATE:②Align Right
PRODUCT
Gingerbread Kit
Goodie Bag
Kazoozles
Gobstoppers
Laffy Taffy
Nerds
Oompas
Pixy Stix
TOTAL
③Centre column headings in row 11 to row 13
8.02
UNIT
PRICE
(US)
UNIT
PRICE
(ZAR)
QUANTITY
64.00
48.80
16.80
18.00
4.60
4.60
2.40
2.40
120
240
360
360
480
600
720
840
⑤Format
⑤Format
PROFIT ④Double Underline
MINIMUM UNIT PRICE (ZAR)
AVERAGE INVOICE TOTAL
HIGHEST ORDER PRICE
NUMBER OF PRODUCTS
© Midrand Graduate Institute
ORDER
PRICE
VAT
INVOICE
TOTAL
Unit 7 – Revision
Page 163
7.
Copy the data on Sheet 1 to Sheet 2.
8.
Edit the main heading of the spreadsheet as indicated.
9.
Delete the row and information for "Gobstoppers".
10.
Insert the column with information for "SHIPPING" as indicated.
11.
Sort the PRODUCTS with their corresponding data from Z-A.
12.
Display all values as instructed.
B
C
D
E
F
G
H
Edit
WILLY WONKA CANDY COMPANY
100 JELLY BELLY LANE
PLEASANTVILLE
USA Insert
EXCHANGE RATE:
PRODUCT
Gingerbread Kit
Goodie Bag
Kazoozles
Gobstoppers Delete
Laffy Taffy
Nerds
Oompas
Pixy Stix
TOTAL
row
Sort Z-A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
A
SURNAME NAME
MGI NUMBER
8.02
UNIT
PRICE
(US)
(a)
(a)
(a)
(a)
(a)
(a)
(a)
(a)
PROFIT
(f)
MINIMUM UNIT PRICE (ZAR)
AVERAGE INVOICE TOTAL
HIGHEST ORDER PRICE
NUMBER OF PRODUCTS
(g)
(h)
(i)
(j)
13.
Insert
UNIT
PRICE
(ZAR)
64.00
48.80
16.80
18.00
4.60
4.60
2.40
2.40
QUANTITY
ORDER
PRICE
120
240
360
360
480
600
720
840
Use formulas or functions to calculate the following:
a)
The UNIT PRICE (US) = UNIT PRICE (ZAR) / EXCHANGE RATE.
(MAKE USE OF AN ABSOLUTE REFERENCE)
Display values with 2 decimals.
b)
The ORDER PRICE = UNIT PRICE (ZAR) * QUANTITY.
Display value as South African Currency with 0 decimals.
© Midrand Graduate Institute
(b)
(b)
(b)
(b)
(b)
(b)
(b)
(b)
(e)
VAT
(c)
(c)
(c)
(c)
(c)
(c)
(c)
(c)
SHIPPING
INVOICE
TOTAL
125
125
125
125
125
125
125
125
(d)
(d)
(d)
(d)
(d)
(d)
(d)
(d)
(e)
Unit 7 – Revision
Page 164
c)
The VAT = ORDER PRICE *14 %.
Display values with 0 decimals.
d)
The INVOICE TOTAL = ORDER PRICE + VAT + SHIPPING.
Display values as South African Currency with 0 decimals.
e)
TOTAL of the ORDER PRICE and INVOICE TOTAL columns respectively.
Display values as South African Currency with 0 decimals.
f)
PROFIT = INVOICE TOTAL – ORDER PRICE.
Display values as South African Currency with 2 decimals.
g)
MINIMUM UNIT PRICE (ZAR).
Display values as South African Currency with 2 decimals.
h)
AVERAGE INVOICE TOTAL.
Display values as South African Currency with 2 decimals.
i)
HIGHEST ORDER PRICE.
Display values as South African Currency with 2 decimals.
j)
NUMBER OF PRODUCTS.
Display value as an integer.
14.
Insert all horisontal and vertical lines as indicated.
15.
Save the changes to the workbook.
16.
Copy the data on Sheet 2 to Sheet 3.
17.
Display the formulas.
18.
Hide Columns C, D and G.
19.
Rename Sheet 3 to SHOW ME HOW.
20.
Fill cells in the range (B14:B20) with the standard colour Light Blue.
21.
Save the changes to the workbook.
22.
Use the data on Sheet 2 to create a LINE CHART.
23.
Display the UNIT PRICE (US) and UNIT PRICE (ZAR) of all the PRODUCTS.
24.
Display the chart as a new sheet.
25.
Add a chart title: "WILLY WONKA".
26.
Add a primary horisontal axis title: "PRODUCTS".
27.
Add a primary vertical axis title: "AMOUNT".
28.
Save the changes.
© Midrand Graduate Institute
Unit 7 – Revision
Page 165
© Midrand Graduate Institute
Unit 7 – Revision
Page 166
© Midrand Graduate Institute
Unit 7 – Revision
Page 167
© Midrand Graduate Institute
Unit 7 – Revision
Page 168
© Midrand Graduate Institute
Unit 7 – Revision
Page 169
ACCESS Revision
QUESTION 1:
DESIGN STRUCTURE
1.
Create the database and save as PHONES.
2.
Save the Table as SEPTEMBER SPECIALS.
3.
Design the structure of the database in Design View.
4.
Provide fields for entering the following information.
4.1
The telephone NAME.
Text field, 20 characters.
4.2
The telephone MODEL.
Text field, 15 characters.
4.3
The telephone CONNECTION FEE.
Number field, Long Integer.
4.4
The subscription fee of the telephone PER MONTH.
Currency field, display with 2 decimals.
4.5
Whether the telephone is available on CONTRACT.
YES/NO field.
4.6
On which PACKAGE the telephone is available.
Text field, 20 characters.
CAPTURE RECORDS
5.
Capture the following records in the table.
ID
NAME
1 BlackBerry
2 LG
3 Motorola
4 Nokia
5 Samsung
MODEL
Bold 9000
KC550
VE66
1208
E1105T
SEPTEMBER SPECIALS
CONNECTION FEE
PER MONTH CONTRACT PACKAGE
202
R 574.00
Yes Smartcom
196
R 99.00
Yes Weekender
185
R 135.00
Yes Cell4U
100
R 25.00
Yes Top Up 50
202
R 84.50
Yes Top Up 75
6.
Re-size columns to ensure that all information is visible.
7.
Save the changes to the table.
© Midrand Graduate Institute
Unit 7 – Revision
Page 170
