ACCOUNTING NIGHT AUDIT CHECKLIST
DATE________________
%___________
SYSTEM SUPPORT: 1-240-632-6000
PRE-AUDIT
RATE____________
_____ Tape a new Van Log and a hot sheet to front desk counter.
_____ Read and initial Pass On Log, Memo Board.
_____ Ensure all building entrances are locked and secured
_____ Run Mtg Rm detail report for the tomorrow(F8- Function Rooms-Master List-A-next morning’s date-Print) Have
houseman set meeting room for tomorrow’s set-up. If no meeting room is scheduled for tomorrow, then set up conference
for 15 people.
_____ Count drawer and attach tape with date and signature to drawer verification sheet. ____
_____ Check call accounting printer for any calls that need to be posted manually. Print a Guest Ledger Report and highlight all
those in house that are paying cash. Turn off phones.
_____ Check Interface Status (S,I,D)- Make sure all three items are in bold print. If not re start tasks (F1)
_____ Ensure that shift 3 is closed.
_____ Check your call accounting printer and ensure there is enough paper for all reports to run. Place report with audit pack.
_____Stock EVERY printer with paper, DON’T FORGET BUSINESS CENTER!!!
_____ Gather necessary Audit/AM/PM shift paperwork.
____ Assign five 5minPM’s off the sheet on Juanita’s door to the houseman to be completed in 1 hour.
Put the date next to the room number to on spreadsheet show it has been completed on Juanita’s door. Tape
completed 5minPM check list to Juanita door.
_____ Print Shift 4 Reports:
 Arrivals Report <F8-Rsrv-P-A-A-Enter-A-Enter-N-Enter-N-Enter (3)-6> Confirm the number of available
(VR) rooms and determine if any guests will need to be walked. Make sure all arrivals are blocked into VR
rooms.
 Check the house statistics <F8-R-V> to make sure there are no scheduled departures. If there are scheduled
departures, verify that the guest is still in-house and change the check-out date in PMS. If the guest is not still
in-house, then check the room out.
 Print FNC Rm reservation report <F8-Rsrv-F-L-A-date-date-LAN> to verify next day function arrivals.
 Print a guest Ledger by Name. <F8-Foffice-P-G-G-Enter-6-Enter-N-Enter-I-Enter (4)>
 Print a Call detail Report. <F8-Sysmgmt-I-A-C-LAN> This goes with shift 1 shiftwork.
_____ If the hotel is oversold, determine which guests are to be walked. Prepare the walk letters and check for availability at
alternate hotels.
If any guests are walked, log in the Walked Guest Log and change their reservation if they are going to return to the
property. Put a copy of the walk letter in Juanita’s box.
_____ Print and prepare Express Check-out Folios. <F8-Audit-F-Enter-Enter-100-526-F10-6-Enter> While these are printing,
you can:
_____ Print a Check Folios for Additional Authorizations report. <F8-Boffice-C-C-Y-F4-Y-LAN>
_____ Print a Status Exception Report. <F8-Boffice-C-E-Y-LAN> Research and resolve items “Call” or “Denied” and pass on to
next shift.
_____ Fold and number Express Check-out Folios for delivery.
_____ Input wake-up calls and attach a wakeup call verification report(off of the printer) to the wake-up call log sheet. File
Wakeup call sheet with Shift one Paperwork.
_____ Tax Exempt- Pull Tax Exemption forms from AM/PM shift work if any. Put in “tax exempt” folder in Juanita’s box.
AUDIT
_____ Print your initials and a shift closing report for shift 4.
_____ Deposit your drop in the safe.
_____ Insert the pre-audit tape (tapes in left hand front desk drawer, by switchboard) and run the “Back-Up Property Files”
function. <F8-Audit-B-OK-Enter>
_____ Start the ONE BUTTON AUDIT. (At about 3 am - Your system will be down for about 15 min.) <F8-Audit-N-initials>
POST AUDIT
_____ Update MARSHA availability <F8-Rsrv-M-A-A-Enter 4 times-Y>.
_____ Update MARSHA Interface Status <F8-Rsrv-M-D-Enter>.
_____ Check Interface Status (S,I,D)- Make sure all three items are in bold print. If not restart tasks (F1)
_____ Verify that all Ghost tasks are started <F8-Sysmgt-I-D-Enter-F2-A-Enter (wait for stop, then) F1-A-Enter>
_____ Update Alpha Files (F8-Sysmgt-S-A).
_____ Post room and tax for any guests that arrived during the audit, (after one button process)
 Change the length of stay to one night less than the original reservation (if the guest is staying one night only,
change to “0”).
 Change the room status to “Occupied Dirty.”
_____ Ensure that all transactions incurred during the audit were posted upon completion (market items, phone calls, etc).
_____ Print Spooler Reports <F8,Audit, Report Spooler Log, A, Enter, P, Enter> Put in Night Audit Pack and Date
_____Please put a copy of the following reports with a paper clip in Juanita’s Box:
 Run a Charge Code History Report for GC,MN,PO, PA <Foffice-Cashier-Charge Code History Report-Date you
started shift as beginning date and end date-GC-enter-enter-F10-Print> Repeat process for MN and PO, PA.
 Print a Market Sales Report <F8-Foffice-T-R-last night’s date, last night’s date-Print
 Specific Reports (Audit, Report Spooler, P, (all caps) Enter, NAREVRPT, NAMKTNGS, NATRANJR,
NAMANREV, NACURDEP, NACACTIV, NARATEVAR, NAMPRODRPT, front office, Y)
 General Ledger, and Guest Prepay by room number <F8, Front Office, Reports>
 VRW Report (Reservations, Group, VRW, Last Nights Date, F10, Print)
 Company Name Report (Resv, N, C, F10-Print)
_____ Please put a copy of the following reports with a paper clip in Tracey’s Box:
 Arrivals Report
 Company Name Report (Resv, N, C, F10-Print)
 Print Function report starting today for two weeks (R,F,L,A, today’s date, enter, end date through two



weeks from now) Go look at meeting room and ensure room is set up for the morning’s meeting-if there
is one. If there is no meeting, it should be conference style for 15. After meeting room is checked for
the day put the entire report in Tracey’s box
VRW Report (Reservations, Group, VRW, Last Nights Date, F10, Print)
Revenue Report (Audit, Report Spooler, P, (all caps) Enter, NAREVRPT front office, Y)
Marsha Production Report –already one of the reports you are putting in Juanita’s box. Make a copy for Tracey
_____ Total Cashiers’ Drop Sheet balance against Daily Closing Report Summary from the One Button Reports. Research and
document any variances. Staple Cashier’s Drop Sheet to a copy of the Daily Closing Report Summary and put in Tara’s
box.
_____ Sort and file the shift work, reports, and appropriate documentation, including the following:
 All shift work from your audit date. (Incl. Shift 4)
 COPY (not original) of Hot Sheet, Departure Call Log, Arrival Call log, Van Log, and all checklists in
 Tara’s Box.
_____ Stock/Front market as needed to ensure everything looks full for next shift.
SHIFT CLOSING
_____ Unlock the entrances.
_____ Run Arrivals Report for today.
_____ Conduct a blind drop (count drawer, make drops, and then run initials)
_____ Balance shift. Make sure drawer is at $300.00. (If drawer is over/short, make an additional drop accordingly.) Close Shift 1
_____ Deposit your drop in the safe
_____ Review any credit and other outstanding issues with the arriving shift.
****HAVE A GREAT DAY****