LO640 Außenhandel / Zoll
Foreign Trade /
Customs
 SAP AG 1999
„R/3-System
„Release
4.6C
„August
2000
„Material number
© SAP AG
50041039
LO640
Preface-1
Copyright
Copyright 2000 SAP AG. All rights reserved.
Neither this training manual nor any part thereof may
be copied or reproduced in any form or by any means,
or translated into another language, without the prior
consent of SAP AG. The information contained in this
document is subject to change and supplement without prior
notice.
All rights reserved.

SAP AG
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© SAP AG
LO640
Preface-2
Materials Management
Level 3
Level 2
LO510
3 days
Inventory Management
LO515
3 days
Invoice Verification
LO020
Processes in
Procurement
5 days
LO520
3 days
Purchasing Details and
Optimization
LO525
2 days
Consumption-Based
Planning and
Forecasting
5 days
LO550
Cross-Functional
Customizing in MM
2 days
LO521
Pricing in Purchasing
LO955
3 days
Batch Management
LO540
2 days
Procurement of
External Services
2 days
LO925
Cross-Application
Business Processes in
SD and MM
LO640
3 days
Foreign Trade
2 days
LO715
QM in Procurement
LO235
KANBAN
2 days
 SAP AG 1999
© SAP AG
LO640
Preface-3
Sales and Distribution
Level 2
LO150
5 days
Processes in Sales
and Distribution
LO604
Sales Support
1 day
LO605
Sales
4 days
LO610
Shipping
2 days
LO611
Transportation
2 days
LO615
Billing
2 days
LO620
Pricing in SD
3 days
LO640
Foreign Trade
3 days
Level 3
LO606
Sales Workshop
1 day
LO650
Cross-Functional
Customizing in SD
3 days
LO645
2 days
Credit and Receivables
Risk Management
2 days
LO925
Cross-Application
Business Processes
in SD and MM
 SAP AG 1999
© SAP AG
LO640
Preface-4
Course Prerequisites
z MM Overview
z SD Overview
z Specialized knowledge of foreign trade / customs
 SAP AG 1999
© SAP AG
LO640
Preface-5
Target Group
z Audience:
Project team members, organizers, and
employees in departments for foreign trade and
customs requirements
z Duration: 3 days
 SAP AG 1999
Notes to the user
are not teach-yourself programs. They complement the course instructor’s
explanations. On each page, there is space for you to write down additional information.
„The training materials
© SAP AG
LO640
Preface-6
Introduction
Contents:
z Influencing factors
z Globalization
z Internationalization
z Formation of economic zones
z National and international laws and regulations
z Distributed processes and goods movements
 SAP AG 1999
© SAP AG
LO640
1-1
Course Goals
This course will prepare you to:
z Efficiently and competently use tools to assist
you in performing foreign trade activities
z Identify relevant business cases and explain how
they are interconnected in the foreign
trade/customs fields
 SAP AG 1999
© SAP AG
LO640
1-2
Introduction: Unit Objectives
At the end of this unit, you will be able to:
z Describe how certain trade zones influence both
the political and the economic environment to a
considerable degree
z Give examples of how purchasing, production
and sales are becoming increasingly
international
z Explain how international/multinational laws and
regulations increasingly influence national laws
 SAP AG 1999
© SAP AG
LO640
1-3
Introduction: Course Overview Diagram
Introduction
Communication / Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
1-4
Table of Contents
Preface
Unit 1
Introduction
Unit 6
Communication / Printing
Unit 2
Basic Data
Unit 7
Legal Control
Unit 3
Documents in Foreign
Trade
Unit 8
Documentary Payments
Unit 4
Import Basis Module
Unit 9
Periodic Declarations
Unit 5
Data Service
Unit 10
Preference Determination
 SAP AG 1999
© SAP AG
LO640
1-5
Foreign Trade - Influencing Factors
z Laws / Regulations
z Countries
z Industry
sectors
 SAP AG 1999
© SAP AG
LO640
1-6
Foreign Trade - Laws / Regulations
z Supranational
z Countries
WTO
15 EU members
WCO
Japan
WHO
USA
UN
Korea
Mexico
z Country groups
EU
NAFTA
ASEAN (future)
MERCOSUR (future)
 SAP AG 1999
© SAP AG
LO640
1-7
Foreign Trade - Industry Sectors
z Industry-specific functions
High tech
Legal control
Aerospace and Defense
Legal control
Automotive
Preference processing
Trading houses / Banks
Documentary payments
Chemical industry
Legal control
z Industry-independent functions
Declarations to the authorities
Export / import processing
Dual use control
Communication / Printing
Data service
 SAP AG 1999
© SAP AG
LO640
1-8
Economic Zones
JAPAN
EU
NAFTA
ASEAN
MERCOSUR
 SAP AG 1999
„Tendency towards the
formation of economic zones:
•
EU
European Union
•
EFTA
European Free Trade Association
•
NAFTA
North American Free Trade Association
•
ASEAN
Association of South East Asian Nations
•
MERCOSUR Mercado Comun del Sur
„Other economic
© SAP AG
zones are emerging.
LO640
1-9
Foreign Trade as a Service Function
Financial accounting
Production
Preference
processing
Purchasing
Legal
control
Customs
processing
Foreign trade and
payments legislation
Customs law § Taxation law
Commercial law
Documentary
payments
Sales
Periodic
declarations
Communication
printing
Shipping
Billing
 SAP AG 1999
© SAP AG
LO640
1-10
Introduction: Summary
z Globalization of markets and business
processes place greater demands on the
business software to reflect this situation.
z International and supranational organizations
increase their influence on how companies carry
out their business processes.
 SAP AG 1999
© SAP AG
LO640
1-11
Basic Data
Contents:
z Vendor master
z Purchasing info record
z Material master
z Geographical information
z Customer master
z Customizing: Checks and default values
 SAP AG 1999
© SAP AG
LO640
2-1
Basic Data: Unit Objectives
At the conclusion of this unit, you will be able to:
z Define what master data is necessary for correct,
automated foreign trade processing
z List the additional objects you should maintain
z Describe the default values and checks that can
be set in Customizing
 SAP AG 1999
© SAP AG
LO640
2-2
Basic Data: Overview Diagram
Introduction
Communication/Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
2-3
Basic Data - Overview
Master data
Vendor
Material
Customizing
Purchasing info
record
Geographical info
Customer
Code numbers
4013 45 22 92 3
Customs procedure
Business transaction type
43000
11
...
 SAP AG 1999
Master data required for foreign trade processing:
data relating to foreign trade is stored in the master data for the entire process chain. This starts
with the vendor master record in purchasing, and includes the purchasing info record, the material
master record, geographical information and the customer master record in sales.
„All
„The goods
vendor and the customer define where the import and export processes take place.
„Vendor
and material data is stored in the purchasing info record, which simplifies the purchasing
process.
„Customizing allows
„Default
© SAP AG
various checks for validation of master data and movement data.
objects from Customizing enable automatic document creation.
LO640
2-4
Foreign Trade Cockpit
Foreign trade: Cockpit
General processing in
foreign trade
Create
Select
Periodic declarations
Legal control
Change
Customizing
Master data
Documentary payments
Communication/Print
Import/
export
documents
Lists,
statistics,
declarations,
journals
Display
Preference processing
Consistency
Data service
Completeness
Wizards
 SAP AG 1999
„The Foreign
Trade Cockpit gives you central access to all foreign trade functions in your SAP
System. The cockpit is divided into several sections such as processing, periodic declarations, legal
control and data service.
„The cockpit
brings together all the necessary tools for each section, so that you can process and
monitor operative business transactions. You can also maintain master data directly from the
cockpit. You can also access the most important Customizing functions directly from the Cockpit.
These Customizing functions are also supported by step-by-step interactive processing guides
(Wizards).
„The completeness
and consistency of the data in your system is very important for processing
business transactions. Therefore, the cockpit contains reports for monitoring data in documents,
master records and entries in Customizing.
„The data
service cockpit reduces the amount of maintenance for all areas of foreign trade. You can
import data from external sources into your SAP System or run comparisons between your data and
that of a data provider (see also Data Service).
„Reports
with flexible selection options compile journals, lists and statistics for your foreign trade
data. You can save your selection parameters as variants so that you can run these reports regularly
in the same format. The ABAP List Viewer (ALV) functions are available for further processing of
the lists.
„You
can even maintain user data to achieve a user-specific setup in the cockpit.
© SAP AG
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2-5
Foreign Trade Cockpit: Basic Data
Foreign trade: Cockpit
Master data
General processing in
foreign trade
Periodic declarations
Legal control
Documentary payments
Maintenance
Monitoring
Data import
Communication/Print
Materials
Customer
Vendors
Purchasing info
records
Customizing
Import code numbers
Merge
Countries
Business trans. types
Preference processing
Customs procedure
Customs offices
Data service
...
 SAP AG 1999
„The master
data and the default values in Customizing contain large amounts of data that is
necessary for processing business transactions in foreign trade.
„This
data must be entered in the system, which must continually check that it is consistent, complete
and up-to-date.
„You
can maintain and monitor the master data directly from the cockpit. Functions for importing
master data from external sources and merging data are available in the Data service cockpit (for
more information, refer to the Data Service unit).
„Customizing supports
foreign trade processing with default values for objects such as import code
numbers, customs procedures and business transaction types. You can go from the cockpit directly to
maintenance transactions for the more important settings in Customizing tables. You can use the
General processing - Foreign Trade cockpit to maintain import code numbers, countries and
currencies. Use the Data service cockpit to import data for commodity codes, import code numbers
and customs duty rates.
„The cockpit
has step-by-step interactive process guides (Wizards) available for important
Customizing settings. Significant basic settings in Customizing for foreign trade can be made using
the wizard in the Periodic declarations cockpit.
© SAP AG
LO640
2-6
Vendor Master
Vendor
1080
Purchasing organization 1000
Plant
1000
z
z
z
z
z
z
z
z
Vendor’s country
Vendor’s region
Language
Incoterms
VAT registration number
Mode of transport
Customs office of entry
Currency
Customs tariff
preference
 SAP AG 1999
„The data
in the vendor master record is used for:
y
Communicating between vendor and plant or purchasing organization,
y
Printing transportation documents
y
Creating declarations to authorities
„The International
Commercial Terms (Incoterms) for regulating cost and risk transfer and the
associated rights and obligations of the buyers and vendors can also be stored here.
„In
the preference determination unit, you will find details about the data for customs tariff preference
in the vendor master record.
„You
can use the cockpit to access standard reports to examine the master vendor data and determine
whether general foreign trade data has been maintained.
© SAP AG
LO640
2-7
Material Master
Material number
DPC-1000
Plant
1000
z
z
z
z
z
z
Commodity code/Import code number
Country of origin
Region of origin
Export/import group
Weight
Other data:
Specific foreign trade data:
Š CAS number
Š PRODCOM number
Market organization data
Legal
control
Customs tariff
preference
 SAP AG 1999
tariff must be set for all products; in other words, each product must be given a commodity code
or an import code number.
„A
„For
more information about code numbers, see the Import Basis Module unit.
„The origin
information can be stored in the material master.
„All
data relating to export processing can be found in the sales and distribution (SD) documents. The
export/import group is used to determine export procedures.
„The Legal
Control unit contains legal control information and preference is dealt with in detail in the
Preference Determination unit.
„You
can access standard reports from the cockpit that allow you to examine the material master data
and determine whether the following data has been maintained:
y
General foreign-trade data
y
Data that is relevant for legal control
y
Preference data
y
Restitution data
© SAP AG
LO640
2-8
Purchasing Info Record
Vendor
Material
1080
DPC-1000
Purchasing organization
Plant
z
z
z
z
1000
1000
Country of origin
Region of origin
Import procedure
Incoterms
Customs tariff
preference
 SAP AG 1999
„The purchasing info
„It
record represents the link between the vendors and the material they deliver.
overrides the vendor master record.
„When
you create the first purchase order with a new vendor, the system can automatically generate
the purchasing info record.
„The relevant data
for the customs tariff preference (preference zone, vendor declaration), vendor
declaration data is automatically completed by the preference determination. You can also
supplement this data manually (for more information, see the preference determination unit).
© SAP AG
LO640
2-9
Geographical Information
Customizing
Header
Routes
Option 1:
Route
✁
✁
Export
documents
Mode of transport
Customs office
Default header data in foreign trade
Mode of transport
Customs
Means of transport
offices
Country of origin
Container
(means of transport)
✁
✁
Option 2:
Default
Header
Import
documents
Header
✁
Export
documents
✁
✁
SMOD transaction
Option 3:
User Exit
✁
✁
SAP exit V50EPROP
Document - header
ABAP/4 coding
Header
Import
documents
Header
Export
documents
 SAP AG 1999
„There are three possible
options for creating default foreign trade header data in Materials
Management (MM) and Sales and Distribution (SD):
„Option
1:
For export processing in SD, you can use the route as the main carrier for export-related information.
„Option
2:
You can use Customizing (Default foreign-trade header data) to determine the foreign trade header
data for the business transaction depending on the goods direction, the country of departure and the
country of destination.
„Option
3:
You can use the SAP extension V50EPROP to define your own enhancement project (transaction
CMOD) and use the function module exits there to define the default data:
•
Function module exit EXIT_SAPLV50E_001 for export header data
•
Function module exit EXIT_SAPLV50E_002 for import header data
„As
it determines data, the SAP System proceeds in the following order: First, data from the route is
determined. The foreign trade header data in Customizing is then added. (Note that this data does not
replace any data.) Finally, user enhancements that both replace and add to existing data are
interpreted.
© SAP AG
LO640
2-10
Customer Master
Customer
1450
Company code
Sales organization
z
z
z
z
z
z
1000
1000
Customer’s country
Customer’s region
Language
Incoterms
VAT registration number
Currency
Payment
guarantee
(documentary
payments)
Sanctioned
party lists
(legal control)
 SAP AG 1999
„The data
in the customer master is used for:
y
Communicating between the customer and the sales organization
y
Printing documents relevant for export
y
Creating various declarations to the authorities
„The Legal
Control unit will look at the sanctioned party lists used in legal controls in more detail.
„The Documentary Payments
unit contains more details about payment guarantees used in
documentary payments.
„You
can run a standard report from the cockpit in order to examine the customer master data and
determine whether the following data has been maintained:
y
General foreign-trade data
y
Data relevant for legal control
y
Data for documentary payments
© SAP AG
LO640
2-11
Customizing: Check Objects and Default Values
Customizing
Material master
Geographical info
Commodity code/
Code number
Mode of transport
Customs offices
Default business-trans. type
Countries/regions
Strategies for MM documents
Strategies for SD documents
Default customs procedure
Export/import group
Strategies for MM documents
Strategies for SD documents
 SAP AG 1999
„All
foreign trade data is checked against the settings in Customizing.
„The official
„This
customs-relevant data is stored in these check objects.
enables correct processing of export and import processes.
„The export/import group
determines the export procedure.
required, you can enter permitted combinations of modes of transport and customs offices into
the system. Then, when a mode of transport/customs office combination is entered, the system
checks whether it is permitted. If the combination is not permitted, you can control whether the
system issues information, a warning message or an error message.
„If
„As
of Release 46C, you can run a consistency check for a combination of procedure and business
type.
addition, you can classify the customs procedures as import or export procedures. This ensures
that an import procedure can only be used in import documents and an export procedure can only be
used in export documents.
„In
© SAP AG
LO640
2-12
Commodity Code/Code Number
Customizing
Country Commodity code
Official description
DE
7201 1000 000
Wood screws
DE
8605 0000 000
Passenger cars, baggage cars
US
...
...
Details
Official description
DE
8605 0000 000
Passenger cars, baggage cars
Mail cars (including railway)
Special cars
Special unit of measure 01
Special unit of measure 02
Additional information
Receipt/import and dispatch/export
Oil indicator
 SAP AG 1999
systematic, internationally standardized description of goods has been based on the Harmonized
Schedule (HS) for numerical classification and identification of goods since 1988. This method is
useful for evaluation or summarization purposes. This system took the place of various other systems
that were used up to that time. Since it was produced on an international level, it reflected a
significant standardization in this area.
„A
„The HS
assigns each good a code number, which you can store in the SAP System as the commodity
code. As you calculate duties, you can then assign the commodity codes/code numbers to the
individual goods in the material master record.
„In
addition, you can save commodity code texts in the system. This text is then issued when you
create declarations or print export documents.
„For
some declarations to authorities such as the intra-European Union trade statistics, certain goods
must be declared in certain set units of measurement. Therefore, a special unit of measurement that
was stipulated for a certain commodity code is defined for that commodity code.
„You
can indicate in the additional information field whether the number is to be used as the
commodity code, import code number, or for both.
„As
of Release 4.6C, you can use the oil indicator to mark products for which an oil declaration is
necessary.
© SAP AG
LO640
2-13
Mode of Transport
Customizing
Country
Mode of transport
Description
FR
FR
FR
FR
FR
FR
FR
FR
1
2
3
4
5
7
8
9
Sea
Rail
Road
Air
Mail
Fixed means of transport
Domestic shipping
Own propulsion
USA
.....
1
.....
Sea
.....
 SAP AG 1999
„The mode
of transport defines the way in which goods in the country of destination are imported or
goods in the country of departure are exported.
„In
Purchasing, the mode of transport can be saved in the vendor master.
„In
Sales and Distribution processing, the mode of transport can be saved in the route.
„You
can also use Customizing (Default foreign-trade header data) to determine the mode of
transport for the business transaction depending on the goods direction, the country of departure and
the country of destination.
required, you can enter permitted combinations of modes of transport and customs offices into
the system. Then, when a mode of transport/customs office combination is entered, the system
checks whether it is permitted. If the combination is not permitted, you can control whether the
system issues information, a warning message or an error message.
„If
© SAP AG
LO640
2-14
Customs Office
Customizing
Country Customs office
DE
DE
DE
1241
1299
6309
JP
JP
JP
BLKAN
BLNAR
BLVOK
.....
.....
Description
Hamburg airport
Hamburg free port
Frankfurt airport
Osaka Karsa airport
Narita
Yokohama harbor customs
authority
.....
 SAP AG 1999
the case of exports, the customs office identifies the geographical location, where the goods to be
exported must be registered before they leave the jurisdiction of that particular country.
„In
the case of imports, the customs office defines the location where the goods to be imported are to
be registered before they can circulate freely.
„In
„You
can distinguish between the following customs offices:
y
Customs office of departure (Export customs office)
y
Office of exit
y
Office of destination
„For
purchasing, the customs office can be stored in the vendor master.
„For
sales and distribution processing, the customs office can be saved in the route.
„You
can also use Customizing (Default foreign-trade header data) to determine the customs office
for the business transaction depending on the goods direction, the country of departure and the
country of destination.
© SAP AG
LO640
2-15
Procedure
Customizing
Country Procedure Description
DE
DE
DE
DE
DE
10000
10400
43000
43001
71000
Export w/o preceding procedure
Export follows import
Permanent import
Temporary import (subcontracting)
Import to bonded warehouse
FR
.....
.....
 SAP AG 1999
„The procedure defines
the customs procedure for the transfer of goods and the customs procedure
for incoming goods.
In the European Union, the first two digits identify the upcoming customs procedure and the second
two identify the previous customs procedure.
should be maintained in the purchasing info record for purchasing and in an
individual default object for sales and distribution processing.
„The procedure
„In
addition, you can classify the customs procedures as import or export procedures. This ensures
that an import procedure can only be used in import documents and an export procedure can only be
used in export documents.
„As
of Release 4.6C, you can also run a consistency check for a combination of procedure and
business type.
© SAP AG
LO640
2-16
Business Transaction Type
Customizing
Country
Business
trans. type
BE
BE
BE
BE
BE
BE
BE
BE
BE
BE
.....
11
12
13
14
15
21
22
23
41
42
.....
Description
Final purchase/sale
Article on approval/sample
Barter trading
Sale to foreign traveler
Financial leasing
Goods returns
Replacement for returned goods
Replacement for non-returned goods
Goods delivery for subcontracting
Repair/maintenance free of charge
.....
 SAP AG 1999
„The business transaction type
describes the business transaction in foreign-trade legal and business
terms.
„The business
transaction type is to be maintained not only for purchasing but also for sales and
distribution processing in a separate default object.
„This
specification is required within the European Union (EU) for registering import and export data
for INTRASTAT and EXTRASTAT.
„In
legal control, the necessary business transaction type is also saved in the definition object.
„In
legal control, the business transaction type is used as follows: If a document item needs a specific
export license, the item’s business transaction type should be the same as the one in the export
license.
© SAP AG
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2-17
Statistical Value
Export / Dispatch
Border
patrol
Transportation &
insurance costs
Plant
Customer
Fictitious goods
value at the border
Import / Receipt
Border
Transportation &
insurance costs
patrol
Plant
Vendor
Fictitious goods
value at the border
 SAP AG 1999
„The statistical
value determines the value of the goods at the border.
„Within the European
Union (EU) the statistical value (goods value at the border) is required for
every exported or imported item, especially if you submit monthly notifications to the INTRASTAT,
EXTRASTAT or KOBRA, for example. The authorities in your country use this information to
create statistics about foreign trade.
„The statistical
value can also be used for customs declarations and must be printed in the export
documents. Import- and export processing can then take place on the basis of the statistical value.
This applies to the following export documents:
•
Export declaration (EX)
•
Restitution
•
...
„The system uses the condition
records for condition types GRWR and GWLB (subcontracting) to
determine statistical values in pricing in the SD billing documents and MM orders.
In SD, the condition records are created for each relevant Incoterm clause within a sales area. In
MM, they are created for each relevant Incoterm clause within a plant or purchasing organization.
You can use all the functions in pricing to supplement the default condition type provided by SAP or
adjust it to meet your requirements.
© SAP AG
LO640
2-18
Basic Data: Summary
z Correct and complete maintenance of the relevant
master data is very important, especially in foreign
trade, since not every department has the necessary
knowledge and information in this specialized area.
z The information necessary for processing export and
import business transactions is assigned to different
master data records.
z Once data is maintained in the master data, it
automatically appears as a default in both purchasing
and sales and distribution documents.
z Missing or inapplicable data can be added or
changed at any point in document processing.
 SAP AG 1999
© SAP AG
LO640
2-19
© SAP AG
LO640
2-20
Exercises
Unit: Basic Data
• Correct and comprehensive maintenance of relevant master data from
the foreign trade perspective
• Maintenance of check objects
You are responsible for import and export processing within your
company.
You must ensure that all data within this function is complete and correct.
Exercises - Unit 2 - Basic Data
2
3
Plant
1 Vendor
••Vendor
(1)
Vendormaster
master
(1)
••Material
master
(2)
Material master
(2)
••Purchasing
Purchasinginfo
inforec.
rec. (3)
(3)
••Route
(4)
Route
(4)
••Customer
master
(5)
Customer master
(5)
••Customizing
Customizing
4
5 Customer
2
 SAP AG 1999
© SAP AG
LO640
2-21
Note:
The ## symbol stands for the number of your group.
When you maintain master data in the R/3 System, you have the option of using a reference or
copy function. This allows you to create a new master record by copying the relevant data from
the reference or template.
Below you will find reference data for a variety of master data. You can use these objects as
references in the exercises that follow.
You can use the following vendor as a reference for exercise 1:
Vendor
Company code
Purchasing organization
1080 (Search term: SCHULUNG)
1000
1000
You can use the following material master records as a reference for exercise 2:
Number
Industry sector
Material type
Plant
Storage location
Sales organization
Distribution channel
Trading goods
DPC1000
Mechanical engineering
Trading goods (HAWA)
1000
0001
1000
10
Finished product
P-402
Finished products (FERT)
1000
0001
1000
10
You can use the following info record as an example for exercise 3 (only for comparison
purposes; the info record cannot be used as a template):
Vendor
Material
Purchasing organization
Plant
Info record number
1080 (Search term: SCHULUNG)
DPC1000
1000
1000
5300003096
You can use the following customer as a reference for exercise 4:
Customer (EU, France)
Company code
Sales organization
Distribution channel
Division
Account group
© SAP AG
1450 (Search term: PICARD)
1000
IDES AG, Germany
1000
Germany Frankfurt
10
End customer sales
00
For all divisions
0001
Sold-to party
LO640
2-22
1
Vendor master record
Your company has just started dealing with a vendor in France. You need to enter
the new vendor into the purchasing system.
Create a vendor master record in R/3. From the General Foreign Trade
Processing cockpit, in the Master data section, select the Create Vendor function.
Vendor
Company code
Purchasing organization
Account group
(##: Your group number)
KEU_##
1000 ________________________
1000 ________________________
LIEF
Maintain all the required address fields.
Proceed to the Control screen. Enter the VAT registration number
(FR12345678908 for France) here. Remember that the number begins with the
alphanumeric country code and that there is a checking rule behind this field.
On the Accounting screen, you need to maintain two fields:
Reconciliation account:
Cash mgmnt group
161000
A2
Foreign payments A/P
On the next screen (Payment transactions – Accounting), maintain:
Payment terms
ZB01 Within 14 days 3% cash discount,
Within 30 days 2% cash discount...
Then proceed to the Purchasing data screen to maintain the necessary fields:
Order currency
Payment terms
Incoterms
Mode of transport-Border
Office of entry
Purchasing group
© SAP AG
FRF
ZB01
CIP
____
3816
001
LO640
________________________
________________________
Marseilles
Road
Weil am Rhein-highway (road)
________________________
2-23
2
Material master
You introduce a new product onto the market and want to create a new material
master for it.
Select the Create Material function in the Master data section of the General
Foreign Trade Processing cockpit.
Material
HA_##
Industry sector
Mechanical engineering
Material type
Trading goods (HAWA)
(##: Your group number)
Select the following views as you create the new material:
– Basic Data 1
– Sales - Sales Org. Data 1 and 2
– Sales – General/Plant data
– Purchasing
– Foreign Trade: Import Data
– Accounting 1 (you may have to page down to select this view)
Enter the following organizational data (or copy the reference material using Copy
from…):
Plant
Sales organization
Distribution channel
1000 ________________________
1000 ________________________
10
________________________
Maintain the required fields.
Make sure that the short text is maintained in German, English and French (Use the
Additional data function).
View: Basic data 1
Base unit of measure
Material group
Division
Net weight
Gross weight
PC
piece(s)
____ Hard disks
____ High Tech
0.125 KG
0.125 KG
View: Sales – Sales org. data 1
Sales unit
Delivering plant
Tax classification
© SAP AG
<BLANK>
1000
1
LO640
2-24
View: Sales: general/plant data
Transportation group
Loading group
On pallets
Manual
Profit center
<BLANK>
View: Purchasing
Purchasing group
001
View: Foreign trade import
Comm./imp. code no.
Export/import group
Country of origin
Region of origin
84717053000 ________________________
0009
________________________
____ Germany
____ Nrth Rhine Westfalia
View: Accounting 1
Valuation class
Price control
Price unit
Mov. avg. price
____ Trading goods
V
1
61.00
Post goods receipt for this material: Select the create goods receipt function in the
Documents section of the General Foreign Trade Processing cockpit.
