Maintenance Plan template Last updated: February 2014, version 3.0 A maintenance plan helps to make sure your vessel (and its equipment) is safe, fit for its intended use and operating limits, is sound and serviceable and complies with the maritime and marine protection rules. This template (and guidance information) will help you to develop and write your own maintenance plan (or plans), in a form that is acceptable to the Director of Maritime New Zealand (MNZ). You need to include your maintenance plan when you send your application for a Maritime Transport Operator Certificate (MTOC) to Maritime New Zealand. The maintenance plan is part of your MOSS (Maritime Operator Safety System) Operator Plan. About this template You need one maintenance plan for each vessel in your operation. This template has six sections: 1. Voyage checks 2. Monthly checks and routine maintenance 3. Annual checks and routine maintenance 4. Maintenance log 5. Record of maintenance plan amendments 6. Maintenance providers and shore-side contractors. For detailed information about maintenance plans go to Developing a maintenance plan on the MNZ website: maritimenz.govt.nz Maintenance plan for Full name of ship Full name of Maritime Transport Operation MNZ number Date plan agreed to DD Maintenance Plan template – version 3.0 / MM / YYYY Page 1 of 20 1. Voyage checks The checks you do before and after each voyage and while at sea, depend on your vessel and operation. Voyage checks (tick which applies) Voyage check details Pre-departure (before) At sea In port (after) Maintenance Plan template – version 3.0 Page 2 of 20 2. Monthly checks and routine maintenance List the items that need to be checked and maintained on a monthly basis, over at least the next five years. Each month when you check an item, add your initials and the date in the appropriate box. You also need to indicate whether the item is: Okay () This indicates the item has been successfully checked or maintained and no further action is required. Further action is required (X) The details of which need to be recorded in the maintenance log. Check not required (N/A). If the box for the current month is blank, then the item still needs checking. To make your table cover at least the next five years – prepare your table for the first year, copy it four or more times and then update the year on each copy. The table below gives examples of items that may need checks and maintenance on a monthly basis. Update this table with the items that are appropriate for your vessel. Add more rows where you need them. Maintenance Plan template – version 3.0 Page 3 of 20 Reference 2. Monthly checks and routine maintenance (continued) [Add year (eg 2014)] monthly checks and routine maintenance Equipment or item details Jan A Hull, deck and superstructure A1 Inside / outside visual check for damage A2 Seals / fastenings of hatches and ventilation openings Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec A3 B Main engine and propeller B1 Batteries (terminals no corrosion) B2 Main engine (oil / fuel leaks, exhaust) B3 Check service dates / hours Maintenance Plan template – version 3.0 Page 4 of 20 Reference 2. Monthly checks and routine maintenance (continued) [Add year (eg 2014)] monthly checks and routine maintenance Equipment or item details Jan B4 Fuel filter (check for signs of corrosion and leaks) B5 Check all fuel lines and connectors for deterioration B6 Check propeller shaft seal for leakage / overheating B7 Check bearings intermediate shaft Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec B8 C Steering, auxiliary and lifting / loading equipment C1 Batteries (check voltage on all batteries) C2 Check wire / ropes / shackles of winches and lifting gear for wear and tear Maintenance Plan template – version 3.0 Page 5 of 20 Reference 2. Monthly checks and routine maintenance (continued) [Add year (eg 2014)] monthly checks and routine maintenance Equipment or item details Jan C3 Grease steering nipples (if required) C4 Steering hydraulics and movement C5 Check shaft seal and rudder stock C6 Hydraulic motor and hoses Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec C7 D Safety equipment and radio / navigation D1 Lifejackets (check lights and straps) D2 Fire extinguishers (check service dates) D3 First aid kit Maintenance Plan template – version 3.0 Page 6 of 20 Reference 2. Monthly checks and routine maintenance (continued) [Add year (eg 2014)] monthly checks and routine maintenance Equipment or item details Jan D4 Test fire pump D5 Test bilge pump(s) and alarms D6 Test CO2 system alarms D7 Check fire flaps of engine room and wheelhouse / accommodation D8 Navigation lights and day shapes D9 Radio test all channels Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec D10 E Miscellaneous E1 Rotate fuel tanks (every 6 months) Maintenance Plan template – version 3.0 Page 7 of 20 Reference 2. Monthly checks and routine maintenance (continued) [Add year (eg 2014)] monthly checks and routine maintenance Equipment or item details Jan E2 Torch and other batteryoperated devices E3 Spares for essential systems on board Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec E4 Maintenance Plan template – version 3.0 Page 8 of 20 3. Annual checks and routine maintenance Record the annual checks and routine maintenance that is required for the next five years for your vessel. Just as for the monthly checks, indicate whether each item is: Okay () This indicates the item has been successfully checked or maintained and no further action is required. Further action is required (X) The details of which need to be recorded in the maintenance log. Check not required (N/A). Remember to put your initials and the date in the ‘date checked’ box. If the ‘date checked’ box is blank, then you still need to check that item. The table below gives examples of items that may need checks and maintenance on an annual basis. Update this table with the items that are appropriate for your vessel. Add more rows where you need them. Maintenance Plan template – version 3.0 Page 9 of 20 