Health and Safety Program
Kraemer Design Services, Inc.
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Revision Updates
Revised Date
Signature
Nature of Change
3/12/14
Stanison Yazzie
New Safety Manual initiated
5/9/14
Kevin Brattain
General update
5/13/14
Jeremy Rubbelke
Format updates
8/22/16
Darrell Lindley
General update
1/23/18
Jarrett Jarrett-Hanover
General update
7/10/19
Nicholas Vollrath
General updates and formatting
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Table of Contents
Revision Updates ...............................................................................................................................2
Introduction ......................................................................................................................................4
Objective ...........................................................................................................................................4
Policy.................................................................................................................................................4
Applicability.......................................................................................................................................4
Implementation .................................................................................................................................5
Reporting of Injuries ..........................................................................................................................5
Notifications ......................................................................................................................................5
Safety Rules and Regulations..............................................................................................................6
Fall Protection Policy..........................................................................................................................8
Lockout Tagout Policy ...................................................................................................................... 14
Confined Space Entry Policy ............................................................................................................. 16
Office Ergonomics ............................................................................................................................ 17
Job Site Inspections and Expectations ............................................................................................... 19
Emergency Action Plan..................................................................................................................... 22
Enforcement of Safety Policy ............................................................................................................ 22
Employee Training Program ............................................................................................................. 23
Written Hazard Communication Plan ................................................................................................ 23
Employee Safety Acknowledgement ................................................................................................. 26
ATTACHMENT-1
SAFETY MEETING REPORT ................................................................................. 27
ATTACHMENT-2 Pre-Task Planning Worksheet ................................................................................. 28
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Introduction
The following Health and Safety Program is provided as a guide to assist Kraemer Design Services, Inc.
(KDS) in complying with the Occupational Safety and Health Administration (OSHA) requirements 29 CFR
1910 and 1926, as well as to provide other information relative to safety in the workplace. It is not
intended to supersede or replace the OSHA standard requirements but is offered as a supplement to
them. KDS personnel should review the OSHA standards for requirements which are applicable to their
individual situation. They are available at https://www.osha.gov/. It is mandatory that all KDS personnel
comply with all OSHA safety standards, KDS Health and Safety Program and any supplemental safety
standards set forth by our customers while working on projects.
Objective
The objective of the KDS Health and Safety Program is to endeavor to maintain a safe and injury/illness
free workplace. KDS believes that all accidents are preventable and actively promotes a zero-injury
culture.
Policy
It is KDS policy that accident prevention and safety awareness be of the highest priority for all personnel.
This includes the safety and well-being of our coworkers, colleagues, subcontractors, and clients, as well
as the prevention of inefficient operations, or damage to property and equipment. Failure to maintain the
safety principles of OSHA and KDS may result in immediate disciplinary action up to and including
termination.
Safety policies and procedures on any project cannot be administered, implemented, monitored or
enforced by any one individual. Everyone on the project is empowered and accountable for safety. A safe,
accident free work environment can only be accomplished with rigorous effort of every individual involved
with the project regardless of position within the team. Everyone must understand their role and value to
the success of each project. Everyone must take safety personally and understand how they can
administer and monitor the compliance of these safety policies and procedures.
Applicability
The KDS Health and Safety Program applies to all personnel of KDS, regardless of position within the
company or team. The safety standards, rules, regulations and procedures contained herein apply to all
persons working on a company project site or within a KDS managed area. If work cannot be performed
within the KDS safety guidelines or per OSHA standards, everyone has the responsibility to immediately
stop work and contact their supervisor or safety representative.
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Everyone is expected to comply with the KDS Health and Safety Program, as well as OSHA Health and
Safety Standards. If KDS and OSHA standards conflict with each other, the most stringent safety standard
will be used or ask the supervisor or safety representative for clarification.
Implementation
The KDS Health and Safety Program supports four fundamental means of maximum employee
involvement:
1.
2.
