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Performanc
M easurement
Per formanc e Measurement
Introduction
P er
erf
for
orm
m ance
an ce m easu
ea sur
rem en t is a f
fun
un dam
da m en tal bu ilding bloc
ock
k of
o f TQ M and
an d a tot
total
al qu ality o
or
rgani
ga nisat
sati
ion .
H ist
sto
o rically, orga
organ
n isati
sation s have alw ays m ea
easu
sur
red pe rform
orm an
ance
ce in so
som
m e w ay th rou gh the nanc
na nci
ial
p e rfo rm an
ance
ce,
, b e th is su cc
cce
e ss b y pr
p ro t o r failu re th ro u g h liq u id at
ati
io n .
H o w e ve
ver
r, trad
adi
itio n al p e rfo rm an
ance
ce m e asu re s, b ase d o n co
c o st acc
acco
o u n tin g in fo rm at
ati
io n , p ro vid e little t
to
os
su
u p p o rt
or
organ
gan isati
sation s on the ir qu ality jou rne
ney,
y,be cause
cau se the
hey
y do
d o n ot m ap pr
proce
oce ss per
p erf
for
orm
m ance
anc e an d im pr
prov
ovem
em en ts seen
se en
by t
th
h e cu
cust
sto
o m e r. In a su
succe
ccessf
ssfu
u lto talq u ality or
o rg an
ani
isati
satio n , p e rfor
orm
m an
ance
ce w illb e m ea
easu
sur
red b y t
the
he im p ro ve
vem
m e n ts
se
see
en by t
th
h e cu
cust
sto
o m e r as w ellas b y t
th
h e re su
sul
lts d
de
e live
ver
re d to o th er stakeh
ake h olde rs, su
such
ch as th
th e sh
shar
are
e ho ld e rs.
T h is se
sect
cti
io n co
c o ve
ver
rs w h y m e asur
asu rin g p e rfo rm an
ance
ce is im p o rtan
ant
t. T h is is f
fo
o llo w e d b y a de
d e scri
scrip tio n o f co
cost
st o f
qu ality m easu
ea sur
rem en t, w hich ha
has
s bee
b ee n u sed
se d f
for
or m any
an y year
ye ars
s to
to d rive im pr
prov
ovem
em en t acti
activities and
an d raise
aw ar
are
e n e ss o f th e e ffe ct o f q u ality pr
p ro b le m s in a
an
n o rg an
ani
isa
sat
tio n .
A sim ple p er
erf
for
orm
m ance m easu rem en t fram ew or
ork
k is ou tline d, w hich includ es m or
ore
e than
than just m easu ring , bu t
also d e n in g an
and
d u n d e rst
stan
and
d in g m e trics
cs,
, co
col
lle ct
cti
in g an
and
d an
anal
alys
ysi
in g d at
ata,
a, th e n p rio ritisin g an
and
d tak
aki
in g
im prov
provem
em en t acti
action s. A d escr
es cri
ipt
pti
ion of the b alan
ance
ced
d scor
sco rec
ecar
ard
d ap
appr
proa
oach
ch is also cove
co ver
red .
Why measure performance?
‘When
youyou
canknow
measure
what you
are it’.
speaking about and express it in
numbers,
something
about
Kelvin
‘You cannot manage what you cannot measure’.
Anon
Th ese
es e are
are tw
tw o o
of
ften -q uo ted stat
statem
em en ts that
ha t d em on st
str
rat
ate
e w hy m ea
easu
sur
rem en t is im p ort
ortant
an t. Yet
Ye t it is
sur
su rpri
prising that
ha t org
org an
ani
isati
sation s nd the area
area of
o f m ea
easu
sur
rem en t so di
d if cul
cu lt to m anag
an age.
e.