Select Goods receipt and Others from the input help fields at the top of the
screen.(46B: Logistics o Materials Management o Inventory Management o
Goods Movement o Goods Receipt o Other, and enter the movement type, plant
and storage location first.)
On the Material, Qty and Wk tabs, maintain the following data:
Material
MHA_##
Quantity
1000
Movement type
501
GI receipt w/o PO
Plant
1000
Storage location
0001
© SAP AG
LO640
2-25
Now create a second material master record:
You can use material P-402, as a reference. This material was mentioned at the
beginning of this unit.
Material
Industry sector
Material type
MFE_##
Mechanical engineering (M)
Finished product (FERT)
To create the material master, select the following views:
– Basic Data 1
– Sales - Sales Org. Data 1 and 2
– Sales – General/Plant data
– Foreign Trade: Export data
– Accounting 1 (you may have to page down to select this view)
– Costing 1 (you may have to page down to select this view)
Enter the following organizational data (or copy the reference material using Copy
from…):
Plant
Sales organization
Distribution channel
1000 ________________________
____ Germany (Frankfurt)
10
Maintain the required fields.
Make sure that the short text is maintained in German, English and French (Use the
Additional data function).
View: Basic data 1
Base unit of measure
Material group
Division
Net weight
Gross weight
PC
piece(s)
____ Metal processing
____ Pumps
250 KG
280 KG
View: Sales – Sales org. data 1
Sales unit
Delivering plant
Tax classification
© SAP AG
<BLANK>
1000
1
LO640
2-26
View: Sales: general/plant data
Transportation group
Loading group
Setup time
Proc.time
Base qty
____
____
1 (day)
2 (days)
1
On pallets
Forklift
View Foreign Trade: Export
Comm./imp. code no.
Country of origin
Region of origin
Export/import group
84136041000
____
____
0001
________________________
Germany
Hamburg
________________________
View: Accounting 1
Valuation class
Price control
Price unit
Standard price
____ Finished products
S
1
1396.24
Post goods receipt for this material: Select the create goods receipt function in the
Documents section of the General Foreign Trade Processing cockpit.
(46B: Logistics o Materials Management o Inventory Management o Goods
Movement o Goods Receipt o Other, and enter the movement type, plant and
storage location first.)
Select Goods receipt and Others from the input help fields at the top of the
screen.On the Material, Qty and Wk tabs, maintain the following data:
Material
MFE_##
Quantity
1000
Movement type
501
GI receipt w/o PO
Plant
1000
Storage location
0001
© SAP AG
LO640
2-27
Note:
You can create corresponding material prices (condition type PR00) for both
materials:
Select Material o Change in the Master data section of the General Foreign
Trade Processing cockpit.
Then choose the Sales: Sales Org. Data 1 view for sales organization 1000 and
distribution channel 10.
Use the Conditions button to go to price maintenance for this material.
© SAP AG
Material
MHA_##:
87.50
UNI/PC
Material
MFE_##:
6,100.00
UNI/PC
LO640
2-28
3
Purchasing info record
Communication between the vendor and your plant is easier if you use purchasing
info records.
Create the following purchasing info record. Select the create purchasing info
record function in the Master data section of the General Foreign Trade
Processing cockpit.
Vendor
Material
Purchasing org.
Plant
Info category
KEU_##
MHA_##:
1000
1000
Standard
Maintain the following data:
View: General Data
Country of origin
Region
FR
60
France
________________________
View: Purch. Organization Data 1
Planned delivery time
Standard qty
Minimum qty
Net price
Exp/imp. procedure
© SAP AG
3
20
10
100 FRF
____
LO640
Permanent Import
2-29
4
Customer master record
Your company has a new customer in France. Create a new customer master record.
Select the create customer function in the Master data section of the General
Foreign Trade Processing cockpit.
Customer
Company code
Sales organization
Distribution channel
Division
Account group
DEU_##
1000
1000
10
00
0001
Germany Frankfurt
Final customer sales
Cross-division
Sold-to party
Country
____
France
Language
____
English
Transportation zone
North France
If you use the Reference function, make sure that you specify all organizational
levels.
Enter all necessary data on the Address screen. Proceed to the Control data screen.
Enter the VAT registration number (FR12345678908 for France) here. Remember
that the number begins with the alphanumeric country code and that there is a
checking rule behind this field.
Under Company code data o Account management, there are two fields you must
maintain:
Reconciliation account:
Cash mgmt group
141000
E3
Trade Receivables - foreign
Foreign customers
On the next tab (Payment transactions), maintain:
Terms of payment
ZB01
Within 14 days 3% cash discount,
Within 30 days 2% cash discount...
Then, maintain the necessary Sales area data:
Shipping conditions
Delivering plant
Incoterms
Terms of payment
Tax classification
© SAP AG
02
Standard
1000
DAF Saarbrücken
____
Within14 days, 3% cash discount,
Within 30 days, 2% cash discount…
1
LO640
2-30
5
Overview of all your customers in a specific country
You want an overview of how many customers your company has in the US.
How do you do this?
__________________________________________________________
Select Monitor customer in the Controlling section of the General Foreign Trade
Processing cockpit.
On the General selection criteria tab, enter US in the Country field and execute the
report.
Click on the first line to expand the report. You can also expand each master record
in this list in order to make sure it contains all the necessary data.
6
Customizing (optional)
Customizing contains important data and system settings for foreign trade. All data
relevant to foreign trade, such as the commodity code of a material, the business
transaction type, and the export procedure, are defined in Customizing for foreign
trade.
To access Customizing, select Tools → AcceleratedSAP → Customizing → Edit
Project.
Maintain the following (fictitious) data:
Business transaction type ##
Export procedure
####
In Customizing, select:
Sales and distribution o Foreign Trade/Customs o Basic Data for Foreign
Trade
oDefine Business Transaction Types and Default Value
o Define business types
o Define Procedures and Default Value
Æ Define procedure
You can also go to the function for defining procedures and business transaction
types from the Periodic Declarations cockpit by selecting Wizard
Dispatch/Export.
You can change or display commodity codes by using the Code number function in
the Environment section of the General Foreign Trade Processing cockpit.
© SAP AG
LO640
2-31
Solutions
Unit: Basic Data
1
Vendor master
Cockpit: General Foreign Trade Processing; section: Master data. Select Vendor
o Create.
2
Material master
Cockpit: General Foreign Trade Processing; section: Master data: Select Material
o Create.
3
Purchasing info record
Cockpit: General Foreign Trade Processing; section: Master data: Select
Purchasing info record o Create.
4
Customer master
Cockpit: General Foreign Trade Processing; section: Master data. Select
Customer o Create.
5
Overview of all customers in one country
Cockpit: General Foreign Trade Processing; section: Controlling. Select Monitor
customer.
6
Customizing
Select the following menu path in Customizing:
Sales and distribution o Foreign Trade/Customs o Basic Data for Foreign
Trade
o Define Business Transaction Types and Default Value
o Define business types
o Define Procedures and Default Value
o Define Procedure
You can also go to the function for defining procedures and business transaction
types from the Periodic Declarations cockpit by selecting Wizard
Dispatch/Export.
You can change or display commodity codes by selecting Code number in the
Environment section of the General Foreign Trade Processing cockpit.
© SAP AG
LO640
2-32
Documents in Foreign Trade
Contents:
z Foreign Trade / Import
z Foreign Trade / Export
z Incompleteness
z Foreign Trade Cockpit
 SAP AG 1999
© SAP AG
LO640
3-1
Documents in Foreign Trade: Unit Objectives
At the conclusion of this unit, you will be able to:
z Identify correlations between master data and
Customizing objects
z Correctly use the influencing factors and the
various control parameters in the SAP System
z Make optimum use of the monitoring capabilities
 SAP AG 1999
© SAP AG
LO640
3-2
Documents in Foreign Trade: Overview Diagram
Introduction
Communication/Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
3-3
Foreign Trade Data in the Supply Chain
Vendor
Business transaction
receipt / import
Business transaction
dispatch / export
Plant
Customer
Materials Management
Sales and Distribution
Purchase
order
Order
Inbound
delivery
Outbound
delivery
Goods
receipt
Goods
issue
Billing
document
Invoice
 SAP AG 1999
can maintain the data necessary for import processing during the MM process in the purchase
order, in the inbound delivery, and as of Release 4.6A, in goods receipt.
„You
can enter the data necessary for export processing during the SD process in the delivery and
the billing document. You can maintain the data necessary for legal control and documentary
payments in the sales order.
„You
© SAP AG
LO640
3-4
Cockpit: General Foreign Trade Data
Cockpit: General Foreign Trade Data
General Processing
in Foreign Trade
Import/
export
documents
Create, display or change foreigntrade data in purchasing or sales
and distribution documents
Periodic Declarations
Status of foreign-trade data
Legal Control
Documentary Payments
Doc.
3821
3834
3839
...
Header Item
x
x
...
Communication/
Printing
x
...
Programs for
checking and
maintaining specific
foreign-trade data in
documents
Programs for creating
journals and statistics
Preference Processing
Data Service
Customizing
Master
data
Monitoring/maintaining
master data and
Customizing
 SAP AG 1999
„The Foreign
Trade Cockpit gives you central access to all foreign trade functions in your SAP
System. The cockpit is divided into several sections such as processing, periodic declarations, legal
control and data service.
„The following functions
are available in the General Foreign Trade Processing cockpit:
y
Selection, analysis and processing of import- and export documents (and document creation, as of
Release 4.6C)
y
Creation and modification of master data (material, vendor, customer, purchasing info record,
statistical value)
y
Monitoring/Controlling the completeness of the foreign trade data in master records (material,
vendor, customer)
y
Maintenance of data in Customizing (import code numbers, countries, currencies, ...)
© SAP AG
LO640
3-5
Foreign Trade / Import
Vendor
✁
✁
✁
✁
✁
✁
✁
Address
Language
Currency
VAT registration
number
Incoterms
Mode of transport
Customs office of
entry
Country of origin
Region of origin
Import procedure
Incoterms
✁
✁
✁
Inbound
delivery
✁
Material
Goods
receipt
Commodity code
Import code number
Weight
Unit of measure
✁
✁
✁
✁
Customizing
Invoice
Default
Geographical
information
FI
document
✁
Purchasing info
record
Purchase
order
Customizing
Default
Business
transaction type
✁
 SAP AG 1999
„When
you create purchase orders, data relevant for import is determined by using various master
data (vendor, material, purchasing info record) and default values from Customizing.
„In
Customizing, you can set up the system to automatically propose foreign trade data at header level
(IMG: Default header data in foreign trade). You can also set the business transaction type as a
default.
company code level, you can also determine when the system displays import data screens:
always, never, for all imports, or only for imports from the European Union.
„At
trade data can be proposed independently for stock transport orders (IMG: Default values
for stock transport orders).
„Foreign
„If
you want to reflect special business situations in your system, you can use the corresponding user
enhancements, which allow you to implement your own logic by setting defaults for foreign-trade
data on header- and item level.
„The Foreign
Trade Cockpit allows you to change or add to the foreign trade data in the MM
documents by using a separate maintenance transaction.
© SAP AG
LO640
3-6
Foreign Trade / Import - Process
Vendor
Business transaction
Receipt / Import
Plant
Materials
Management
Purchase
order
Foreign Trade
Import data
Header
Vendor 1080
Inbound
delivery
Item
• 010
Goods
receipt
DPC1000
Item
• 020
P-402
Invoice
 SAP AG 1999
„Import
transactions are automatically recognized by the system.
„Import-data
screens are generated for this process in the purchase order, inbound delivery and, as of
Release 4.6A, in goods receipt.
„If
import-relevant data is missing, the system displays the import screens automatically so that you
can enter the data.
„You
can change or add to the existing data at any time. You can also maintain different import-data
views of relevant documents directly from the foreign trade cockpit. In other words, it is not
necessary to use the transaction in materials management to call up the document.
Note: The inbound delivery (also referred to as "shipping notification" before Release 4.5) is not
recommended for use within the materials management document chain. This means that
goods receipt can be recorded directly with reference to a purchase order. In the demonstrations
and exercises included in this course, the inbound delivery document is not treated as a part of
the procurement process.
© SAP AG
LO640
3-7
Foreign Trade / Import - Header
Materials Management Document
Header: Foreign Trade Data
System status
Boss
Transportation / Authorities
Geographical information
XYZ, Inc.
xyz
Invoice
Invoice / Preliminary document
 SAP AG 1999
„The different types
„All
of data in the import header are valid for the entire document.
data that was proposed or entered manually is checked against the check objects.
„The mode
of transport, the domestic mode of transport and the customs office are determined from
the vendor master. You can also enter default values in Customizing (Implementation Guide: Default
header data in foreign trade).
„The system uses the incompletness
© SAP AG
log to determine whether an import document is complete.
LO640
3-8
Foreign Trade / Import - Item
Materials Management Document
Item: Foreign Trade Data
System status
Boss
XYZ, Inc.
Values
Invoices /
Invoice
Preliminary documents /
Verification documents
Legal classification
Origin /
Destination
Customs data
Business
transaction
type
xyz
Contract
 SAP AG 1999
„The data
„All
in the import item is valid for the corresponding document item.
data proposed or entered manually is checked against the check objects.
„The import code
number is proposed from the material master.
„The system determines
the country of origin and the import procedure from the purchasing info
record.
„The destination country and
the destination region are taken from the plant.
„The transaction type
is determined from one of its default values. The default is based on: Purchasing
document category, purchasing document type, and an item category of country.
„The statistical
value is determined automatically as part of pricing, provided condition type GRWR
is part of the pricing procedure and condition records have been created.
„Customs
code determination occurs using its own default values (compare with the Import Basis
Module unit).
„As
of Release 4.6C, a check object is available for the combination of business transaction type and
procedure.
© SAP AG
LO640
3-9
Determination of Foreign Trade Data (Goods Receipt)
Purchase
order
Inbound
delivery
Goods
receipt
Customizing
Import screens in purchasing document
Invoice
Extended import document control
Company code:
Call up import data screens for purchasing
documents
Call up import data screens for goods receipt
Copying control - goods receipt
 SAP AG 1999
„You
can use the company code to control at which point the import data screens should be
processed. You can choose to call up import data screens in different document(s) and different steps
of the purchasing process.
„You
can use the Import Screens in Purchasing Document activity in the Implementation Guide
(IMG) to set when import screens should be generated in the purchase order and the inbound
delivery. The options include:
y
Always
y
Never
y
For all imports,
y
Only for EU imports
„You
can use the Extended Import Document Control activity in the IMG to set whether import data
screens should also be processed in goods receipt, and if so, under what circumstances. You can use
the copying control to activate determination of goods-receipt import data, which the system copies
from the purchase order.
© SAP AG
LO640
3-10
Foreign Trade / Export
Customer
Material
Order
Commodity code
Country of origin
Region of origin
Weight
Unit of measure
CAS number
PRODCOM
number
CAP product data
✂
✂
✂
✂
✂
✂
Address
Language
Currency
VAT registration
number
Incoterms
✂
✂
Outbound
delivery
✂
✂
✂
✂
Goods issue
✂
Customizing
✂
Default
Geographical
information
Billing
document
Customizing
Default
Business
transaction type
Export procedure
✂
FI document
✂
 SAP AG 1999
„The delivery is the first
point in the SD document flow (order - delivery - billing document) at which
the system can determine and assign export data. The business transaction type can be entered in the
order because it may be used during legal control. Financial documents can also be assigned in the
order.
„As
the delivery is generated, the data that is relevant for export is determined using various
customer- and material masters and default values in Customizing (IMG: Default header data in
foreign trade). You can also set the business transaction type as a default.
„In
copy control of the document flow from the delivery to the billing document, you can define
whether the system redetermines the export data when you create a billing document or whether it
copies or references the export data determined in the delivery.
„If
you want to reflect special business situations in your system, you can use the corresponding user
enhancements, which allow you to implement your own logic by setting defaults for foreign-trade
data on header- and item level.
© SAP AG
LO640
3-11
Foreign Trade / Export - Process
Plant
Business transaction
Dispatch / Export
Sales and
Distribution
Order
Customer
Foreign Trade
Export data
Header
Customer 1450
Outbound
delivery
Item
• 010
DPC1000
Item
Goods
issue
• 020
P-402
Billing
document
 SAP AG 1999
„Export transactions
are automatically recognized by the system:
y
In the delivery if the country of departure of the shipping point is different from the ship-to
country and
y
In the billing document if export data is already maintained in the delivery or if the country of the
shipping plant is different from the ship-to country
„You
can change or add to the existing data at any time. You can also maintain different export-data
views of relevant documents directly from the foreign trade cockpit. In other words, it is not
necessary to use the transaction in sales and distribution processing to call up the documents.
© SAP AG
LO640
3-12
Foreign Trade / Export - Header
Sales and Distribution document
Header: Foreign trade data
System status
Boss
Transportation / Authorities
Geographical information
Customs data
 SAP AG 1999
„The different types
of data in the export header are valid for the entire document.
„All
data proposed or entered manually is checked against the check objects. The country used for
validation is the country of departure of the shipping point or the country of the company code.
„The system determines
the mode of transport at border crossing, the domestic mode of transport and
the office of exit from the route. You can also enter default values in Customizing (Implementation
Guide: Default header data in foreign trade).
„A
user exit allows you to assign your own default values to the export header data.
© SAP AG
LO640
3-13
Foreign Trade / Export - Item
Sales and distribution document
Item: Foreign trade data
System status
Boss
Values
Legal classification
Origin
Business
transaction
type
Contract
 SAP AG 1999
„All
data proposed or entered manually is checked against the check objects. The country used for
validation is the country of departure of the shipping point or the country of the company code.
„The system determines
the export procedure from a proposal object based on the country, the sales
area (sales organization, distribution channel, division), the export/import group from the material
master and the item category of the document.
„The transaction type
is determined from one of its default values. The system determines the default
value based on the country, the sales organization, the distribution channel and the item category of
the document.
„The statistical
value is determined automatically as part of pricing, provided condition type GRWR
is part of the pricing procedure and condition records have been created.
„Before
the billing document is transferred to Financial Accounting, the system checks to make sure
the export item data is complete. If data is incomplete for any of the fields, the document cannot be
transferred to FI.
„A
user exit allows you to assign your own default values to the export item data.
„Entries for
default values can be made generically for the export procedure and the business
transaction type. This means that certain key entries can be made with BLANK.
„As
of Release 4.6C, a check object is available for the combination of business transaction type and
procedure.
© SAP AG
LO640
3-14
Determining Foreign Trade Data for Billing
Documents
Order
OR
!
Billing
document
F5
Delivery
LF
!
Billing
document
F8
!
Billing
document
F2
!
Customizing
Copying control:
Intercompany
billing IV
Delivery document after
billing document
Source LF
Target F2
Foreign trade data:
Reference the delivery
A Copy from the delivery
Determine foreigntrade segment
B Redetermine
 SAP AG 1999
„The Sales
and Distribution (SD) copying control for billing documents allows you to use three
different procedures for determining export data in the billing document:
„Option 1:
The export data in the delivery is referenced. Delivery and billing document data is stored in the
same data record. If you change data in the billing document, this change is also reflected in the
delivery data.
„Option 2:
The export data in the delivery is copied into the billing document. Two separate but identical data
records are created for the delivery and the billing document. Changes in the billing document do not
affect the data in the delivery.
„Option 3:
The export data is redetermined for the billing document (completely independent of the delivery).
The data records are separate and therefore may contain varying information. This option is
especially useful in cases where several deliveries with different export data are to be included in one
billing document. Redeterming the data in the billing documents lets you avoid splitting the billing
document into separate data for each of the deliveries it includes.
© SAP AG
LO640
3-15
Incompleteness - Overview
Customizing
Procedure header
z Define
Optional
Required
Hidden
✄
Foreign trade:
import/export
Business partner:
K1
✄
✄
Customizing
z Assign
z System response
Procedure item
Item
Material
Quantity
z Define
Optional
Required
Hidden
✄
10
M1
10
✄
✄
20
M2
20
30
M3
15
z Assign
z System response
 SAP AG 1999
„You
can define different incompletion procedures at document header and document item level.
„You
can then assign document fields to these procedures and use field control as follows:
y
Hidden field
Field control: 0
y
Field ready for input, incompletion check not active Field control: 1
y
Field ready for input, incompletion check active
Field control: 2
y
Required field, incompletion check active
Field control: 3
„You
can then assign the procedures that you have defined to the countries based on the goods
direction. You can also define which message type the system issues when documents are
incomplete.
© SAP AG
LO640
3-16
Foreign Trade Documents: Summary
z The availability of complete foreign trade data allows
integrated and consistent import and export
processing in foreign trade.
z The system retrieves information from master data
and Customizing objects, validates them and
proposes them in the document.
z You can change or manually add import- and exportrelevant data at header- and item level.
 SAP AG 1999
© SAP AG
LO640
3-17
Exercises
Documents in Foreign Trade
You have familiarized yourself with the master data relevant for foreign
trade in the previous unit. Now, you want to analyze the corresponding
data in the purchasing documents and the sales and distribution
documents.
You can use the General Foreign Trade Processing Cockpit to create
new documents, or monitor and maintain existing documents centrally.
In this unit, we will be working through two major processes:
•
Import from an EU country into Germany
Purchase order
- Goods receipt
- Invoice
•
- Export from Germany into an EU country
- Order
- Outbound delivery
- Goods issue
- Billing document
Exercises - Unit 3 - Documents in Foreign Trade
Vendor
Business transaction
Receipt / import
Plant
MM
Business transaction
Customer
Dispatch/export
SD
Sales
Sales order
order
Purchase
Purchase order
order
Outbound
Outbound delivery
delivery
Goods
Goods receipt
receipt
Goods
Goods issue
issue
Invoice
Invoice
Billing
Billing document
document
 SAP AG 1999
© SAP AG
LO640
3-18
1
Purchase order
Select the create purchase order function in the Documents section of the General
Foreign Trade Processing cockpit.
(Release 4.6B: Logistics o Materials Management o Purchasing o Purchase
Order o Create o Vendor/Supplying Plant Known)
You send the following purchase order to a vendor:
Vendor
Order type
Document date
Purchasing organization
Purchasing group
Company code
KEU_##
____ Standard PO
<Today’s date>
1000 ________________________
001
________________________
1000 ______________
Go to the item overview to enter the purchase-order item data:
Material
PO quantity
Delivery date
Plant
Storage location
Net price
MHA_##
10
PC
<beginning of next month>
1000
0001
100.-
Check to make sure that the confirmation control is deactivated (set to blank) at
item level. (Otherwise the system will expect confirmation–in the form of a
shipping notification or inbound delivery–before posting goods receipt.)
If the import data at header level is incomplete, maintain the necessary data
before continuing. You can also maintain the remaining import data. This data will
be required later for processes such as Declarations to the authorities or Printing
export documents.
If the import data at item level is incomplete, you must maintain at least the
following data:
Goods no. / Imp. code no.
Country of origin
Region of destination
Country of destination
85402003010
________________________
____
____
____
France
Hamburg
Germany
Import procedure
Transaction type
____
____
Permanent Import
Purchase/Sale
You can have the system propose an import transaction type.
© SAP AG
LO640
3-19
The Country key is a proposal element.
Which country is it?
_____________________________
Post this purchase order.
Purchase order no.: _______________
You can use Customizing to control whether import data is hidden or shown in the
purchase order.
Which keys can you make settings for in Customizing?
2
__ Meaning:
______________
__ Meaning:
______________
__ Meaning:
______________
__ Meaning:
______________
Goods receipt
The goods have arrived and you would like to create the necessary goods receipt.
Select the create goods receipt function in the Documents section of the General
Foreign Trade Processing cockpit.
(Release 4.6B: Logistics → Materials Management → Inventory Management → Goods
Movement → Goods Receipt → Goods Receipt → For Purchase Order → PO Number
Known)
Purchase order
(from exercise 1 in this unit)
Indicate item as OK (lower left corner)
Save the goods receipt.
Goods receipt no. _______________
© SAP AG
LO640
3-20
3
Invoice
The vendor sends you an invoice. Select the create invoice function in the
Documents section of the General Foreign Trade Processing cockpit.
(Release 4.6B: Logistics o Materials Management o Purchasing o Purchase
Order o Follow-On Functions o Logistics Invoice Verification)
Transaction
Invoice
Invoice date
Posting date
Amount
Currency
Tax code
Today’s date
Today’s date
V0
Purchase order
(From exercise 1 in this unit)
1000
(Document currency from exercise 1 in this unit)
Save the invoice.
Invoice no.: _______________
4
Overview of goods receipt
Display all goods receipts for your vendors.
Describe how you performed this step.
_____________________________
After the purchasing activities, we would now like to turn our attention to sales
activities.
© SAP AG
LO640
3-21
5
Sales order
Your customer DEU_## places the following order:
(Select the create order function in the Documents section of the General Foreign
Trade Processing cockpit.)
(Release 4.6B: Logistics o Sales and Distribution o Sales o Order o Create)
Order type
Sales organization
Distribution channel
Division
OR (Standard order)
1000
10
00
Customer
Purchase order number
DEU_##
##-01
Material
Quantity
Delivery date
MHA_##
10
<End of next month>
If the condition type PR00 is missing from the item, you can enter this condition
type and the basic sales price on the condition screen for the item manually.
Check whether the statistical value has been calculated.
SAP delivers a sample condition type in the standard system for the calculation of
the statistical value, which can be used as a model for user-specific condition types.
Which parameters influence this condition type?
Condition type:
Key:
________________
________________
________________
________________
________________
After you have processed the incompleteness log, save the sales order.
Order no: _______________
© SAP AG
LO640
3-22
6
Outbound delivery
The goods are now ready to leave your plant. To illustrate this process in the
system, you must create an outbound delivery.
Describe how you performed this step.
____________________________________________
(Select the create delivery function in the Documents section of the General
Foreign Trade Processing cockpit.)
(Release 4.6B: Logistics o Sales and Distribution o Shipping and
Transportation o Outbound Delivery o Create o Single Document o With
Reference to Sales Order)
Shipping point
Order no.
1000
(From exercise 5 of this unit)
Maintain export header data:
Maintain the export data in the item:
Goto → Header → Foreign Trade/Customs
Goto → Item → Foreign trade/customs
Save the outbound delivery.
Outbound delivery no.: _______________
7
Picking the outbound delivery
Select the outbound delivery that you just created.
Stay on the initial delivery screen (do not use ENTER to go back to the overview
screen).
(Release 4.6B: Logistics o Sales and Distribution o Shipping and
Transportation o Outbound Delivery o Change o Single Document)
Picking occurs in Lean WM via transfer order:
From the menu, select Subsequent functions o Create transfer order
Save delivery data:
yes
Warehouse number
10
Foreground/background (processing)
Background
Adopt pick. qty
2
(The transfer order is created in the background, the picking quantity is used as the
delivery quantity in the outbound delivery and goods issue is posted.)