EDIT STRUCTURE & RECORDS
8.
Copy the Table SEPTEMBER SPECIALS and save as Copy of SEPTEMBER
SPECIALS.
9.
Make the following adjustments to the DESIGN VIEW of the duplicate table:
9.1
Add a new field for CASH PRICE after the CONNECTION FEE field.
Currency field, display with 2 decimals.
9.2
Add a new field for YOU GET after the PER MONTH field.
Text field, 25 characters.
9.3
Delete the fields for CONTRACT and PACKAGE.
9.4
Rename the field CONNECTION FEE to SIM FEE.
9.5
Change the data type of the SIM FEE field to Currency, display with 2
decimals.
10. Make the following adjustments to the DATASHEET VIEW of the duplicate
table:
10.1 Delete the record for ‘Nokia 1208’.
10.2 Add the following 2 records.
ID
NAME
MODEL
6 Nokia
E75
7 Sony Ericsson C905
Copy of SEPTEMBER SPECIALS
SIM FEE
CASH PRICE PER MONTH
YOU GET
R 155.00
R 4,440.00
R 185.00 A FREE phone
R 202.00
R 7,560.00
R 315.00 FREE SIM card
10.3 Add the information for the CASH PRICE & YOU GET field.
ID
NAME
1 BlackBerry
2 LG
3 Motorola
5 Samsung
MODEL
Bold 9000
KC550
VE66
M620
Copy of SEPTEMBER SPECIALS
SIM FEE
CASH PRICE PER MONTH
R 202.00 R 13,776.00
R 574.00
R 196.00
R 2,376.00
R 99.00
R 202.00
R 3,240.00
R 135.00
R 202.00
R 2,028.00
R 84.50
YOU GET
Unlimited Internet
2 FREE phones
120 FREE minutes
R25 Preloaded Airtime
10.4 Change the SIM FEE for ‘Motorola’ to R202.00.
10.5 Change the MODEL for ‘Samsung’ to M620.
10.6 Sort the database entries ascending according to the CASH PRICE field.
10.7 Save the changes.
© Midrand Graduate Institute
Unit 7 – Revision
Page 171
QUERY
11. Design a QUERY to display the following fields.
NAME
SIM FEE
PER MONTH
VALUE
INSURANCE
INCOME
11.1 Use the expression builder to calculate the VALUE of the telephone.
VALUE: [PER MONTH] * 24
Display as currency with 2 decimals.
11.2 Use the expression builder to calculate the INSURANCE payment on the
telephone.
INSURANCE: ([CASH PRICE] – [PER MONTH]) / 32.5
Display as currency with 2 decimals.
11.3 Use the expression builder to calculate the expected INCOME for telephone
contracts during the first year.
INCOME: ([VALUE] - [INSURANCE] – [SIM FEE]) * 12
Display as currency with 2 decimals.
11.4 Show only telephones with a SIM FEE of R202.00.
11.5 Sort the data in descending order according to the amount
PER MONTH.
REPORT
12. Use the QUERY to create the following REPORT with the Report Wizard:
12.1 Add the label
12.2 Add the label
in line with the NAME column.
in line with the NAME column.
12.3 Calculate the TOTAL of the INCOME column in line with the appropriate
column.
Display the answer as currency with 2 decimals.
Format the answer Bold.
12.4 Calculate the AVERAGE of the INSURANCE column in line with the
appropriate column.
Display the answer as currency with 2 decimals.
Format the answer Bold.
12.5 Save the changes and close the database.
© Midrand Graduate Institute
Unit 7 – Revision
Page 172
SEPTEMBER SPECIALS
ID
NAME
1 BlackBerry
2 LG
3 Motorola
4 Nokia
5 Samsung
MODEL
Bold 9000
KC550
VE66
1208
E1105T
CONNECTION FEE
PER MONTH
CONTRACT
PACKAGE
202
R 574.00
Yes Smartcom
196
R 99.00
Yes Weekender
185
R 135.00
Yes Cell4U
100
R 25.00
Yes Top Up 50
202
R 84.50
Yes Top Up 75
Copy of SEPTEMBER SPECIALS
ID
NAME
1 BlackBerry
2 LG
3 Motorola
5 Samsung
6 Nokia
7 Sony Ericsson
MODEL
Bold 9000
KC550
M620
E1105T
E75
C905
SIM FEE CASH PRICE PER MONTH
YOU GET
R 202.00 R 13 776.00
R 574.00 Unlimited Internet
R 196.00
R 2 376.00
R 99.00 2 FREE phones
R 202.00
R 3 240.00
R 135.00 120 FREE minutes
R 202.00
R 2 028.00
R 84.50 R25 Preloaded Airtime
R 155.00
R 4 440.00
R 185.00 A FREE phone
R 202.00
R 7 560.00
R 315.00 FREE SIM card
Query1
NAME
BlackBerry
Sony Ericsson
Motorola
Samsung
SIM FEE
R 202.00
R 202.00
R 202.00
R 202.00
PER MONTH
R 574.00
R 315.00
R 135.00
R 84.50
VALUE
R 13 776.00
R 7 560.00
R 3 240.00
R 2 028.00
© Midrand Graduate Institute
INSURANCE
R 406.22
R 222.92
R 95.54
R 59.80
INCOME
R 158 013.42
R 85 620.92
R 35 309.54
R 21 194.40
Unit 7 – Revision
Page 173
MS ACCESS ASSESSMENT 9
1.
Create the database and save as QUAFFEE – SURNAME NAME MGI NUMBER in the
Documents folder.
2.
Design the structure of the database in Design View.
3.
Save the Table as EQUIPMENT.
4.
Provide fields for entering the following information.
4.1
ORDER NO
This is a text field, maximum 5 characters.
4.2
DATE ORDERED
This is a date field, short date format.
4.3
DESCRIPTION
This is a text field, maximum 25 characters.
4.4
QUANTITY
This is a number field, long integer.
4.5
CASH PRICE
This is a number field, long integer.
4.6
AGENT
This is a text field, maximum 10 characters.
4.7
STOCK
This is a YES/NO field.
5.
Save the changes.
6.
Capture the following data.
EQUIPMENT
ORDER NO DATE ORDERED
DESCRIPTION
QUANTITY CASH PRICE AGENT STOCK

