Conducting a facility Hazard Vulnerability Analysis (HVA) The following overview will be discussed related to HVAs: • Discuss the HVA process and why we do it. • Discuss the importance of a multidisciplinary approach. • Discuss a common HVA example format that can be used. The HVA what is it? Why do we need it? • Required formal process to evaluate annually organizational risk based on the probability and impact of internal & external incidents/hazards compared to an organization’s ability to mitigate these hazards. • Annual HVAs provide the foundation to help drive the focus of emergency preparedness efforts, EOP development and training for an organization based on identified hazards and risk. • HVAs can be broken down into categories of incidents for the organization to evaluate: Technological, Man Made & Naturally occurring incidents/hazards. • Technological Examples: IT Failure, HVAC failure, Electrical Failure, Supply Shortage , etc. • Man Made Examples: Active Shooter, Hazmat Incident, Building Fire, Planned Events, etc. • Naturally Occurring Examples: Tornado, Snow Storm, Pandemic, Ice Storm, Earthquake, etc. • Like organizations/provider types will see common trends or risk identified among each other. This understanding provides opportunity to engage with each other to share how each other are mitigating common risks. • Understanding what risk are most likely to impact an organization when engaging other community partners for planning , coordination and training purposes is critical to starting the conversation. Conducting the Hazard Vulnerability Analysis • Step 1: Assemble a multidisciplinary HVA review team. (**NO SILOS) • • • • • • • • Identify a responsible party to coordinate this process. Administration/Senior Leadership Rep. Facilities/Engineering/Infrastructure Rep. Supply Chain Rep. Frontline Staff Rep. Legal Rep. Financial Rep. IT/Technology Rep. • Step 2: List out the different hazards by category (Man Made, Technological, Naturally Occurring) • Step 3: As a team evaluate through group discussion the impacts of each category (business impacts, threat to life/serious injury, property impacts) • Step 4: Evaluate current ability to mitigate the impacts of each hazard (current facility based resources available, community resources available, ability for front line staff to respond, current training conducted or planned, etc.) • Step 5: Document these activities annually through a formal HVA document/process and to include the most appropriate committee meeting minutes for your organization. This could include a mitigation plan for the year outlining how your organization is going to address the identified hazards. HVA Format and Examples • There is no mandated format an HVA must be documented in. • There are best practice and commonly used formats that may be helpful. The important take away is the HVA need to be clearly documented. • Organizations need to be able to demonstrate how the analysis was conducted, who was involved, how it was used to support your EOP and show how it influenced the Training & Testing aspects of your Emergency Preparedness Program. • Should include of consideration of the Community’s identified hazards and risk. Example Blank HVA- Kaiser Model Example HVAFilled Out Tool HVA Resource Links/References • https://asprtracie.hhs.gov/technical-resources/3/hazardvulnerability-risk-assessment/1 • https://www.calhospitalprepare.org/hazard-vulnerability-analysis • http://www.emsa.ca.gov/media/default/HICS/HICS_Guidebook_2014 _11.pdf • https://www.dhs.wisconsin.gov/file/28185