© SAP AG
LO640
3-23
8
Customer billing document
The outbound delivery that was created must be billed. In this case it is a trade
billing document. Select BillDoc o Create doc. in the Documents section of the
General Foreign Trade Processing cockpit.
(Release 4.6B: Logistics o Sales and Distribution o Billing o Billing Document
o Create)
Outbound delivery
(From exercise 6 in this unit)
If necessary, change the foreign trade data at header and item level.
Note: If the foreign trade data is incomplete, you can not set up a complete
INTRASTAT declaration later.
Save this customer billing document.
Billing document no.: _______________
© SAP AG
LO640
3-24
Solutions
Documents in Foreign Trade
1
Purchase order
Cockpit: General Foreign Trade Processing; section: Documents. Select Purchase
order o Create doc.
(Release 4.6B: Logistics o Materials Management o Purchasing o Purchase
Order o Create o Vendor/Supplying Plant Known
The system determines the business transaction type in the Implementation Guide
(IMG) in the following activity: Foreign Trade/Customs o Basic Data for
Foreign Trade o Define Business Transaction Types and Default Value o
Define Default Business Transaction Type (MM)
The country to use as the default element for determining business transaction type
is the import country (in other words, the country to which the shipment is being
delivered). In this case, it is the country where your plant is located.
Hiding or displaying import data is controlled in the IMG in the following activity:
Foreign Trade/Customs o Control Foreign Trade Data in MM and SD
Documents o Import Screens in Purchasing Document
The following options are available:
- Call up import data screens in the case of EU import only
- Call up import data screens for every import
– Never call up import data screens
– Always call up import data screen
2
Option: <BLANK>
Option: 1
Option: 2
Option: 3
Goods receipt
Cockpit: General Foreign Trade Processing; section: Documents. Select Goods
recpt o Create doc.
(Release 4.6B: Logistics → Materials Management → Inventory Management → Goods
Movement → Goods Receipt → For Purchase Order → PO Number Known)
© SAP AG
LO640
3-25
3
Invoice
Cockpit: General Foreign Trade Processing; section: Documents. Select Invoice
o Create doc. (Release 4.6B: Logistics o Materials Management o Purchasing
o Purchase Order o Follow-On Functions o Logistics Invoice Verification)
4
Overview of goods receipts
Cockpit: General Foreign Trade Processing; tab Operative cockpit; section
Import. Select Actual
5
Sales order
Cockpit: General Foreign Trade Processing; section: Documents. Select Order o
Create doc. (Release 4.6B: Logistics o Sales and Distribution o Sales o Order
o Create)
Statistical value:
Goto o Item o Conditions
Condition type for calculating the statistical value:
GRWR Business transaction type
The access sequence in the standard system for determining the statistical value
contains the following parameters:
– Sales organization
– Distribution channel
– Division
– Incoterms
(type of execution):
6
Goto o Item o Sales A
Outbound delivery
Cockpit: General Foreign Trade Processing; section: Documents. Select Delivery
o Create doc. (Release 4.6B: Logistics o Sales and Distribution o Shipping and
Transportation o Outbound Delivery o Create o Single Document o With
Reference to Sales Order)
© SAP AG
LO640
3-26
7
Picking the outbound delivery
Cockpit: General Foreign Trade Processing; section: Documents. Select Delivery
o Change doc.
(Release 4.6B: Logistics o Sales and Distribution o Shipping and
Transportation o Outbound Delivery o Change o Single Document)
Menu (on the initial delivery screen): Subsequent functions o Create transfer
order
8
Customer billing document
Cockpit: General Foreign Trade Processing; section: Documents. Select BillDoc
o Create doc. (Release 4.6B: Logistics o Sales and Distribution o Billing o
Billing Document o Create)
Maintaining the export data in the header:
Goto o Header o Foreign Trade/Customs
Maintaining the export data in the item: Goto o Item o Foreign Trade item
© SAP AG
LO640
3-27
Import Basis Module
Contents:
z Goals
z Basic data
z Basis for EDI communication
 SAP AG 1999
© SAP AG
LO640
4-1
Import Basis Module: Unit Objectives
At the conclusion of this unit, you will be able to:
z Describe the idea behind the Import Basis
Module
z Explain how the system is equipped to handle
future processes
 SAP AG 1999
© SAP AG
LO640
4-2
Import Basis Module: Overview Diagram
Introduction
Communication/Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
4-3
Import Basis Module - Key Objectives
Worldwide availability
Largely industry-independent
Foundation for future EDI
processes
Importer
 SAP AG 1999
„The Import
Basis Module creates and organizes all data that is relevant for customs in a country- and
industry-independent fashion.
„As
a basis for the data definitions, the system uses future official customs systems, which in turn are
based on the UN/EDIFACT standard messages CUSDEC (Customs Declaration) and CUSRES
(Customs Response).
„This
method builds a foundation for paperless communication with customs officials and the
business sector.
© SAP AG
LO640
4-4
Basic Data
Classic
master data
Material
master
Additional data
Purchasing
info record
Partner
(Vendor)
Partner
(Customs)
Customizing
- Import code numbers
- Countries involved
- Import procedure
Customs duty
rates
Condition records
z
z
z
z
z
z
- Verification document type
- Preliminary document type
- Authorities
Customs quota
Pharmaceutical products
Customs exemption
Preference
General duty rate
Anti-dumping
 SAP AG 1999
„Information is
added to classic master data and new objects are also created for the Import Basis
Module.
„Maintenance
of various customs duty rates is important for import levy billing and for import
simulation.
These include:
y
Customs quota
Condition type:
CUZK
y
Pharmaceutical products
Condition type:
CUPE
y
Customs exemption
Condition type:
CUAS
y
Preferential customs duty rate
Condition type:
CUPZ
y
General duty rate
Condition type:
CUDL
y
Anti-dumping
Condition type:
CUAD
© SAP AG
LO640
4-5
Customizing - Commodity Code/Code No.
1.
Customizing
Define length of
commodity
codes/code
numbers
2.
Country
Direction
Length
DE
DE
Receipt/Import
Dispatch/Export
11
8
US
US
Receipt/Import
Dispatch/Export
10
10
Customizing
Define
commodity
codes/code
numbers per
country
Country
Number
Description
DE
8605 0000 000
Passenger cars, baggage cars,
including special railway cars
Special unit of measure
Additional information
Receipt/import and dispatch/export
1
Receipt/Import
2
Dispatch/Export
 SAP AG 1999
„You
can maintain the commodity codes and import code numbers in various ways.
„You
can specify the length of the commodity code or import code number for each country
(Customizing)
y
Example: JAPAN
Import code number
Commodity code
10 characters
10 characters
y
Example: USA
Import code number
Commodity code
10 characters
10 characters
y
Example: EU
Import code number
Commodity code
11 characters
8 characters
„Use
the additional information to define how the system is to interpret the commodity code or import
code number:
y
Additional information __ - Number is used as both commodity code and import code number
y
Additional information 1
- Number is only used as the import code number
y
Additional information 2
- Number is only used as the commodity code
„The next
two slides illustrate the effects of these settings for each option using the European Union
as an example:
„11/__
means that the length of the commodity code or code number has 11 characters in the material
master and that the entry in the additional information field is BLANK.
„The legal length of the commodity codes
© SAP AG
is also defined in Customizing.
LO640
4-6
Customizing: Import Code Numbers
Option
Process
Material master
Purchasing documents
Commodity code
Import code no.
Declarations to
authorities
Import simulation
11/
08/
11/ 1
08/ 1
11/ 2
08/ 2
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
9
Prepare customs
declaration
9
Import code number
information
9
9
9
9
9
 SAP AG 1999
„The various
options for maintaining commodity codes and import code numbers and their effects on
the relative functions are illustrated in the table above and those following, which are shown in terms
of the European Union. First, we focus on import.
„Legend:
y
Green/check
- Function is available
y
Yellow/exclamation mark
- The system responds with a warning
y
Red/"x"
- Function is not available
„Changes
in master data regarding these numbers normally require large investments of time and
effort. Therefore, you should always be certain which business management functions are currently
necessary and which ones may become necessary in the future.
© SAP AG
LO640
4-7
Customizing: Export Commodity Code
Option
Process
11/
08/
11/ 1
08/ 1
11/ 2
08/ 2
Material master
9
9
9
9
9
9
Purchasing documents
Commodity code
9
9
9
9
9
9
Declarations to
authorities
9
9
9
9
9
9
Print documents
9
9
9
9
9
9
Commodity code
information
9
9
9
9
 SAP AG 1999
„This table
© SAP AG
depicts the effects of the various options on export processes.
LO640
4-8
Code Number Information
Import code number
Selection
Chapter
to
92
to
Number
Country
GB
Language EN
Unit of measurement
One special unit of measurement
Only special units of measurement
Text selection
Guitars
Search for
Case-sensitive search
Import code numbers found: 2
Information
Section
Description
XVIII
Optic, photographic, or ...
Chapter
Description
92
Music instruments; parts and accessories
Import code number
Description
9207 90 10 00 1
Music instruments; parts and accessories
9207 92 00 00 1
Guitar parts and accessories
 SAP AG 1999
„The information
function lets you carry out targeted searches for import code numbers.
„You
can limit the search according to unit, import code number, special units of measurement and
text entry.
© SAP AG
LO640
4-9
Authorities / Approval Numbers
Customizing: Define Authorities
Authority
Description
HJA
KA
Main customs office - Karlsruhe
HJA
...
ROT
Main customs office - Rotterdam
Customizing: Define Approval Numbers
Country Approval number
DE
...
6500 / A1 / L1
...
Description
Recordkeeping process
Customizing: Assign Plants to Approval Numbers
Plant Approval number
1000
6500 / A1 / L1
1000
....
6500 / A2 / 5
....
 SAP AG 1999
„The system lets
you enter the authorities that are involved in the import process.
„You
can record the customs approval numbers assigned to places of work. Some examples of
customs approval numbers include:
y
Allowed ship-to party
y
Recordkeeping process
y
Simplified declaration procedure
„This
also applies to the necessary preference documents, preliminary documents and verification
documents.
This way, you can depict both the customs and the commercial measures in the SAP System.
„The layout of
your import tasks will be easily comprehensible and more effective once you set this
data.
© SAP AG
LO640
4-10
Customs Duty Rates - Definition (1)
Customs quota
Home
country
Code no.
Condition type: CUZK
Procedure
Origin
Customs ceiling
Home
country
Code no.
Code no.
Origin
Condition type: CUPE
CAS no.
Material
Customs exemption
Home
country
Code no.
Cust. quota
code
Condition type: CUZP
Pharmaceutical products
Home
country
Material
Condition type: CUAS
Material
 SAP AG 1999
„The standard
pricing instruments are used to determine customs duties.
„Pricing procedure
RMIMP0 is included in the standard package.
„For
every condition type, you can record condition records relating to percentage, quantity and
weight.
© SAP AG
LO640
4-11
Customs Duty Rates - Definition (2)
Preferential customs duty
Home
country
Code no.
Origin
Condition type: CUPZ
Dispatch country
General duty rate
Home
country
Code no.
Condition type: CUDL
Origin
Dispatch country
Anti-dumping
Home
country
Code no.
Material
Condition type: CUAD
Origin
Producer
Exporter
Material
 SAP AG 1999
„Customs
„As
duty pricing is structured in such a way that exactly one condition record is determined.
soon as a customs duty rate is found, the system ignores all other custom duty rates.
„The system figures anti-dumping condition
records for the customs duty rate that was determined.
This means that a maximum of two condition records can be determined for the customs duty.
„All
MM pricing resources are available to you. The condition types in the standard program can
serve as a basis for your individual condition types.
© SAP AG
LO640
4-12
Standard Scenario
Distillery
Tennessee
Duties
• Customs
Tennessee
Office of exit
Import from
Bourbon
• Import turnover tax
• Excise duty
USA to
Whiskey
Germany
EU border
Documents / Authorities
Hamburg
Customs office of entry
Verification document:
Certificate of authenticity
Issuing authority: USA
Relevant customs office
Walldorf
Preliminary document: T1
transit document
Liquor store
(Walldorf)
 SAP AG 1999
„The goods
are imported from the USA via Hamburg.
„The duties
are not paid in Hamburg. Accompanied by a T1 transit document, the goods make their
way to Walldorf.
„The ship-to
party in Walldorf reports to the customs office for that region, where the customs
officials clear the goods.
© SAP AG
LO640
4-13
Import Simulation - Parameters
Import documents
Vendor
1450
Item:
Material
Import code number
Origin
...
Input screen:
Vendor
Material
Import code no.
DPC1000
9844 0010 000
FR
...
Simulation
from an
import
document
Simulation result:
Necessary
verification/preliminary
documents, ...
Simulation
independent
of import
documents
Authorities involved
Preference situation
Customs code
Amount of customs duties
Origin
...
 SAP AG 1999
„You
•
can determine the following import data by using import simulation:
Customs duties; necessary verification documents; authorities involved; preference situation
„This
simulation can be called up either directly from document processing or completely
independent of document processing as a straight simulation.
„Depending on
the control table settings for import simulation, certain input fields on the Create
screen are required fields. You can also deactivate certain processing blocks, if necessary.
„The import simulation results
in information regarding the necessary verification documents and
authorities (import- and export countries).
„In
addition, the system gives you data about the preference situation. In other words, the system
determines the necessary preference verifications and preference codes.
„Using Materials
Management (MM) pricing, you can determine any customs duties for the import
process that are missing. By accessing the pricing screen, you can enter more information regarding
discounts, insurance costs, and so on.
„Customs
duties are determined using the standard MM pricing tools.
„You
can manually enter and modify certain condition types such as discount, freight and insurance
for a more detailed calculation of the base value and the customs duties.
„Using the
analysis function, you can determine how the system processed the individual condition
records.
© SAP AG
LO640
4-14
Import Basis Module: Summary
z Correct and complete maintenance of the relevant
master data is important. This is especially true for
the import area, since documents such as
verification documents and customs declarations
can only be issued accurately if the data they are
based on is also accurate.
z Careful planning in the import area should be
accompanied by the step-by-step introduction of
new EDIFACT-based procedures.
 SAP AG 1999
© SAP AG
LO640
4-15
Exercises
Import Basis Module
• Administration of commodity codes and import code numbers
• Explain differences between commodity codes and import code
numbers
• Classify materials
• Determination of customs duty and other customs data
In your company, you are responsible for maintaining the commodity
codes and classifying materials.
© SAP AG
LO640
4-16
1
Creating new commodity codes
Create new commodity codes and import code numbers for Germany.
What length has been predefined in the system for the commodity codes and import
code numbers for Germany?
Commodity code:
___
Import code number:
___
Create a new commodity code (824010##) for Germany with a supplementary unit
of Gram Gold and the description “Commodity code for group ##”.
Addit. information
___
Create a new import code number (854020010##) for Germany with the description
“Import code number for group ##”.
Addit. information
___
Create a new code number (864020020##) that can be used for both importing to
and exporting from Germany. Use “Code number for group ##” as the description.
Addit. information
© SAP AG
___
LO640
4-17
2
Finding code numbers
You can use the information search for commodity codes and import code numbers
to assign tariffs to new materials.
Use the supplementary unit (special unit of measure) Gram Gold as the search
criteria to find commodity code 824010## for Germany. Which chapter and section
is this commodity code assigned to?
Chapter
________________________________________________________
Section
________________________________________________________
Run a search for all import code numbers that contain the string group ## in the
description.
Code numbers:
_________________________________
_________________________________
Why does the system display two import code numbers?
Reason:
__________________________________________________
__________________________________________________
__________________________________________________
3
Data for the import process
You want to do your co-workers in the German purchasing department a favor by
providing them with all the data necessary to simulate an import.
Which code for Customs quota has been maintained for material DPC1000_AS
with the import code number 85402003010?
_____ _________________________________
Which Anti-dumping code has been maintained for material DPC1000_AS with the
import code 85402003010?
_____ _________________________________
© SAP AG
LO640
4-18
4
Import simulation
As a purchaser, you need to determine the duties to be paid for importing material
DCP1000_AS and the import documents that are necessary.
Call up an import simulation in the Data Service Cockpit with the following
selection criteria:
Plant
Importing ctry
1000
DE
Hamburg
Germany
Dispatch cntry
Ctry of origin
Exporter
Mfr
Vendor
US
FR
1
2
100007
USA
France
Forks Manufacturing GmbH
Electronic Components Distributor
Kenneth K. Krediman
Material
Import code no.
Quantity
Unit
DPC1000_AS
85402003010
100
PC
Hard disk 12 GB
Hard disk for LO640 ...
piece(s)
Procedures
43000
Permanent import
Relevant time
9/18/2000
Procedure
Local currency
Doc. currency
Purch. organization
RMIMP0
UNI
UNI
1000
Import Processing
Universal Currency
Universal Currency
IDES Deutschland
What types of import duties are required?
_______________________________
_______________________________
_______________________________
_______________________________
Which authorities and documents are relevant for the import process?
_______________________________
_______________________________
_______________________________
_______________________________
© SAP AG
LO640
4-19
Solutions
Unit: Import Basis Module
1
Creating new commodity codes
Create new commodity codes and import code numbers for Germany.
What length has been predefined in the system for the commodity codes and import
code numbers for Germany?
In Customizing, select: Sales and Distribution o Foreign Trade o Basic Data
for Foreign Trade o Length of Commodity Code/Import Code Number
Length of the commodity code for Germany:
Length of the import code number for Germany:
08
11
Create a new commodity code (824010##) for Germany with a supplementary unit
of Gram Gold and the description “Commodity code for group ##”.
In Customizing, select: Sales and Distribution o Foreign Trade/Customs o
Basic Data for Foreign Trade o Define Commodity Codes / Import Code
Numbers by Country
Note: You can also process commodity codes and import code numbers directly
from the General Foreign Trade Processing Cockpit (Environment o Code
number).
Use the following values to create a new entry.
© SAP AG
Country
DE Germany
Comm./imp. code no.
824010##
Description
Commodity code for group ##
Supplementary unit
GAU Gram Gold
Addit. information
2
LO640
4-20
Create a new import code number (854020010##) for Germany with the description
Import code number for group ##.
In Customizing, select: Sales and Distribution o Foreign Trade/Customs o
Basic Data for Foreign Trade o Define Commodity Codes / Import Code
Numbers by Country
Use the following values to create a new entry.
Country
DE Germany
Comm./imp. code no.
854020010##
Description
Import code number for group ##
Supplementary unit
Addit. information
1
Create a new code number (864020020##) that can be used for both importing to
and exporting from Germany. Use “Code number for group ##” as the description.
In Customizing, select: Sales and Distribution o Foreign Trade/Customs o
Basic Data for Foreign Trade o Define Commodity Codes / Import Code
Numbers by Country
Use the following values to create a new entry.
Country
DE Germany
Comm./imp. code no.
854020020##
Description
Code number for group ##
Supplementary unit
Addit. information
© SAP AG
(BLANK)
LO640
4-21
2
Finding code numbers
You can use the information search for commodity codes and import code numbers
to assign tariffs to new materials.
Use the supplementary unit (special unit of measure) Gram Gold as the search
criteria to find commodity code 824010## for Germany. Which chapter and section
is this commodity code assigned to?
In the Foreign Trade Cockpit, select: Data Service o Information o Commodity
code
Enter GAU in the Special unit of measure field.
In the Text select. section, enter GROUP ##.
The program then returns the search results:
Chapter:
Section: XV
82
Tools, Cutting tools and silverware made of base metals;
their parts, made of base metals
Base metals and their products
Run a search for all import code numbers that contain the string group ## in the
description.
In the Foreign Trade Cockpit, select: Data service o Information o Code no.
In the Text select. section, enter GROUP ##.
The program then returns the search results:
Code numbers:
854020010##
854020020##
Why does the system display two import code numbers?
Reason:
© SAP AG
The information function found codes for Germany with the
value 1 or BLANK in the additional info field.
LO640
4-22
3
Data for the import process
You want to do your co-workers in the German purchasing department a favor by
providing them with all the data necessary to simulate an import.
Which code for Customs quota has been maintained for material DPC1000_AS
with the import code number 85402003010?
In Customizing, select: Sales and Distribution o Foreign Trade/Customs o
Specific Data for Import o Maintain Code Determination for Customs Quotas
Code for customs quota: 8888 1,000,000 pieces from January 1, 2000 to
December 31, 2002
Which Anti-dumping code has been maintained for material DPC1000_AS with the
import code 85402003010?
In Customizing, select: Sales and Distribution o Foreign Trade/Customs o
Specific Data for Import o Define Code Determination for Anti-Dumping
Anti-dumping code:
© SAP AG
8057 8540 2003 010 per piece
LO640
4-23
4
Import simulation
As a purchaser, you need to determine the duties to be paid for importing material
DPC1000_AS and the import documents that are necessary.
In the Foreign Trade Cockpit, select: Data service → Description/Information →
Import simulation. Then enter the following selection criteria:
Release 4.6B: From the Foreign Trade Cockpit, select Data Service o Import
simulation)
What types of import duties are required?
After you execute this program, the following results are displayed:
Customs quota
Customs duties determined by the system: 3,264.00
UNI
Anti-dumping
Customs duties determined by the system: 19,584.00
UNI
Which authorities and documents are relevant for the import process?
After you execute this program, the following results are displayed:
© SAP AG
Verification type
EG
Import license exists
Authority – Importing Ctry
TECH_IN
Supervisory office for techn.
goods - DE
Auth. – Ctry of dispatch
HITECH_01
Supervisory office for techn.
goods - USA
LO640
4-24
Data Service
Contents:
z List of foreign-trade objects
z Uploading customs data from a data provider
z Distributing customs data
z System settings
 SAP AG 1999
© SAP AG
LO640
5-1
Data Service: Unit Objectives
At the conclusion of this unit, you will be able to:
z Recognize what kinds of customs data can be
uploaded into your system using the data service
z Upload customs data from a data provider into your
system
z Distribute customs data in your system
infrastructure
 SAP AG 1999
© SAP AG
LO640
5-2
Data Service: Overview Diagram
Introduction
Communication/Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
5-3
Foreign Trade Cockpit: Data Service
Cockpit: Data Service
General Processing in
Foreign Trade
Import customs data
Periodic Declarations
Legal Control
Documentary Payments
Communication/
Printing
Preference Processing
Distribute customs data
Display IDoc / Search /
Statistics / Lists
IDoc
Use the wizard to make settings for
data service and distribution
scenario
Data Service
 SAP AG 1999
The Data Service Cockpit allows you to:
„Use
the wizard to make settings for your data service and distribution scenarios quickly and easily
„Select
specific customs data from a worklist, check it for consistency and then transfer it to the
corresponding foreign-trade tables
„Select
customs data from the current system, automatically create 1 - n IDocs and then distribute
them to another SAP System
„Display
IDocs in lists according to relevant criteria such as creation date or logical output type
„Search
through IDocs for business contents and then display the search results in a list
„Create
statistics for IDocs and then incorporate them into graphics
„Create
or change customs duty rates and condition records for customs data manually in the system
„Go
to detailed descriptions of customs data
© SAP AG
LO640
5-4
Basic Foreign-Trade Data
Customs office
Mode of transport
Procedure / Customs status
Business transaction type
Commodity code
Import code number
Customs tariff section
Customs tariff section / unit
PRODCOM number
CAS number for pharmaceutical products
Mode of transport/customs office combination
Conversion: old/new
Conversion: from/to
Keyword information
 SAP AG 1999
„Basic foreign-trade
data
„The basic foreign-trade
data is the basis for flawless customs processing that conforms to legal
requirements. Complete and comprehensive data maintenance is essential. The system can determine
data automatically and suggest it as a default. This data is taken from various documents such as the
purchase order, goods-receipt document, outbound delivery or billing document.
© SAP AG
LO640
5-5
Basic Customs Data
Customs quota code
Customs quota number
Quota determination
Customs ceiling number
Pharmaceutical product code
Determination of pharmaceutical products
Anti-dumping code
Anti-dumping determination
Preference import code
Country groups for import processing
Assignment of country groups for import processing
Type of preference document
Type of verification document
Preliminary document
Type of goods identity seal
Package type
Type of means of transport
 SAP AG 1999
„Basic customs
„Customs
„Based
data:
basic data is mainly used for import and export.
on this data, you can calculate customs duties or carry out customs declarations.
„Definition tables for
the individual objects and corresponding determination tables are available in
the system.
© SAP AG
LO640
5-6
Customs Duty Rates
Percentage Quantity Weight
Quota
X
X
X
Customs ceiling
X
X
X
Customs exemption
X
Pharmaceutical products
X
X
X
Preferential customs duty
X
X
X
Third-country duty
X
X
X
Anti-dumping
X
X
X
 SAP AG 1999
Customs records:
„Customs
duties are incurred when materials are imported from a third country. Normally, this
includes duties that can be charged according to quantity, value or weight.
„The system contains standard
customs condition types for quotas, customs ceilings, customs
exemptions, pharmaceutical products, preference, third country and anti-dumping.
„Most
of the condition records for these condition types can be maintained according to quantity,
value or weight.
„Part of the condition types
is already in pricing procedure RMIMP01 and allows you to use pricing
to calculate the customs duty for a certain import process.
Note:
If you upload customs duty rates automatically, the system recognizes overlapping validity times and
uses pricing rules to resolve the conflicting times.
© SAP AG
LO640
5-7
Process Overview
Technical
Technical perspective
perspective
User’s
User’s perspective
perspective
• Data providers
Upload
Upload foreignforeigntrade
trade data
data into
into the
the
system
system
• Authorities
• ...
Consistency
checks
Update
Select
Web
XML
ASCII
IDoc
Notify by
e-mail
...
...
Export
Export Manager
Manager
Import
Import Manager
Manager
Basic foreignforeign-trade data
Upload
data
Basic customs data
Customs duty rates
 SAP AG 1999
Process overview for uploading customs data:
The uploading process is performed in the following steps:
„ A
data provider or authority normally makes customs data available to you at regular intervals.
This data must be in syntactically correct IDoc format.
„ Following inbound
processing of the IDoc, the data can be processed further either automatically in
the background or in the foreground, depending on the system settings.
„ For
foreground processing in dialog mode, the person responsible receives an e-mail message
(optional) informing him or her that this IDoc has arrived.
„ This
person can now select the corresponding IDocs and then choose the foreign-trade data that he
or she finds relevant from a worklist. After checking this data, this person can transfer it into the
system.
„ If
the system discovers inconsistent data, it either creates an error message or rejects the inbound
IDoc.
© SAP AG
LO640
5-8
IDocs
Basic foreign-trade data
IDoc FTDABA01
...
...
Customs office
Mode of transport
Procedure / Customs status
...
Basic customs data
IDoc FTDACU01
...
...
Customs quota code
Customs quota number
Quota determination
...
Customs duty rates
IDoc COND_A
...
...
Quota
Customs ceiling
Customs exemption
...
