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April 27^2021
DIVISIO N M E M O R A N D U M
No.
JSZj
. s . 2021
GUIDELINES IN THE PREPARATION OF PROPOSAL8
To:
A ssista n t S ch o o ls D ivision S up erin tend en ts
C h ief Education Supervisors
E ducation Program Supervisors
Public S ch ools D istrict Supervisors
E lem entary and Secondary School Heads
All O thers Concerned
1.
To stren gthen the im plem entation of Programs, Activities and Projects of
SD O C am arines Sur, th ese guidelin es in the Preparation of Proposals are
hereby issu ed .
2.
T he objectives arc the following:
a.) Align End-U ser proposals with their Annual Procurem ent Plan
(APP)/Work Financial Plan (WFP).
b.) E nhance knowledge and sk ills of procurem ent sU»ff to com ply with
procurem ent policies, rules and regulations.
c.) Fast Track the preparations, im plem entation and liquidation of funds
in ten d ed for the purpose.
d.) Promote efficiency and econom y in the u se of resources.
e.) Value th e habit of planning for activities, program s and projects.
3.
A ttached arc the following Enclosures:
a.) E n closure 1- G uidelin es in th e Preparation of Proposals
b.) E n closure 2 a and 2b- Tem plate for Proposals
c.) E n closure 3- Tem plate for Specifications
4.
For inform ation, gu id an ce and com pliance of all concerned
F A CESO V
.
LOIDA N. NIDEA,
S ch ools Division Supcrinte
intcruRnt
Addresv Freedom S pom Complex. San Jose, I'ili, t'am arincs Sur
Email: dcped.camMir'aldcpcd.gov.ph
Wcbiitc: www.dcpcdcajnuir.com
Telephone No: (telefax) 8713340
Republic of the Philippines
Department of Education
R egion V
SCHOOLS DIVISION OFFICE OF CAMARINES SUR
E n c lo s u re No. 1 to Div. M em o N o.L 56 s, 2 0 2 1 re: G U IDELINES IN T H E PREPARATION O F PRO PO SA LS
GUIDELINES IN THE PREPARATION OF PROPOSALS
1.
These guidelines shall be strictly followed by PSDSs, School Heads, Unit Heads at the SDO of
Camarines Sur, including End-Users.
2.
School Heads/Unit Heads must prepare one (1) proposal only good for one calendar year in accordance
with the approved Annual Procurement Plan (APP), Annual Implementation Plan (AIP) and Work and Financial
Plan (WFP). Only the amount per quarter will be reflected in the enclosure of the proposal.
3.
There are three types of proposals covered these guidelines, to wit:
a. Project Proposal- for minor repair/ improvement of facilities
b. Activity Proposal- for any activity to be conducted especially those charged to government fund.
c. Procurement Proposal- for the procurement S semi-expendable materials, including office supplies
that will be used in a seminar or training activities.
4.
The proposals will be prepared according to the following categories to be implemented by quarter;
a. Infra Project- Repair/Improvement of facilities to be implemented by Quarter.
b. Procurement of Commonly used Office Supplies to be used in seminars/trainings and Semi­
expendable items.
c. Procurement of supplies/materials and semi-expendable items for feeding program.
d. Procurement of medical supplies/ semi-expendable equipment.
e. Activity proposal for In-Service Training (twice a year- Summer and Semestral Break).
f. Others
NOTE: Procurement o f commonly used office supplies is exempted from project proposal
5.
The proposal shall have only three (3) signatories namely:
a. School Head
b. Chief SGOD/ CID
c. ASDS/ SDS
6.
The approving officials are as follows:
a. ASDS- for proposal up to P200,000.00
b. SDS- for proposal above P200,000.00
7.
The following are the attachment for each Proposal, to wit:
a. Project Proposal
> Repair/Improvement- Pre- Repair Pictures attached to Program of Works.
> Project locator Map
> New Project/ Installation, Plan/design of any facility intended to be put-up or installed.
> Annual Procurement Plan
b. Procurement Proposal for Semi_Expendable
> All item must have specifications; brand is not necessary.
> Annual Procurement Plan
c. Activity Proposal
> for foods and snacks-attach menu and specifications of items.
> for supplies/ other items- attach specifications.