In t
the
he cycle o f ne ve
ver
r-en ding im pr
prov
ovem
em en t, p erf
erform
orm an
ance
ce m easu
ea sur
rem en t plays an im po rtant
an t role in:
• Id e n tifyin g an d tracki
ac kin g p ro g re ss ag ain st o rg an isat
sa tio n al g o als
op
p p o rtu n itie s fo r im p ro ve
vem
m ent
• Id e n tifyin g o
• C om pa
par
ring pe rform
orm ance
an ce agai
ag ainst
ns t bo th inter
ntern
n aland
an d ext
ex tern
ern alst
stan
anda
dar
rds
R e vie w in g th
th e p e rfo rm an
ance
ce o f an o rg an
ani
isati
satio n is also an im p o rtan
ant
t st
ste
e p w h e n fo
fo rm u lat
ati
in g th
th e d ire ct
cti
io n o f
th e st
str
rat
ate
e g ic act
ac tivitie s. It is im p o rtan
ant
t to kn
kno
o w w h e re th e st
str
re n g th s an d w e ak
akn
n e ss
sse
es o
of
f th e o rg an
ani
isatio n lie ,
an
and
d as p ar
art
t o f th e ‘P lan –D o – C he
heck
ck – A ct’ cy
cycl
cle , m e as
asu
u re m e n t p lays a ke y ro
ro le in q u ality an d p ro d u ct
cti
ivity
im p ro ve
vem
m e n t acti
activitie s. T h e m ain reaso n s it is ne
n e e d e d ar
a re :
• To ensur
e nsure
e custom
custom er req uirem en ts have b e
ee
en m et
• To b e ab
abl
le to se
set
t se
sen
n sib le objectives and com ply w ith t
the
hem
m
• To pr
p ro vid e standards fo r e st
stab
abl
lish
shi
in g co
c o m p ar
ari
iso
son
ns
• To pr
p ro vid e visibility an
and
d a “sco re b o ar
ard
d ”fo r p e o p le to monitor the ir ow n pe rform
orm ance leve l
• To h ig h lig h t quality problems and
an d de term
erm ine ar
are
e as for
for pr
prio
ior
rit
ity
y attentio
ion
n
• To pr
p ro vid e feedback fo r d rivin g th e im p ro ve
vem
m e n t e ffo rt
It is also im po rtant to un de rstand
stand the im pact of TQ M on im prove
prove m en ts in bu sine ss p
per
erf
form
orm ance , on
su
sust
stai
ain in g cu rre n t p e rfo rm an
ance
ce an
a n d re
re d u cin g an y po ssib le d
de
e clin e in p e rfo rm an
ance
ce.
.
From
to
Quality
Excellence
www.dti.gov.uk/quality/performance
page
pa
ge 1 of 7
Cost of quality measurement
T h e co
cost
st o f d o in g a qu
q u ality jo b , co
con
n d u ct
cti
in g q u ality im p ro ve
vem
m e n ts an d ach ie vin g g o als m u st b e care
care fu lly
m an
anag
age
e d , so th at th e lo n g -te rm e ffe ct o f q u ality on
o n th e o rg an
ani
isat
sati
io n is a d e sirab
abl
le o n e . T h e se co
cost
sts
s m u st
be a t
tr
ru e m e asu re o f th e q u ality e ffo rt, an
and
d ar
are
e b e st d e te rm in e d fro m an an
anal
alysis o f th e co
cost
sts
s o f q u ality.
S u ch an an
anal
alysis pr
p ro vid e s:
• A m etho
etho d of assessing the eff
effect
ecti
iven ess of the m anag em en t of qu ality
• A m e an
ans
s o f d e te rm in in g p ro b le m ar
are
e as, o p p o rtu n itie s, savin g s an
and
d acti
actio n p rio ritie s
C o st o f q u ality is also an im p o rtan
ant
t co
com
m m u n icat
cati
io n to
to o l. C ro sb
sby
y de
d e m o n st
str
rat
ate
e d w h at a p
po
o w e rfu lto o lit co
cou
u ld
onbe to raise aw ar
aren
en es
ess
s o f the im po rtance
an ce of qual
qu ality. H e refer
eferr
red to the m easu
ea sur
re as th
th e “P rice o f N on
confor
conf
orm
m ance” , an
and
d ar
arg
g u e d th at o rg an
ani
isa
sat
tio n s ch o se to p ay for p o o r q u ality.