Reference 3. Annual checks and routine maintenance (continued) [Year] Equipment or item details F Hull, deck and superstructure F1 Slip vessel for external visual inspection of hull F2 Water-blast hull, assess coating / antifouling condition – recoat as required F3 Check sacrificial anode condition, replace if required F4 Clean bilges, inspect hull in engine room F5 Check condition and security of windows and port lights F6 Check all hatch / weather tight door coamings and sealing arrangements F7 Check freeing ports are free / clear Maintenance Plan template – version 3.0 [Year] [Year] [Year] [Year] Month Date Month Date Month Date Month Date Month Date due checked due checked due checked due checked due checked Page 10 of 20 Reference 3. Annual checks and routine maintenance (continued) [Year] Equipment or item details F8 Overhaul and inspect sea valves F9 Operate / grease all overboard valves F10 Overhaul and inspect all overboard valves F11 Inspection of integrity of superstructure F12 Check windows and portholes F13 Check doors and seals F14 Check vents and closing devices [Year] [Year] [Year] [Year] Month Date Month Date Month Date Month Date Month Date due checked due checked due checked due checked due checked F15 G Machinery – propulsion equipment G1 Main engine annual servicing Maintenance Plan template – version 3.0 Page 11 of 20 Reference 3. Annual checks and routine maintenance (continued) [Year] Equipment or item details G2 Check propeller condition G3 Visual check / functional test steering system, including emergency steering G4 Test / overhaul engine ventilation shut off flaps G5 Test fuel remote closing valves G6 Check security / condition of engine mounts G7 Check engine / gearbox / propulsion unit control mechanisms G8 Test bilge alarm(s) G9 Inspect condition of fuel lines, filters and valves Maintenance Plan template – version 3.0 [Year] [Year] [Year] [Year] Month Date Month Date Month Date Month Date Month Date due checked due checked due checked due checked due checked Page 12 of 20 Reference 3. Annual checks and routine maintenance (continued) [Year] Equipment or item details G10 Open up, clean and inspect main engine coolers G11 Open up, clean and inspect auxiliary coolers G12 Annual maintenance auxiliary generator(s) G13 Visual inspection of electrical wiring G14 Visual inspection of sea water pipework / strainer housing condition [Year] [Year] [Year] [Year] Month Date Month Date Month Date Month Date Month Date due checked due checked due checked due checked due checked G15 H Machinery – auxiliary equipment H1 Test / overhaul / replace electric bilge pump(s) as required H2 Open up bilge manifold for inspection Maintenance Plan template – version 3.0 Page 13 of 20 Reference 3. Annual checks and routine maintenance (continued) [Year] Equipment or item details H3 Clean debris from bilges, strainers and bilge pipework H4 Inspect anchor and lay out chain for survey H5 Service / test anchor windlass H6 Annual service refrigeration machinery H7 Check condition of batteries, replace if required H8 Fish factory H9 Thorough visual inspection of lifting gear H10 Check ropes, cables and hooks [Year] [Year] [Year] [Year] Month Date Month Date Month Date Month Date Month Date due checked due checked due checked due checked due checked H11 Maintenance Plan template – version 3.0 Page 14 of 20 3. Annual checks and routine maintenance (continued) Reference [Year] Equipment or item details I Fit out I1 Check cabin lighting and replace bulbs as required I2 Check galley equipment and arrange service as required [Year] [Year] [Year] [Year] Month Date Month Date Month Date Month Date Month Date due checked due checked due checked due checked due checked I3 J Passenger and crew safety J1 Inspect condition of lifejackets J2 Check and update first aid kit/medical stores J3 Arrange for annual servicing of CO2 flooding system Maintenance Plan template – version 3.0 Page 15 of 20 Reference 3. Annual checks and routine maintenance (continued) [Year] Equipment or item details J4 Arrange annual service of portable fire extinguishers J5 Check smoke detectors J6 Functional test of fire pumps / hose nozzles J7 Overhaul / test fire pump J8 Service life raft J9 Replace lifebuoy light batteries J10 Replace life raft hydrostatic release J11 Verify compliance of “official safety equipment list” with maritime rules J12 Inspect condition of gangways Maintenance Plan template – version 3.0 [Year] [Year] [Year] [Year] Month Date Month Date Month Date Month Date Month Date due checked due checked due checked due checked due checked Page 16 of 20 Reference J13 [Year] Equipment or item details [Year] [Year] [Year] [Year] Month Date Month Date Month Date Month Date Month Date due checked due checked due checked due checked due checked Inspect condition of handrails J14 K Safety equipment and radio / navigation K1 Radio installation check K2 Check compass deviation card K3 Check / self-test EPIRB K4 Arrange service of radar, depth sounder, repair as required K5 Maintenance Plan template – version 3.0 Page 17 of 20 4. Maintenance log List the further maintenance actions you identify while doing your scheduled checks and routine maintenance. Include also, any extra (unscheduled) repairs or maintenance that you need to do, to make sure your vessel operates safely and prevents pollution. Date identified Item reference (DD/MM/YYYY) Maintenance Plan template – version 3.0 Action needed Action completed (Initial and date) Page 18 of 20 5. Record of maintenance plan amendments Record all of the changes to your maintenance plan here. The amendment date is the date you record the amendment. Amendment date Amendment description Operator’s signature (DD/MM/YYYY) Maintenance Plan template – version 3.0 Page 19 of 20 6. Maintenance providers and shore-side contractors List the contact details of the providers who service your vessel’s machinery and equipment. Service Provider (eg engine) (organisation name) Maintenance Plan template – version 3.0 Contact person Contact number (person’s name) (eg telephone number) Page 20 of 20
