Requirements Analysis and Documentation
The proposed system is entitled “Computerized Enrollment”, a computer
software that enables authorized users to automate the enrollment system and
record keeping of the school. The software will enable users to locate and retrieve
relevant student information and credentials, and generate enrollment summary
report.
The completion of the design and development of software will depend upon
meeting the following goals and objectives:
1. To minimize the effort of the teacher-in-charge or the enrolling officer in updating
student’s record.
2. To speed up the enrollment process in all year levels.
3. To provide a database for student’s les so that the enrolling officers would easily
update records.
4. To provide enrollment and record keeping software that is fully accessible
through Local Area Network (LAN) of the school.
5. To generate reports that is fast, reliable and accurate.
System Functionality
Administrator – The log-in and log-out services, one of the features of the system,
will prompt authorized users to enter user id and password. The administrator is
the only authorized user of the system who can access all the features of the
proposed system software. It has a database that can be updated and maintained
by the administrator.
Registrar – The registrar’s office staff are prompt by the system to enter their user
id and password. The staff may input grades of students and validate them.
Cashier – The cashier is prompt by the system to enter their user id and password.
Upon successful login in the system, the cashier may view the enrollment statistics
and students’ complete details. The cashier may receive payments and print
receipt.
Project Plan
Before the software project is implemented, the researchers will prepare a
project schedule that identifies the anticipated activities involved, management of
resources and project plans showing the cost needed in the development of the
computer-based enrollment system.
Design of Software and Process
After the gathering of data and identifying user needs through observation
and interview as well as users suggestions the researchers will create a design for
the system to be developed.
All the requirements of the first phase are being used to contribute in the
successful preparation of creating the Computerized Enrollment System for
administration and sta. This section will present the Context Diagram,
Decomposition Diagram, DFD Explosion for administrator, registrar, and cashier,
and Entity Relationship Diagram of the developed system.
Development and Testing
The Modified Waterfall Model, a model develops systematically from one
phase to other in a downward fashion like a waterfall, is the system process model
that the researchers will utilize in developing the system.
Testing will exercise the system in all possible ways. It includes initial testing
and final testing of the new software. The new software together with the
equipment and software should be tested prior to the delivery to help ensure that
the system works as expected.
Requirements Definition Phase
Activities in this phase are the following: dene system requirements,
develop system process model, and develop application logical data model,
estimate system workload, and identify strategies for training end users. During
the Requirements Denition Phase, the researchers together with the beneciary of
the proposed system will work together to establish the architectural boundaries
for the project, to establish criteria for measuring the technical performance of the
system, and to baseline the requirements.
Software Requirements.
presented in Table 1.0.
The software development tools for this study are
Software Requirements
Development Tools
1. Visual Basic
The developers used this software in order to develop the design and
screen forms as well as to build the database and server for the Computerized
Enrolment System.
2. Microsoft Access – For database Access manipulation, storage of records.
Hardware Requirements. The researchers presents the minimum hardware
resources necessary for the CES and is presented in Table 2.0
Hardware Requirements
1. Peopleware Recommendation.
The recommendation of appropriate users for the proposed computerized
enrollment system with specific task is given in Table 3.0.
Minimum Hardware Requirements
 Intel Dual Core or Higher Processor
 512 MB to 1 GB Memory (Recommended)
 80 GB, Hard Disk
 Dual LAN Card
 Standard Keyboard
 Standard Mouse
 AVR/UPS
 Switch
 Monitor
 Printer
Peopleware Recommendation
Software Developers:
 Project Manager – Supervises and monitors the entire project activities and
its development
 System Analyst – Responsible for researching, planning and
recommending software and system choices to meet an organization’s
business requirements.
 Programmer – Creates the source codes for the development of proposed
system. Must be expert with the programming language to be used in the
development of the system.
 Researchers – Further researchers on the content and other studies
 related to current system being developed.
 Recommended Users:
 Back-end user:
 Administrator – In charge of maintaining and managing the table entries
 of les; keeps the server up, running, and secure; keeps track of the log;
 updates the database, provides access to authorized users of the system.
 Front-end users:
 Cashier – One who have access to the payment and student ledger
 module and can receive payments and issue receipts.
 Registrar – One who has access to the registrar module and can input
 and validates grades of students and generates report and student’s
 credentials.
 The enrollment system may be utilized by beginners and
 professional users. The design and features suit the needs of the target
 users (administrator, registrar, and cashier) to provide a fast, accurate
 and eective enrollment and record keeping machine that provides the
 users of the system an accurate and reliable reports.
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System Process Model
.
The researchers present the context
diagram and the decomposition diagrams of the proposed computerized
enrollment system which show the procedures of each function, the
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