 SAP AG 1999
The following IDocs are used in practice:
„ FTDABA01
for basic foreign-trade data
„ FTDACU01
for customs data
„ COND_A
© SAP AG
for customs duty rates
LO640
5-9
Inbound Processing - Foreground
SAP System
Data providers
Authorities
...
Customs office
IDoc 02451
IDoc 02452
IDoc 02453
Import code
Post
number
Business
transaction type
SAP
 SAP AG 1999
„ A
data provider or authority normally makes customs data available to you at regular intervals.
This data must be in syntactically correct IDoc format (FTDABA01, FTDACU01, COND_A).
„ If
the customs data is to be processed in the foreground, a dialog-oriented processing function
appears once the IDoc has been processed initially. If the foreground processing option was
chosen, the system automatically creates a worklist from the IDoc that was received.
„ For
foreground processing in dialog mode, the person responsible receives an e-mail message
(optional) informing him or her that this IDoc has arrived.
„ Now,
this person can use the Import customs objects function in the Data Service Cockpit to select
the corresponding IDocs.
„ He
or she can use drag-and-drop to select the relevant foreign-trade data from the worklist. This
data can also be checked for consistency before being transferred to the corresponding Customizing
tables or master data tables.
„ If
the system discovers data inconsistencies, it creates an error log.
Note:
The system prevents you from entering information that does not belong in your system (information
that refers to a country that is not included in the country table, for example).
© SAP AG
LO640
5-10
Inbound Processing - Background
SAP System
Data providers
Authorities
...
IDoc 02451
IDoc 02452
IDoc 02453
Direct posting
SAP
 SAP AG 1999
„ A
data provider or authority normally makes customs data available to you at regular intervals.
This data must be in syntactically correct IDoc format (FTDABA01, FTDACU01, COND_A).
„ After
initial inbound processing, the data is transferred directly into the corresponding Customizing
tables or master data tables.
„ If
the system discovers data inconsistencies, the IDoc is rejected and given an "error" status.
„ Once
corrections are made, the IDoc can be returned to the initial inbound processing stage, if
necessary.
© SAP AG
LO640
5-11
Distribute Customs Data
SAP - Operative system_03
SAP - Operative system_02
SAP Central customs server
ALE
SAP - Operative system_01
Customs office
Import code
number
IDoc 01451
IDoc 01452
IDoc 01453
Business
transaction type
Direct posting
 SAP AG 1999
Distribute customs data
„ In
a distributed system infrastructure that separates operative systems from the central system, it is
necessary to use the ALE distribution model to distribute the customs data.
„ The Distribute
cust. objects function is available for this purpose in the Data Service Cockpit. This
function allows you to select specific basic data and customs data for a particular country and
several languages.
„ Finally,
1 – n IDocs are created that provide the operative systems with information based on the
ALE distribution model. Inbound processing can then be carried out in the operative systems either
in the foreground or in the background, as described above.
Note:
A distributed scenario has the advantage that the data only needs to be maintained centrally and the
operative systems always contain data that is up-to-date.
© SAP AG
LO640
5-12
Data Service in Foreign Trade: Summary
z Wizards help you set up data services and
distribution scenarios.
z You can upload basic foreign-trade data, customs
data and customs duty rates into the corresponding
system tables.
z The system allows you to transfer specific basic
foreign-trade data and customs data.
z All customs data can also be uploaded into
Customizing tables and master data tables using
background processing.
z The ALE distribution model is used for distributing
customs data.
 SAP AG 1999
© SAP AG
LO640
5-13
Communication / Printing
z Communication
„
IDoc import - purchase order
„
IDoc export - billing document
„
Automated Export System (AES) - USA
„
Application scenario
z Printing
„
Export documents
„
Output control
„
Printing transactions
 SAP AG 1999
© SAP AG
LO640
6-1
Communication / Printing: Unit Objectives
At the conclusion of this unit, you should be
able to:
z Determine which settings should be made in
z
z
z
z
the system
Describe how to create IDocs
Name the application scenarios in which you
could use these IDocs
Describe how to print export documents
Use the user enhancement V55ECTRL
 SAP AG 1999
© SAP AG
LO640
6-2
Communication / Printing: Overview Diagram
Introduction
Communication / Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
6-3
Communication - Future Procedure
Import data becomes export data
Customs
Import
SAP System
Customs
Export
SAP System
MM
USA
USA
SD
Purchase
order
ACE
AES
Order
Broker
Inbound
delivery
Europe
Europe
In-house
DE-ATLAS development
DE-ATLAS
Goods
receipt
Invoice
Software
Outbound
delivery
Goods issue
Japan
Japan
TEDI
TEDI
Billing
document
Export data becomes import data
 SAP AG 1999
achieve uninterrupted communication, so that your export data immediately
becomes import data for your subsidiary, for example. The different types of documents and the
maintenance effort associated with these are not necessary.
„The aim is to
„In
addition to internal company communication, you can also communicate with other businesssector partners involved in customs, such as customs authorities, customs brokers, vendors,
customers or other authorities.
„The authorities
of different countries and economic zones are currently attempting to develop
standardized systems for sending foreign trade data from one business-sector partner to another
electronically. Examples of these standardized systems include ACE and AES in the USA, ATLAS
in the European Union and TEDI in Japan.
principles for conversion of foreign trade data in the SAP System are outlined in the
corresponding conversion tables and in Customizing.
„The basic
„IDocs
(Intermediate Documents) are the basis for data exchange.
© SAP AG
LO640
6-4
Basic Data
z Basis: UN/EDIFACT - Message types
CUSDEC
Customs Declaration Message
CUSRES
Customs Response Message
z Using ISO (International Standards Organization) codes
z SAP EDI Basis: Component WF-IDOC-EDI menu (below)
Determine IDocs EXPINV02 and IMPINV01
Define partners
Define ports
z Output control
 SAP AG 1999
have chosen the internationally recognized UN/EDIFACT standard as the basis for Printing /
Communication. The most important message types in foreign trade are CUSDEC (Customs
Declaration Message) and CUSRES (Customs Response Message).
„We
„All
future electronic foreign trade/customs systems or those currently being developed use these
standard messages. These include:
y
USA
ACE - Automated Commercial Environment
y
Germany ATLAS - Automated tariff and local customs processing system
y
Austria
EDV/ZOLL (Data processing/customs)
y
Holland
SAGITTA2000
y
France
DOUANE2000
y
Japan
TEDI
© SAP AG
LO640
6-5
Output Control / EDI
1
3
2
EDI
SAPScript
Sub-system
Medium
Medium
1/2
8
6
Print/fax
Special function
EDI
EDI
SAP
Sub-system
 SAP AG 1999
„Using output control,
you can decide on the type of output and also on what type of communication
should be used:
y
Printing export documents within the SAP System
y
Printing export documents externally from the SAP System in another system
y
Sending an EDI message within the company or to the authorities
„In
all three cases, you must activate output control.
„EDI tools
are used for the last two communication types. You can make the final settings for these
two communication types in the EDI section.
© SAP AG
LO640
6-6
Import IDoc
Customizing
Output control
Import data
Purchase
order
EDI/ALE
Header
Vendor 1080
Inbound
delivery
Import IDoc
Item
• 010
DPC1000
Item
• 020
IMPINV01
...
Goods
receipt
Partner data
E1EDKA1
...
P-402
FT data (header)
Item data
Invoice
E1EDK29
E1EDP01
...
FT data
(item)
E1EDP28
...
...
1
SAPScript
2
Subsystem
3
EDI
 SAP AG 1999
import IDoc for import data can be set up using output control in the purchase
order. The corresponding settings must also be made in the EDI area.
„The IMPINV01
„Particular
attention should be paid to the partner- and port definitions.
„The system includes example
message type ACE1.
„The import
IDoc IMPINV01 contains order data and the corresponding foreign trade data at header
and item level.
„The import
© SAP AG
IDoc serves as a basis for EDIFACT-supported paperless customs processing.
LO640
6-7
Export IDoc
Customizing
Export data
Header
Customer 1450
Output control
Order
EDI/ALE
Outbound
delivery
Export IDoc
EXPINV04
Item
• 010
DPC1000
Goods issue
...
Partner data
E1EDKA1
FT data (hdr)
Item data
E1EDK29
E1EDP01
Item
• 020
P-402
...
Billing
document
...
FT data
(item)
E1EDP28
...
...
1
SAPScript
2
Subsystem
3
EDI
 SAP AG 1999
„Export
IDoc EXPINV02/-03/-04 is set up using output determination in the customer billing
document.
„Pay attention
„The export
here to the settings to be used in the EDI area.
IDoc can be used for three methods:
y
Printing export documents internally with the SAP System using SAPScript
y
Connecting to a sub-system to print the export documents
y
Connecting and sending data by EDI
y
A combination of several methods, such as printing and EDI, is also possible.
„Export
IDoc EXPINV02/-03/-04 contains the billing document data as a primary document and the
delivery data as a secondary document. In this IDoc, foreign trade data is set at header and item
level.
„The system also creates
© SAP AG
data regarding assigned financial documents or export licenses.
LO640
6-8
AES: Automated Export System - USA
Sales and Distribution
Order
US Customs
EDIFACT converter
Census Bureau
Outbound
delivery
Export Administration
Defense Trade Controls
Goods issue
Billing
document
Other Federal Agencies
Value Added Network
Network - Provider
 SAP AG 1999
„The AES
(Automated Export System) transfers any existing or planned foreign trade data in
electronic form to business-sector partners (such as customers, forwarding agents or brokers) and to
the customs authorities.
„The official
UN/EDIFACT-messages CUSDEC (Customs Declaration) and CUSRES (Customs
Response) are used for successful certification by the US customs authorities.
„The AES
was developed by US Customs and other American authorities and should improve the
export operations and increase the quality of the data that is reported.
© SAP AG
LO640
6-9
A.E.S.: Options - USA
Option 1
Option 2
Option 3
Option 4
Message type:
FUSD
Message type:
AES2
Message type:
AES3
Message type:
AES4
Medium:
Printing
Medium: EDI
Medium: EDI
Medium: EDI
Dispatch time:
Before the
goods
Dispatch time:
Part of the data
before the goods;
complete
declaration max. 5
days after the
goods
Dispatch time:
maximum 10
days after the
goods
EDI
EDI
Dispatch time:
Before/at the
same time as the
goods
Shipper’s
Export
Declaration
EDI
EDI
1
1
2
1
2
3
1
2
 SAP AG 1999
AES (Automated Export System) offers four methods for declaring export processes from the USA.
„Option 1:
You can file a copy of the Shipper‘s Export Declaration (message type FUSD) at the same
time or before the export.
„Option 2: This
message is sent via EDI (message type AES2) before the goods are physically
exported.
„Option 3:
A message with a reduced amount of data is send via EDI before the goods are physically
exported. At the very latest, the complete message is sent five days after the goods are exported.
Once again, the message is sent via EDI. Both messages use message type AES3.
„Option 4: This
message is sent via EDI a maximum of 10 days after the goods are physically
exported. (message type AES4)
Note: You must apply for a special official license in order to use options 3 or 4.
© SAP AG
LO640
6-10
Application Scenario - Outbound
SAP System document flow
Order
OR
Pro forma
invoice F5
Outbound
delivery LF
Pro forma
invoice F8
IDoc
EXPINV02*
EDI
converter
Business
sector
Invoice
F2
• You can send at three different points in the document chain
• An external converter transfers the data
*) Release 46C: EXPINV04
Scenario recommended for AES
 SAP AG 1999
Within the SD process chain there are three different scenarios:
„Scenario
1: The F5 pro forma invoice is based on the SD order. This scenario is only recommended
if there is reliable order data and the settings for foreign trade have been correctly determined.
„Scenario
2: The F8 pro forma invoice is based on the SD delivery document and can be created once
all the shipping steps have been completed. The advantage of this scenario is that correct and
complete export data is available at the time of processing.
„Scenario
3: You can also use export billing documents (F2) that have already been forwarded to
financial accounting as the basis for setting up IDocs. However, there are limitations on which data
you can change in billing documents.
© SAP AG
LO640
6-11
Application Scenario - Inbound
Person responsible is
Scenario 1 advised of the process
via e-mail
US
Customs
EDI
converter
IDoc
TXTRAW01
Scenario 2
Triggers a workflow
in the SAP System
 SAP AG 1999
„The receipt
of information from the customs authorities has been implemented in AES in such a way
that the standard IDoc TXTRAW01 is also included. This enables you to display the OK (or error)
messages from the customs authorities.
„Using standard functions in the
EDI area, you can either start a workflow or send information to the
person or group of people responsible by e-mail.
© SAP AG
LO640
6-12
Printing Options
Create billing
document
Printing
transaction
..............................
..............................
..............................
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..............................
..............................
..............................
....
....
..............................
....
....
. . . .. . . .
. . . .. . . .
....
....
. . . .. . . .
. . . .. . . .
....
....
....
....
..............................
..............................
..............................
Telex
....
....
....
Printer
....
....
....
Immediately
(dispatch time 4)
Explicit request
(dispatch time 3)
Scheduling
..............................
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. . . .. . . .
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....
....
With selection run,
either next (dispatch time 1)
or at time specified (dispatch time 2)
 SAP AG 1999
You can define the dispatch time when output is to be issued.
The following times are available:
„The output to
be sent is selected by a standard program (RSNAST00) at regular intervals. You can
decide whether the output is selected during the next program run (dispatch time 1) or at a time
selected by the user (dispatch time 2).
„There is also
a special selection program available for the different applications with which output
can be explicitly processed in dialogue or in the background (dispatch time 3). Background
processing enables you to process output regularly (see dispatch time 1).
„The output is sent
© SAP AG
automatically as soon as a document has been posted (dispatch time 4).
LO640
6-13
Printing Process
Output
determination
Printing
Billing
document
Printing
transaction
 SAP AG 1999
„Foreign
trade has its own print transaction for printing foreign trade documents.
„This transaction lists all
„There are several
the documents due to be printed.
different types of printing:
y
Initial processing
y
Repeated processing
y
Error processing
y
Special case processing
„You
can use Foreign Trade: Message Control in Customizing to make settings for the following
functions:
y
Select packing data
y
Print commodity code
y
Link the printout of the document to a number range
y
Make the official document number a required entry
y
Update the official document number for monitoring purposes
y
Receive a confirmation prompt before printing
„As
of Release 4.6A, it is possible to change data for printing.
© SAP AG
LO640
6-14
Changes Before Printing
Printing
Billing document
Billing
document
Printing transaction
Change
history
Update
Change form fields
manually before
printing
 SAP AG 1999
of Release 4.6A, an independent print transaction allows you to change data for printing. Your
changes only affect the printout, not the data in the billing document.
„As
„You
can use Customizing (Form Data Control / table T609PP) to define for each output type which
form fields can be changed in the print transaction.
„In
the Foreign Trade: Output Control Customizing activity (table T609P), you can activate the
Create audit entry for man. changed form data function. The changes made in the print transaction
will then be updated in the change history.
© SAP AG
LO640
6-15
List of Message Types Delivered for Various
Releases
Rel 4.0
Rel 4.5
Rel 4.6B
Rel 4.6C
Template - EDI
Template - Export decl.
Template - Movem. certif.
Template - Export rep. JP
AUS1
AUS2
AUS3
AUSJ
Template - EDI
Template - Export decl.
Template - Movem. certif.
Template - Export rep. JP
AUS1
AUS2
AUS3
AUSJ
Template - EDI
Template - Export decl.
Template - Movem. certif.
Template - Export rep. JP
FECO
FEEA
FEEU
FEEV
FEEX
FET1
FET2
FET5
FETR
EU certificate of origin
EU Export refund
EUR1 document
Simp. export decl. SAD
Export declaration SAD
Shipping declaration T1
Shipping declaration T2
T5 document
ATR document
FECO
FEEA
FEEU
FEEV
FEEX
FET1
FET2
FET5
FETR
EU certificate of origin
EU Export refund
EUR1 document
Simp. export decl. SAD
Export declaration SAD
Shipping declaration T1
Shipping declaration T2
T5 document
ATR document
FECO
FEEA
FEEU
FEEV
FEEX
FET1
FET2
FET5
FETR
FEAG
FEAN
EU certificate of origin
EU Export refund
EUR1 document EUR1
Simp. export decl. SAD
Export declaration SAD
Shipping declaration T1
Shipping declaration T2
T5 document
ATR document
Applic. export license
Export license
FJCI
FJCO
FJCT
FJEP
FJER
Export invoice - JP
Cert. of origin Osaka
Cert. of origin Tokyo
Export packing list- JP
Export report - Japan
FJCI
FJCO
FJCT
FJEP
FJER
Export invoice - JP
Cert. of origin Osaka
Cert. of origin Tokyo
Export packing list- JP
Export report - Japan
FJCI
FJCO
FJCT
FJEP
FJER
Export invoice - JP
Cert. of origin Osaka
Cert. of origin Tokyo
Export packing list- JP
Export report - Japan
AES1
FUCI
FUCO
FUEP
FUPI
FUSD
FUSI
Autom. Export System
Commercial inv. USA
U.S. Cert. of origin
Export packing list
Pro forma inv. USA
Shipper’s exp. decl.
Ship. letters instr.
AES1
FUCI
FUCO
FUEP
FUPI
FUSD
FUSI
Autom. Export System
Commercial inv. USA
U.S. Cert. of origin
Export packing list
Pro forma inv. USA
Shipper’s exp. decl.
Ship. letters instr.
AES1
FUCI
FUCO
FUEP
FUPI
FUSD
FUSI
Autom. Export System
Commercial inv. USA
U.S. Cert. of origin
Export packing list
Pro forma inv. USA
Shipper’s exp. decl.
Ship. letters instr.
Message Types (Generic Templates)
AUS1
AUS2
AUS3
AUSJ
Template - EDI
Template - Export decl.
Template - Movem. certif.
Template - Export rep. JP
AUS1
AUS2
AUS3
AUSJ
Message Types for EU Countries
FECO EU certificate of origin
FEEU
FEEV
FEEX
FET1
FET2
FET5
FETR
EUR1 document
Simp. export decl. SAD
Export declaration SAD
Shipping declaration T1
Shipping declaration T2
T5 document
ATR document
Message Types for Japan
FJCI
FJCO
FJCT
FJEP
FJER
Export invoice - JP
Cert. of origin Osaka
Cert. of origin Tokyo
Export packing list - JP
Export report - Japan
Message types for the USA
AES1
Autom. Export System
 SAP AG 1999
© SAP AG
LO640
6-16
Creating New Documents in the SAP System:
Activities
z Copy a sample message type
z Copy a print program
z Modify the new print program
z Copy a SAPScript form
z Modify the new form
 SAP AG 1999
„All
of the export data contained in the system is available in the RVADAUS1 program in the
standard system. If other data is required, you can enhance the EXPINV02 IDoc by adding the
necessary fields.
„You
can tailor the IDOC_OUTPUT_INVOIC function module to match your needs with a user
enhancement. This function module populates the EXPINV02 IDoc with document data.
© SAP AG
LO640
6-17
User Enhancement V55ECTRL
z Field control according to user specifications
z Redetermination of all data for:
Single Administrative Documents
✁
Movement certificate EUR1
✁
ATR
✁
EC certificate of origin
✁
✁
NAFTA documents
z Incompleteness check (DOCUMENT_INCOMPLETE
parameter)
z Modification of packing information related to the given
document
 SAP AG 1999
can tailor the IDOC_OUTPUT_INVOIC function module to meet your needs with a user
enhancement. This function module populates the EXPINV02 IDoc with document data.
„You
„In
this function module, you can control whether certain additional information from the delivery
such as packing data needs to be read.
of Release 4.5A, you can use the T609P control table to set up printing of packing data from the
foreign trade documents in the standard system.
„As
user enhancements for SAP extension V55ECTRL in the printing programs. These
make it possible for you to change the data right in the foreign trade documents.
„There are more
© SAP AG
LO640
6-18
Communication / Printing: Summary
z Output control is used to determine the
communication type.
z The IDoc for the import purchase order is the
first module in the electronic customs process.
z The export billing document IDoc can be used
to print documents relevant for export, to send
via EDI, and as a data basis for supporting
partner systems.
 SAP AG 1999
© SAP AG
LO640
6-19
Exercises
Communication / Printing
•
Export and Import IDocs
•
Printing export documents and using output control:
You are responsible for foreign trade in your company and must ensure
that the relevant export documents for billing are correctly printed or
created for EDI messages.
Exercises - Communication / Printing
Customer
Customs
1 Export declaration
Customs
Plant
 SAP AG 1999
© SAP AG
LO640
6-20
1
EDI Partner settings
Display the partner profile for vendor 1080 with partner type LI.
You can find the Partner Profile section under Foreign Trade/Customs in the menu
(Tools → Business Communication → IDoc Basis → IDoc).
Outbound parameters:
Message type
_____________________
Receiver port
_____________________
IDoc basic type
_____________________
Message control:
2
Application
_____________________
Message type
_____________________
Partner function
_____________________
Communication EDI: Display IDoc
You want to see the structure of the Import Basis IDoc. What are the first three
fields for the General foreign trade data at item level (segment E1EDP28)?
For this exercise, go to the IDoc documentation section of the Communication /
Printing cockpit (which you can reach via the Initial Screen Foreign
Trade/Customs).
© SAP AG
Field name:
_____________________
Field name:
_____________________
Field name:
_____________________
LO640
6-21
3
Creating an IDoc on the basis of a purchase order
Order 10 pieces of material MHA_## from vendor 1080.
You want to send an EDI message to this vendor.
Describe how you performed this step.
______________________________________
______________________________________
______________________________________
______________________________________
Note:
When you create the purchase order, the system notifies you that the import item
data is incomplete. Why? Maintain the missing data.
Check the contents of the following fields in the IDoc you just created.
For this exercise, go to the Communication/EDI section (IDoc subsection) of the
Communication / Printing cockpit (which you can reach via the Initial Screen
Foreign Trade/Customs).
Customs office
________________________
Currency of statistical value
________________________
Description of trading country
________________________
You can create an EDI message for exports in the same way as you would for
imports.
This EDI message is created to support the new EDI processes, such as the
American AES - Automated Export System.
© SAP AG
LO640
6-22
4
Creating an IDoc on the basis of an SD billing document
Display your billing document from exercise 8 in the Documents in Foreign Trade
unit.
What messages are proposed automatically?
Message type
________________________
Standard message type
________________________
Medium for transmission ________________________
You want to view all IDocs of type EXPINV that were created last month. Describe
how you performed this step.
______________________________________
______________________________________
5
Printing an export declaration FEEX
Create an export declaration on the basis of the billing document from exercise 8 in
the Documents in Foreign Trade unit.
1. Add message type (output type) FEEX to the billing document.
2. Choose P633 as the logical destination.
3. Save the billing document.
Display the export declaration on the screen.
For this exercise, select First processing in the Printout section of the
Communication / Printing cockpit (which you can reach via the Initial Screen
Foreign Trade/Customs).
© SAP AG
LO640
6-23
6
Changing the data that is to be printed in an export declaration (FEEX)
Before you created the export declaration in exercise 5, the system informed you
that the transportation data had changed.
Your goods are now scheduled for transport on a ship with ## as its ID number.
Check to make sure that this change on the export declaration is also reflected in the
invoice. Then, print the document.
After you have printed the document successfully, you want to display the changes
that you have made.
Describe how you performed this step.
________________________________________________
7
Message control (optional)
What is the name of the print program for output type FET1 T1 shipping
document?
________________________________________________
What is the name of the SAPScript form for output type FET1 T1 shipping
document?
________________________________________________
8
Print control (optional)
Your customs office gives you the authorization to assign your own document
numbers on your export declarations.
You also want to make sure that the system always offers a safety query before it
prints export declarations.
Describe how you performed this step.
________________________________________________
________________________________________________
________________________________________________
________________________________________________
© SAP AG
LO640
6-24
9
Changing the modifiable fields in the export declaration (optional)
In the future, you also want to be able to use the print transaction for foreign trade
documents to change field 20 - Delivery conditions in an export declaration before
it is printed.
Describe how you performed this step.
________________________________________________
________________________________________________
________________________________________________
© SAP AG
LO640
6-25
Solutions
Communication / Printing
1
EDI Partner settings
Logistics o Sales and Distribution o Foreign Trade/Customs
Communication / Printing o Environment o IDOC / EDI basis
IDoc o Partner Profile
Partner type LI o 1080
Outbound parameters:
Message type
IMPINV Import declaration
Receiver port
SAPID3 Port for ID3 system
IDoc basic type
IMPINV01 Import Basis IDoc (I.B.I.)
Message control:
© SAP AG
Application
EF Purchase Order
Message type
ACE1 New PO printout
Partner function
VD Vendor
LO640
6-26
2
Communication EDI: Display IDoc
Logistics o Sales and Distribution o Foreign Trade/Customs
Cockpit - Communication / Printing o IDoc documentation section
Select Import IDoc and then choose IDoc documentation.
Object name:
IMPINV01
IMPINV01 → E1EDP01 → E1EDP28 → Segment fields
3
Field name:
EXNUM
Field name:
EXPOS
Field name:
STAWN
Creating an IDoc on the basis of a purchase order
Once you have created the purchase order with the data given, you must use the
Goto o Messages to add the message type ACE1.
Check the Further data for the message to make sure that the message will be
processed as soon as the purchase order is posted: Dispatch time 4 – send
immediately (when application is saved) must be selected.
After you have posted the purchase order, you can use the following path to display
the IDoc of type IMPINV01 type that was created:
Logistics o Sales and Distribution o Foreign Trade/Customs
Cockpit – Communication / Printing o Communication/EDI section
IDoc section o List
Selection parameters: Logical message type IMPINV
© SAP AG
LO640
6-27
You can determine the values in the following segments by double-clicking on your
IDoc and then placing the cursor on the following segments in the data records
folder:
- E1EDK29
- E1EDP28
- IDOC: Document Header - General Foreign Trade Data
- IDOC: Document Item - General Foreign Trade Data
From segment
E1EDK29:
– Customs office
CUSTOMSA 3816 - Weil am Rhein
– Currency of the statistical value
GRWC
UNI
From segment
E1EDP28:
- Name of the country involved in trade HANLD_TX France
4
Creating an IDoc on the basis of a Sales and Distribution (SD) billing
document
Logistics o Sales and Distribution o Billing
Information system o Billing documents o List Billing Documents (Search
term: Payer DEU_XX)
Select billing document
Goto o Header o Output
The system suggests output RD00 – Invoice automatically by default.
In order to display all IDocs with the type EXPINV, proceed as follows:
Logistics o Sales and Distribution o Foreign Trade/Customs
Cockpit – Communication / Printing o Communication/EDI section
IDoc section o List
Selection parameters: Logical message type EXPINV
© SAP AG
LO640
6-28
5
Printing an export declaration (FEEX)
Logistics o Sales and Distribution o Billing
Information system o Billing Documents o List Billing Documents (Search
term: Payer DEU_XX)
Select billing document
Goto o Header o Output
- Add output FEEX
- Save the billing document
Logistics o Sales and Distribution o Foreign Trade/Customs
Cockpit Communication / Printing o Printout section
Select First processing and then choose Print.
