May 7, 2015
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MICROSOFT EXCEL
WORK SHEET BASICS
CHANGING THE COLUMN
WIDTH
o
o
o
o
o
o
o
Select the column
Click Home
In the cells group
Click format
Click column width
Type the size
Click ok
INSERTING A COLUMN
o Position your cell point to the right
of the insertion point
o Click Home
o In the cells group
o Click the arrow next to insert
o Click Insert sheet columns
INSERTING A ROW
o Position your cell pointer below the
insertion point
o Click Home
o In the cells group
o Click the arrow next to insert
o Click Insert sheet rows
DELETING COLUMNS
o Select the column that you want to
delete
o Click Home
o In the cells group
o Click the arrow next to delete
o Click delete sheet columns
DELETING A ROW
o Select the row that you want to
delete
o Click Home
o In the cells group
o Click the arrow next to delete
o Click delete sheet rows
INSERTING A WORKSHEET
o Select the worksheet at the end of the
existing worksheets.
o Click Home tab
o In the cells group
o Click insert
o Click insert sheet
ARRANGING WORKSHEETS
o Click and drag the worksheets to the
place where you want it to be.
RENAMING WORKSHEET
1
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May 7, 2015
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o Select the worksheet you want to
rename
o Click Home tab
o In the cells group
o Click the arrow next to format
o Click rename sheet
WORKSHEET BASICS
EXERCISE 1
1.
Start Microsoft Excel
2.
Change the size of the columns to the following sizes
Column A=15, column B to E = 12
3.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Enter the following data in worksheet 1.
A
PRODUCT
BUTTER
COFFEE
BREAD
JUICE
SHAMPOO
LOTIONS
COOKING OIL
BISCUITS
SUGAR
BATHING SOAP
TOOTH PASTE
TEA LEAVES
FLOUR
B
CODE
C02
B14
C02
B14
C03
C02
C03
B14
C04
C02
B14
C03
B14
C
SALES
4510
1250
900
6500
1800
7000
9500
3500
5123
5210
3222
1423
4560
D
QUANTITY
100
250
90
412
85
15
250
150
250
150
85
13
230
4. Insert a column between B and C and give it a name “COST PRICE”
5. Enter the figures of your choice in the column you have just inserted in question 1
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May 7, 2015
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6. Insert three more worksheets in your workbook.
7. Rename the worksheet where the data is to “GROCERIES”.
8. Re-arrange your worksheets in ascending sequence starting with the sheet you renamed
Groceries?
9. Save your work with the following format xxxx excel answers,where xxxx stands for
your first name in a folder called my documents.
3
INFO-NET SYSTEMS TRAINING CENTER
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PHONE: 02-12 620434
May 7, 2015
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MICROSOFT EXCEL
FORMATTTING A WORKSHEET
INSERTING THE CURRENCY




Shade the cells
Click Home tab
In the number group
Click the dialog box launcher next to
Number
 Click numbers tab
 Click custom
 Select #,##0 type
 Type K in front of the first #
 Click Ok
ARRANGING THE ALIGNMENT OF THE
TEXT
 Shade the cells
 Click Home tab
 In the paragraph group
 Click the dialog box launcher next to
paragraph
 Click alignment tab
 Select the degrees
 Click Ok
CHANGING FONTS, SIZE AND COLOR
 Shade the cells
 Click Home
 In the font group
 Select the font, size and color
ADDING BORDER LINES
 Shade the cells
 Click Home
 In the font group
 Click the arrow next border
 Click more borders
 Select the border line
 Click Ok
ADDING A BACKGROUND COLOUR

Shade the cells

Click Home

In the font group

Click fill color

Select the color of your choice
COPYING DATA

Highlight the data you want to
copy

Click Home

In the clipboard group

Click copy

Select destination

Click paste in the clipboard group
CREATING A CHART

Select the data you would like to
go on the chart

Click Insert tab

In the Illustrations group

Click chart

Select the chart type/ sub chart
type of your choice

To move the chart into a
different worksheet, Click Design Tab

In the location group

Click Move chart

Select the chart location
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INFO-NET SYSTEMS TRAINING CENTER
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PHONE: 02-12 620434
May 7, 2015
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

