OBJECTIVE Facilities Management of Building Organization Functions ORGANIZATIONAL STRUCTURE FACILITIES MANAGEMENT ADMINISTRATIVE FINANCE & ACCOUNTING ENGINEERING SAFETY SECURITY HOUSEKEEPING MANAGEMENT REQUIREMENTS Scope of Work Management Support Requirements: Manpower Support Administrative Finance & Accounting Engineering Security Housekeeping Safety Service Level Agreement ADMINISTRATIVE POLICY •Contracts •Administration •Personnel •House Rules & Regulations •Purchasing •Accounting & Finance •Facilities Equipment & Office Equipment •Safety •Employee Health & Environment •Formation of Committee •Safety •Emergency Response Team RECORDING & FILING Maintain Records •Contracts •Manpower & Tenant/s •Coordination with Training Centers and Facilitators •Inventory of Equipment & Office Supplies •Purchases •Others ADMINISTRATIVE TRAINING •Coordination with different training facilitators for scheduled training etc. •Request for the budget for the trainings namely; •First Aid with CPR •Fire Awareness Seminar & Drill •Earthquake Awareness Seminar & Drill •Bomb Threat •Customer Service •Others HANDLING TENANTS COMPLAINTS •Immediate action/response to any tenants issues and closure •Assigning to the concern personnel the issue/s raised by the tenant •Closure of the issue raised with acknowledgement of acceptance ADMINISTRATIVE BUDGET •Prepares budget for Administration •Office Equipment •Office Supplies •Housekeeping Supplies •Others •Monitor Expenses Versus Budget PURCHASING •Maintain a List of all Vendors /Suppliers •Canvass the required item (Reliability, Cost, Quality and After Sales Support) •Prepares the required documentations •Gives feedback to the requestor for the expected delivery ADMINISTRATIVE BUSINESS PERMITS & OTHERS •Business / Barangay Permits •Permits required by the LGU •BIR, SSS, Pag-Ibig, Phil Health •Permits required by DENR, LLDA and Others •Compliance to DOLE and Other Government Requirement •Compliance to Safety Requirement •Insurance DOCUMENTATIONS •Business / Barangay Permits •Permits required by the LGU •BIR, SSS, Pag-Ibig, Phil Health •Permits required by DENR, LLDA and Others •Compliance to DOLE and Other Government Requirement •Compliance to Safety Requirement •Insurance FINANCE & ACCOUNTING BILLING & COLLECTIONS •Association Dues •Utilities •Power •Water •Telephone, etc. •RET PAYROLL DISBURSEMENT •Payroll of staff (In-House) •Allowances and others FINANCE & ACCOUNTING BILLS & PAYMENTS Government Mandated ( BIR, SSS, Pag-Ibig, Phil Health) •Insurance •Utilities (Power, Water, Telephone, others) •Consultancy Fees (Legal, Engineering, External Auditors) •Third Party Contractors •Bank Transactions GENERAL LEDGER •Bank Reconciliation •Financial Statement (Balance Sheet, Income Statement, Changes in Equity) •Cash Management FINANCE & ACCOUNTING BUDGET CONSOLIDATION •Administrative •Engineering •Finance & Accounting •Monitoring of Budget FIXED ASSETS •Tools & Equipment •Machinery •Furniture's & Fixtures FINANCE & ACCOUNTING DOCUMENTATIONS •LGU (Business Permits, Barangay, etc.) •Payment / Documentation •Utilities •3rd Party Contractor Payment •Government Payments ( BIR, SSS, Pag-Ibig, Phil Health, Others) •Government Permitting Payments (DOLE, DENR, LLDA etc.) ENGINEERING AS-BUILT PLANS ARCHITECHTURAL, CIVIL SANITARY, PLUMBING ELECTRICAL POWER RISER DIAGRAM MECHANICAL RISER DIAGRAMS HVAC FIRE PROTECTION OTHERS ENGINEERING EQUIPMENT REGISTER ELECTRICAL & MECHANICAL EQUIPMENT REGISTER Electrical Equipment