Q u ality-r
y-re late
ated
d ac
act
tivitie s that
tha t w illin cu r co sts m ay b e sp lit in to p re ve n tio n co sts, ap p raisal
sa lco sts a
an
n d failu re
costs.
Prevention costs ar
are
e asso
associ
ciated
ated w ith the
the de sign , im plem en tati
ation and m aint
nten
en ance of the TQ M system
system .
T h e y are
are p lan
ann
n e d an
and
d in cu
cur
rre d b e fo re actu
actu al o p e rat
ati
io n , an
and
d co
cou
u ld in clu d e :
ser
rvice re q u ire m e n ts –se
set
ttin g sp e ci cati
catio n s fo
fo r in co
com
m in g m at
ate
e rials, p ro ce
cesse
sse s, n ish
she
ed
• P ro d u ct o r se
p ro d u ct
cts/
s/se
ser
rvice
ces
s
• Q u ality p lan n in g –cre atio n o f p lan s for
fo r q u ality, re liab ility, o p e ratio n al, p ro d u ctio n , in sp e ctio n
• Q u ality a
assu
ssu ran
ance
ce –cr
cre
e at
ati
io n an
and
d m ain te n an
ance
ce o f th e q u ality s
syst
yste
em
• Training –de velop m en t, prep
prep arat
arati
ion and m ainten
nten ance of prog
prog ram m es
Appraisal costs ar
are
ea
ass
sso
o ciat
ate
e d w ith the su
sup
p p lie rs’an
and
d cu
c u st
sto
o m e rs’e va
val
lu at
ati
io n o f p u rch
chase
ase d m at
ate
e rials,
proc
proces
esse
ses,
s, pr
prod
od uct
uc ts and
an d ser
se rvices
ce s to
to e n sur
su re t
the
he y conf
co nfor
orm
m to sp
s p ec
eci
i cati
cation s. Th ey coul
co uld inc
ncl
lud e :
• V e ri cati
catio n –ch
–che
e ckin g o f in co
com
m in g m at
ate
e rial, p ro ce
cess
ss se t-u p , p ro d u ct
cts
s agai
ag ain st ag
agr
re e d sp
spe
e ci cati
catio n s
• Q u ality a
au
u d its –ch
–ch e ck th at th e q u ality s
sys
yst
te m is fun
functi
ctio n in g co rre ctly
• V e n d o r rat
ati
in g –asse
ass e ssm e n t an
and
d ap
app
p ro val o f su
sup
p p lie rs, fo r p ro d u ct
cts
s an d se
ser
rvice
ces
s
Failure costs can
ca n b e sp lit in to th o se re su ltin g fro m in te rn al an d e xter
xtern
n al failu re .
Internal failure costs o ccu r w h e n th e re su
sul
lts o f w o rk fai
failto re ach d e sig n e d q u ality stan
stand
d ar
ard
d s an d ar
are
e
d e te ct
cte
e d b e fo re th e y are
are tran
ansf
sfe
e rre d to th e cu
cust
sto
o m e r. T h e y co u ld in clu d e :
• W ast
aste
e –d o in g u n n e ce
cessar
ssary
y w o rk or
o r h o ld in g st
sto
o cks as a re su
sul
lt o f e rro rs, p o o r o rg an
ani
isati
satio n o r
com m unication
• S cr
crap
ap –d e fe ct
cti
ive p ro d u ct o r m at
ate
e rial th at ca
can
n n o t b e re p aire d , u se
sed
d o r so
sol
ld
• R e w o rk or
o r re ct
cti
i ca
cat
tio n –th e co
cor
rre ct
cti
io n o f d e fe ct
cti
ive m at
ate
e rial o r e rro rs
• F ailu re an alysi
ys is –
–ac
act
tivity re
req
q u ire d to e stab
stabl
lish th e cau
ca u se s o f in te rn al p ro d u ct or
or se rvice failu re
External failure costs o cc