> Annual Procurement Plan
> Training Matrix with Speakers
Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur
Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com
Telephone No: (telefax) 8713340
Republic of the Philippines
Department of Education
R egion V
SCHOOLS DIVISION OFFICE OF CAMARINES SUR
E n c l o s u r e N o. 2-A t o D iv. M e m o N o .1 5 6 s , 2 0 2 1 re : G U ID E L IN E S IN T H E P R E P A R A T IO N O F PR O PO SA L S
SCH OOL:_____________________________________
Sam ple
ADDRESS:_____________________________________
DISTRICT:____________________________________
PROCUREM ENT PROPOSAL
1. TITLE:
Procurement of SemiExpendable Equipment
2. SCHEDULE OF IMPLEMENTATION
March 2021
Q1
May 2021
Q2
September 2021
Q3
October 2021
Q4
3. PROPONENT:
4. PROJECT LOCATION:
5. GOALS/OBJECTIVES:
6. IMPLEMENTING UNIT/OFFICE:
7. OVERVIEW/RATIONALE:
8. ACTIVITIES/STRATEGIES: (sequentially arranged activities/process/time frame/ person responsible)
9. BENEFICIARIES:
10. SOURCE OF FUND:
11. BUDGETARY REQUIREMENTS (please^ refer to the attached _specifications per item)
Q uarter
Items
Unit Cost
Quantity
3
in
1
Printer
13,000.00
5
Q1
Water Dispenser
10,000.00
1
Q2
10,000.00
1
Ladder
Q3
Q4
GRAND TOTAL
12. REPORTING AND EVALUATION:
Total
65,000.00
10,000.00
10,000.00
13. ENCLOSURES:
Prepared/Submitted by:
Recommending Approval:
CID / SGOD Chief
School Head
Approved:
A SD S/ SDS
Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur
Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com
Telephone No: (telefax) 8713340
85,000.00
Republic of the Philippines
Department of Education
R egion V
SCHOOLS DIVISION OFFICE OF CAMARINES SUR
E n c l o s u r e N o. 2-B t o D iv. M e m o N o .1 5 6 s , 2 0 2 1 re : G U ID E L IN E S IN T H E P R E P A R A T IO N O F PR O PO SA L S
SCHOOL:_____________________________________
Sam ple
ADDRESS:_____________________________________
DISTRICT:____________________________________
ACTIVITY PRO PO SAL
1. TITLE:
Procurement of SemiExpendable Equipment
2. SCHEDULE OF IMPLEMENTATION
Q1
Q2
Q3
Q4
3. PROPONENT:
4. PROJECT LOCATION:
5. GOALS/OBJECTIVES:
6. IMPLEMENTING UNIT/OFFICE:
7. OVERVIEW/RATIONALE:
8. ACTIVITIES/STRATEGIES: (sequentially arranged activities/process/time frame/ person responsible)
9. BENEFICIARIES:
10. SOURCE OF FUND:
11. BUDGETARY REQUIREMENTS (please refer to the attached specifications per item)
Q u arter
Activity
No. of Pax
Food
M aterials v
INSET
60
21,000.00
3,000.00
Q1
Q2
INSET
60
21,000.00
3,000.00
Q3
Q4
GRAND TOTAL
12, REPORTING AND EVALUATION:
Total
24,000.00
24,000.00
48,000.00
13. ENCLOSURES:
Prepared/Submitted by:
Recommending Approval:
School Head
CID / SGOD Chief
Approved:
ASDS / SDS
Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur
Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com
Telephone No: (telefax) 8713340
Republic of the Philippines
Department of Education
R egion V
SCHOOLS DIVISION OFFICE OF CAMARINES SUR
E n c lo s u re No. 2 -C to Div. M em o N o .1 5 6 s, 2 0 2 1 re: G U ID ELIN ES IN TH E PREPARATION O F PRO PO SA LS
SCHOOL: _
Sam ple
only
ADDRESS:
DISTRICT:
PR O JEC T PROPOSAL
1. TITLE:
Repair of School Facilities
2. SCHEDULE OF IMPLEMENTATION
March 21-25, 2021
Q1
June 16-20, 2021
Q2
August 10-14, 2021
Q3
October 11-15, 2021
Q4
3. PROPONENT:
4. PROJECT LOCATION:
5. GOALS/OBJECTIVES:
6. IMPLEMENTING UNIT/OFFICE:
7. OVERVIEW/RATIONALE:
8. ACTIVITIES/STRATEGIES: (sequentially arranged activities/process/time frame/ person responsible)
9. BENEFICIARIES:
10. SOURCE OF FUND:
11. BUDGETARY REQUIREMENTS (please refer to the attached specifications per item)
Q u arter
Title of the Project
Am ount of
Labor
M aterials
(M aterial x 30%)
(Budget/1.3)
Repair
of
Office
Ceiling
36,923.08
11,076.92
Q1
Repair
of
Classroom
37,692.31
11,307.69
Q2
Painting of Classroom
34,615.38
10,384.62
Q3
37,692.31
11,307.69
Repair
of
School
Gate
Q4
GRAND TOTAL
12, REPORTING AND EVALUATION:
Total
48,000.00
49,000.00
45,000.00
49,000.00
P191,000.00
13. ENCLOSURES:
Prepared/Submitted by:
Recommending Approval:
CID / SGOD Chief
School Head
Approved:
ASDS / SDS
Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur
Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com
Telephone No: (telefax) 8713340
Republic of the Philippines
Department of Education
R egion V
SCHOOLS DIVISION OFFICE OF CAMARINES SUR
E n c lo s u re No. 3 to Div. M em o N o .1 5 6 s, 2 0 2 1 re: G U IDELINES IN T H E PREPARATION O F PRO PO SA LS
DESCRIPTION / SPECIFICATION OF ITEM/ARTICLE
DESCRIPTION /SPEC IFIC A TIO N
NO.
ITEM
(size, color, material used,
capacity, features, thickness,
height, weight, length, diameter,
other specific details)
QUANTITY
P re p a re d by:
UNIT
COST
A pproved:
School Head
^owicEa,.. Address: Freedom Sports Complex, San Jose, Pili, Camarines Sur
w j i i Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.com
|
Telephone No: (telefax) 8713340
TOTAL