Register ITEMS UNIT DESIGNATION / LOCATION PICTURE PARTICULARS DESCRIPTION kW /Hp VOLTAGE PHASE HERTZ STATUS UPON TRANSITION STATUS as of 2020 Mechanical Equipment Register UNIT ITEMS DESIGNATION / LOCATION PARTICULARS PICTURE MECHANICAL EQUIPMENT DESCRIPTION BRAND/MODEL CAPACITY CFM CFH STATUS UPON TRANSITION MOTOR BRAND PHASE VOLTS HERTZ STATUS as of 2020 ENGINEERING COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM / MANUAL •COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM •Generates, assign tasks to be accomplished for the day •Technicians reports and record the task if completed •Encodes all the completed tasks include comments •MANUAL IMPLEMENTATION OF THE OPERATIONS & PREVENTIVE MAINTENANCE •Operation activities for the day •Submit reports and record completed task •Maintenance activities for the day •Submit reports and record completed tasks OPERATIONS (Manual) •Review plans for the day and execute •Daily Turning “On/Off” of Equipment and Common Area Lights •Monitoring of Building Equipment (record / report irregularities) •Implementation of Energy Conservation Program 52 WEEKS CALENDAR 52 WEEK CALENDAR 2019 Particulars Vendor / In-house Frequency A. Engineering and Operations A.23 Preventive Maintenance Program for Major Equipment 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Thermographic Inspection of Electrical System PM of LVSG, HVSG, Cap Bank and MCC PM of 3 Units 1MVA Transformer PM of GENSET PM of ATS Panel PM of CCTV System PM of Elevator Water Treatment (Cooling Tower) PM of FDAS Fire Protection System - Testing by BFP Monthly PM and Refill of Automatic AirFresheners Inspection of Boom Barrier (As needed) Inspection of Fire Extinguishers & FHC Inspection of Exits Signs DBB DBB DBB DBB DBB VISIBLE IEE AQUATERM CRI BFP PURE CLEAN MONTAJ /ISA Annually Annually Annually Annually Annually Semi-Annual Monthly Monthly Quarterly Annually Monthly Annually IN-HOUSE IN-HOUSE Monthly Monthly IEEI Annually A.24 Life Cycle PM and Equipment Major Repair 1 Elevators January February March April May June November December 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 45 46 47 48 49 50 51 52 ENGINEERING MAINTENANCE MANUAL (In-House) Equipment Conduct Preventive Maintenance generated (manually or computer) Prepare and Submit reports (if with discrepancy do corrective actions) Record that the activities has been completed (PM Schedule) Safety Devices Fire Extinguishers Fire Exit (Lights, Directional Signs) SPECIALIZED EQUIPMENT MAINTENANCE Contract with 3rd Party Vendor to Conduct Preventive Maintenance Elevator Generator Electrical System CCTV FDAS , Others ENGINEERING SPECIALIZED TRAINING •Electrical System (Transformer, HVSG/LVSG, Panels) •Elevator •Trouble Shooting •Rescue •Generator Operation •Trouble Shooting •FDAS Operation •Trouble Shooting ENERGY CONSERVATION •Equipment Utilization for all Equipment •Elevator •Common Area Equipment & Lights •Continues monitoring and recording •Compare previous records •Prepare Reports Awards & Recognition ENERGY EFFICIENCY AWARDEE 2013 – 2015 Department Of Energy GT TOWER INTERNATIONAL ENGINEERING BUDGET •Spare Parts, Repairs and Maintenance Costs of Equipment •Elevator, Generator, Electrical System, HVAC, FDAS, RFID, CCTV, etc. •3rd Party Preventive Maintenance Contract •Utilities •Manpower •Government Permits •Trainings (in-House & Government Required) •Special Projects •Monitor Expenses Versus Budget SPECIAL PROJECTS •Improvements •Building