A01
2011/04/18 Aero coffee maker
15
320 Angie

A02
2011/04/18 Aero coffee filters
250
51 Bongi

B03
2011/04/18 Bean roaster
4
2900 Esma

F04
2011/04/18 Froth thermometer
10
290 Jason

K05
2011/04/19 Krups grinder
5
840 Mpho

K06
2011/04/19 Krups kettle
20
799 Nic

M07
2011/04/19 Milk pitcher
25
135 Sbu

P08
2011/04/19 Petra frother
10
844 Wes
© Midrand Graduate Institute
Unit 7 – Revision
Page 174
7.
Copy the Table EQUIPMENT and save as Copy of EQUIPMENT.
8.
Make the following adjustments to the DESIGN VIEW of the duplicate table:
8.1
Insert a field for TAX after the Description field.
This is a YES/NO field.
8.2
Insert a field for DELIVERY FEE after the Cash Price field.
This is a currency field, display with 0 decimals.
8.3
Delete the ORDER NO and STOCK fields.
8.4
Change the label DATE ORDERED to DATE.
8.5
Change the format of the CASH PRICE field to Currency with 2 decimals.
9.
Make the following adjustments to the DATASHEET VIEW of the duplicate table:
Copy of EQUIPMENT
DATE
DESCRIPTION
TAX QUANTITY CASH PRICE DELIVERY FEE AGENT

2011/04/18 Aero coffee maker
15
R 320.00
R 15 Angie

2011/04/18 Aero coffee filters
250
R 51.00
R 35 Bongi
2011/04/18 Froth thermometer 
30
R 290.00
R 30 Jason

2011/04/19 Krups grinder
5
R 840.00
R 10 Mpho

2011/04/19 Krups kettle
20
R 799.00
R 20 Naniki

2011/04/19 Milk pitcher
25
R 135.00
R 25 Sbu

2011/04/20 Auto cappo cleaner
500
R 34.20
R 45 Yano
2011/04/20 Impressa water filter 
300
R 125.40
R 40 Xolani
9.1
Delete the records for "Bean roaster" and "Petra frother".
9.2
Add the last 2 records as indicated in the table on the previous page.
9.3
Add the data for the TAX field.
9.4
Add the data for the DELIVERY FEE field.
9.5
Change the AGENT for "Krups kettle" to "Naniki".
9.6
The QUANTITY for "Froth thermometer" was recorded incorrectly, change it to 30.
9.7
Sort the records according to the QUANTITY field from smallest to largest.
© Midrand Graduate Institute
Unit 7 – Revision
10.
Page 175
Create a QUERY to display the following fields.
DESCRIPTION
CASH PRICE
DISPATCH
SUBTOTAL
VAT
TOTAL
10.1
Use the expression builder to calculate DISPATCH : [DATE] +14
Format as Long date field.
10.2
Use the expression builder to calculate SUBTOTAL : [CASH PRICE] * [QUANTITY]
Format as Currency field, 2 decimal places.
10.3
Use the expression builder to calculate VAT : [SUBTOTAL] * 14/100
Format as Currency field, 2 decimal places.
10.4
Use the expression builder to calculate TOTAL : [SUBTOTAL] + [VAT] + [DELIVERY FEE]
Format as Currency field, 2 decimal places.
10.5
Display ONLY equipment with a CASH PRICE over R200.00.
10.6
Sort the records in descending order according to the DISPATCH field.
11.
11.1
Create the following REPORT.
Include the following fields in the report.
DESCRIPTION
CASH PRICE
DISPATCH
SUBTOTAL
VAT
TOTAL
11.2
The title of the report is QUAFFEE EQUIPMENT REPORT.
11.3
Add the label TOTAL in line with the DESCRIPTION column in the Report Footer.
11.4
Add a text box in line with the TOTAL column.
11.5
Calculate the TOTAL of the TOTAL column.
Show the values as currency with 2 decimal places.
Format the answer Bold.
11.6
Add the label AVERAGE in line with the DESCRIPTION column in the Report Footer.
11.7
Add a text box in line with the TOTAL column.
11.8
Calculate the AVERAGE of the TOTAL column.
Show the values as currency with 2 decimal places.
Format the answer Bold.
11.9
Save and close the report.
12.
Close the database.
© Midrand Graduate Institute
Unit 7 – Revision
Page 176
EQUIPMENT
ID ORDER NO DATE ORDERED
DESCRIPTION
1 A01
2011/04/18 Aero coffee maker
2 A02
2011/04/18 Aero coffee filters
3 B03
2011/04/18 Bean roaster
4 F04
2011/04/18 Froth thermometer
5 K05
2011/04/19 Krups grinder
6 K06
2011/04/19 Krups kettle
7 M07
2011/04/19 Milk pitcher
8 P08
2011/04/19 Petra frother
QUANTITY CASH PRICE AGENT
15
320 Angie
250
51 Bongi
4
2900 Esma
10
290 Jason
5
840 Mpho
20
799 Nic
25
135 Sbu
10
844 Wes
Copy of EQUIPMENT
ID
5
1
6
7
4
2
10
9
DATE
DESCRIPTION
TAX QUANTITY CASH PRICE DELIVERY FEE AGENT

2011/04/19 Krups grinder
5
R 840.00
R 10 Mpho

2011/04/18 Aero coffee maker
15
R 320.00
R 15 Angie

2011/04/19 Krups kettle
20
R 799.00
R 20 Naniki

2011/04/19 Milk pitcher
25
R 135.00
R 25 Sbu

2011/04/18 Froth thermometer
30
R 290.00
R 30 Jason

2011/04/18 Aero coffee filters
250
R 51.00
R 35 Bongi
2011/04/20 Impressa water filter 
300
R 125.40
R 40 Xolani