A selection screen appears. Select output type FEEX and then choose Print
preview.
6
Changing the data that is to be printed in an export declaration (FEEX)
Logistics o Sales and Distribution o Foreign Trade/Customs
Cockpit – Communication / Printing o Printout section
Select First processing and then choose Print.
A selection screen appears. Select output type FEEX and then choose Form data.
Select field 18 – Indicator for the means of transport at departure in the hierarchy
on the left side of the screen. Then, enter the new data in the dialog box that
appears.
Then, select Back and choose Print. Finally, confirm that the system should print
the data that you have changed in the following dialog box.
Displaying print changes
Logistics o Sales and Distribution o Foreign Trade/Customs
Cockpit Communications / Printing o Printout section
Monitoring subsection o Print changes
© SAP AG
LO640
6-29
7
Output control
IMG o Sales and Distribution o Foreign Trade/Customs o
Printing/Communication o Assign Forms/Programs for Export Billing
Documents
The print program for output type FET1 is
RVADAUS1
ENTRY_FET1
The SAPScript form for output type FET1 is
SD_EXPORT_EUDC
8
Print control
Logistics o Sales and Distribution o Foreign Trade/Customs
Cockpit Communication/Printing o Environment section
You can use the Print control function to control the printing transaction. Select
the output type FEEX and then choose Details.
Assign your own document numbers
Select the Internal using number range entry in the Document number section
and then assign the FT_DRU_AM object in the Number range object field and
enter 01 in the Number range number field.
Safety query
Select the Safety query before starting printing field in the Print transaction –
General section.
9 Changing the modifiable fields in the export declaration
IMG o Sales and Distribution o Foreign Trade/Customs o Printing /
Communication o Control Foreign Trade Documents o Form Data Control
Select the Changeable indicator for element F020 – 20 Delivery condition for output
type FEEX.
© SAP AG
LO640
6-30
Legal Control
Contents:
z Licenses
z UNO embargo
z Sanctioned Party Lists
z Scope and course of checks
z System settings
z Further uses
 SAP AG 1999
© SAP AG
LO640
7-1
Legal Control: Unit Objectives
At the conclusion of this unit, you will be able to:
z Describe how the system depicts and checks
various export regulations in different legal systems
at the same time
z List the types of legal controls that the system
supports
z Create embargoes and sanctioned party lists in the
system
z Describe how automatic export-license
determination works
z Define the points in the SD document chain at which
automatic export control takes place
 SAP AG 1999
Terminology definitions in the SAP System:
„Sanctioned
party lists are issued by various US authorities. These lists identify individual people or
firms - both American and non-American - with whom, for various reasons, American companies
may not trade or can only carry out restricted trading with. The stipulations also apply to subsidiaries
of US companies abroad.
embargo includes all compulsory state measures relating to a ban on goods trading with a
particular state, in order to prevent specific types of trading from taking place.
„An
the SAP System, a code of rights is defined as a legal regulation. This regulates the export of
goods in a particular country.
In Germany’s case, this would be the foreign trade law (Außenwirtschaftsgesetz or AWG) and the
foreign trade stipulation (Außenwirtschaftsverordnung or AWV) and for the USA, there is the Export
Administration Act (EAA) and the Export Administration Regulations (EAR).
„In
„To simplify export
control process, articlesthat are to be dealt with and processed in the same way by
a given legal regulation are grouped together in the system.
„Every legal
requirement produces liststhat include all goods requiring approval. In the lists, every
item is assigned an identification number, which is entered into the SAP System as an export
control class number.
This export control class number corresponds to the export list number (Ausfuhrlistennummer) in
Germany, the ECCN in the USA and the Cargo List Number 1 and 2 in Japan.
© SAP AG
LO640
7-2
Legal Control: Overview Diagram
Introduction
Communication / Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
7-3
Foreign Trade Cockpit: Legal Control
Cockpit: Legal Control
General Processing in
Foreign Trade
Create and maintain licenses
License
master
Periodic Declarations
Legal Control
Monitor master data for
materials and customers
Documentary Payments
Communication / Printing
Preference Processing
Data Service
Monitor/Release documents that
have been assigned/blocked
Simulate legal control
9
Simulation
Create reports for authorities
(Germany)
 SAP AG 1999
The Legal Control cockpit allows you to:
„Create
licenses as license master records and assign them to documents
„Monitor
and release documents
„Monitor
and maintain data in the material master and the customer master
„Simulate
„Create
business transactions
the required declarations as file versions on disk (valid in Germany)
The following tools for monitoring are available:
„You
can see which order items and delivery items have been blocked for further processing due to
legal control.
„You
can determine which export licenses are assigned to which orders.
„You
can monitor your export licenses, so that you are aware well in advance which licenses are
about to expire.
© SAP AG
LO640
7-4
Check Times
Quotation
Order
Outbound
delivery
Check
Simulation
Check
Update license
Block
Simulation
Check
Block
Simulation
1
2
3
Goods issue
Billing
document
FI document
 SAP AG 1999
Checking procedure and scope:
„General
control of type of order and type of delivery:
y
Legal Control:
__ - No check
y C - Check for dispatch and export
„Detailed control
of order- and delivery-item types:
y
Legal Control:
__ - No check
y A - Dispatch check
y B - Export check
y C - Dispatch and export check (incl. domestic)
y D - Dispatch and export check (excl. domestic)
„When the checks
take place:
y
1) Preventative check: Quotation at the time the document was saved
y
2) Main check: Order at the point when the document was saved
y
3) Emergency check: Delivery during creation, picking (WMS), goods issue
y
The aim is to determine as early as possible whether export approval is necessary, so that
sufficient lead time remains or the necessary export licenses can be applied for.
© SAP AG
LO640
7-5
Process
Material
Material master
Customer master
License master
Order
Document header 1190
- Item 010 DPC1000
- Item 020 P-402
Main check
Legal control
Check
Legal control
Delivery
Goods issue
 SAP AG 1999
„The aim of
the legal control is to determine whether the export is generally allowed (embargo,
sanctioned party list) and whether any export licenses are necessary (and if so, how many). This
determination depends on:
y
Export’s country of departure
y
Goods to be exported
y
Export’s country of destination
y
Customers
y
Export date
„In
the event that a business transaction requires a license, the system tries to automatically determine
all necessary export licenses and classify the document item.
„The document item can
be processed further if this classification is successful. Otherwise, it will be
blocked.
„The deciding partner for
the check is the ship-to party, whose homeland determines the country of
destination for the export.
„The crucial
date for the check is the requested delivery date in the sales order (as of 4.6C, this is the
date of the first confirmed schedule line) and the goods-issue date in the delivery.
© SAP AG
LO640
7-6
Legal Control: Material Master
Material number
Plant
P-402
1000
General foreign trade data
Exemption certificate
Legal control
Active
X
X
Legal
regulations
A
B
C
Exp.contr.
class
4A003
...
1A1340
Grouping
Group_1
...
Group_3
 SAP AG 1999
„Data relevant
for legal control can be stored in the material master.
„By
maintaining the exemption certificate data, you indicate to the system that the material you are
currently processing is not subject to legal controls. In other words, no export license is assigned.
Specifically, you must maintain the code, number and validity date for the exemption certificate.
„The country in
which the delivering plant is located dictates the active legal controls that are to be
checked for exports from this plant.
„For
each material and each legal control, you can store the corresponding:
y
Export control class
y
Grouping
„By definition,
every material is subject to legal control. For exceptionally well-maintained legal
regulations, it is possible to negate this assumption. In other words, you can declare that materials are
not subject to legal control unless they are specifically indicated as such, by using the Individual
maintenance indicator.
„You
can start a standard report, which examines the master material data and determines whether the
following data has been maintained. A cross-plant check is also possible.
© SAP AG
LO640
7-7
Countries Involved
Sweden
Myanmar
Country of departure
Country of destination
 SAP AG 1999
„Countries
involved:
y
The country where the delivering plant is located defines the legal regulations that are to be used.
y
The country of the goods recipient (taken from the document or customer master record) defines
the country of destination for the export process.
© SAP AG
LO640
7-8
License Master
License number: 87
z Legal regulations
✁
Legal regulations
A
Š
License type
EAG
EinzelAusfuhrGenehmigung
(Individual exp. license - Germany)
Š
Company code
1000
z Validity period
Jan. 1, 2000 - Dec. 31, 2007
z Business transaction type
11
z Sales document number
1334
z Maximum amount
100,000 UNI
z Status
C
Partners
1190
JFT-MX
...
Exp. control class
Partners
AG
WR
RE
4A004
4D003
...
Countries
Texts
US - USA
MX - Mexico
...
Destination
control
...
 SAP AG 1999
„The SAP
System can manage various types of export licenses that your company has received for
exporting various goods to various different customers. You must create legal controls in the system
so that legal control can automatically determine the export licenses.
„An
export license is always only valid for one legal regulation and one company code and is
classified for one type of license. It is always only valid for a set period of time.
„An
export license can be valid for:
y
A specific transaction type or for all types of transactions
y
A specific sales document or for all types of sales documents
y
One, several or all of the countries of destination
y
One, several or all of the partners (the partner role can also be specified here)
y
One, several or all of the export control classes
„In
the event that the license contains a maximum amount, assigned sales order values can only be
updated until this amount is used up. Ultimately, legal control can no longer use this license.
„One
export license can have different statuses. Only when it has status C - Active, will the license be
taken into consideration by the systems legal control for license determination.
© SAP AG
LO640
7-9
Sections
A)
Legal regulations Types of licenses
C)
B)
Data specific to the
country of destination
Product-specific data
 SAP AG 1999
The settings required for legal control are divided into three sections:
„Section
A contains all settings that must be made due to different legal regulations.
„Section
B defines data specific to the country of destination, such as special features relating to the
country of destination for the export.
„Section
© SAP AG
C determines the product specific data, such as all data directly relating to the material.
LO640
7-10
Section A: Legal Regulations
Customizing
Customizing
Legal
Legal Regulations
Regulations
Legal reg.
A
B
C
Description
German foreign-trade regulations
Export Administration Regulations (EAR)
US re-export
Customizing
Customizing
Define
Define License
License Types
Types
Define
Define Legal
Legal Regulations
Regulations
License
Description
Legal reg. type
A
AG
Allgemeine Genehmigung
(General license)
A
SAG
Sammelausfuhrgenehmigung
(Collective export license)
A
EAG
Einzelausfuhrgenehmigung
(Individual export license)
Validated License
B
VL
Individual Validated License
B
IVL
License master
Dep. country
DE
DE
DE
US
Legal reg.
A
B
C
B
Active
X
X
X
X
X
X
Scope
Scope of
of check
check
 SAP AG 1999
Section A is divided into three subsections:
„Define
all basic legal regulations that should be recognized in the system. A basic legal regulation
represents the corresponding export law of a particular country.
„You
must activate the legal regulation so that the system knows which legal regulations need to be
inspected for exports from the different countries of departure.
„The system carries
out a complete legal control for exports from this country for each active legal
regulation. If the check is not successful for even one legal regulation, the document item is blocked.
„Each
legal regulation recognizes different types of export licenses, which have various attributes. For
example, there are export licenses that are only valid up to a certain amount, while others are only
valid for particular customers or export control classes, and so on.
You can define the various different types of licenses which may be used in your firm here.
„The settings
that you make here control the license master record, and also the scope of check of the
legal controls in SD documents.
© SAP AG
LO640
7-11
Section B: Country-specific Data (1)
Customizing
Control
Control Situation
Situation per
per Country
Country of
of Destination
Destination
Dest. ctry
Valid until
FR
IR
IR
Dec. 31, 1999
Dec. 31, 1999
Dec. 31, 1999
Embargo
X
Customizing
Product
Product Classification
Classification by
by Destination
Destination Country
Country
Dest. ctry
FR
FR
Legal reg. Grouping
A
A
Group_1
Group_1
Valid until
Dec. 31, 1999
Seq. no. License type User exit
1
2
AG
SAG
000
002
 SAP AG 1999
Section B is also divided into three subsections:
„First, the
general export control situation of the country of destination for an export process should
be determined. In the event that a country is subject to a UN embargo, this must be taken into
account here. The SAP System blocks exports to countries that have been identified as embargo
countries.
„Then,
product classification is carried out. A license type is to be stored depending on:
y
Country of destination
y
Legal regulation that is to be checked
y
Grouping used in the material master record for the goods that are to be exported
y
Validity period
During the legal control, the system determines the type of export license that was assigned here and
looks for an appropriate license of that type in the license master.
„It
is possible to classify a combination of country of destination, legal regulation, grouping and
validity date into more than one license type, resulting in a cascade. In this case, the system then
takes the first license type and tries to find a suitable license. If there are no licenses of that type
available in the system, it tries to find a license for the second license type, and so on.
© SAP AG
LO640
7-12
Section B: Country-specific Data (2)
Customizing
Control
Control Situation
Situation of
of Destination
Destination Country
Country
Dest. ctry
Valid until
Embargo
FR
IR
IR
Dec. 31, 1999
Dec. 31, 1999
Dec. 31, 1999
X
Customizing
Product
Product Classification
Classification by
by Destination
Destination Country
Country
Dest. ctry Legal reg. Grouping
FR
FR
A
A
Group_1
Group_1
Valid until
Dec. 31, 1999
Seq. no. License type
1
2
AG
SAG
User exit
000
002
 SAP AG 1999
„Finally,
you can classify the destination countries:
„Every legal
requirement divides countries according to different Country lists or Country groups.
Belonging to a particular country group means that there may be additional requirements and
editions to be taken into account when exporting goods.
„Both
in the product and country groups, a user exit is stored for each entry which can be used, if
necessary, for further checks using the standard.
„All
the Customizing entries in section B are linked to the date, and are therefore only valid for a
particular period of time. Therefore those stipulations and requirements of the legal control which
may change over time may be taken into account, as the system always uses the entry which has a
date that corresponds to the export date.
© SAP AG
LO640
7-13
Section C: Product-specific Data
Customizing
Customizing
Export
Export Control
Control Class
Class
Exp.contr.
Legal reg. class
Description
A
4A003
Digital computer
A
4D003
Test software
B
9B01A
...
B
9B012A
...
Define
Define Groupings
Groupings
A
A
B
B
Grouping
Description
Group_1
Group_2
Group_one
Group_three
Computer
Software
Hardware
Software
Customizing
Assign
Assign Export
Export Control
Control Classes
Classes to
to Groupings
Groupings
Exp.contr.
Default
Legal reg. class
Grouping
4A003
A
Group_1
A
4A003
Group_4
X
A
4D003
Group_2
A
...
...
X
B
9B001A
Group_five
B
9B001A
Group_nine
B
...
...
Material master
 SAP AG 1999
Section C consists of three subsections:
„First,
define the export control classes that are relevant for your materials. For example, in Germany,
the listed goods from the International List (Ausfuhrliste) are to be stored with their International List
numbers (Ausfuhrlistennummer); in the USA, the ECC Numbers must be indicated and in Japan the
coding from Cargo List 1 and Cargo List 2 must be given.
„Determine the
groupings required. You can choose any groupings you like. The groupings have two
different functions:
y
They should summarize the different export control classes, which are to be treated identically by
export law. The subsequent determination of export licenses has two levels. The first level is
based on the grouping and the second on the export control class.
y
Groupings should also make it possible to differentiate between two materials that have the same
export control class but should be processed differently, according to export law.
„Finally,
determine the permitted combinations of export control classes and groupings. The
combination, which is marked as a default, will be copied automatically during maintenance of the
material master record as soon as the export control class has been entered.
© SAP AG
LO640
7-14
The Check Process in Documents
Contents
Contents
Origin
Origin
Regulations
Regulations
Material
Country of the
plant of
departure
Country of the
ship-to party
Section A
Section B
Section C
License type
Check
against:
Result
positive
Result
License master
Valid license(s)
Log
negative
Set block
Log
 SAP AG 1999
„The automatic
determination of export licenses takes place in two stages:
y
In the first stage, a suitable type of export license is determined for each legal regulation that is to
be checked using:
- Departure country
- Goods to be exported
- Country of destination
- Entries in sections A, B and C
y
The grouping is particularly relevant here.
„The type
of license the system found also determines the scope of the checks that are carried out in
the second stage of license assignment.
„In
the second stage, the system looks for a license of the type which was found to be required in
stage 1 and also satisfies all of the other check criteria.
„If
the result of the check is positive, the licenses that were determined are assigned to the order item
and the item can be processed further.
„If
the result of the check is negative, the order item is blocked to prevent further processing. This
block is made by setting the system status FTC5 at item level.
„You
can simulate legal control at any point during document processing.
© SAP AG
LO640
7-15
Simulation
Purchasing docs
Simulation
from document
processing
Customer 1450
Item:
Material
Regulations
Origin
Business trans. type
DPC1000
IQ
FR
11
Log
z Boycott list
z Embargo
Input screen:
Customer
Material
Regulations
Simulation
independent of
sales
documents
z Check active legal
regulations
z License assignment
z Total result
Origin
Business tr. type
...
 SAP AG 1999
can call up legal control in the simulation mode at any point during order and delivery
processing.
„You
is also possible to let the legal control run in simulation mode independently from document
processing, in order to establish, for example, whether an export license would be necessary.
„It
each case, a legal control log is produced, which details the checks carried out by the system.
This enables you to see at any time how the system came to this result.
„In
© SAP AG
LO640
7-16
Embargo
Germany
Iraq
 SAP AG 1999
„In
the event that UNO imposes an embargo on a country, you can reflect this situation in the system.
„The system blocks
„This
exports to countries that have been identified as embargo countries.
embargo check is part of the general legal control.
„Additionally,
you can determine at any time independent of the document processing, whether an
embargo has been imposed on a country.
„The following partners in
the document or their countries are checked for embargoes:
y
Sold-to party
Partner function SP
y
Ship-to party
Partner function SH
y
Bill-to party
Partner function BP
y
Payer
Partner function PY
y
Ultimate consigneePartner function EU
© SAP AG
LO640
7-17
Sanctioned Party Lists
Denied persons list
Customer XY
Hamburg
...
Mr. NO Tokyo
Mr. XY Hamburg
Mr. YZ Munich
...
...
Customer YZ
Munich
USA
Germany
 SAP AG 1999
„Different
US authorities issue sanctioned party lists, which identify individual people and firms, with
whom American firms may not trade or may only trade on a limited basis.
© SAP AG
LO640
7-18
Customer Master: Sanctioned Party Lists
Customer
Country TDO
X
US
Date
010301
1090
SDN
Date
010101
List
Date
010101
 SAP AG 1999
„In
the customer master, you can see whether one of your customers is identified for a particular
country on one of the following sanctioned party lists:
y
Denied Party List / Table of Denial Orders (DPL/TDO),
y
Specially Designated Nationals (SDN)
y
Internal list
The customer master also indicates when the last check on the current list was carried out.
„Although
this check on the sanctioned party lists has little to do with individual legal controls, it is
part of the general legal control. If a partner assigned to a document item is on a sanctioned party list,
the item is blocked for further processing.
„The check on
the sanctioned party lists also takes place in the order and delivery documents if legal
control is not active. In the order, the system issues a warning if a partner fails to pass the check; in
the delivery, an error message appears.
„The customer,
ship-to-party, bill-to-party, payer and ultimate consignee partner-functions are
subjected to the sanctioned party lists check. The actual check is carried out regardless of the country
for which the partner is appears on the list. This check is also independent of the origin of the goods
delivered.
„You
can see at any time whether one of your customers is on the sanctioned party lists.
© SAP AG
LO640
7-19
Further Uses
Customizing
Legal
Legal regulations
regulations
GG Description
BT
PV
EV
IC
...
Betäubungsmittelgesetz
(Anesthetics regulations)
Passive Veredelung
(Outward processing)
EVE
Certificate
...
 SAP AG 1999
„Legal
„For
control is a tool for the administration of licenses and similar documents for export control.
this reason this tool can also be used for other controls, such as:
y
Chemical controls for anaesthetic law
y
Administration of PVcertificates for outbound processing
y
Administration and control of end use statements
y
Maintenance of biodiversity laws (law preventing extinction of species)
y
...
© SAP AG
LO640
7-20
Legal Control: Summary (1)
z You can depict and check various export regulations
in different legal systems and their respective export
licenses in the system.
z You can also reflect embargoes and sanctioned
party lists in the system.
z A document item can only be further processed
when all checks have been successfully completed.
 SAP AG 1999
© SAP AG
LO640
7-21
Legal Control: Summary (2)
z Legal control is carried out automatically as you
save the Sales and Distribution (SD) document.
z You can regulate legal control at the following levels:
Document type
✂
Item category
✂
Country of departure
✂
Material
✂
Legal regulations
✂
✂
Combination of country of destination with the
above criteria
 SAP AG 1999
© SAP AG
LO640
7-22
Exercises
Legal Control
In this unit, we will demonstrate the legal control process in the system:
– Classification of a material master
– Simulation of a business transaction
– Creating an export license
– Activating an export license
– Administration of export licenses
– Legal control in the SD order
– Sales orders and monitoring assigned export licenses
– UN embargo
– Sanctioned party lists
You are responsible for export control in your company, and your duties
include processing goods requiring export licenses.
Exercises - Unit 6 - Legal Control
Customs
Export license
Plant
Customer
Customer
Export license
EG-VO 86
••Classifying
Classifyingmaterial
materialmasters
masters
••Administration
Administrationof
ofexport
exportlicenses
licenses
••Simulation
Simulationof
ofbusiness
businesstransactions
transactions
••UN
UNembargos
embargos
••Sanctioned
Sanctionedparty
partylists
lists
 SAP AG 1999
© SAP AG
LO640
7-23
Note:
The system is configured use legal regulation A to check documents in these exercises.
1
Classification of the material master
The material masters you created in the Basic Data unit must now be classified
correctly. Make sure that material MHA_## is not relevant for legal control and the
production material MFE_## is a listed material with export control class 4A00_##
(in accordance with the German foreign trade regulations).
Enter the necessary data so that above situation is reflected in the system.
To do this, go to the Controlling section of the Legal Control cockpit, select
Material master and then choose your material. From the consistency report, select
Material master to access the desired master record.
What grouping does the system propose when maintaining the export control class
for material MFE_##?
________________________________________________
What alternative groupings would also be possible?
________________________________________________
________________________________________________
Maintain the material with the group that the system proposes.
© SAP AG
LO640
7-24
2
Simulation of a business transaction
One of your American customers (Search term PUMP—this customer already
exists in the system) would like to place an order for 10 pieces of your material
MFE_##.
To create an export license (should it prove necessary), you want to check the
export control status independently of the business transaction.
To do this, go to the Simulation section of the Legal Control cockpit, select Legal
Control and then enter the following data:
Plant
Partner
Material
Value
Currency
Export date
Bus. transaction type
1000
(Search term PUMP)
MFE_##
1,000.00
USD
(today’s date)
Final Purchase / Sale
What is the result of the legal control?
________________________________________________
If an export license is necessary, what type of license does the system require?
________________________________________________
© SAP AG
LO640
7-25
3
Creating an export license
You apply to the export authorities for a suitable license for the business transaction
above.
To do this, go to the Licenses section of the Legal Control cockpit and enter the
following criteria:
Legal regulations
A
License type
(see previous task)
Button:
Maintain master record
On the detail screen, enter the following data:
Company code
1000
Country of destin.
US
BusTransactType
Final Purchase/Sale
Export control class
4A00_##
Customer
(Search term PUMP)
Make sure that this license will not yet be used by the legal control function of the
system.
Which fields are required-entry fields?
________________________________________________
How can you influence which fields become required-entry fields and what are the
effects of this?
________________________________________________
________________________________________________
Save the license.
© SAP AG
LO640
7-26
4
Activating an export license
The export authorities have approved the license for your company. The number of
the license the authorities have given you is License_##.
You also receive the following information:
Valid from
Valid until
Approved value
Currency
(today’s date)
(today’s date + 2 months)
100,000.00
UNI
Now you want to make the license you created available in the system for legal
control.
Which field in the license master now needs to be changed and to what value?
________________________________________________
Change the license master accordingly and enter the new information.
(Legal Control cockpit, Licenses section, Maintain master record button)
Save your changes and simulate the business transaction again.
© SAP AG
LO640
7-27
5
Administration of export licenses (optional)
You want an overview of all export licenses according to German foreign trade
regulations that are valid for export control class 4A00_##.
To do this, go to the Alert reporting section of the Legal Control cockpit, select
Licenses and then use the above criteria to run a search.
6
Legal control in the SD order
The customer (above) orders 10 pieces each of materials MHA_## and MFE_##.
Create an order and call up the log for legal control.
What do you notice?
________________________________________________
________________________________________________
________________________________________________
Save the order.
Can you deliver this order?
________________________________________________
________________________________________________
© SAP AG
LO640
7-28
7
SD order and assigned export licenses (optional)
Display the assignments of SD orders to licenses in the Alert reporting section and
then go to the license that is assigned to your order.
What do you notice?
________________________________________________
_____________________________________________
8
Embargo (optional)
Your customer (search term EMBARGO) orders 100 pieces of material MHA_##.
Create an order and save the document.
What do you notice?
________________________________________________
________________________________________________
9
Sanctioned Party Lists (optional)
Your customer (search term SLS) orders 10 pieces of material MFE_##.
Create an order.
What do you notice?
________________________________________________
________________________________________________
Save the document.
What do you notice?
________________________________________________
________________________________________________
© SAP AG
LO640
7-29
Solutions
Legal Control
1
Classification of the material master
From the consistency report, select Material master to access the desired master
record.
For material MHA_##:
Maintain the exemption certificate data in the Legal control section:
ExemptionCertificate
Exemption cert. no.
Iss.date of ex.cert.
B
1
(today’s date)
For material MFE_##:
Select the Legal control button and choose Export control class 4A00_## for legal
regulation A.
If you do not maintain a grouping, the system enters the default grouping (G3).
Alternatively, grouping G1 is also permitted.
© SAP AG
LO640
7-30
2
Business transaction simulation
Legal Control cockpit o Simulation section o Legal Control
Enter the following data:
Exporter plant
Ship-to party
Material number
Value
Currency
Export date
Bus. transaction type
1000
1190
MFE_##
1,000.00
USD
(today’s date)
11
Simulation results:
Negative; an export license is necessary.
Export license type:
SAG
3
Creating an export license
Legal control cockpit, Licenses section
Legal reg.
A
Type
SAG
Button:
Maintain master record
Leave the status of the license set to created so that the system does not use it yet.
Required entry fields include:
BusTransactType
You can use Customizing for Foreign Trade to control which fields are required
entry fields in the license master:
Sales and Distribution o Foreign Trade/Customs o Legal Control o Define
Types of License Masters
You can control which fields are required-entry fields by maintaining the data in the
Attributes section of the details screen of the license type.