ccu
u r w h e n the p ro d u ct
cts
s or
o r se rvice
ces
s fai
failto reach
reac h d e sig n q u ality stan
stand
d ar
ard
d s, b u t ar
are
e
n o t d e te ct
cte
e d u n tilaf
aft
te r tran
ansf
sfe
e r to th e cu
cust
sto
o m e r. T h e y co
c o u ld in clu d e :
an d s
se
e rvicin g –o
–o f re tu rn e d pr
p ro d u ct
cts
s or th o se in t
th
h e e ld
• R e p airs and
• W ar
arr
ran
ant
ty c
cl
laim s –f
–faile d p ro d u ct th at are re p lace d o r se
ser
rvice
ces
sr
re
e -p e rfo rm e d u n d e r a g u ar
aran
ant
te e
• C o m p lain ts –al
–allw o rk an d co
cost
sts
s asso
ass o ciat
ate
e d w ith h an
and
d lin g and
an d se
ser
rvicin g cu
cust
sto
o m e rs’co
com
m p lain ts
• R e tu rn s –h
–h an d lin g an d in ve stig atio n o f re je cted o r re cal
ca lle d p ro d u cts, in clu d in g tran sp o rt co sts
From
to
Quality
Excellence
www.dti.gov.uk/quality/performance
page
pa
ge 2 of 7
T h e re lat
ati
io n sh
shi
ip b e tw e e n th e q u ality-re lat
ate
e d co st
sts
s o f p re ve
ven
n tio n , ap
app
p raisal an
and
d failu re (th e P -A -F m o d e l) an
and
d
in cr
cre
e asin g q u ality aw ar
are
e n e ss an d im p ro ve
vem
m e n t in th
th e o rg an
ani
isati
satio n is sho
sh o w n g rap
aph
h ically as:
Failure
Quality
related
costs
Appraisal
Prevention
Quality awareness and improvement
E xp
xpen
en diture
ure on prev
preven
en tio n and
an d im prov
provem
em en t act
acti
ivities is an inves
nv est
tm en t fro m w hich a ret
retur
urn
n is e xpec
xp ect
ted .
E ffe ct
cti
ive q u ality im p ro ve
vem
m e n ts sh o u ld re su
sul
lt in a fu
fu tu re st
str
re am o f b e n e ts, su
such
ch as:
•
•
•
•
R e d u ce
ced
d failu re co
cost
sts
s
L o w e r ap
app
p raisal co
cost
sts
s
Incr
nc rease
ea sed
d m arke
arket
t shar
sh are
e
Incr
ncrease
ease d custom
custom er base
• M or
ore
e p rod ucti
uctive w or
orkf
kfor
orce
ce
M an
any
y or
o rg an
ani
isa
sat
tio n s w illh av
ave
e tru e q u ality re
re lat
ate
e d co
cost
sts
s as h ig h as
a s 15
1 5 % o f th e ir sale s r
re
e ve
ven
n u e , an
and
d e ffe ct
cti
ive
q u ality im p ro ve
vem
m e n t p ro g ram m e s can
ca n re d u ce th is su b st
stan
ant
tially, th u s m akin g a di
d ire ct co
con
n trib u tio n to p ro ts.
A n alter
erna
nat
tive to the P -A -F m od el is the
the P roces
oc ess
s C os
ost
t M od e l, w hich categ
categ or
ori
ises
se s the
the co
cost
st o f qu ality (C O Q )
into
nto the
the cost of con form
orm ance (C O C ) and the cost of no n-con
n-con for
orm
m ance (C O N C ), w he re:
COQ = COC + CONC
COC is th
th e p ro ce
cess
ss co
c o st o f p ro vid in g p ro d u ct
cts/
s/se
ser
rvice
ces
s to
to th e re q u ire d st
stan
and
d ar
ard
d s, b y a g ive
ven
n sp
spe
e ci e d
proc
proces
ess
s in the
the m o st eff
effe cti
ctive m an
anne
ne r.