2011/04/20 Auto cappo cleaner
500
R 34.20
R 45 Yano
Query1
DESCRIPTION
Krups kettle
Krups grinder
Froth thermometer
Aero coffee maker
CASH
PRICE
R 799.00
R 840.00
R 290.00
R 320.00
DISPATCH SUBTOTAL
VAT
TOTAL
03 May 2011 R 15 980.00 R 2 237.20 R 18 237.20
03 May 2011 R 4 200.00 R 588.00 R 4 798.00
02 May 2011 R 8 700.00 R 1 218.00 R 9 948.00
02 May 2011 R 4 800.00 R 672.00 R 5 487.00
© Midrand Graduate Institute
Unit 7 – Revision
Page 177
© Midrand Graduate Institute
Unit 7 – Revision
Page 178
MS ACCESS ASSESSMENT 11
You are requested to design a database for a local Superette to capture the information for
stock control of chocolates.
1.
Create the database and save as CANDY SURNAME NAME MGI NUMBER in the
Documents folder.
2.
Design the structure of the database in Design View.
3.
Save the Table as BRAND STOCK.
4.
Provide fields for entering the following information:
4.1
ID
This is an AutoNumber field, long integer.
4.2
DESCRIPTION
This is a text field, maximum 20 characters.
4.3
QUANTITY
This is a number field, long integer.
4.4
DATE
This is a date field, long date format.
4.5
SHELF LIFE
This is a number field, integer.
4.6
ORDER
This is a YES/NO field.
4.7
COST PRICE
This is a currency field, 2 decimal places.
4.8
SUPPLIER
This is a text field, maximum 20 characters.
4.9
DELIVERY
This is a time field, short time format.
5.
Save the changes.
© Midrand Graduate Institute
Unit 7 – Revision
6.
Page 179
Capture the following data:
ID DESCRIPTION QUANTITY
1 Hum Hum
144
2
3
4
5
6
7
8
144
180
180
240
240
300
14
Mounds
Chokito
Boost
S'mores
Daim
Whatchamacallit
Godiva
BRAND STOCK
SHELF
DATE
ORDER
LIFE
12 December
90 Yes
2010
13 January 2011
120 No
14 February 2011
120 No
15 March 2011
90 Yes
16 April 2011
60 Yes
17 May 2011
120 No
18 June 2011
180 No
19 July 2011
60 Yes
COST
SUPPLIER DELIVERY
PRICE
R 3.50 Rowntree
09:00
R 4.50 Hershey
R 5.50 Nestle
R 6.50 Cadbury
R 3.50 Hershey
R 4.50 Kraft
R 5.50 Hershey
R 6.50 Mars
7.
Copy the Table BRAND STOCK and save as Copy of BRAND STOCK.
8.
Make the following adjustments to the DESIGN VIEW of the database:
8.1
Insert a field for REP after the COST PRICE field.
This is a text field, maximum 5 characters.
8.2
Delete the DELIVERY and ORDER fields.
8.3
Change the fieldname DESCRIPTION to CHOCOLATE.
8.4
Change the DATE field format to medium date.
9.
Make the following adjustments to the DATASHEET VIEW of the duplicate table:
9.1
Delete the record for "Daim".
9.2
Add the record for "Krackel" as indicated in the table on the next page.
9.3
Capture the data for the REP field, as indicated in the table on the next page.
9.4
The quantity for "Godiva" was recorded incorrectly, change it to 300.
9.5
Sort the records according to the CHOCOLATE field from Z-A.
© Midrand Graduate Institute
09:15
09:30
09:45
10:00
10:15
10:30
10:45
Unit 7 – Revision
Page 180
Copy Of BRAND STOCK
ID
1
2
3
4
5
7
8
9
CHOCOLATE
QUANTITY
Hum Hum
Mounds
Chokito
Boost
S'mores
Whatchamacallit
Godiva
Krackel
10.
DATE
144
144
180
180
240
300
300
240
SHELF LIFE
12-Dec-10
13-Jan-11
14-Feb-11
15-Mar-11
16-Apr-11
18-Jun-11
19-Jul-11
20-Aug-11
90
120
120
90
60
180
60
180
COST
REP
PRICE
R 3.50 Jabu
R 4.50 Stef
R 5.50 Abe
R 6.50 Abe
R 3.50 Jabu
R 5.50 Moss
R 6.50 Stef
R 3.50 Moss
SUPPLIER
Rowntree
Hershey
Nestle
Cadbury
Hershey
Hershey
Mars
Masterfoods
Create a QUERY to display the following fields:
CHOCOLATE
SUPPLIER
MARK-UP
EXPIRY DATE
10.1
Use the expression builder to calculate:
MARK-UP : [COST PRICE] * 33 / 100.
Format as Currency field, 2 decimal places.
10.2
Use the expression builder to calculate:
EXPIRY DATE : [DATE] + [SHELF LIFE].
Format as Short date field.
10.3
Use the expression builder to calculate:
INCOME : ([COST PRICE] + [MARK-UP]) * [QUANTITY].
Format as Currency field, 2 decimal places.
10.4
Use the expression builder to calculate:
RE-ORDER : [QUANTITY] / 4
Format as Standard number field, 0 decimal places.
10.5
Display ONLY chocolates supplied by "Hershey".
10.6
Sort the EXPIRY DATE field in descending order.
© Midrand Graduate Institute
INCOME
RE-ORDER
Unit 7 – Revision
11.
11.1
Page 181
Create the following REPORT:
Include the following headings in the report:
CHOCOLATE
SUPPLIER
MARK-UP
EXPIRY DATE
INCOME
RE-ORDER
11.2
The title of the report is BRAND REPORT 2011.
11.3
Add the label TOTAL in line with the CHOCOLATE column in the Report Footer.
11.4
Add a text box in line with the MARK-UP column.
11.5
Add a text box in line with the INCOME column.
11.6
Calculate the TOTAL of the MARK-UP column.
Show the values as currency with 2 decimal places.
11.7
Calculate the TOTAL of the INCOME column.
Show the values as currency with 2 decimal places.
11.8
Add the label AVERAGE in line with the CHOCOLATE column in the Report Footer.
11.9
Add a text box in line with the INCOME column.
11.10 Calculate the AVERAGE INCOME.
Show the values as currency with 2 decimal places.
11.11 Save and close the report.
12.
Close the database.
© Midrand Graduate Institute
Unit 7 – Revision