In other words, these settings define:
-
© SAP AG
Layout of the license master
Scope of the checks during license determination
LO640
7-31
4
Activating a license
Legal Control cockpit o Licenses section o Maintain master record
Use the license status field to activate the export license by setting the status to C –
Application accepted, license active.
5
Administration of export licenses
Legal Control cockpit o Alert reporting section o Licenses
Use legal regulations A and export control class 4A00_## for the selection criteria.
6
Legal control in the SD order
General Foreign Trade Processing cockpit, Documents section, Order o Create
doc.
(Release 46B: Logistics o Sales and Distribution o Sales o Order o Create)
Create a standard order for sales organization 1000, distribution channel 10 and
division 00.
You can use Extras → Export license → Log to call up a log for legal control.
Result:
Indicator is green; the export is authorized. The order can be delivered.
7
SD order and assigned export licenses (optional)
Legal Control cockpit → Alert reporting section → Licenses or Assigned docs
The order value of the license is changed by the value of the order item.
© SAP AG
LO640
7-32
8
Embargo
Cockpit: General Foreign Trade Processing; section: Documents. Select Order o
Create doc.
(Release 4.6B: Logistics o Sales and Distribution o Sales o Order o Create)
Create a standard order for sales organization 1000, distribution channel 10 and
division 00.
Enter the data and post the document.
Result:
-
9
The system issues a log for legal control:
An embargo has been imposed on the country of destination
System status FTC5 is set at item level
Item cannot be delivered
Sanctioned party lists
General Foreign Trade Processing cockpit o Documents section o Order o
Create doc.
(Release 46B: Logistics o Sales and Distribution o Sales o Order o Create)
Create a standard order for sales organization 1000, distribution channel 10 and
division 00.
Enter the data and post the document.
Result:
-
© SAP AG
The system issues a warning:
The sold-to party is on a boycott list
The system issues a log for legal control:
The sold-to party is on a boycott list
System status FTC5 is set at item level
Item cannot be delivered
LO640
7-33
Documentary Payments
Contents:
z Payment guarantee management overview
z Financial documents (letter of credit)
z Controlling customer master and document type
z Integration in the document chain
z Scope and course of checks in the order and delivery
z Updating financial documents
z Monitoring
 SAP AG 1999
© SAP AG
LO640
8-1
Documentary Payments: Unit Objectives
At the conclusion of this unit, you will be able to:
z Explain how financial documents are integrated into
logistics payment guarantee management
z Maintain various financial documents
z Monitor financial documents
z Maintain all data necessary for documentary
payments and make all corresponding settings
 SAP AG 1999
© SAP AG
LO640
8-2
Documentary Payments: Overview Diagram
Introduction
Communication / Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
8-3
Types of Payment Guarantee / Integration
Types of Payment Guarantee / Integration
Export credit insurance
Political risks
FI-OPEN
Credit management
Documentary payments
Credit
Payment
card
Economic risks
Collection Letter of
(bills of
credit
exchange)
Time
High risk
Low risk
 SAP AG 1999
„The aim
of such a payment guarantee is to achieve a far-reaching reduction in risks for receivables
due from customers.
„In
addition to using credit management, there are several different forms of guarantee in the business
processes, such as financial documents (letters of credit, collections), export credit insurance
(external interface) and payment cards.
„These
various forms differ from each other in their degree of security, their validity period, and their
associated requirements for vendors and customers and are integrated for guarantee purposes into the
Risk management instrument.
„Generally,
on the first level, you would try to use a corresponding form of guarantee (financial
document - letter of credit) to achieve optimum risk minimization.
„If
this is not possible, risk minimization can be achieved in the second step by using credit
management to set up a credit framework.
„Note:
The use of a corresponding form of guarantee strongly depends on the form of business. Therefore,
financial documents are mainly used for high-volume foreign trade transactions, whereas the use of
payment cards, for example, is of greater importance for trade.
© SAP AG
LO640
8-4
Letter of Credit - Process
Goods flow
6
10
5
Importer
Exporter
1
Documents/Values flow
9
4
2
Opening
bank
3
8
7
Advising
bank
 SAP AG 1999
A possible business process with documentary payments can be illustrated as follows:
1. A purchase contract is created. Importer and exporter exchange purchase order information and order
confirmation information. These documents contain the conditions for the sale of the goods.
2. In accordance with the exporter’s conditions, the importer opens a letter of credit at the bank of his or
her choice. The exporter’s order confirmation is the basis for the letter of credit.
3. After approval of the credit inquiry, the opening bank can contact a branch or subsidiary, the
advising bank, in the exporter’s country, to set up a letter of credit commissioned by the importer for
the exporter.
4.-5. The exporter recognizes the importer’s ability to pay on receiving the letter of credit and delivers
the goods in accordance with the conditions agreed upon in the letter of credit.
6. 7. The exporter receives the shipping documents and presents them, along with the valid letter of
credit, to the advising bank. The bank checks the documents for deviations and pays the exporter the
agreed amount.
8. The documents are forwarded to the opening bank in exchange for the payment.
9. The opening bank demands payment from the importer according to the set conditions. The importer
receives the shipping documents in exchange for the payment.
10. The importer can only take possession of the goods when he or she receives the shipping
documents.
© SAP AG
LO640
8-5
Foreign Trade Cockpit: Documentary Payments
Cockpit: Documentary Payments
General Foreign Trade
Data
Create and maintain financial
documents
Financial
document
Periodic Declarations
Legal Control
Monitor customer master data:
• Risk management
Customer
• Credit management
master
Documentary Payments
Bank master data
Communication / Printing
Preference Processing
Monitor/Release documents that
have been assigned/blocked
Data Service
Simulate documentary payments
9
Simulation
 SAP AG 1999
The Documentary Payments Cockpit allows you to:
„Create
financial documents and assign documents
„Monitor
and release documents
„Maintain
bank/customer master data
„Simulate
business transactions with documentary payments
The following tools for monitoring are available:
„You
can determine which sales and delivery documents are blocked for further processing. You can
use this function to release or reject blocked documents. There is a wide range of information
functions that provide information necessary for this decision.
„You
can determine which financial documents are assigned to which sales, delivery and billing
documents.
„You
can monitor your financial documents to find out which ones are about to expire, or for which
ones the value that has been used has already reached a specific percentage, and so on.
© SAP AG
LO640
8-6
Integration into SD Processes, Control
Customizing
Key:
Payer
and
document type
Customizing
Payment guarantee procedure:
Type of payment guarantee
- Letter of credit
- Payment card
Customizing
Scope of
check
Customizing
Update
Block
Order
Assignment
Outbound
delivery
Check and update
Master record Financial document
Billing
document
FI document
 SAP AG 1999
a payment guarantee procedure from the payer’s customer master record and
the type of sales document.
This procedure controls what type of guarantee is necessary for this business transaction.
„The system sets up
you put the financial document in the sales document at header level, it is valid for the whole
document; if you enter it at item level, it covers the corresponding item.
„If
the delivery, the financial document can only be maintained in the document header. If you have
already entered it into the sales order, it will be copied into the delivery.
„In
„In
the billing document, the financial document can also be seen in the document header. However, it
can no longer be maintained there; it must be copied from previous documents.
„The financial
document number is one of the split criteria when deliveries are created. In other
words, two orders with different financial documents or an order with different financial documents
for each item cannot be delivered together.
The financial document is one of the split criteria when the billing document is created. In other
words, two documents with different financial documents or an order with different financial
documents per item cannot be billed together.
business transaction guaranteed by a financial document must begin with a sales document, which
is a legally binding contract. Document transactions with deliveries without an order (delivery type
LO) are not possible.
„A
© SAP AG
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8-7
Documentary Payments - Master Data
Master record - Financial document (FD)
Header:
Number 6328
Partners
Validity
Values
Terms of payment
Incoterms
...
Details:
Banks
Documents
Texts
Status
Addresses
Change
history
 SAP AG 1999
„A
financial document in the SAP System is a generic term for documents in the area of
documentary payment guarantee. Letters of credit are to be entered into the system as financial
documents.
„When
you maintain financial documents, different types of financial documents are available:
y
R - Revocable
y
U - Irrevocable, unconfirmed (in other words, only the opening bank validates)
y
C - Irrevocable, confirmed (in other words, the opening and the confirming bank validate)
y
O - Others
„You
are free to define the categories of financial documents, such as:
y
01 - Letter of credit
y
02 - Guarantees
y
...
„The opening bank is
displayed on the main screen of the financial document. However, you can
assign several banks as banking partners involved with the financial documents. You can also define
banks as one-time banks, provided you have defined master records for them.
„On
the document screen, you can list the documents that need to be sent to the bank, such as the
export billing document, packing list, or certificate of origin, for example.
„If
the name and/or the address of one of the parties named in the letter of credit deviates from the
master data, you should enter the names/addresses exactly as they appear in the letter of credit on the
address screen of the financial document. Otherwise, the addresses are taken from the master data.
© SAP AG
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8-8
Customizing - Basic Settings
Customizing: Define Financial Documents (FD)
Financial Doc. Type
01 Letter of credit
04 Guarantee
... . . .
Bank Functions
A Advising bank
B Confirming bank
O Opening bank
... . . .
Indicators for Financial Documents
01
Letter of credit
Field selection
2
Cust. / Vend.
Financial
1
doc. value
...
...
Hide/show field
Documents to be Presented
1
2
3
...
Export billing document
Export packing list
Certificate of origin
...
Bank Indicators
1 Banks for confirmed letters of credit
2
Banks for unconfirmed letters of
credit
... . . .
X
X
...
Optional/required entry field
 SAP AG 1999
„Make
the following settings in Foreign Trade Customizing in the basic settings area:
„Define
the types of financial documents used in your company.
„Define
the different functions banks can assume within the framework of a document transaction,
such as:
y
A - Notifying bank
y
B - Confirming bank
y
O - Opening bank
y
N - Negotiating bank
y
...
„Define
the possible documents to be presented, which you later wish to assign to a financial
document.
„Define
indicators for financial documents. These indicators have two functions:
y
They govern field control of the financial document master, which means that you can display or
hide individual fields or make entry mandatory.
y
You can also control which fields the system checks when you assign a financial document to an
SD document in the SD document flow.
the bank indicator for financial documents. You can use this indicator later to group
together different bank functions for one type of financial document.
„Define
© SAP AG
LO640
8-9
Financial Document Customizing - Relationships
(1)
Customizing
Customizing
Indicators for Financial
Documents
01
02
...
Documents to be Presented
1
2
3
...
Letter of credit
Collection
...
Export billing document
Export packing list
Certificate of origin
...
Customizing
Assign Documents to Financial Document Indicator
Indicators
01
01
01
...
Documents
Letter of credit
Letter of credit
Letter of credit
...
1
2
3
...
Export billing doc.
Export packing list
Certificate of origin
...
Orig.
1
1
1
...
Copies
2
1
3
...
 SAP AG 1999
„When creating a
financial document, the system can propose documents that should be available
later when submitting a letter of credit to the bank.
„Of
course the documents can also be entered as you maintain the financial documents. However,
should a packing list and a certificate of origin always be required for a specific letter of credit, then
the system can automatically take these facts into consideration.
„You
can assign a financial document indicator to the documents to be presented, which the system
can then automatically propose when creating such financial documents.
© SAP AG
LO640
8-10
Financial Document Customizing - Relationships
(2)
Customizing
Customizing
Bank Functions
Bank Indicators
1 Banks for confirmed letters of credit
2
Banks for unconfirmed letters of
credit
... . . .
A Advising bank
B Confirming bank
O Opening bank
... . . .
Customizing
Control: Banks in Financial Doc.
1
1
1
...
A
B
O
...
 SAP AG 1999
„You
can tell the difference between a confirmed or unconfirmed letter of credit by the banks
involved or the functions the banks assume.
„By
maintaining the Specify Control of Banks in Financial Document activity, you can ensure that an
unconfirmed letter of credit is not assigned to any banks with the function confirming bank, for
example.
„You
can assign the permissible functions that different banks in a financial document can assume to
a bank indicator.
„Note:
The number of banks that can be assigned to a financial document is technically unlimited but for
business reasons it is kept to a maximum of 10.
© SAP AG
LO640
8-11
Financial Document Customizing - Relationships
(3)
Customizing
Customizing
Customizing
Indicators
01
Letter of credit
02
Collection
... ...
Financial Doc. Type
01 Letter of credit
04 Guarantee
... ...
Bank Indicators
1 Banks for confirmed letters of credit
2 Banks for unconfirmed letters of
... credit
Customizing
Fin. Doc. Control
01
C
01
1
Customizing
Financial document category
R
U
C
O
Revocable
Irrevocable unconfirmed
Irrevocable confirmed
Others
 SAP AG 1999
The central control object for the maintenance of financial documents is the Financial Document
Control:
„Here
you can assign a financial document indicator and a bank indicator to a combination of types
and categories of financial documents.
„The assigned
financial document indicator controls the maintenance of the financial document
master record, whose field control and data must be checked when assigned to an SD document.
„The assigned
bank indicator defines the possible functions that the different banks within the
financial documents can assume.
„When
you create a financial document, you must always specify the type and category of that
financial document.
© SAP AG
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8-12
Customizing - Risk Management for SD
Customizing
Forms of Payment Guarantee
Customizing
Financial document category
R
U
C
O
Revocable
Irrevocable unconfirmed
Irrevocable confirmed
Others
01
Confirmed irrevocable letter of credit
02
Confirmed revocable letter of credit
03
Payment card
...
...
Customizing
Forms of Payment Guarantee
01
Customizing
Financial Doc. Type
01 Letter of credit
04 Guarantee
... ...
Confirmed irrevocable letter of credit
PymtGuarCat:
0
Financial document
FD Cat:
C
Irrevocable confirmed
FD Type:
01
Letter of credit
 SAP AG 1999
A form of payment guarantee defines how a document item is guaranteed:
„When
maintaining the forms of payment guarantee you must give the category of guarantee:
y
0 - Financial document
y
1 - Export credit insurance (external link)
y
2 - Export credit insurance with financial document (ext. link)
y
3 - Payment card
y
4 - Other payment guarantees (user exit)
„If
you define a form of payment guarantee for financial documents, you can specify the financial
document’s type and category, which the system would then request if this form of payment
guarantee were used for the document item.
You can therefore not only establish that a financial document has been requested, but also that a
confirmed or unconfirmed letter of credit must be assigned.
© SAP AG
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8-13
Customizing - Risk Management for Fin. Docs
Determining the Form of Payment Guarantee
Determination of payment guarantee procedures using
combinations of:
- Document payment guarantee procedure for the sales document type
- Customer payment guarantee procedure for the payer
Customizing
Payment guarantee procedure 0001
Forms of Payment Guarantee
10
Confirmed letter of credit
20
Unconfirmed letter of credit
30
Payment card
40
...
 SAP AG 1999
„Due
to the possible existence of different simultaneously active forms of payment guarantee, a
priority regulation is required, which controls which risk-guarantee options come into play.
control is carried out via the payment guarantee procedure, which creates a prioritized list.
The system then attempts to provide the sales order items with a form of guarantee, based on the
order of the list.
„This
„Determination
of the payment guarantee procedure and the relevant forms of guarantee is carried out
using a customer procedure set up in the payer master record and a document payment guarantee
procedure, which is assigned to the corresponding sales document type.
„No
determination logic is set up for the financial documents. You can assign them manually in the
sales and distribution document.
© SAP AG
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8-14
Comparison of Forms of Payment Guarantee
Credit
management
Export credit
insurance
Key number
determined from
the sales order
Credit account
Contract number
Limit
Credit limit
Insurance limit
Header level
Item level
Sales order level
Updating balance
Check
Open credit value
Open items
Open ins. value
Open items
Insurance limit for
Credit limit against
amount of credit used insurance
utilization
Financial
document
Financial document no.
Payment card
Card number
Financial document limit
Authorized
amount
Header or item
Multiple cards
per order
Order, delivery, billing
document values
Values from the
current document
Financial document
limit against financial
document
Authorized value
against use of
authorization
 SAP AG 1999
„All
of the forms of payment guarantee listed present the option of risk guarantee if required.
„Differences exist on
the master data side.
„For
checks against payment cards, financial documents and external export credit insurance, a status
similar to the individual inspections in credit management is maintained, which is included in the
creation of the overall status in the document header.
„The release
or rejection of blocked documents is generally carried out via the list of blocked sales
and distribution documents.
„Updating
of insurance accounts and financial document accounts is carried out with credit
management via the information structures.
basic difference between financial documents and payment cards is that in the payment guarantee
procedure, if the form of guarantee is specified as a financial document, a financial document must
be assigned to the sales order, otherwise, the document is blocked.
On the other hand, for payment cards in the procedure, the sales order will not be blocked, even
when no card is entered in the order.
„A
© SAP AG
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8-15
Entering a Financial Document: Order
Order
Total value:
50,000.-
Financial doc. no.
Depreciation %:
Financial document
Financial doc. value:
123
Open value:
70%
(70%) 35,000.-
123
100,000.100,000.65,000.-
Credit management
Credit limit:
80,000.-
Total liabilities: 10,000.(30%) 15,000.-
25,000.-
 SAP AG 1999
the sales order, you can enter a financial document number (letter of credit number) at header or
item level, as long as this form of payment is permitted by the customer.
„In
financial document covers the full amount of the sales order. However, in exceptional
cases you might agree that only some of the amount should be covered by the assigned financial
document.
„Generally the
„In
such a case, only that amount is deducted from the financial document value.
„For
example, you can make an agreement for a sales order that 70% of the total value should be
covered via the financial document and that the remaining 30% should be processed using credit
management.
„Note:
In order for a financial document assigned in the sales order to be accepted, some of the data in the
sales order must correspond with that of the financial document.
The data that should be checked in the system is specified in Customizing in the activity for
maintenance of financial document indicators.
„Note:
If the results of this check are negative, the system can block further processing of the document or
the document item.
© SAP AG
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8-16
Updating Document Values
Update Group 12
Order
Prerequisite:
Confirmed amount
available
Delivery
Billing
document
Info structure S131
+
-
Sales order value
Value of delivery
goods
+
-
+
Billing document
value
Prerequisite:
Document has
not yet been
forwarded to FI
 SAP AG 1999
„The order
value is updated on the basis of the confirmed order amounts (Confirmed order amounts *
credit price = order value).
„The system uses the
pricing procedure and subtotal A to determine that the invoice sum total (net
value + possible tax) is the credit price.
„The update
group 15 is for business transactions in which the financial document is not assigned
until the delivery, rather than at the time of the order.
„The system only uses
update group 18 when no deliveries are carried out (when an invoice is created
for the order, for example).
© SAP AG
LO640
8-17
Documentary Payments: Simulation
Sales documents
Customer 1450
Item:
Material
Value
Incoterm
...
Simulation
from document
processing
DPC1000
640,000.DAF
...
Input screen:
Customer
Material
Log
Simulation
independent of
sales
documents
z Assignment
z Check results
Value
Incoterm
Paymt guarantee procedure
Financial document
 SAP AG 1999
© SAP AG
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8-18
Documentary Payments: Summary (1)
z You can illustrate various financial document types
and categories in the system.
z Different forms of payment guarantee dictate how
the system responds.
z Financial documents can be assigned to sales and
distribution documents at header level and to sales
documents at item level.
z Various checks are run during the assignment
process. If these checks produce negative results,
the document may be blocked for further
processing.
 SAP AG 1999
© SAP AG
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8-19
Documentary Payments: Summary (2)
z Blocked documents can then be either released or
rejected using the release transaction in credit
management.
z Diverse monitoring functions allow you to manage
your financial documents effectively.
 SAP AG 1999
© SAP AG
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8-20
Exercises
Documentary Payments
This unit demonstrates documentary payments:
– Overview for payment guarantee management
– Integration of financial documents in the document chain
– Creating a financial document
– Activating a financial document
– Administration of financial documents
– Assigning and checking in the SD order
– SD document and assigned financial documents
– Blocked documents
Your company has several customers for whom you want to use financial
documents (especially letters of credit) to guarantee business transactions.
1
Determining a payment guarantee determination procedure
In order to minimize risk as far as possible, you must ensure that goods are only
delivered to a customer if that customer has opened a letter of credit for you.
What parameters does the system use to automatically determine the payment
guarantee procedure and the form of payment guarantee? Make the proper settings
in Customizing.
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
________________________________________________
© SAP AG
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8-21
2
Maintaining the customer master
Change the master data for your customer so that a financial document must
always be entered in the order as a payment guarantee.
What information do you have to assign to your customer?
________________________________________________
________________________________________________
________________________________________________
3
Creating a financial document
As requested, your bank provides an irrevocable, confirmed letter of credit. Create
this letter of credit in the system:
To do this, go to the Maintain financial documents section of the Documentary
Payments cockpit and enter the following criteria:
Financial doc. cat.
C – Irrevocable confirmed
Financial doc. type
01 – Letter of credit
Button:
Maintain financial document
On the detail screen, enter the following data:
Company code
1000
Customer
Ship-to party
DEU_##
DEU_##
Bank country
Bank key
Ext. FD number
DO – Dominican Republic
045601100222 - Dominican National Bank
LoC_135/2001_##
Financial doc. value
Payment terms
200,000.- UNI
ZB01
Opening date
Latest shipping date
Validity end date
Incoterms
(today’s date)
(today’s date + 3 months)
(today’s date + 5 months)
DAF Saarbrücken
Which documents does the system propose automatically?
________________________________________________
________________________________________________
________________________________________________
© SAP AG
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8-22
Where are settings for these defaults made?
________________________________________________
________________________________________________
Can you also enter additional documents?
________________________________________________
________________________________________________
Where is this configured?
________________________________________________
________________________________________________
Save the financial document. If the incompleteness log appears during saving, enter
the missing data.
How can you control the incompleteness log for the financial documents?
________________________________________________
What status does the system set automatically when you save?
________________________________________________
Financial document number:
________________________________________________
© SAP AG
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8-23
4
Simulation of a business transaction
You want to check whether the financial document can now be used to guarantee an
order. The best way to do this is to simulate the business transaction.
Enter the following data:
Sold-to party
Ship-to party
DEU_##
DEU_##
Payment terms
ZB01
Plant
Material
Value
Requested deliv. date
Incoterms
1000
DPC1000
50000 USD
(today’s date + 1 month)
DAF Saarbrücken
Payment guarant. proc.
000001
Financial doc. no.
(see exercise 3 in this unit)
What are the results of the check?
________________________________________________
Why?
________________________________________________
© SAP AG
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8-24
5
Activating a financial document
Your bank, the Deutsche Bank in Hamburg, confirms the letter of credit from your
customer and charges a fee of 1 % of the value of the letter of credit.
Maintain this in the system and set the financial document to active (in other words,
set its status to D - Document exists and can be used).
As you maintain the financial document, you can assign additional banks to the
letter of credit and enter the bank charges on the Banks tab.
Country
Bank key
DE
20050000 - Deutsche Bank Hamburg
What other bank functions could you use in this financial document?
________________________________________________
________________________________________________
________________________________________________
Where can you make the proper settings for these?
________________________________________________
________________________________________________
________________________________________________
Save your changes and run the simulation function again. What do you notice?
________________________________________________
________________________________________________
© SAP AG
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8-25
6
Creating an order that is guaranteed by a financial document
Your customer DEU_## orders 4,000 pieces of material MHA_## in the sales area
(1000/10/00). First make sure that you have enough stock on hand.
Find out which payment guarantee procedure was determined by the system.
________________________________________________
Assign the financial document that you created in task 3 of this unit to the order and
save the document.
How does the system respond?
________________________________________________
________________________________________________
Document number:
________________________________________________
Deliver the order. How does the system respond?
________________________________________________
7
Maintaining a financial document
Because the value of the financial document is not sufficient to fully guarantee the
customer order, you request an increase in the financial document value.
Your bank advises and confirms an amendment to your letter of credit, in which the
letter of credit value is increased by 500,000 UNI to 700,000 UNI.
Maintain your financial document accordingly by changing the status to E –
Change in document has been submitted and increasing the financial document
value to 700,000 UNI.
Can you reset the status of the financial document to D?
________________________________________________
What must you do so that the financial document status can be reset to D?
________________________________________________
Make sure that your financial document can be used again.
© SAP AG
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8-26
8
Blocked documents
Display all sales documents in the system that are blocked due to your letter of
credit.
Initiate another check for your order. How does the system respond?
________________________________________________
________________________________________________
What actions does the system trigger?
________________________________________________
________________________________________________
9
Assignment of financial documents to sales documents (optional)
Display all documents that are guaranteed for payment by your financial document.
List these documents.
________________________________________________
Branch from this list directly to the display of the financial documents.
What is the open value of the financial document?
________________________________________________
10
Administration of financial documents (optional)
The Dominican National Bank has declared bankruptcy.
Display all unconfirmed letters of credit that you have in your system from this
bank for your company code 1000.
List these letters of credit.
________________________________________________
________________________________________________
________________________________________________
© SAP AG
LO640
8-27
Solutions
Unit: Documentary Payments
1
Determining a payment guarantee procedure
Automatic determination of payment guarantee procedures is controlled by two
parameters in the Documentary Payments section of the Implementation Guide
(IMG):
Sales and Distribution o Foreign Trade/Customso Documentary Payments o
Risk Management for Financial Documents o Define and Assign Payment
Guarantee Schemas
The two parameters are
-
Customer determination schema
Document determination schema
First, define customer determination schemas and document determination
schemas. In this case, use customer determination schema 0001 – Finance
documents and document determination schema 01 – Standard.
Then, assign the document determination schema 01 to order type OR – Standard
order.
Now, you must define which payment guarantee procedure should be determined
for a certain combination of customer determination schema and document
determination schema.
Here, the system determines payment guarantee procedure 000001 – Letter of
credit for the combination of customer determination schema 0001 and document
determination schema 01.
If a standard order is now created for a customer who has customer determination
schema 0001 in their customer master, the system determines payment guarantee
procedure 000001.
© SAP AG
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8-28
2
Maintaining the customer master
Documentary Payments cockpit → Controlling section → Customer master
Enter your customer DEU_##. Also enter the following information:
Sales organization
Distribution channel
Division
1000
10
00
Assign the customer determination schema 001 (use the Paym.guar.proc. field) on
the Billing document tab in the Delivery and payment terms section.
© SAP AG
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8-29
3
Creating a financial document
Documentary Payments cockpit → Maintain financial documents section
Financial doc. category
C – Irrevocable confirmed
Financial doc. type
01 – Letter of credit
Button:
Maintain financial documents
Enter the required data.
The system uses the following documents as defaults
-
Export billing document
Export packing list
Certificate of origin
(1 original, 2 copies)
(1 original, 1 copy)
(1 original, 3 copies)
You can set these defaults in Customizing for foreign trade in the Documentary
Payments section:
Sales and Distribution o Foreign Trade/Customs o Documentary Payments o
Relationships o Assign Documents to Financial Document Indicator
Assign the above three documents to financial document indicator 01.
You can use the Specify Financial Document Control Customizing activity to link
financial document indicator 01 with financial document category C and financial
document type 01, both of which you entered during financial document
maintenance.