CONC is th
th e failu re co
cost
st ass
asso
o ciat
ate
e d w ith a pr
p ro ce
cess
ss n o t b e in g o p e rat
ate
e d to th e re q u ire m e n ts, o r th e co
cost
st d u e
to th e var
va riab ility o f th e p ro ce ss.
ss .
From
to
Quality
Excellence
www.dti.gov.uk/quality/performance
page
pa
ge 3 of 7
To id e n tify, u n d e rst
stan
and
d an
a n d reap
rea p the co
cost
st b e n e ts of
o f q u ality im p ro ve
vem
m e n t ac
act
tivitie s th
th e fo llo w in g
fun dam
da m en tal step
step s shou
sh ou ld b e inc
ncl
lud ed in the
the ap
appr
proa
oach
ch:
:
• M anage m en
ent
t com m itm en
ent
t to nd
ndi
ing the
the t
tr
rue cost
co sts of qual
qu ality
• A q u ality c
co
o stin g system
sy stem to id e n tify, re p o rt an d an alyse
ys e q u ality r
re
e lated co st
• A q u ality relat
ate
e d co
cost
st m an
anag
age
e m e n t te am re sp
spo
o n sib le fo r d ire ct
cti
io n an
and
d co
co-o rd in at
ati
io n o f th e q u ality
co
cost
sti
in g syst
sy ste
em
• T h e in clu sio n o f q u ality co st
sti
in g train in g to e n ab
abl
le e ve
ver
ryo
yon
n e to u n d e rst
stan
and
d the n an
anci
cial im p lica
cat
tio n s of
of
qu ality im pr
prove
ove m en t
• T h e p re se
sen
n tat
ati
io n o f sig n i can t co
cost
sts
s o f q u ality to
to allp e rso
son
n n e lto p ro m o te th e ap
app
p ro ach
• Intr
ntrod uct
uc tion of schem
sche m es to achi
ach ieve
ev e m axim um par
pa rticipa
pat
tion o f allem ploy
oyee
ee s
Th e system
system , on ce est
e stabl
ablishe d, sho uld beco
b eco m e dynam
d ynam ic and h ave a po sitive im pact on the achieve m en t of
th e o rg an isat
sa tio n ’
s m issi
ss io n , g o als an d o b je ctive s.
A simple performance measurement framework
A go od pe
per
rfor
orm
m ance m easurem
easurem en
ent
t fram ew or
ork
k w illfocus o n the
the cust
custom
om er and m easur
easure
e the
the righ
ght
t thing
ngs.
s.
Pe rform
orm ance m easures m ust be:
erstoo
oo d
• M ean ing ful, un am bigu ou s and w ide ly und erst
• O w ne
ned
d and m anage d by
b y the t
team
eam s w ithin the
the o rganisation
ase
e d o n a h ig h le ve
vel
lo f d at
ata
a in te g rity
• B as
• S uch
uc h th at dat
da ta co
col
llec
ect
tion is em
e m be dd e d w ithin th e no rm al pr
proc
oced
ed u res
• A ble to dr
dri
ive im pr
provem
ovem en t
ca lg o als a
an
n d ke y d rive rs o f th e o rg an isat
sa tio n
• L in ke d to critical
Th ere
ere ar
are
ef
fou
ou r key
ke y st
step
ep s in a per
p erf
form
orm ance
an ce m ea
easu
sur
rem en t fram ew or
ork
k - the str
strat
ateg
eg ic ob
o b je cti
ctives
ve s of
o f th e
o rg an
ani
isati
satio n are con
co n ve
ver
rte d in to d e sire d stan
stand
d ar
ard
d s of p e rfo rm an
ance
ce,
, m e trics are
are de
d e ve
vel
lo p e d to
to co m p ar
are
e th
th e
de sired p er
erf
form
orm ance
an ce w ith the actua
actual
lach
achi
ieved
ev ed stan
standa
dar
rds,
ds , ga
gaps
ps are
are ide nti
nti ed , and
an d im prov
provem
em en t acti
action s
initiated
ated . Th e se st
step
ep s are
are co
cont
nti
inu ou sly im p le m en te d and
an d re view ed :
Establish
k ey
g oal s
E stab l ish
metrics
Understand
p erformance
Initiate
imp rovement
Implement and review
In itially, fo cu s o
on
naf
fe
e w ke y go
g o als t
th
h at are critical
ca lto th e su cce
cc e ss o f th e o rg an isat
sa tio n o r b u sin e ss,
ss , an d e n su re
the y ar
are
e S M A R T, i.e:
Specific
Measurable
Achievable
Relevant
Timely
From
to
Quality
Excellence
www.dti.gov.uk/quality/performance
page
pa
ge 4 of 7
To assi
a ssist in th
th e d e ve
vel
lo p m e n t o f th e se g o als, co
con
n sid e r th e u se o f a bal
b alan
ance
ced
d sco
s cor
re card
card , as di
d iscu ssed
sse d in th
th e
fo llo w in g se
sect
cti
io n .