ID
1
2
3
4
5
6
7
8
Page 182
DESCRIPTION QUANTITY
Hum Hum
Mounds
Chokito
Boost
S'mores
Daim
Whatchamacallit
Godiva
ID
CHOCOLATE
7
5
2
9
1
8
3
4
Whatchamacallit
S'mores
Mounds
Krackel
Hum Hum
Godiva
Chokito
Boost
144
144
180
180
240
240
300
14
BRAND STOCK
SHELF
COST
DATE
ORDER
SUPPLIER
LIFE
PRICE
12 December 2010
90 
R 3.50 Rowntree
13 January 2011
120 
R 4.50 Hershey
14 February 2011
120 
R 5.50 Nestle
15 March 2011
90 
R 6.50 Cadbury
16 April 2011
60 
R 3.50 Hershey
17 May 2011
120 
R 4.50 Kraft
18 June 2011
180 
R 5.50 Hershey
19 July 2011
60 
R 6.50 Mars
QUANTITY
300
240
144
240
144
300
180
180
Copy Of BRAND STOCK
SHELF
COST
DATE
REP
LIFE
PRICE
18-Jun-11
180
R 5.50 Moss
16-Apr-11
60
R 3.50 Jabu
13-Jan-11
120
R 4.50 Stef
20-Aug-11
180
R 3.50 Moss
12-Dec-10
90
R 3.50 Jabu
19-Jul-11
60
R 6.50 Stef
14-Feb-11
120
R 5.50 Abe
15-Mar-011
90
R 6.50 Abe
© Midrand Graduate Institute
DELIVERY
09:00
09:15
09:30
09:45
10:00
10:15
10:30
10:45
SUPPLIER
Hershey
Hershey
Hershey
Masterfoods
Rowntree
Mars
Nestle
Cadbury
Unit 7 – Revision
CHOCOLATE
Whatchamacallit
S'mores
Mounds
Page 183
SUPPLIER
Hershey
Hershey
Hershey
Query1
MARK-UP
EXPIRY DATE
R 1.82
2011/12/15
R 1.16
2011/06/15
R 1.49
2011/05/13
© Midrand Graduate Institute
INCOME
R 2 194.50
R 1 117.20
R 861.84
RE-ORDER
75
60
36
Unit 7 – Revision
Page 184
POWERPOINT Revision
1. Start a new presentation and save it as DISCOVERY SURNAME NAME MGI NUMBER in the
Documents folder.
2. SLIDE 1: Create a Title slide.
2.1. Insert the Title and Subtitle as indicated.
2.2. Insert the picture TIP OF AFRICA saved in the Documents folder as indicated.
South Africa
A country to discover…
HEADER & FOOTER
3. Insert 'A glimpse into beautiful SA' as a footer to be displayed on each slide.
4. Display the slide number.
5. Do not display the footer on the title slide.
6. Do not display the date on all slides.
7. SLIDE MASTER VIEW
7.1.
Insert the picture SA FLAG, saved in the Documents folder on the Office Theme Slide Master,
thereby showing the picture bottom left on all slides.
© Midrand Graduate Institute
Unit 7 – Revision
Page 185
Make use of the different slide layouts to insert new slides:
8. SLIDE 2: Insert a Two Content slide.
8.1. Insert the Title and Text as a level 1 bulleted list as indicated.
8.2. Insert the picture JOHANNESBURG saved in the Documents folder on the right as
indicated.
Five Cool Things:
Johannesburg
•
•
•
•
•
Guided Tour of Soweto
Apartheid Museum
Walter Sisulu Square
Hector Peterson Square
Tour of Constitution Hill
A glimpse into beautiful SA
2
SLIDE 3: Insert a Two Content slide.
9.1 Insert the Title and Text as a level 1 bulleted list as indicated.
9.2 Insert the picture PRETORIA saved in the Documents folder on the left as indicated.
Five Cool Things:
Pretoria
• Church Square
• National Zoological
Gardens of South Africa
• The Union Buildings
• Freedom Park
• The Voortrekker
Monument
A glimpse into beautiful SA
© Midrand Graduate Institute
3
Unit 7 – Revision
Page 186
10. SLIDE 4: Insert a Two Content slide.
10.1. Insert the Title and Text as a level 1 bulleted list as indicated.
10.2. Insert the picture DURBAN saved in the Documents folder on the left as indicated.
Five Cool Things:
Durban
• Shaka Marine World
• The beach
• Pavement cafes and
nightlife
• Beachfront Fan Park
• Durban's Amanzimtoti
4
A glimpse into beautiful SA
11. SLIDE 5: Insert a Two Content slide.
11.1. Insert the Title and Text as a level 1 bulleted list as indicated.
11.2. Insert the picture CAPE TOWN saved in the Documents folder on the left as indicated.
Five Cool Things:
Cape Town
•
•
•
•
•
Table Mountain
V&A Waterfront
Robben Island
Cape Point
Constantia Vineyards
A glimpse into beautiful SA
© Midrand Graduate Institute
5
Unit 7 – Revision
Page 187
12. SLIDE 6: Insert a Title and Content slide.
12.1. Create the table as seen below.
12.2. Insert the text accurately.
SA Facts
Name:
Johannesburg Pretoria
Durban
Cape Town
Province:
Gauteng
Gauteng
KwaZulu-Natal
Western Cape
Population: 3,2 million
2,2 million
306 4624
1,3 million
Altitude:
1,753m
1,214m
0m
0m
Economic
Sectors:
Retail
Finance
Services
Commerce
Industry
Tourism
Transport
Agriculture
Tourism
Agriculture
A glimpse into beautiful SA
6
13. SLIDE 7: Insert a Title and Content slide
13.1. Make use of the following data to insert the chart.
Summer Temperatures
35
30
25
20
15
MIMINUM
10
MAXIMUM
5
0
A glimpse into beautiful SA
© Midrand Graduate Institute
7
Unit 7 – Revision
Page 188
14. SLIDE 8: Insert a Title and Content slide.
14.1. Insert the Title as indicated.
14.2. Insert the pictures PROUDLY SA, PROUDLY SA 2, PROUDLY SA 3 and PROUDLY SA 4 saved in
the Documents folder as indicated.
Proudly South African
A glimpse into beautiful SA
8
DESIGN THEME
15. Apply the theme 'Slice' to all the slides.
16. Re-size or move placeholders to improve readability where necessary.
SLIDE TRANSITION
17. Apply ‘Gallery from Right’ to all the slides.
 Set transition speed as Slow (Duration: 03:00).