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Click Ok.
To Insert chart title, Click Design
In the chart layouts group


Select layout 1
Type Chart Title.
MICROSOFT EXCEL
EXERCISE 2
1. Open a workbook and enter the following on sheet 1
1
2
3
4
5
6
7
8
9
10
A
B
SALES ON
PRODUCT
BUTTER
COOKING OIL
COBRA
BATHING
SOAP
TOTAL SALES
25000
15000
10000
30000
C
D
2. Enter JAN in B3; similarly enter FEB, MAR and APR into cells C3, D3 and E3. Assume that
the sales for each product in FEB will have grown by 20% from its JAN sales.
3. Find the total sales for JAN using excel formulas.
4. In MAR the sales for each product will increase by10%
5. In APR the sale for each product will fall by 5% over sales in MAR.
6. Find Total sales for FEB, MAR and APR.
7. You are requested to put “TOTAL” in cell F3 and find the totals down the same column.
8. In cell A1 enter the heading “My Income Statement And Plan For The Future”.
5
INFO-NET SYSTEMS TRAINING CENTER
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May 7, 2015
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9. Rename sheet 1 to Income
10. Save your work with the following format XXX, where XXX stand for your names
MICROSFT EXCEL
EXERCISE 3A (20 MINUTES)
1. Create a new workbook and enter the following on work sheet1. Enter COPERBELT
ELECTRICITY in A1, ZESCO BILLING SYSTEM in A5.
2. Enter MONTH in A7, MONTHLY CHARGES in B7, AMOUNT in C7 and BALANCE in D7.
3. Enter JAN in A8, FEB in A9, MAR in A10 and APR in A11.
4. Enter 102396.25 in B8, 60000 in B9, 58367.10 in B10, 100000 in B11
5. Enter 76987.05 in C8, 50000 in C9, 2000.5 in C10, 20000 in C11.
6. Change the size of COPERBELT ELECTRICITY to 18 and font colour to blue.
7. Shad COPERBELT ELECTRITY with light green as background color.
8. Change the size of ZESCO BILLING SYSTEM to 12 and font colour red and make it bold.
9. Underline the following, MONTH<MONTHLY CHARGES< AMOUNT PAID, BALANCE and
make them bold.
10. Orient the following headings to 5 degrees, JAN, FEB, MAR and APR.
11. Find the balance for JAN, FEB, MAR and APR.
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May 7, 2015
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12. Insert worksheet four.
13. Copy data on sheet 1 and paste on sheet 4.
14. Rename sheet 1 to BILLING and sheet 4 to CHARGES.
15. Save your work as XXXX where XXXX stands for your names.
MICROSOFT EXCEL
EXERCISE 3B-FORMATTING A WORKSHEET
Open a new workbook and enter the following
On sheet one.
B
LIMITED
C
2
A
INFOSYSTEMS
PRODUCTION
COSTS FOR
THE YEAR
2008
3
4
5
6
7
8
PRODUCTS
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
SOAP
221
100
450
20
MILK
210
110
850
30
1
D
E
BREAD
90
40
900
26
TOTAL
2. Change the column width of A to E= 15
3. Display number numbers with the currency (K) symbol
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May 7, 2015
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4. Insert a column between D and E and enter for products “TOYS” and enter figures of your
choice.
5. Center the headings along row 4 and orientate them to 10 degree
6. Change the font of the days to Arial, size to 14 and colour to green.