O nce the
the go
goal
als have bee
b een
n d e ne
ned,
d, the ne xt step in d evelop
opi
ing a per
pe rfor
orm
m ance m easurem
easurem en t fram ew or
ork
k is
to de ne the
the outcome metrics - w hat
ha t has
ha s to
to b
be
e m ea
easu
sur
red to d
det
eter
erm
m ine if the se g oal
oa ls ar
are
e bei
b eing ach
achi
ieved
ev ed .
If it is d if cu lt to d e n e o u tco m e m e trics fo r a p articu lar go al, it is p o ssi
ss ib le th at th e g o al is e ith e r n o t
“S M A R T ”o r cr
cri
itica
cal
lto th e s
su
u cc
cce
e ss o f th e b u sin e ss
ss.
.
Fo r e ach o utco
utcom
m e m etr
etric, br
brai
ains
nst
torm
orm candi
can dida
dat
te drivers by an
answ
sw eri
ering the qu es
est
tion , “W hat m easurable
fact
actor
ors
s infl ue nc
nce
e this out
o utco
com
m e?
e?”
” O n ce th e list is co m p le te , se
sel
le ct th o se w ith g re at
ate
e st im p act
act,
, an
and
d th e se
se,
,
th e m o st im p o rtan
ant
t d rive
ver
rs, sh
sho
o u ld h ave driver metrics, an
and
d b e p u t in p lac
ace
e rst
st.
. D rive
ver
r m e trics at o n e
le ve
vel
lw illb e o u tco
com
m e m e trics at th e n e xt le ve
vel
ld o w n .
A n o rg an
ani
isa
sat
tio n n e e d s t
to
o e vo
vol
lve its ow
o w n se
set
t o f m e trics
cs,
, u sin g an
any
ye
exi
xist
sti
in g m e trics a
as
s a st
s tar
art
tin g p o in t in
un de rstan
standi
ding cur
cu rren t pe rfor
orm
m ance
an ce.
. To en sur
su re the y t
tr
rigg e r the im pr
prov
ovem
em en t cycle, the y sh ou ld be in thr
hree
ee
m ain ar
areas:
eas:
Effectiveness
=
Actual output x 100%
Expected output
Th is is abou
ab ou t the proc
proces
ess
s out
o utpu
pu t, an
and
d d oing w hat
ha t you
yo u said yo
you
u w ou ld d o. Th e eff
effect
ec tivene
ve ne ss m et
etr
rics shou
sh ou ld
re e ct w h e th e r th e d e sire d resul
resu lts ar
are
e b e in g a
ach
chi
ie ve
ved
d , th e rig h t th in g s be
b e in g acco m p lish
she
e d . M e trics co u ld
in clu d e q u ality, e .g ., g rad e o f p ro d u ct or le ve lo f se rvice , q u an tity, e .g ., to n n e s, tim e lin e ss,
ss , e .g ., sp e e d o f
re sp o n se , an d co st/p rice , e .g ., u n it co st.