Advance slides on mouse click.
CUSTOM ANIMATION
18. Add an Entrance Animation Effect for the picture on slide 1:
 'Wipe, from left'
 Medium speed (Duration: 02:00).
 Start 'after previous'.
19. Add an Emphasis Animation Effect for the title on slide 1:
 'Pulse'
 Slow speed (Duration: 03:00).
 Start 'after previous'
20. Add an Exit Animation Effect for the Sub title on slide 1 (A country to discover...):
 'Fly out'
 Direction: 'To Bottom Right'
 Fast speed (Duration: 01:00).
 Start 'after previous'
21. Save the presentation.
© Midrand Graduate Institute
Unit 7 – Revision
Page 189
A country to discover…





Guided Tour of
Soweto
Apartheid Museum
Walter Sisulu
Square
Hector Peterson
Square
Tour of
Constitution Hill
A glimpse into beautiful SA





2
Church Square
National Zoological
Gardens of South
Africa
The Union Buildings
Freedom Park
The Voortrekker
Monument
A glimpse into beautiful SA
© Midrand Graduate Institute
3
Unit 7 – Revision
Page 190










Shaka Marine World
The beach
Pavement cafes and
nightlife
Beachfront Fan Park
Durban's
Amanzimtoti
A glimpse into beautiful SA
4
A glimpse into beautiful SA
5
Table Mountain
V&A Waterfront
Robben Island
Cape Point
Constantia
Vineyards
Name:
Johannesburg Pretoria
Durban
Cape Town
Province:
Gauteng
Gauteng
KwaZulu-Natal
Western Cape
Population: 3,2 million
2,2 million
306 4624
1,3 million
Altitude:
1,753m
1,214m
0m
0m
Economic
Sectors:
Retail
Finance
Services
Commerce
Industry
Tourism
Transport
Agriculture
Tourism
Agriculture
A glimpse into beautiful SA
© Midrand Graduate Institute
6
Unit 7 – Revision
Page 191
35
30
25
20
15
10
5
0
MIMINUM
MAXIMUM
A glimpse into beautiful SA
7
A glimpse into beautiful SA
8
© Midrand Graduate Institute
Unit 7 – Revision
Page 192
MS POWERPOINT ASSESSMENT 9
1.
Start a new presentation and save it as STARBUCKS SURNAME NAME MGI NUMBER in
the Documents folder.
2.
SLIDE 1: Create a Title slide.
2.1
Insert the Title and Subtitle as indicated.
2.2
Insert the picture STARBUCKS LOGO saved in the Documents folder above
the Title. Resize the picture to fit best.
STARBUCKS
A place for conversation and a sense
of community
HEADER & FOOTER
3.
Insert 'For the world's finest whole bean coffees' as a footer to be displayed on all
slides.
4.
Display the slide number.
5.
Do not show the footer on the title slide.
6.
Do not display the date on all slides.
7.
SLIDE MASTER VIEW
7.1
Insert the picture STARBUCKS LOGO saved in the Documents folder on the
Office Theme Slide Master, thereby showing the picture bottom left on all slides.
© Midrand Graduate Institute
Unit 7 – Revision
Page 193
Make use of the different slide layouts to insert new slides:
8.
SLIDE 2: Insert a Two Content slide.
8.1
Insert the Title and Text as indicated.
8.2
Insert the picture COFFEE MAP saved in the Documents folder as indicated.
8.3
Edit the bulleted list to display numbers.
Our Name
1. The name, inspired by
Moby Dick, evoked the
romance of the high seas
and the seafaring
tradition of the early
coffee traders.
2. Moby Dick is a novel first
published in 1851 by
Herman Melville.
3. The story tells the
adventures of a sailor,
and his voyage on a
whale ship.
For the world's finest whole bean coffees.
9.
2
SLIDE 3: Insert a Title and Content slide.
9.1
Insert the Title and Text as indicated.
Our Story
• Every day, we go to work hoping to do two
things:
– Share great coffee with our friends, and
– Help make the world a little better.
• It was true when the first Starbucks opened in
1971, and it’s just as true today.
For the world's finest whole bean coffees.
© Midrand Graduate Institute
3
Unit 7 – Revision
10.
Page 194
SLIDE 4: Insert a Two Content slide.
10.1
Insert the Title and Text as indicated.
10.2
Insert the pictures FRESH BEANS and ROASTED BEANS saved in the
Documents folder as indicated.
Our Mission
• To inspire and nurture
the human spirit – one
person, one cup, and
one neighbourhood at a
time.
For the world's finest whole bean coffees.
11.
4
SLIDE 5: Insert a Two Content slide.
11.1
Insert the Title and Text as indicated.
11.2
Insert the pictures CAKE 1 and CAKE 2 saved in the Documents folder as
indicated.
Expect More Than Coffee
• We also offer a selection of
premium teas, fine pastries
and other delectable treats
to please the taste buds.
• Get to know us and you’ll
see: we are so much more
than what we brew.
For the world's finest whole bean coffees.
© Midrand Graduate Institute
5
Unit 7 – Revision
12.
Page 195
SLIDE 6: Insert a Title and Content slide.
12.1
Insert the Title and Text as indicated.
12.2
Make use of the following data to insert the Chart as indicated.
A
1
2
3
4
5
6
7
B
C
Male Female
Caffe Latte
200
850
Caffe Mocha
325
550
Cappuccino
600
725
Caramel Macchiato
350
650
Flat White
750
445
Starbucks Espresso
500
375
Everyone’s Favourite
900
800
700
600
500
400
300
200
100
0
Male
Female
For the world's finest whole bean coffees.
© Midrand Graduate Institute
6
Unit 7 – Revision
13.
Page 196
SLIDE 7: Insert a Two Content slide.
13.1
Insert the Title and Text as indicated.
13.2
Insert the picture EMPLOYEES saved in the Documents folder as indicated.
Working at Starbucks
• The Starbucks Total Pay
package is called “Your
Special Blend” because it’s
just for you.
• It includes:
–
–
–
–
–
–
–
Competitive pay
Insurance
Bonuses
Paid time off
Retirement plan
Emergency financial aid
A free pound of coffee
each week
For the world's finest whole bean coffees.
14.
7
SLIDE 8: Insert a Title and Content slide.
14.1
Insert the Title and text as indicated.
Support, Inspire, Connect
• There are more than 50 partner clubs and
networks that help our partners share
interests and find work/life balance.
– We also offer:
•
•
•
•
Thrive Wellness Program
Elite Athlete Assistance Program
Internal recognition programs
Career sabbaticals
For the world's finest whole bean coffees.
© Midrand Graduate Institute
8
Unit 7 – Revision
15.
Page 197
SLIDE 9: Insert a Blank slide.
15.1
Make use of SmartArt to insert the Organisation chart as indicated.
CEO
MD
National
MD
International
USA
Asia
Canada
Africa
Middle East
For the world's finest whole bean coffees.
16.
9
SLIDE 10: Insert a Title and Content slide.
16.1
Insert the Title and text as indicated.
Starbucks heads to South Africa
• This move into South Africa is another sign of
Starbucks' commitment to doing business in
Africa.
• Starbucks will be available in the:
– SunSquare Montecasino Hotel;
– Sandton Towers;
– Cullinan Hotel in Cape Town, and
– Elangeni Hotel in Durban.
For the world's finest whole bean coffees.
© Midrand Graduate Institute
10
Unit 7 – Revision
Page 198
DESIGN THEME
17.
Apply the theme 'Slate' to all the slides.
18.
Re-size or move placeholders to improve readability where necessary.
SLIDE TRANSITION
19.
Apply 'Flip' to all the slides.
 Set transition speed as Fast (Duration: 01:00)..
 Advance slides on mouse click.
CUSTOM ANIMATION
20.
Add an Entrance Animation Effect for the STARBUCKS LOGO on slide 1:
 'Shape Box'
 Direction: Out
 Very Fast speed (Duration: 00:50).
 Start 'after previous'.
21.
Save the presentation.
© Midrand Graduate Institute
Unit 7 – Revision
Page 199
A place for conversation and a sense of
community
1.
2.
3.
The name, inspired by
Moby Dick, evoked the
romance of the high
seas and the seafaring
tradition of the early
coffee traders.
Moby Dick is a novel
first published in 1851
by Herman Melville.
The story tells the
adventures of a sailor,
and his voyage on a
whale ship.
For the world's finest whole bean coffees.
2
 Every
day, we go to work hoping to do two
things:


Share great coffee with our friends, and
Help make the world a little better.
 It
was true when the first Starbucks opened
in 1971, and it’s just as true today.
For the world's finest whole bean coffees.
© Midrand Graduate Institute
3
Unit 7 – Revision
Page 200
 To
inspire and
nurture the human
spirit – one person,
one cup, and one
neighbourhood at
a time.
For the world's finest whole bean coffees.
4
We also offer a
selection of premium
teas, fine pastries and
other delectable
treats to please the
taste buds.
 Get to know us and
you’ll see: we are so
much more than what
we brew.

For the world's finest whole bean coffees.
5
900
800
700
600
500
400
300
200
100
0
Male
Female
For the world's finest whole bean coffees.
© Midrand Graduate Institute
6
Unit 7 – Revision
Page 201

The Starbucks Total
Pay package is called
“Your Special Blend”
because it’s just for
you.
 It







includes:
Competitive pay
Insurance
Bonuses
Paid time off
Retirement plan
Emergency financial
aid
A free pound of
coffee each week
7
For the world's finest whole bean coffees.
 There
are more than 50 partner clubs and
networks that help our partners share
interests and find work/life balance.

We also offer:




Thrive Wellness Program
Elite Athlete Assistance Program
Internal recognition programs
Career sabbaticals
8
For the world's finest whole bean coffees.
CEO
MD
National
MD
International
USA
Asia
Canada
Africa
Middle East
For the world's finest whole bean coffees.
© Midrand Graduate Institute
9
Unit 7 – Revision
Page 202
 This
move into South Africa is another sign of
Starbucks' commitment to doing business in
Africa.
 Starbucks will be available in the:




SunSquare Montecasino Hotel;
Sandton Towers;
Cullinan Hotel in Cape Town, and
Elangeni Hotel in Durban.
For the world's finest whole bean coffees.
© Midrand Graduate Institute
10
Unit 7 – Revision
Page 203
MS POWERPOINT ASSESSMENT 11
1.
Start a new presentation and save it as LINDT SURNAME NAME MGI NUMBER in the
Documents folder.
2.
SLIDE 1: Create a Title slide.
2.1 Insert the Title and Subtitle as indicated.
2.2 Insert the picture LINDT LOGO saved in the Documents folder below the
Subtitle. Resize the picture to fit best.
Chocolate Studio
Chocolate officially has a new home
HEADER & FOOTER
3.
4.
5.
6.
Insert "Book Online, today ..." as a footer to be displayed on all slides.
Display the slide number.
Do not show the footer on the title slide.
Do not display the date on all slides.
SLIDE MASTER VIEW
7.
Insert the picture LINDT LOGO saved in the Documents folder on the
Office Theme Slide Master, thereby showing the picture top left on all slides.
© Midrand Graduate Institute
Unit 7 – Revision
Page 204
Make use of the different slide layouts to insert new slides:
8.
SLIDE 2: Insert a Two Content slide.
8.1 Insert the Title and Text as indicated.
8.2 Insert the picture JOHANNESBURG STUDIO saved in the Documents folder as
indicated.
Gauteng Chocolate Studio
• Address:
–
–
–
–
Shop 3
Design Quarter
Fourways
Johannesburg
• Phone:
– 021 831 0380
• Email:
– JHBStudio@lindt.com
Book online, today ....
9.
2
SLIDE 3: Insert a Two Content slide.
9.1 Insert the Title and Text as indicated.
9.2 Insert the picture CHOC STUDIO saved in the Documents folder as indicated.
About the Studio
• The Chocolate Studio is the
first of its kind in South
Africa, offering specialised
training workshops to entry
level chefs, non
professionals and chocolate
enthusiasts.
Book online, today ....
© Midrand Graduate Institute
3
Unit 7 – Revision
Page 205
10. SLIDE 4: Insert a Two Content slide.
10.1 Insert the Title and Text as indicated.
10.2 Insert the pictures CHOC APPRECIATION and CHOC TAPAS saved in the
Documents folder as indicated.
Courses
• Chocolate Appreciation
– Discover seven different
flavours of chocolate and
the history of Lindt.
• Create Chocolate Tapas
– Classical dessert can be
downsized to become a
cocktail dessert,
consumed in 2 or 3
mouthfuls.
Book online, today ....
4
11. SLIDE 5: Insert a Two Content slide.
11.1 Delete the Title placeholder.
11.2 Insert the pictures AFTERNOON TEA and TEMPERING saved in the Documents
folder as indicated.
• A Chocoholic’s Afternoon
Tea
– We teach you the basic
techniques in creating your
very own delicious
afternoon tea treats.
• Tempering & Decor
– Learn several ways to
temper your own
chocolate & create a
variety of chocolate
decorations.
Book online, today ....
© Midrand Graduate Institute
5
Unit 7 – Revision
Page 206
12. SLIDE 6: Insert a Title and Content slide.
12.1 Insert the Title as indicated.
12.2 Make use of the following data to insert the Chart as indicated.
A
1
2
3
4
5
Appreciation
Tapas
Afternoon Tea
Tempering
B
Intensity
30
40
60
80
C
Duration
90
120
240
360
D
Price
200
550
750
950
Course Info
1000
900
800
700
600
Intensity
500
Duration
400
Price
300
200
100
0
Appreciation
Tapas
Afternoon Tea
Tempering
Book online, today ....
6
13. SLIDE 7: Insert a Two Content slide.
13.1 Insert the Title and Text as indicated.
13.2 Insert the picture LINDT CAKES saved in the Documents folder as indicated.
Lindt Cakes
• Book an appointment with
our Chocolatier and design
your dream wedding cake
made with Lindt!
Book online, today ....
© Midrand Graduate Institute
7
Unit 7 – Revision
Page 207
14. SLIDE 8: Insert a Two Content slide.
14.1 Insert the Title and Text as indicated.
14.2 Insert the picture CORPORATE FUNCTIONS saved in the Documents folder as
indicated.
Corporate Functions
• If you are looking for
something fun to do with
your colleagues, clients or
friends join us for a social
evening at the Chocolate
Studio.
• We can accommodate up to
15 people.
Book online, today ....
8
15. SLIDE 9: Insert a Title and Content slide.
15.1 Insert the Title and Text as indicated.
Studio Shop
• Looking for a perfect gift or need some tools to make your
favourite desserts and showpieces?
– Items available at the shop include:
• Recipe books
• A selection of pralines
• Chocolate starter kits
• Lindt mugs and aprons
• A selection of chocolate specific apparatus
Book online, today ....
© Midrand Graduate Institute
9
Unit 7 – Revision
Page 208
16. SLIDE 10: Insert a Blank slide.
16.1 Make use of SmartArt to insert the Organisation chart as indicated.
CHOCOLATIER
Techniques
Ingredients
Tempering
Fondant
Moulding
Ganache
Sculpting
Nougatine
Couverture
Book online, today ....
DESIGN THEME
17. Apply the theme 'Organic' to all the slides.
18. Re-size or move placeholders to improve readability where necessary.
SLIDE TRANSITION
19. Apply 'Cube, from Top' to all the slides.
 Set transition speed as Slow (Duration: 03:00)..
 Advance slides on mouse click.
CUSTOM ANIMATION
20. Add an Emphasis Animation Effect for the LINDT LOGO on slide 1:
 'Spin: Full spin, clockwise'
 Very Fast speed (Duration: 00:50).
 Start 'after previous'.
21. Save the presentation.
© Midrand Graduate Institute
10
Unit 7 – Revision
Page 209
Chocolate Studio
Chocolate officially has a new
home
2
Book online, today ....
Gauteng Chocolate Studio
• Address:
▫
▫
▫
▫
Shop 3
Design Quarter
Fourways
Johannesburg
• Phone:
▫ 021 831 0380
• Email:
▫ JHBStudio@lindt.com
3
Book online, today ....
About the Studio
• The Chocolate Studio is
the first of its kind in
South Africa, offering
specialised training
workshops to entry level
chefs, non professionals
and chocolate
enthusiasts.
© Midrand Graduate Institute
Unit 7 – Revision
Page 210
4
Book online, today ....
Courses
• Chocolate Appreciation
▫ Discover seven different
flavours of chocolate and
the history of Lindt.
• Create Chocolate Tapas
▫ Classical dessert can be
downsized to become a
cocktail dessert,
consumed in 2 or 3
mouthfuls.
5
Book online, today ....
• A Chocoholic’s Afternoon
Tea
▫ We teach you the basic
techniques in creating
your very own delicious
afternoon tea treats.
• Tempering & Decor
▫ Learn several ways to
temper your own
chocolate & create a
variety of chocolate
decorations.
6
Book online, today ....
Course Info
1000
900
800
700
600
Intensity
Duration
Price
500
400
300
200
100
0
Appreciation
Tapas
Afternoon Tea Tempering
© Midrand Graduate Institute
Unit 7 – Revision
Page 211
7
Book online, today ....
Lindt Cakes
• Book an appointment
with our Chocolatier and
design your dream
wedding cake made with
Lindt!
8
Book online, today ....
Corporate Functions
• If you are looking for
something fun to do with
your colleagues, clients or
friends join us for a social
evening at the Chocolate
Studio.
• We can accommodate up
to 15 people.
9
Book online, today ....
Studio Shop
• Looking for a perfect gift or need some tools to make
your favourite desserts and showpieces?
▫ Items available at the shop include:
 Recipe books
 A selection of pralines
 Chocolate starter kits
 Lindt mugs and aprons
 A selection of chocolate specific apparatus
© Midrand Graduate Institute
Unit 7 – Revision
Page 212
10
Book online, today ....
CHOCOLATIER
Techniques
Ingredients
Tempering
Fondant
Moulding
Ganache
Sculpting
Nougatine
Couverture
© Midrand Graduate Institute
Bibliography
Page 213
Bibliography
www.sense-lang.org.html (Accessed 21 August 2009)
Du Toit, C. & Van der Merwe, S. 2006. The practical guide to The ICDL Microsoft Office
2003. Cape Town. Future Managers. ISBN 1-920019-67-7
Pieterse, R. 2006. Computer Practice. Johannesburg. Edupage. ISBN 0-9584992-5-X
© Midrand Graduate Institute
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