7. Shade the kwacha values with yellow as background colour.
8. Insert three more worksheets.
9. Rename sheet one to your name
10. Save your worksheet as XXX Exe 3B were XXX stands for your names.
MICROSOFT EXCEL
FORMATTTING A WORKSHEET
MICROSOFT EXCEL
EXERCISE 4
1. Retrieve the previous workbook you saved as exercise 3B.
2. Copy data on sheet 1 to sheet 2
3. Enter the following on sheet 3.
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INFO-NET SYSTEMS TRAINING CENTER
NDOLA-BUTEKO AVENUE AT COLLET HOUSE 1ST FLOOR-SUITE 107- 111
PHONE: 02-12 620434
May 7, 2015
INFO-NET ACADEMY]
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A
1
B
C
D
E
JAN
FEB
MAR
APR
2
APPLES
210
75
80
95
3
BANANAS
120
233
55
84
4
ORANGES
180
56
47
63
5
PEACHES
200
150
37
65
6
CARROTS
250
180
15
89
7
MANGOS
350
125
25
69
8
GUAVAS
120
300
15
55
4. Use the chart wizard to create a column graphical chart to represent the above information in
question 3 and place the chart on a different worksheet.
5. Rearrange the sheets in sequence starting with the worksheets you renamed to your first
name.
6. Copy the data on sheet 3 and paste it on sheet 5. Sort the data in ascending
7.
Order using the column A.
8. Save your work in My documents folder as XXXX Exe 4 where XXXX stands for your
names
9
INFO-NET SYSTEMS TRAINING CENTER
NDOLA-BUTEKO AVENUE AT COLLET HOUSE 1ST FLOOR-SUITE 107- 111
PHONE: 02-12 620434
May 7, 2015
INFO-NET ACADEMY]
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MICROSOFT EXCEL
Exercise 5- Data Manipulations
1. Start Ms excel
2. Change the size of the columns to the following sizes:
Column A =18
Column B to E = 15
3. Enter the following data in worksheet 1.
A
EMPLOYMENT No
11
1
4
9
12
8
3
10
15
2
13
14
6
7
16
5
B
FIRST NAME
THANDIWE
AUDREY
GRACE
BRIAN
OBERT
MAUREEN
JACQUELINE
DAVID
PETER
MARY
JOSEPH
SARA
MONDE
JAMES
SYVESTER
CHOMBA
C
LAST NAME
PHIRI
KUMWENDA
MUTALE
CHILESHE
CHILENGA
CHIYAZE
MISENGO
CHIPASHA
MILELE
BANDA
MTONGA
MULENGA
ILITONGA
CHINYIMBA
CHILUBA
MUMBA
D
SALARY
1,500,000
2,500,000
1,700,000
2,000,000
1,200,000
2,700,000
2,000,000
2,200,000
1,500,000
2,700,000
2.250,000
2,250,000
1,800,000
2,300,000
2,100,000
2,000,000
E
DEPARTMENT
MARKETING
ACCOUNTS
SALES
COMPUTER
OPERATIONS
ACCOUNTS
SALES
COMPUTER
MARKETING
ACCOUNTS
COMPUTE
COMPUTER
SALES
MARKETING
MARKETING
ACCOUNTS
4. Sort the data in ascending order using employee No.
10
INFO-NET SYSTEMS TRAINING CENTER
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PHONE: 02-12 620434
May 7, 2015
INFO-NET ACADEMY]
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5. Copy the data on sheet 1 and paste it on sheet 2.
6. Use the subtotals option to add figures by Department on sheet 2. Use Sum on Salary.
7. On sheet 2, insert a column between “Last Name” and “Salary” and call it “Date Born”.
8. Enter date of your choice in the inserted column.
9. Copy data on sheet 1 and paste it on sheet 3.
10. Use subtotal option to add figure by Department. Use Count on Department.
11. Save your work as XXX Excel Exe 5 were XXX stands for your names.
THANK YOU
11
INFO-NET SYSTEMS TRAINING CENTER
NDOLA-BUTEKO AVENUE AT COLLET HOUSE 1ST FLOOR-SUITE 107- 111
PHONE: 02-12 620434