Efficiency
=
Resource actually used x 100%
Resources planned to be used
T h is is a
ab
b o u t th e p ro ce
cess
ss in p u t, e .g ., lab
abo
o u r, st
staf
aff
f, e q u ip m e n t, m at
ate
e rials, an
and
d m e asur
asu re s t
th
h e p e rfo rm an
ance
ce o f
th e p ro ce
cess
ss syst
s yste
e m m an
anag
age
e m e n t. It is po
p o ssib le to u se re so
sou
u rce
ces
se
ef
f cie n tly, b u t in e ffe ct
cti
ive
vel
ly.
w hich can be q uoted
uoted as:
Productivity
=
Outputs
Inputs
E xp e cte d p ro d u ctivity
=
E xp e cte d o u tp u t
R esources
esources expected to
to be consum ed
A ctual
ualprodu
oduc
ctivity
=
A ctual
ualoutput
R eso urces
urces act
actual
ually consum
consu m ed
S im p le ratio s, e.g., tonnes pe
are
e u se
sed
d.
p e r p e rson
so n -h o u r, co
com
m p u te r o u tp u t p e r o p e rato
ato r d ay, ar
From
to
Quality
Excellence
www.dti.gov.uk/quality/performance
page
pa
ge 5 of 7
or
N e xt
xt,
, d e sig n a d at
ata
a co
c o lle cti
ctio n /re p o rtin g p ro ce
cess
ss u sin g th e fo llo w in g st
ste
e p s:
syst
yste
e m fo r co
col
lle ct
cti
in g an
and
d re p o rtin g d at
ata
a
• S et up a s
• W rite cle ar d e n itio n s
• A g re e m e th o d for e st
stab
abl
lish
shi
in g cu
c u rre n t p e rfo rm an
ance
ce (if n o t alre ad
ady
y de
d e te rm in e d )
•
•
•
•
•
L ist re so
sou
u rce
ces
s re
re q u ire d to
to su
s u p p o rt th e d e sig n
A g re e d at
ata
a fo
fo rm at
ats
s and
an d classi cati
catio n s fo
fo r ag
agg
g re g at
ati
io n an
a n d co
c o n so
sol
lid at
ati
io n
Id e n tify po
p o ssib le so
s o u rce
ces
s of
o f b e n ch
chm
m ar
ark
k dat
d ata
a
S e t re p o rtin g cal
c ale n d ar
E stabl
stab lish ro le s an d re sp o n sib ilitie s
• D e tailtrain in g re q u ire m e n ts
• V alid at
ate
e w ith p ro ce
cess
ss st
stake
ake h o ld e rs
The
Th e g ap b et
etw
w ee n cur
cu rren t and de sired pe
per
rfor
orm
m ance n ow has to
to b e m easur
easured
ed.
. S om e o f the m et
etr
rics already
e xist an
and
d th e ir cu
cur
rre n t p e rfo rm an
ance
ce d at
ata
a m u st b e co
col
lle ct
cte
e d , as w e llas d at
ata
a fo
fo r n e w m e trics.
O n ce allth e d at
ata
a h as b e e n co
col
lle ct
cte
e d to id e n tify t
th
h e cu
cur
rre n t p e rfo rm an
ance
ce,
, th e tar
arg
g e t le ve
vel
lo f p e rfo rm an
ance
ce
for the m ed ium - and lon gg-t
term
erm m ust be de cide d. Th ese pe rfor
orm
m ance leve ls m ust be achievab le, and sho uld
b e b ro ke
ken
n d o w n in to tar
arg
g e ts f
fo
o r d isc
scr
re te sh
sho
o rt-te rm in te rva
val
ls, e.g, th e n e xt th re e q u arte rs.
To im plem en
ent
t the pe rfor
orm
m ance m easurem
easurem en
ent
t fram ew or
ork,
k, a p
pl
lan w ith tim escales an d de
desi
sign
gnat
ated
respo
es po ns
nsi
ibilities is n
nee
ee de d. O nc
nce
e th e plan ha
has
sb
bee
ee n im plem en ted an
and
d dat
da ta col
co llec
ect
ted , ne w ba
base
sel
line s can be
set,
set
, com pari
parison s m ade and ne w st
stand
and ards/
ards/t
targe
arge ts se t.