You can also assign other documents to the financial document indicator. You can
define this option for open entry of documents in Customizing for foreign trade in
the Documentary Payments section:
Sales and Distribution o Foreign Trade/Customs o Documentary Payments o
Basic Settings o Define Indicators for Financial Documents
You can allow more documents to be maintained for the financial document
indicator 01 – Letter of credit by activating in the Free entry of docs possible field,
which can be found in the Documents section of the screen.
You can use the Specify Financial Document Control Customizing activity to link
financial document indicator 01 with financial document category C and financial
document type 01, both of which you entered during financial document
maintenance.
You can maintain the log of incomplete items for financial documents in
Customizing for foreign trade in the Documentary Payments section.
Sales and Distribution o Foreign Trade/Customs o Documentary Payments o
Basic Settings o Define Indicators for Financial Documents
© SAP AG
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8-30
You can use the Checks column to control which fields should be included in the
incompleteness checks. You can also control whether an incomplete financial
document should be activated (whether the document can be set to status D –
Document is available and can be used) in the Incompletion/Changes section of
this screen.
When a financial document is saved, the system automatically sets the status to A –
Document has been created.
The system only accepts documents with status D for payment guarantees.
4
Simulation of a business transaction
Documentary Payments cockpit, Simulation section
Enter the necessary data.
Result:
The result is negative because the financial document has status A – Document has
been created.
The system only accepts documents with status D for payment guarantees.
5 Activating a financial document
Documentary Payments cockpit → Maintain financial documents section →
Maintain financial documents
In addition to the confirming bank, the following bank functions are also available:
-
Advising bank
Negotiating bank
Opening bank
Bank controls are in Customizing for foreign trade in the Documentary Payments
section:
Sales and Distribution o Foreign Trade/Customs o Documentary Payments o
Relationships o Specify Control of Banks in Financial Document
Assign the above four bank functions to bank indicator 1.
You can use the Specify Financial Document Control Customizing activity to link
bank indicator 1 with financial document category C and financial document type
01, both of which you entered during financial document maintenance.
Use the Status function to set the financial document status to D – Document is
available and can be used, which activates the financial document.
© SAP AG
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8-31
6
Creating an order that is guaranteed by a financial document
Select Order o Create doc. in the Documents section of the General Foreign
Trade Processing cockpit.
(Release 4.6B: Logistics o Sales and Distribution o Sales o Order o Create)
Create a standard order for sales organization 1000, distribution channel 10 and
division 00. Enter the relevant data.
Select Goto o Header o Billing. You can find the payment guarantee procedure
that the system determined in the Risk management section of the screen.
Result:
The system determined payment guarantee procedure 000001 – Letters of credit.
You can enter your financial document in this section of the screen in order to
guarantee payment for the document.
When you save the document, the system issues a warning that the value of the
letter of credit is not sufficient to guarantee the order.
It is not possible to deliver this order because it is blocked due to the financial
document check: “Order for delivery is blocked because of credit checks”.
7
Maintaining financial documents
Documentary Payments cockpit → Maintain financial documents section →
Maintain financial documents
In order to be able to change the financial document value, you must first use the
Status function to change the status of the financial document to E – Change in
document has been submitted.
Then, the system requests the reason for this change. Select Amendment. You can
only change the value of the financial document after you have made this entry.
It is not possible to set the status of the financial document back to D – Document
is available and can be used immediately because of the change history. If you
want to change the status back to D, you must first save the financial document
with status E – Change in document has been submitted and then return to the
maintenance screen and change the status to D – Document is available and can
be used.
© SAP AG
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8-32
8
Blocked documents
Documentary Payments cockpit → Monitoring section → Blocked documents
Select your sales document from this list and then choose Check.
Result:
The system checks the current financial-document data against the data in this
document. Since the financial document is now sufficient to guarantee payment for
the order, two actions are triggered:
-
9
The system lifts the credit block in the document
(which means the document can be delivered)
The document value is copied into the LIS structure S131 as the order value
used
Assignment of financial documents to sales documents
Documentary Payments cockpit → Monitoring section → Assigned documents
The open value of the financial document is reduced by the document value of the
assigned order.
10
Administration of financial documents
Documentary Payments cockpit → Monitoring section → Financial docs
Enter the following data:
Company code
Financial doc. cat.
Bank key
Bank country
1000
U
045601100222
DO – Dominican Republic
Execute the function.
© SAP AG
LO640
8-33
Periodic Declarations
Contents:
z European Union
z NAFTA / USA
z EFTA / Switzerland
z Asia and Japan
 SAP AG 1999
© SAP AG
LO640
9-1
Periodic Declarations: Unit Objectives
At the conclusion of this unit, you will be able to:
z Use the system to create the different declarations
z Maintain the basic data for these declarations
z Use the control mechanisms in the system
 SAP AG 1999
© SAP AG
LO640
9-2
Periodic Declarations: Overview Diagram
Introduction
Communication / Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
9-3
Periodic Declarations
EU
INTRASTAT
EXTRASTAT
KOBRA
Oil declaration
NAFTA
USA
SED
AERP
HMF
EFTA
JAPAN
SWITZERLAND MITI/Customs
Simplified Export
Control (V.A.R.)
Import
Export
 SAP AG 1999
„The SAP
System supports the automatic creation of various statistical declarations for the above
countries and economic zones.
„As
of Release 4.6C, you can use the oil indicator for the commodity code to mark products for which
an oil declaration is necessary. The periodic declarations section of the Foreign Trade Cockpit
assists you in creating oil declarations (necessary in Germany).
© SAP AG
LO640
9-4
Foreign Trade Cockpit: Periodic Declarations
Cockpit: Periodic Declarations
Operative:
General Processing in
Foreign Trade
Creating periodic declarations
Individual maintenance of
INTRASTAT/EXTRASTAT
Oil declaration (Germany)
Archiving
Periodic Declarations
Legal Control
Completeness
Documentary Payments
Monitoring:
Master data
Communication / Printing
Wizards
Preference Processing
Customizing
Data Service
Checking master data to make
sure it is complete
System-guided user
settings:
Recommended Customizing
settings for periodic
declarations
 SAP AG 1999
„The Periodic
Declarations cockpit includes all necessary system activities for periodic declarations.
„You
can create periodic declarations in the operations section of the screen. You can create
declarations in three steps, which can also be automated by using variants.
If business transactions that cannot be reflected with documents in the system occur in your
company, you can use individual maintenance of data records to create declarations. You can also
use the individual maintenance function to change existing data records.
After periodic declarations have been filed, they can be archived. The system also supports the
creation of a goods catalog.
„The monitoring function
ensures that all the data necessary for the declarations is maintained in the
material master. You can complete master records directly from the monitoring function.
„You
must make various Customizing settings so that the system can successfully generate complete
declarations. The INTRASTAT/EXTRASTAT wizards provide step-by-step guidance with
documentation for each stage of the process.
© SAP AG
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9-5
Periodic Declarations: Process
Creating Periodic Declarations
Select document
data (intermediate
database)
Step 1
Create a file
version
Step 2
Create a file
version on disk
Step 3
Option:
Execute all steps using variants
 SAP AG 1999
Creating periodic declarations involves a three-step procedure:
„In
the first step, you select the document data that you want to include in the declaration. The data
that you select is stored in an intermediate database that is specifically for this declaration. You can
use individual maintenance to change data or add data to the data records in this intermediate
database (next page).
The incompleteness log and the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
„In
the second step, the data is used to create a file in a format specific to the country in question.
„In
the third step, the file version that is to be saved to disk and sent to the authorities is generated.
•
The processes and selection parameters in these three steps can be saved as variants and then
called up again at any time.
•
The declaration process in Japan differs from the process illustrated here (for more details, refer
to the slide at the end of this unit).
© SAP AG
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Individual Maintenance of INTRASTAT/EXTRASTAT
and V.A.R
Report year
2000
Report month
02
Receipt/dispatch
2
Plant
Report year
Report month
2000
2
1
2
0001
0001
4500000002
2000
2
1
3
0001
0001
4500000006
2000
2
2
1
0001
0001
90000178
2000
2
2
2
0001
0001
90000196
2000
2
2
3
0001
0001
90000177
Recpt/Disp Number
Company code
Document number
Control
General data
Item data
 SAP AG 1999
„You
can include new entries in the intermediate databases for the INTRASTAT/EXTRASTAT and
V.A.R declarations if your company has a business transaction that is relevant for one of these
declarations, but has no corresponding document in the system.
„Incomplete
entries can also be maintained in this way.
„In
the individual maintenance context, pay special attention to how the Deletion type indicator is set
for the selection programs to ensure that the system does not overwrite data records that you enter
manually.
„You
can make settings for field control for individual maintenance in the Customizing activity for
the log of incomplete items for periodic declarations.
© SAP AG
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9-7
Controlling the Log of Incomplete Items
Message cat.: INTRASTAT
Country:
DE
Characteristic
Business trans. type
Special unit of measure
Country of destination
Region of destination
Customs office
...
Check
Incompleteness
Aggregation criteria
(
Goods movement
direction must be
specified in each
case
(
(
(
Details
Individual maintenance:
Field control:
Hidden/Optional/Required entry
System message: Error message/Warning/No check
 SAP AG 1999
„The log of incomplete items
for periodic declarations lets you monitor and maintain data
conveniently. You can process this log online (adding necessary data from the log view).
Information about which data is missing is aggregated on various levels. This allows the log to
remain transparent even when large volumes of data are involved. It also lets you avoid redundant
reprocessing of missing data. You can also maintain and correct Customizing settings right on the
log screen. This log should be refreshed before the file version is created (step 2).
„You
can use Customizing to control the scope of the log of incomplete items that is created for the
corresponding selection report.
„You
can also set the data aggregation criteria dynamically for country-specific programs. You should
only activate aggregations that affect data other than that in the SAP standard system after you have
cleared this activity with the authorities involved.
„The Message
EU:
cat. field defines the form that is used as a basis:
-
INTRASTAT VEIAV
-
EXTRASTAT VEXAV
-
KOBRA
VEKAA, VEKAB, VEKAC
AERP
VESED
-
SED
VESED
-
HMF
VESED
-
VAR
VEXAV
NAFTA: -
EFTA:
© SAP AG
LO640
9-8
Periodic Declarations: Document Selection
Materials Management
(
)
Sales and Distribution
Purchase
order
Order
Inbound
delivery
Outbound
delivery
Goods receipt
Goods issue
Goods issue
Vendor’s
invoice
Customer’s
billing
document
MM
selection program
SD
selection program
 SAP AG 1999
„Data for
periodic declarations is selected from documents used in the Materials Management process
and the Sales and Distribution process.
„In
the Materials Management document chain, both goods receipt and receipt of invoices trigger data
selection. The system uses the vendor’s invoice as the basis for determining values. If the invoice has
not yet been received, the declaration occurs in the following month. If, in the following month, an
invoice has still not been received, it is possible to use the values from the purchase order.
As of Release 4.6C, you can create a declaration based exclusively on the vendor’s invoice. This
method is especially advantageous in countries like Italy and France, where tax declarations and
statistical declarations are linked (recommended Customizing activity: Data Selection Control/table
T609IS).
The Materials Management component supports INTRASTAT and EXTRASTAT declarations.
In Sales and Distribution, data selection occurs solely on the basis of billing documents. This
influences SED, AERP and HMF declarations as well as INTRASTAT, EXTRASTAT, VAR, and
KOBRA declarations.
„You
can set the country key (numerical or alphanumerical/ISO code) the system should use for the
declaration by using the Data Selection Control (table T609IS) activity in Customizing. Note: As of
January 1, 2000, you must include the ISO code in INTRASTAT/EXTRASTAT declarations.
„You
can use the inclusion and exclusion indicators at header and item level to exclude items or entire
documents from the declaration. You can also use activities in Sales and Distribution (SD)
Customizing to set exclusion indicators for item categories. As of Release 4.6C, you can use the two
user enhancements available in SAP’s FTGOVSEL extension to influence data selection and creation
of an intermediate database. These two user enhancements replace the six outdated enhancements for
periodic declarations.
© SAP AG
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9-9
European Union (EU)
INTRASTAT
EXTRASTAT
INTRASTAT
EXTRASTAT
KOBRA
KOBRA
Oil declaration
 SAP AG 1999
„The system supports the creation
of the following declarations for the European Union:
y
INTRASTAT (internal trade statistics),
y
EXTRASTAT (external trade statistics) and
y
KOBRA declaration (export control for sensitive goods)
y
Oil declaration (Germany) as of Release 4.6C
© SAP AG
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9-10
EU - INTRASTAT
INTRASTAT
EXTRASTAT
KOBRA
 SAP AG 1999
„Within the context
of intra-EU trade statistics, all goods movements - receipt and dispatch - that take
place between member states of the EU must be reported to the authorities within a given reporting
period.
„The European
Union has issued general guidelines.
„The way you
create the declaration depends on the official requirements of the member state. The
options include:
y
Country-specific declarations on paper
y
Country-specific data-record structures for creating the declaration on diskette
y
Country-specific data-record structures for declaration in the EDIFACT format
CUSDEC/INSTAT.
© SAP AG
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9-11
EU - INTRASTAT: Creating the Declaration
1
MM selection program
SD selection program
Intermediate database
VEIAV
2
Paper version
File version
File in EDIFACT format
EDI
3
Internet/
E-mail
File on diskette
 SAP AG 1999
„The system reads
the Materials Management (MM) and Sales and Distribution (SD) document data
using selection programs common for all the EU member states.
„The incompleteness log and
the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
„Depending on
the type of log selected in the selection program, the system copies the data from the
selected documents into intermediate database VEIAV.
„When legal reporting requirements
differ among nations, the system needs to use country-specific
programs to create paper and diskette versions of the declaration.
„The paper
version of the declaration can be carried out in a single step from the intermediate
database VEIAV.
© SAP AG
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9-12
Oil Declaration (Germany)
1
MM selection program
SD selection program
Intermediate database
VEIAV
File version
2
Evaluation report
3
List (ALV) in
declaration
format
Paper version
 SAP AG 1999
„In
Germany, the receipt and dispatch of oil and petroleum products must be declared. As of Release
4.6C, the system supports creation of oil declarations.
„The data
for this declaration is taken from intermediate database VEIAV, which is created by the
selection program for the INTRASTAT declaration.
„The intermediate database is
evaluated using a special report for oil declaration. This report uses the
oil indicator to select the items that are to be declared. The oil indicator is set in Customizing for the
appropriate commodity codes.
„The system creates
© SAP AG
a list in declaration format that can be printed.
LO640
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EU - INTRASTAT: Transmission Media
Belgium
002
Denmark
008
Germany
004
Finland
032
France
001
Greece
009
Great Britain
006
EDI
Ireland
007
EDI
Italy
005
Luxembourg
002
Holland
003
Austria
038
Sweden
030
Spain
Portugal
Internet
Internet
011
EDI
EDI
EDI
010
EDI
Internet
 SAP AG 1999
„At
least one type of data transmission for declarations to the authorities can be carried out for each
country:
y
Paper version - form
y
File version - diskette
y
Creation of a declaration in EDIFACT-format CUSDEC/INSTAT and transmission via EDI
y
Transmission of the declaration in EDIFACT format as an attachment to an e-mail message via the
Internet. (You can store the authorities’ e-mail address using the Data Selection Control activity in
Customizing.)
© SAP AG
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9-14
EU - INTRASTAT: Checklist
z Have all check objects been maintained?
z Has master data been maintained?
Vendor, purchasing information record, material, route, customer
✁
z Have default values been maintained for all combinations?
✁
Transaction type, export procedure
z Have condition records for condition type GRWR been
maintained?
z Have currencies and exchange rates been maintained?
z Have you maintained your own INTRASTAT ID numbers?
 SAP AG 1999
„We
recommend that you test the functions well before the system reaches the productive stage to
make sure that all the necessary settings for master data and Customizing have been made.
„You
can use the incompleteness log in the selection reports to assist you in your testing efforts.
„You
can use the wizard in the Periodic Declarations cockpit to maintain the necessary settings in
Customizing. Make sure to the check the settings for the following objects:
y
Vendor (including region, VAT registration no.)
y
Purchasing info record (including import procedure)
y
Material master (including origin data, goods number, countries, regions)
y
Route (including mode of transport, customs office)
y
Customer (including region, VAT registration no.)
„Customizing settings
for the region/region of manufacture must also be maintained in some
European countries.
„The Periodic
Declarations cockpit also allows you to maintain material master data and monitor it to
make sure it is complete.
© SAP AG
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9-15
EU - EXTRASTAT
✂
✂
✂
INTRASTAT
EXTRASTAT
KOBRA
 SAP AG 1999
„As
part of the extra-European Union trade statistics, all goods movements - import and export - that
take place between an EU member state and a country that is not a member state of the EU must be
reported to the authorities within a given reporting period.
© SAP AG
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9-16
EU - EXTRASTAT: Import / Export
1
Selection program
Intermediate database
VEXAV
2
3
File version
Diskette
 SAP AG 1999
„The system supports creation
of the EXTRASTAT declaration for exports from Germany and
Holland.
„These
programs can also serve as a basis for other European countries.
„The process
is similar to the creation of an INTRASTAT declaration and is carried out in three steps:
Step 1:
Non-country-specific selection of the relevant document and updating the
selected documents in the intermediate database VEXAV.
Step 2:
Creation of a file version from the intermediate database VEXAV
Step 3:
Copying of the file onto diskette in the correct format for Holland or Germany
„The incompleteness log and
the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
„The EXTRASTAT
data in the intermediate database VEXAV can either be completed later using
individual maintenance or new entries can be made.
© SAP AG
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9-17
KOBRA: Check for Exports from Germany
§12 and §13/6
Commodity codes
for sensitive goods
2612
2617
2710
...
 SAP AG 1999
„All
sensitive goods that are going to be exported from Germany to non EU member states must be
reported within a certain period of time in the form of a KOBRA declaration.
„The goods
to be declared are identified according to German law by their commodity code.
„The process
is similar to the creation of an INTRASTAT declaration and is carried out in three steps:
Step 1:
Selection of the relevant export billing documents and updating the
selected documents in the intermediate databases VEKAA, VEKAB and VEKAC.
Step 2:
The system creates a file version from the intermediate databases VEKAA, VEKAB
and VEKAC.
Step 3:
The file is copied onto diskette in the correct country-specific format for Germany.
„The incompleteness log and
the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
© SAP AG
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9-18
NAFTA - USA
 SAP AG 1999
„The authorities
within NAFTA also require you to report goods movements for statistical purposes.
There are several different types of declarations to the authorities for NAFTA.
© SAP AG
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9-19
NAFTA - USA
SD billing documents
VESED int.
database
Automated
Export
Reporting
Procedure
Shipper´s
Export
Declaration
Harbor
Maintenance
Fee
 SAP AG 1999
The system supports the following declarations for the United States:
„AERP:
„All
Automated Export Reporting Procedure
exports leaving the USA are reported to the relevant federal authorities on diskette.
„SED:Shipper’s
„All
Export Declaration in list format
exports leaving the USA are reported to the relevant federal authorities on paper.
„HMF:
Harbor Maintenance Fee
Fees paid to the authorities when exports leave the country by sea.
© SAP AG
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9-20
NAFTA - USA
Export billing
document
1
Selection program
Export into non-EU
countries (third
countries)
Intermediate
database VESED
2
3
File version
Paper version
SED
Paper version
HMF
Diskette
3
 SAP AG 1999
„Selection
„If
of the relevant export billing documents
data is missing in the documents, the selection program issues an incompleteness log.
„Depending on
the type of log chosen in the selection program, the system copies the data from the
selected documents in intermediate database VESED.
„You
can create the SED declaration in list form in a single step from intermediate database VESED.
„You
can create the HMF declaration in a single step from intermediate database VESED.
„The system creates
the AERP declaration on diskette in two stages: First, the file version is created
from intermediate database VESED. Then, the file is copied onto diskette.
„The incompleteness log and
the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
© SAP AG
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9-21
EFTA - Switzerland (1)
Simplified Export Control
(V.A.R)
 SAP AG 1999
The system supports the creation of the V.A.R (simplified export procedure) declaration for
Switzerland.
„All
exports leaving Switzerland must be reported to the relevant authorities within a given reporting
period.
„The "plants abroad" issue is also taken into consideration.
© SAP AG
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9-22
EFTA - Switzerland (2)
SD billing
documents
1
Selection program
Intermediate
database
2
File version
Paper version
3
Diskette
 SAP AG 1999
„The system supports the creation
of the VAR (simplified export procedure) declaration for
Switzerland:
„Selection
„If
of the relevant export billing documents
data is missing in the documents, the selection program issues an incompleteness log.
„Depending on
the type of log chosen in the selection program, the system copies the data from the
selected documents into intermediate database VEXAV.
„You
can create the VAR declaration on paper in a single step from intermediate database VEXAV.
„The system creates
the VAR declaration on diskette in two stages: First, the file version is created
from intermediate database VEXAV. Then, the file is copied onto diskette.
„The incompleteness log and
the list of open business transactions (billing documents that have not
yet been forwarded to accounting) are interactive options that allow you to reprocess incomplete
documents.
© SAP AG
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9-23
Japan - MITI / Customs
Customs Declaration for Import
(yunyukamotsudaikin no shiharai ni kansuru hokokusho)
MITI Export Report
(yushutsuhokokusho)
 SAP AG 1999
Japan:
„The MITI ministerial
„The customs
© SAP AG
office regulates export/import flow.
authorities gather the necessary information for the MITI.
LO640
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Japan - MITI: Export Report
Export billing document
Prerequisites:
Exports to all countries
✂
Print report
Output type AUSJ
✂
Export report
MITI
✂
Total amount > 5 mil. Yen
Customs
MITI
 SAP AG 1999
„The export report
(yushutsuhokokusho) is a declaration of exports used by the authorities for
statistical purposes.
„The export report
must be created for the MITI for every export billing document with a net value of
more than 5 million yen.
„The customs
© SAP AG
office receives these documents and passes them on to the MITI.
LO640
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Japan - MITI: Collective Export Report
Export billing document
Selection program
List of billing documents:
x
5100001010
o
5100001015
x
5100001055
....
Print report
Export report
MITI
Customs
MITI
 SAP AG 1999
„You
can use output control to print out the export report (yushutsuhokokusho) for a single billing
document.
„Alternatively,
you can create a list of billing documents which you can use to print all the export
reports that you need.
© SAP AG
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9-26
Japan: Customs Declaration for Import
Import invoice
Selection program
List of import invoices:
Invoice
Year
x
9000007211
1998
o
9000007216
1998
x
9000007055
1998
....
Co. code
5000
5000
5000
Print report
Customs decl.
Customs
 SAP AG 1999
„The customs
declaration for import (yunyukamotsudaikin no shiharai ni kansuru hokokusho) must be
given to the customs authorities for customs processing.
„A
customs declaration for import must be created for each vendor import invoice.
© SAP AG
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Periodic Declarations: Summary (1)
z The SAP System supports automatic creation of
several different types of declarations.
z These declarations are based on the data in the
purchasing and sales and distribution documents.
z Country-independent selection programs gather
data from documents that fall within the reporting
period and store the results in an intermediate
database, which is used as a basis for all further
processing.
 SAP AG 1999
© SAP AG
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Periodic Declarations: Summary (2)
z When it reads the documents, the system
determines whether data is missing for a specific
declaration and creates a list of this missing data
(log of incomplete items).
z You can use individual maintenance to add missing
data to INTRASTAT, EXTRASTAT or V.A.R
declarations.
z The declaration can be created on paper, diskette or
in EDIFACT format CUSDEC/INSTAT.
 SAP AG 1999
© SAP AG
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Exercises
Periodic Declarations
To demonstrate periodic declarations, we will create a complete
INTRASTAT declaration for receipt and dispatch.
• Select the relevant documents for declarations to the authorities.
• Configure the incompleteness log
• Create paper, file and EDI versions of the various declarations
You are responsible for creating monthly declarations of imports and
exports for your company. You have to make sure that the data is
maintained correctly and that the right documents are selected.
Exercise - Periodic Declarations
SD documents
MM documents
INTRASTAT
Select
Select
1
Select
Select
4
Create
Create file
file
5
Database
EU
2
Create
Create paper
paper
3
File
Create
Create disk
disk
6
 SAP AG 1999
© SAP AG
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1
Receipt : Selection of documents
Select all the Materials Management (MM) documents from the current month and
year. Pay special attention to the type of log. Use the universal currency (UNI) as
the declaration currency.
What are the possible characteristics for the log type?
_______________________________________________________________
_______________________________________________________________
How and where can you influence the scope of the incompleteness check?
_______________________________________________________________
_______________________________________________________________
2
Paper version - Germany
Create a paper version of the INTRASTAT declaration for your company in
Germany.
Report month
Reporting year
Company code
Goods direction
<current month>
<current year>
1000
Receipt (1)
If the system does not generate a declaration, what could the problem be?
_______________________________________________________________
_______________________________________________________________
If the system does generate the declaration, select Print preview.
© SAP AG
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9-31
3
Dispatch: Selection of documents
After you have made your INTRASTAT declaration for goods receipt from
countries outside the EU, you must declare your dispatches within the European
Union to the German Federal Office of Statistics.
In the meantime, you have sent a sample diskette to the authorities for testing and
they have authorized you to create your declaration in diskette format.
First, select the Sales and Distribution (SD) documents with the following
attributes:
Report month
Reporting year
Company code
(current month)
(current year)
1000
Pay special attention to the log type.
The system then lists all billing documents that are to be declared for this reporting
period.
This data is updated in a table. What is the name of this table?
_______________________________________________________________
4
Creating a file using Germany as an example
Once data selection is complete, you want to create a file of INTRASTAT data,
from which a diskette can then be generated.
Enter the following on the selection screen:
Report month
Reporting year
Company code
Goods direction
<current month>
<current year>
1000
Dispatch (2)
If you like, you can create the log first in step one without creating the file.
Pay special attention to the cover sheet. Is the data that appears on the cover sheet
complete?
________________________________________________
If not, why not?
________________________________________________
© SAP AG
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5
You can create a file in step two.
You can select the following as the file name:
/usr/sap/trans/tmp/INTRA##
6
Create a diskette using Germany as an example
Enter the necessary parameters:
Type of data file
_______________
Source file
_______________
Target drive
Subdirectory
Target file
C
TEMP
INTRA##
This run creates the INTRASTAT file
INTRA##.ASC on the drive C on the hard disk in the TEMP directory.
If you select Issue log, the system displays a list that includes all data records
onscreen.
7
Create a CUSDEC/INSTAT declaration for Sweden
You want to run a CUSDEC/INSTAT declaration for your company in Sweden.
Assume that:
Company code 1000 is in Sweden rather than Germany.
Do not repeat document selection; create the CUSDEC/INSTAT declaration for
Sweden directly.