Equipment, Waterproofing, others •Fit-out / Project Documentations (Plans, Permits, etc.) •Orientation of Vendor •Inspection •Turn Over and Acceptance ENGINEERING LIFE CYCLE Elevator HVAC Generator FDAS CCTV TRAININGS •Electrical System •Elevator •Generator •HVAC (Cooling Tower, Chillers, Pumps) •FDAS, CCTV DOCUMENTATIONS •Brochures / Manuals •Records and Files •Utilities •Preventive Maintenance •In-House •3rd Party LIFE CYCLE LIFE CYCLE HOW LONG CAN YOU EXPECT YOUR EQUIPMENT TO LAST Several Factors contribute to the life expectancy of an elevator, including: Quality of the original equipment design Quality of the installation The operating environment and amount of use Frequency and quality of maintenance With proper preventive maintenance, your ELEVATOR can last 20 or more years before a modernization is necessary SAFETY FORMATION /ORGANIZATION •SAFETY COMMITTEE •Safety Policy Duties & Responsibilities •Assignment of Members •Safety Audit •Documentations TRAINING •First Aid with CPR •Fire Safety Awareness & Drill •Earthquake Awareness Seminar & Drill •Bomb Threat •Customer Service ACTUAL DRILLS (PRC) •Standard First Aid with Basic Life Support & AED •Actual Training with Certification •In-House Basic First Aid EMERGENCY RESPONSE TEAM ERT Policy Duties & Responsibilities Assignment SAFETY ELECTRICAL SAFETY •Theoretical •Simulation FIRE SAFETY AWARENESS •Theoretical •Actual Drill EARTHQUAKE AWARENESS •Theoretical •Actual SAFETY BOMB THREAT TRAINING •Theoretical •Actual DESASTER PREPAREDNESS TRAINING •Theoretical •Actions DOCUMENTATIONS •Brochures / Manuals •Records and Files •Facilitators •Attendees •Certificates •Budget & Expenses ESCALATION CHART Awards & Recognition ENERGY EFFICIENCY AWARDEE 1988 - 1990 Safety Organization of the Philippines, Inc. INTEGRATED MICROELECTRONICS INC. SECURITY ENTRY / EXIT INSPECTION •Inspection of vehicle •Registration & Verification •Surrenders Driver’s license •Issuance of Entry Pass •RE-Inspection upon Exit •Driver’s surrenders Entry Pass and Guard Returns Driver’s ID LOBBY ENTRY / EXIT •Thermal Scanning •Frisking •Assist SECURITY RECEPTION: LOBBY •Mandatory Registration or Log / Issuance of ID and Pass (Visitors) •Assist CCTV •24/7 Monitoring SECURITY ROVING GUARD •1st Post - Inspection of Surrounding Perimeter •2nd Post - Parking Area •3rd Post - Residential Area SECURITY READINESS •Security Plan •Injury •Fire •Bomb Threat •Violence •Terrorism •Others HOUSEKEEPING Housekeeping Support •AM Shift •PM Shift •Housekeeping Cleaning Procedures •Application •Regular Follow-up & Training of personnel FRONT LOBBY General Cleaning •Flooring •Walls HOUSEKEEPING Reception Table •General Cleaning of table top, chairs •General Surroundings •Removal and disposal of garbage ELEVATOR LOBBY •General Cleaning •Walls •Ceiling, Lighting fixture •Flooring •Railings •Elevator Car •Flooring, Walls, Railings, Ceiling Lights and Fixtures HOUSEKEEPING General Cleaning of Common Toilets •Lavatory •Water Closet •Flooring •Walls •Doors GENERAL CLEANING •Common Area •Flooring •Waxing •Polishing HOUSEKEEPING WASH ROOM CLEANING CHECKLIST •Lavatory •Water Closet •Flooring •Walls •Doors PERIMETER •General Cleaning •Pressure Washing •Drying •Waxing •Cleaning of Surroundings HOUSEKEEPING GARBAGE DISPOSAL AREA •Garbage is Collected by Housekeeping •Store in the Designated Area •Ready for Garbage Collection GARBAGE COLLECTION •Daily Garbage collection •Assisted by Housekeeping to ensure that the area is neat and clean THANK YOU