Th e m et
etr
rics, tar
arg
g ets
ets and
an d im prov
provem
em en t act
acti
ivities m ust
us t be cascad ed do w n t
thr
hrou
ou gh the orga
organ
n isati
sation ,
invo lving pe op le and team w or
ork
k in the de velop m en t of ne w m et
etr
rics, dat
data
a col
co llect
ecti
ion and im prove
prove m en t
activitie s.
Im pr
prov
ovem
em en t can b e initiat
ated
ed by e xam ining the gaps
ga ps b e tw ee n cu rren t and
an d t
tar
arge
ge t pe rform
orm an
ance
ce o f th e dr
d rive
ver
r
m e trics a
at
t e ach le ve
vel
l. A m in im u m , ach ie vab le se
set
t o f acti
actio n s is de
d e te rm in e d , w ith p lan
ans,
s, assi
ass ig n e d
re sp
spo
o n sib ilitie s an
a n d o w n e rs.
T h e cr
cri
itical e le m e n ts of
o f a go
g o o d p e rfo rm an
ance
ce m e asu re m e n t acti
activity are
are ve
ver
ry sim ilar to th o se re q u ire d fo r a
to tal q u ality im p ro ve m e n t act
ac tivity:
•
•
•
•
Leadership and com m itm ent
Leadershi
G oo d p lann ing and a sou nd im plem en tat
ati
ion str
strateg
ateg y
A pp rop riat
ate
e em ploye e invo lvem en t
S im ple m easur
easurem
em en
ent
t and evaluat
uati
ion
• C ontr
ontrol and im provem
provem ent
From
to
Quality
Excellence
www.dti.gov.uk/quality/performance
page
pa
ge 6 of 7
The balanced scorecard approach
F irst d e ve
vel
lo p e d b y K ap
apl
lan an
and
d N o rto n , a bal
b alan
ance
ced
d sco
s cor
re card
card re co
cog
g n ise
ses
s th
th e lim itat
ati
io n s of
o f p u re ly n an
anci
cial
m ea
easu
sur
re m en t of an or
o rgani
ga nisati
sation , w hich is no
nor
rm ally sho
shor
rt-term
erm m easu
ea sur
rem en t.
Financial perspective
Goals
Measures
How do
What must we
customers
see us?
excel at?
Internal business
perspective
Customer perspective
Goals
Measures
Goals
Measures
Innovation and
learning perspective
Goals
Measures
Can we continue
to improve and
create value?
A sco re card
card has
h as seve
se ver
ral m e asu re m e n t p e rsp
spe
e ct
cti
ive
ves,
s, w ith t
th
he o
or
rig in al sco re card
card havi
h avin g n an
anci
cial, cu
cust
sto
o m e r,
in te rn al b u sin e ss an
a n d in n o vati
vatio n an
and
d le ar
arn
n in g p e rsp
spe
e cti
ctive
ves.
s. B alan
ance
ced
d scor
sco re card
card s ar
are
e n o rm ally a ke
key
y ou
o u tp u t
fro m th e st
str
rat
ate
e g y fo
fo rm u lat
ati
io n p ro ce
cess.
ss.
T h e ke
key
y g o als th
th at ar
are
e id e n ti e d as b e in g cr
cri
itical to th e su
succe
cce ss o f th e b u sin e ss, as p ar
art
t o f a p e rfo rm an
ance
ce
m easu rem en t fram ew or
ork,
k, can also be con side red in the con text of a bal
b alance d scorecar
scorecard.
d.
A balance d sco recar
ecard
dd
der
eri
ived from the E FQ M E xcellen ce M od el® (discusse d in the
the E xcellen ce sect
se cti
ion )
w o u ld in clu d e n an
anci
cial an
and
d n o n - n an
anci
cial re su
sul
lts, cu
cust
sto
o m e r re su
sul
lts, e m p lo ye
yee
e re su
sul
lts an d so
soci
cie tal re su
sul
lts.
From
to
Quality
Excellence
www.dti.gov.uk/quality/performance
page
pa
ge 7 of 7
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