© SAP AG
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Solutions
Unit: Periodic Declarations
1
Receipt : Selection of documents
Select all the Materials Management (MM) documents from the current month and
year. Pay special attention to the type of log. Use the universal currency (UNI) as
the declaration currency.
Periodic declarations cockpit → Create Periodic Declarations
European Union o INTRASTAT o Germany o Receipt o Step 1
What are the possible characteristics for the log type?
A, B, C: Intermediate database VEIAV is updated (‘Update run’)
D, E, F: Intermediate database VEIAV is not updated (‘Test run’)
How and where can you influence the scope of the incompleteness check?
You can make settings for the incompleteness check in Customizing.
Sales and Distribution o Foreign Trade/Customs o Periodic Declarations o
Control Data o Log of Incomplete Items – Aggregation Criteria – Individual
Maintenance
Additionally, you can make settings for aggregation, field selections and controls
for the maintenance transactions here.
© SAP AG
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9-34
2
Paper version - Germany
Create a paper version of the INTRASTAT declaration for your company in
Germany.
Periodic declarations cockpit → Create Periodic Declarations
European Union o INTRASTAT o Germany o Receipt o Step 2
Reporting month
Reporting year
Company code
Goods direction
(current month)
(current year)
1000
Receipt (1)
If the system does not generate a declaration, what could the problem be?
There is no data in intermediate database VEIAV.
If the system does generate the declaration, select Print preview.
3
Dispatch: Selection of documents
After you have made your INTRASTAT declaration for goods receipt from
countries outside the EU, you must declare your dispatches within the European
Union to the German Federal Office of Statistics.
In the meantime, you have sent a sample diskette to the authorities for testing and
they have authorized you to create your declaration in diskette format.
First, select the Sales and Distribution (SD) documents with the following
attributes:
Report month
Reporting year
Company code
(current month)
(current year)
1000
Periodic declarations cockpit → Create Periodic Declarations
European Union o INTRASTAT o Germany o Dispatch/Export o Step 1
Note the log type.
Set the log type toUpdate run
The system then lists all billing documents that are to be declared for this report
period.
This data is updated in a table. What is the name of this table?
VEIAV
© SAP AG
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9-35
4
Creating a file using Germany as an example
Once data selection is complete, you want to create a file of INTRASTAT data,
from which a diskette can then be generated.
Enter the following on the selection screen:
Report month
Reporting year
Company code
Goods direction
(current month)
(current year)
1000
Dispatch (2)
If you like, you can create the log first in step one without creating the file.
Periodic declarations cockpit → Create Periodic Declarations
European Union o INTRASTAT o Germany o Dispatch/Export o Step 2
Selection screen: Deactivate the Create file indicator
If not, why not?
- Material number is missing
– INTRASTAT ID is missing
o Selection screen
o Maintain in Customizing:
Sales and Distribution o Foreign Trade/Customs o Periodic Declarations o
Maintain Official Numbers for Declarations to Authorities
Additional details
5
You can create a file in step two.
You can select the following as the file name:
/usr/sap/trans/tmp/INTRA##
Periodic declarations cockpit → Create Periodic Declarations
European Union o INTRASTAT o Germany o Dispatch/Export o Step 2
Selection screen:
© SAP AG
Select the file and then enter the file name.
LO640
9-36
6
Create a diskette using Germany as an example
Enter the necessary parameters:
Periodic declarations cockpit
European Union
→ Create Periodic Declarations
o INTRASTAT o Germany o Dispatch/Export o Disk o Step 2
Type of data file
DE
Source file
/usr/sap/trans/tmp/INTRA##
Target drive
Subdirectory
Target file
C
TEMP
INTRA##
This run creates the INTRASTAT file
INTRA##.ASC on the drive C on the hard disk in the TEMP directory.
If you select Issue log, the system displays a list that includes all data records
onscreen.
7
Create a CUSDEC/INSTAT declaration for Sweden
You want to run a CUSDEC/INSTAT declaration for your company in Sweden.
Assume that:
Company code 1000 is in Sweden rather than Germany.
Do not repeat document selection; create the CUSDEC/INSTAT declaration for
Sweden directly.
Solution is the same as the solution for exercise 6 of this unit.
© SAP AG
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9-37
Preference Determination
z Introduction
z Process overview
z Vendor declarations
z Preference determination
z Use in sales and distribution processing
 SAP AG 1999
© SAP AG
LO640
10-1
Preference Determination: Unit Objectives
At the conclusion of this unit, you will be able to:
z Carry out the basic processes necessary for preference
determination
z Create a vendor declaration request run or a dunning run
z Describe the preference determination process
z Explain the determination results
z Use these results in sales and distribution processing
 SAP AG 1999
© SAP AG
LO640
10-2
Preference Determination: Overview Diagram
Introduction
Communication / Printing
Basic Data
Legal Control
Documents in Foreign Trade
Documentary Payments
Import Basis Module
Periodic Declarations
Data Service
Preference Determination
 SAP AG 1999
© SAP AG
LO640
10-3
What is Preference?
 SAP AG 1999
preference is an instrument of trade that has a high degree of economic importance for
both the importing and exporting country.
„Customs
preference in export translates to favorable customs duty rates or customs exemption for
an importer in a third country (non-EEA state). Consistent application of customs preferences can
therefore result in a marked improvement in competition.
„Customs
„Goods
imported into the EU by several non-EU countries enjoy preferential treatment. This means
that the import customs duty rate is reduced from the normal third-country customs duty rate or
exempted completely. In return, many non-EU countries extend similar preferential treatment to EU
products.
© SAP AG
LO640
10-4
Preference Processing: NAFTA - Preference
Canada
USA
Mexico
 SAP AG 1999
„All
preference rules relative to the North American Free Trade Agreement (NAFTA) are described in
that document in Annex 401 - Specific Rules of Origin.
„Preference rules
used among NAFTA countries are very similar to those applied within the European
Economic Area (EEA).
ways to indicate that your product originates in your country. NAFTA, for
example, uses the following procedures:
„There are various
y
Tariff shift (origin regulation):
Tariff shift means that the product or its components were processed or refined to such a degree
that the commodity code can be changed.
y
De minimus rule (maximum of 7% non-originating goods):
According to the de minimus rule, a product qualifies for preference if no more than 7% of that
product is made up of non-originating goods.
y
Vendor declaration as certificate of origin:
Your vendors supply you with a document certifying that the product or its components originate
in your country or economic zone.
© SAP AG
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10-5
Preferential Measures/Zones
EEA / EFTA
ACP
Norway, Iceland,
Liechtenstein
Israel, Tunisia,
Melilla, Ceuta
Developing
countries (GSP)
Mediterranean
countries
Faeroe Islands
EC
PL, CZ, SK, HU,
BG, RO, EE, LV,
LT, SI, XJ
Bosnia and
Herzegovina,
Macedonia, Yugoslavia
Jordan/
Gaza Strip
Andorra
Turkey
Overseas countries
and regions
Mutual preference
Origin preference
Partially mutual preference
Customs exemption preference
Unilateral preference
Last updated 1999
 SAP AG 1999
„The EC
has made different preference agreements with various countries and groups of countries.
„Unilateral and
bilateral agreements between the EU and individual countries include:
y
Morocco
y
Israel
y
Malta
„Bilateral agreements
between the EU and groups of countries include:
y
MOEL (HU, PL, CZ, SK, SI)
y
Baltic states (EE, LT, LV)
y
ACP (African, Caribbean, Pacific States-68 developing countries)
© SAP AG
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10-6
Preference Processing
Preference
determination
Main component
Explode the BOM
Use preference rules defined in
Customizing
Results
Condition record
Update material
with
condition type:
master
PREF:
1,010.00
(main component)
created
Check
document
Archive determination
results
Customs
log
SD document (sales order/
billing document)
Ex Works price
1,955.00
Preference price 1,010.00
Preference
EUR1
 SAP AG 1999
Preference processing steps:
„The bill of
materials (BOM) is exploded and the preference rules that were defined in Customizing
are applied to the components.
„As
a result of the determination, the preference status is set for the main component in the material
master and a condition record with condition type PREF (threshold preference price) is created.
Results are determined and saved for each preference zone.
„The preference
determination results for the main component are archived in the form of customs
logs. That way, they are available later for use in checks run by the customs authorities.
„The Sales
and Distribution (SD) sales order compares the preference price with the ex-works price
and recognizes the preference situation for the current delivery (ex-works price must be greater than
or equal to the preference price).
„In
order for pricing to find the valid condition record, whose key contains the preference zone of the
ship-to party, you need to define the countries that make up the preference zone in Customizing.
„If
the system determines a positive preference status, it allows you to print a goods movement
certificate (EUR1).
© SAP AG
LO640
10-7
Preference Processing: Process Overview
1
Request / dun vendor declarations
2
Administration of vendor declarations
3
Compress data on material master level
4
Preference determination
z Top-down explosion
Individual determination
Collective determination
z Assemblies
Individual determination
Collective determination
✁
✁
✁
✁
5
Preference determination in SD sales orders and billing
documents
z Compare preference price to Ex Works price
6
Print movement certificate
Create vendor declarations for customers
 SAP AG 1999
„Preference
processing can be broken down into six steps. These steps are described in detail on the
following pages.
© SAP AG
LO640
10-8
Vendor Declaration - Request/Reminder
Selection
1
Vendor
Material
Purchasing organization
Plant
1080
100-300
1000
1000
Purchasing info record
Pref. zone
ACP
PAN
ID Valid
After validity date
expires: Print
letter/reminder
Reminder
date
A Dec. 31, 2000
B Dec. 31, 2000
1080
3 Vendor Ave
Vendortown
Dear Sir/Madam
Please send us….
..................................
Sincerely
Printer
SAP AG
Output formats:
SAP form
Materials list
MS Word form letter
 SAP AG 1999
„The process
of requesting a vendor declaration may be made up of several steps:
y
Initial letter to the vendor
y
Two reminders sent to the vendor if no vendor declaration has been provided
„The program automatically updates the
data in the purchasing info record.
„Simulate:
If you select this indicator (which is always selected in the standard system), the system
prints the letter but does not update the dunning data in LFEI.
„Process
level - vendor: By selecting this indicator, you tell the system to process the vendor
declaration records only on the vendor level. These records are valid for all vendor materials, not
material-specific. (Key field MATNR in the LFEI structure has a value of BLANK.)
„Update
info records: This indicator can only be used when the Simulate indicator has not been set
and the Process level - vendor has been set. When the system is in update mode and you select this
field, cross-material vendor declaration records and material-specific vendor declaration records are
displayed or updated. In this case, the preference data of the higher-level LFEI record is copied into
all material-specific records.
„Lack of
a vendor declaration has a negative effect on preference determination. Without a vendor
declaration, the corresponding goods are treated as "non-originating" goods during preference
determination and are assigned a general duty rate.
© SAP AG
LO640
10-9
Vendor Declaration - Administration
2
Selection
1080
Vendor
Purchasing organization 1000
1000
Plant
Material
100-300
100-300
...
Plant Pref.zone ID
1000 ACP
1000 PAN
C
C
Status Valid
OK
OK
Dec. 31, 2000
Dec. 31, 2000
Vendor
declaration
 SAP AG 1999
„You
can manage or display vendor declarations with this function.
„You
must enter the vendor, purchasing organization and the plant in order to maintain a vendor
declaration. The system then lists all materials with valid purchasing info records for the vendor you
entered.
© SAP AG
LO640
10-10
Vendor Declaration - Data Compression
Purchasing info
records
Vendor declarations
Material Pref.zone ID Status Valid
Vendor
Material
3
100-300
100-300
ACP
PAN
C
C
OK Dec. 31, 2000
OK Dec. 31, 2000
Material master - individual components
Commodity code
Description
4
Customs tariff
preference
Preference determination for the
main component (takes all indiv.
components into consideration)
Material master - main
component
Commodity code Customs tariff
Description
preference
Customs tariff preference
Pref.
zone
Pref.ID
ACP
PAN
- --- ---
X
Vendor declaration
received
C
C
Dec. 31, 2000
Dec. 31, 2000
Customs tariff preference
Pref.
zone
Pref.ID
ACP
PAN
C Dec. 31, 2000
B April 3, 2000
X
Vendor declaration
received
-
-----
 SAP AG 1999
analyzes the vendor declaration indicator for all components of a material. The
system then allocates one vendor declaration indicator to the entire material according to this
component analysis.
„This function
„This function
must have been carried out before preference determination can take place, since the
compressed indicator is used in determining the preference code. As the vendor declarations are
compressed to trade goods, however, the preference code is assigned without preference
determination. See Special Case: Trade Goods (below) for more information.
„You
can select all purchasing info records for a material with this function. The deciding factor for
including a particular purchasing info record is its latest vendor ordering activity. The system
compares the date of the latest ordering activity with the current date. If the difference (in days) is
greater than the given tolerance days (PO tolerance), this info record will not be included in
compression.
„Special
Case: Trade Goods: You can use this function to compress the vendor declaration indicator
for a certain material and assign a preference code without running a preference determination. The
system uses this preference code directly in sales and distribution documents. Since this function
allows a faster determination of the preference code, you can use it when you only need to determine
preference codes for a few materials.
© SAP AG
LO640
10-11
Determination: Top-down Explosion
Main
component
B1
B1.1
B2
B2.1
B1.2
B2.2
4
B1.1.1
B1.1.2
B1.2.1
B1.2.2
B2.2.1
B2.2.2
Goods originating in your country: In-house production
Goods originating in your country: Vendor declaration received
Goods originating in another country
 SAP AG 1999
„Preference
determination determines the origin of products produced in-house. Using a bill of
materials, the system rates all components used to make in-house products as either originating or
non-originating in your country, depending on their origin. Preference determination can be carried
out in individual determination for a certain material or as a collective determination for a group of
materials.
„The bill of
materials is the basis for preference determination. The bill of materials must be
exploded. As it is exploded, the program can access all components so that it can carry out
preference determination. When you use the bill of material explosion - top-down explosion
method, note the following:
y
The bill of materials is always exploded to multiple levels.
y
Externally procured components are not exploded further, even if a bill of materials is assigned to
them. This especially affects assemblies that can be either produced in-house or externally
procured. If a special procurement key is assigned to this component in the material master, the
procurement type is determined via this key and the explosion is controlled accordingly. If this
material has no special procurement key allocated to it, these components are taken to be
externally procured and are not exploded further in spite of the bill of materials.
y
If one of the components in an assembly has multiple bills of materials, the relevant bill of
materials is selected according to the quantity of the component in the assembly and then
exploded.
„When all
bills of materials have been exploded, all bill-of-material items are displayed. If errors
occur, processing is terminated and the system issues an informational message.
© SAP AG
LO640
10-12
Determination: Assemblies
GS-E-1-0
O : 350.NO: 100.-
GS-E-2-1 V/S: 200.O : 100.- AP: 75.NO: 30.- HS: 8521
4
GS-E-6-3
O : 30.NO:
V/S: 50.AP: 0.00
HS: 8471
GS- F-6-4 V/S: 10.DI: B
HS: 8003
GS- F-5-4 V/S: 20.DI: B
HS: 8001
GS-E-3-1 V/S: 150.O : 100.- AP: 100.NO: 30.- HS: 8517
GS- F-1-1 V/S: 100.DI: A
HS: 8541
GS-E-4-2 V/S: 100.O : 50.- AP: 25.NO: 10.- HS: 8473
GS- F-2-2 V/S: 30.DI: A
HS: 8501
V/S: 470.AP: 400.HS: 8542
GS-E-5-2 V/S: 100.O :
AP: 70.NO: 27.- HS: 8501
GS- F-3-2 V/S: 30.DI: A
HS: 8517
GS-E-7-3 V/S: 25.O :
AP: 25.NO: 10.- HS: 8471
GS- F-7-4 V/S: 5.DI: A
HS: 8201
GS- F-4-3 V/S: 7.DI: A
HS: 8503
GS- F-8-4 V/S: 5.DI: A
HS: 8204
GS-E-8-3
O :
NO:
GS- F-9-4 V/S: 7.DI: A
HS: 8214
V/S: 20.AP:
HS: 8301
GS- F-10-4 V/S: 8.50
DI: A
HS:
 SAP AG 1999
opposed to the top-down explosion method, assembly determination analyzes each assembly
separately.
„As
„The various
assemblies are normally selected and determined according to level number beginning
with the ones at the bottom and working up.
an assembly is positive, the total value of the assembly is carried into the next level. If the
assembly is negative, only the negative portion of the assembly is carried into the superordinate
level.
„If
„Legend
for the example:
•
GS-E-* : Material master number - in-house production
•
GS-F-* : Material master number - processed externally
•
O
: Origin
•
NO
: Non-originating
•
V/S
: Material price
•
AP
: Accrued price
•
DI
: Vendor declaration indicator
•
HS
: Harmonized System number
© SAP AG
LO640
10-13
Pref. Determination in SD Sales Orders/Billing Docs
SD order or billing document
Item
Determination
in pricing
Ex Works price
EURO
EURO 2010.00
2010.00
EURO
EURO 1952.00
1952.00
5
Preference
Preference indicator
 SAP AG 1999
can use this function to compare the Ex Works price with the preference condition record of
condition type PREF.
„You
„If
the Ex Works price is greater than or equal to the preference price in PREF, the item qualifies for
preference. If the Ex Works price is less than the preference price in PREF, the item is not eligible
for preference.
„The pricing procedure PREF000 is used for
preference determination in the standard system.
„The graphic
above illustrates a situation where an item is relevant for preference, since the Ex Works
price (NETWR) is greater than the preference price (PREF).
© SAP AG
LO640
10-14
Print Movement Certificate
Billing
document
EUR 1
ATR
6
Customs invoice
text module
---------EUR1
invoice
__________________
__________________
Printer
Laser printer
 SAP AG 1999
„The preference
indicator can be used to decide whether a corresponding verification document such
as an EUR1 or ATR (goods movements certificate for Turkey) movement certificate is to be printed
or if a comment should be made in the commercial invoice.
© SAP AG
LO640
10-15
Create Vendor Declarations for Customers
Selection
Customer
Material
Preference zones
Customer billing docs
Material
6
1002
M01 to M99
ACP, PAN, ...
1002
Pref.zone Status
M01
M01
M01
ACP
PAN
...
M02
M02
M02
ACP
PAN
...
M03
...
ACP
...
Vendor
declaration
3 Customer Ave
Customertown
Printer
Dear Sir/Madam
We hereby declare . . .
......................................
Sincerely
SAP AG
Output formats:
Can be changed
manually
IHK form (Germany only)
Materials list
MS Word form letter
 SAP AG 1999
There are several steps involved in the process of creating customer’s vendor declarations:
„You
can use various criteria to select materials for which you want to create a declaration. You can
select materials according to the material’s preference information. You can also use the preference
indicator in your customer’s billing documents for material selection.
„The system then returns
a list of materials that are marked positive or negative and divided according
to preference zone. You can change this status manually.
„You
can create a vendor declaration for your customer for the materials that appear positive in the
list. You can print either a separate document for each material or a list of materials. You can also
print the data as an MS Word form letter.
© SAP AG
LO640
10-16
Preference Determination: Basic Data
Required master data
z Bill of materials with tariffed
material masters
z Purchasing info records
Checklist
z Vendor masters
Customizing
Necessary settings
z Preference zones
Checklist
z Procedure
z Preference rule/percentages
z Assign country/preference zone (SD)
 SAP AG 1999
Requirements for preference determination:
„Your
„You
bills of materials kept in stock must contain materials with valid commodity codes.
need to maintain the following objects:
y
Define Preference Zones
y
Define the procedures applicable for your company
y
Assign Preference Rule / Percentages
„In
addition, the tariff shift can be set either when you call up the determination program or in
Customizing.
© SAP AG
LO640
10-17
Preference Determination: Summary
z You can define any number of preference zones for
preference determination.
z There is no limit to the number of preference rules and
percentage rates or combinations of the two.
z The results of preference determination are immediately
available in Materials Management (MM) in the material
master and in Sales and Distribution (SD) in the sales order
and billing processing.
z If comparative calculation in pricing produces a positive
result, the preference indicator is set in the document.
z This preference indicator allows you to print a movement
certificate and clearly defines the preference status.
 SAP AG 1999
© SAP AG
LO640
10-18
Exercises
Unit: Preference Determination
In this unit, we want to describe the options provided within preference
processing:
•
Request/Dun vendor declarations
•
Administration of vendor declarations
•
Aggregation at material master level
•
Preference calculation
•
Using the results in sales and distribution processing
To carry out preference processing correctly, you must coordinate with at
least three different areas to ensure consistent and precise results:
1. Materials management: Maintain material master and purchase info
records
2. Production:Maintain bills of material for production
3. Sales and distribution processing: Use the preference results
These points are reflected in the system.
Exercises - Unit 9 - Preference Determination
8413
Preference
determination
via bill-ofmaterial
explosion
8483
8485
8485
 SAP AG 1999
© SAP AG
LO640
10-19
1
Basic data – Bill of material
First, you want to familiarize yourself with the structure of bill of materials P-402.
Display the bill of materials by using the Initial Screen Foreign Trade/Customs to
access the Master data section of the Preference Processing cockpit.
What is the main component’s commodity code? _____________________
2
Basic data – Control objects/Customizing
Your goal is to be able to take valid rules and implement them in the SAP System.
Two examples of such rules include rules from the Collection of Rules from the
National Financial Administration (Vorschriftensammlung der
Bundesfinanzverwaltung) in Germany or from the North American Free Trade
Agreement – Annex 401 in the USA.
For this exercise, go to the Environment section of the Preference Processing
cockpit (which you can reach via the Initial Screen Foreign Trade/Customs).
Which core tables does the person responsible need to maintain for preference
processing?
Purpose of the first object: What preference procedure should you use?
_______ ____________________________
Purpose of the second object: What combination of preference rules and
percentages do you need? Which rules do you need?
_______ ____________________________
Purpose of the third object: Which commodity codes from the main components
start the determination process and which preference procedures are affected?
_______ ____________________________
© SAP AG
LO640
10-20
3
Vendor declaration - request
Request all vendor declarations for your French vendor (from unit 2) in simulation
mode. These should be printed on a form.
For this exercise, go to the Vendor declaration section of the Preference
Processing cockpit (which you can reach via the Initial Screen Foreign
Trade/Customs).
Check the data in the info records and the error log.
Which preference zones were selected?
______: _______________
______: _______________
4
Administration of vendor declarations
The EU vendor to whom you sent the vendor declaration request sends you the
completed vendor declarations.
For this exercise, go to the Administration sub-section of the Vendor declaration
section of the Preference Processing cockpit (which you can reach via the Initial
Screen Foreign Trade/Customs).
Enter this data into the system.
5
-
Preference zone ACP: Long-term vendor declaration until the end of the
current year
-
Preference zone PAN: No vendor declarations
Aggregate vendor declarations
The law requires that system data be preserved in the system (in case something
happens to the original data).
Aggregate the long-term vendor-declaration data for some of the sub-components
from bill of material P-402 in the simulation mode.
For this exercise, go to the Administration sub-section of the Vendor declaration
section of the Preference Processing cockpit (which you can reach via the Initial
Screen Foreign Trade/Customs).
© SAP AG
LO640
10-21
6
Vendor declarations – Material master
Compare the main component’s preference data in bill of material P-402 with the
preference data of one of the sub-components (such as 100-300).
7
Main component – Vendor declaration indicator
___ __________________
Preference indicator
___ __________________
Sub-component – Vendor declaration indicator
___ __________________
Preference indicator
___ __________________
Calculation – Top-down - Individual calculation
Once you have finished the necessary preparations, you can start the preference
determination.
Run an individual preference determination (top-down method) for bill of material
P-402.
Check the results and the various logs.
What effects would the Save and print function have in an update run?
Effect 01: ____________________
Effect 02: ____________________
Effect 03: ____________________
8
Using preference in sales and distribution processing
Sales and distribution benefits most from preference processing.
Which condition type must be set in the price calculation procedure in the sales
order and what two price values are compared?
© SAP AG
Condition type
_____ ______________
Comparison
____________________ < > ____________________
LO640
10-22
9
Sales order
Check to see how the system sets the preference indicator in the sales order by
creating a sales order for a customer in Poland using material P-402.
This indicator is used when you print the movement certificate based on the export
billing document or the pro forma billing document.
10
Create vendor declarations for customers (optional)
Your Polish customer (from exercise 9) requests that your create a vendor
declaration for material P-402.
Describe how you performed this step.
© SAP AG
LO640
10-23
Solutions
Unit: Preference Determination
1
Basic data – Bill of material
Logistics o Sales and Distribution o Foreign Trade/Customs
Preference Processing cockpit o Master data section
Select Material BOM and choose Display master data.
Commodity code for the main component:
2
84137040
Basic data – Control objects/Customizing
Logistics o Sales and Distribution o Foreign Trade/Customs
Preference Processing cockpit o Environment section
Purpose of the first object: What procedure should you use?
T604V
Preference determination / Procedure
Purpose of the second object: What combination do you need?
Which rules do you need?
T604R
Preference rule/percentages
Purpose of the third object: Which commodity codes from the main components
start the determination process and which preference procedures are affected?
T604P
© SAP AG
Commodity code and rule per preference zone
LO640
10-24
3
Vendor declaration - request
Logistics o Sales and Distribution o Foreign Trade/Customs
Preference Processing cockpit o Vendor declaration section
Vendor o Request o Form
Preference zones that were determined by the system:
4
ACP
African, Caribbean and Pacific Countries
PAN
Pan-European Cumulation Zone
Administration of vendor declarations
Logistics o Sales and Distribution o Foreign Trade/Customs
Preference Processing cockpit o Vendor declaration section o Administration
sub-section o Maintain
5
Aggregate vendor declarations
Logistics o Sales and Distribution o Foreign Trade/Customs
Preference Processing cockpit o Vendor declaration section o Administration
sub-section o Aggregate
6
Vendor declarations – Material master
Logistics o Sales and Distribution o Foreign Trade/Customs
Preference Processing cockpit o Master data section
Select Material master and choose Display master data.
© SAP AG
Main component – Vendor declaration indicator
A
Preference indicator
B and A
Sub-component – Vendor declaration indicator
B and A
LO640
10-25
7
Calculation – Top-down - Individual calculation
Logistics o Sales and Distribution o Foreign Trade/Customs
Preference Processing cockpit o Calculation section
Top-down sub-section o Individual
Effects of the Save and print function:
Effect 01: Customs log/Entry in archiving object
Effect 02: Threshold preference price as condition record
Effect 03: Preference indicator B in material master of the main component
8
9
Using preference in sales and distribution processing
Condition type
PREF Preference
Comparison
Threshold preference price <> Ex Works price
Sales order
The preference indicator can be found on the Sales A screen in the SD order or on
the Item details view screen in the SD billing document.
This indicator is set when the threshold preference price is greater than or equal
to the Ex-Works price of the item.
10
Create vendor declarations for customers
Logistics o Sales and Distribution o Foreign Trade/Customs
Preference Processing cockpit o Vendor declaration section o
Customer o Form
© SAP AG
LO640
10-26