3.
4.
Management’s continuing commitment to safety.
Regular and consistent safety meetings.
Effective and comprehensive safety training for all personnel.
Safety presentations.
Reporting of Injuries
All personnel will be held accountable for assisting in completing an Incident Investigation Form
immediately after an injury occurs, even if medical treatment is not required. (Notice must be made at
or near the time of the injury and on the same day of the injury to the Site Safety Representative and KDS
Safety Officer.) Employees must report the injury to their supervisor. In addition, all injuries and illnesses
are also to be reported to Human Resources, regardless if medical treatment was provided. A casual
mentioning of the injury will not be sufficient. Personnel must let their supervisor know the following:
1.
2.
3.
4.
5.
6.
Detailed explanation of incident.
What they were doing at the time.
Who they were working with at the time.
When and where the incident happened.
Work area conditions, other personnel in the area.
Other pertinent information that will aid in the investigation of the incident.
Failure to report an injury immediately (meaning at or near the time of the injury and on the same day of
the injury) is a violation of the KDS Health and Safety Program, and may result in immediate disciplinary
action, in accordance with company policy.
Report all unsafe conditions and near accidents to the KDS supervisor so corrective action can be taken.
Notifications
In Case of Serious Injury or Death:
1. All recordable instances which meet OSHA’s criteria shall be documented on OSHA form 300A for
reporting purposes.
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2. After the injured has been taken to the hospital, the supervisor shall notify the main office and
KDS Safety Officer as soon as possible. Statements from witnesses shall be taken. Statements are
to be signed by witnesses and should include the time and date. Photographs of the area where
the incident occurred, and any other relevant items are to be taken. The Site Safety
Representative will assist in the investigation. The completed Incident Investigation Form will be
sent to the KDS Safety Officer and KDS HR.
In Case of Inspection by OSHA:
1. The supervisor must notify the KDS Safety Officer that an OSHA Inspector is on the site. It is the
responsibility of all employees to make the inspector’s visit on the site as pleasant and timely as
possible.
Company Contacts:
KRAEMER DESIGN SERVICES
KDS SAFETY OFFICER
PHONE
Darrell Lindley
SITE SAFETY REPRESENTATIVE
520-280-3031
LOCATION
PHONE
EMAIL
darrell.lindley@kdsaz.com
EMAIL
Crystal Fleming
Main Office
480-748-9622
crystal.fleming@kdsaz.com
Darrell Lindley
Intel Ocotillo
520-280-3031
darrell.lindley@kdsaz.com
Michael Ecklund
Intel Chandler
480-200-8579
michael.ecklund@kdsaz.com
Joe Snider
Intel Oregon
971-214-4417
joe.snider@kdsaz.com
Jarrett Jarrett-Hanover
BIM Office
520-280-3486
jarrett.jarrett-hanover@kdsaz.com
Safety Rules and Regulations
Compliance with applicable federal, state, county, city, client, and company safety rules and regulations
are a condition of employment. Health and Safety information, including required postings, can be found
in the breakroom as well as on the company SharePoint. This information is also available upon request
by contacting Human Resources.
All injuries, regardless of how minor, must be reported to the Supervisor and the Site Safety
Representative immediately. All personnel involved will be required to assist in completing an Incident
Reporting Form (located in Implementation Section ) to be sent to the KDS Safety Officer upon completion.
Failure to do so will result in a safety violation notice being issued. In the event of an accident involving
personal injury or damage to property, all personnel involved will be required to submit to a drug test.
All PPE must be inspected prior to use, and it is each employees responsibility to complete this task. Hard
hats will be worn by personnel per site and customer requirements. The bill of the hard hat will always be
worn to the front. Alterations or modifications of the hat or liner are prohibited.
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Safety vests, closed toe leather shoes, or boots are to be worn per site and customer requirements.
Safety glasses must be rated ANSI Z87.1 at a minimum and will be worn per site and customer
requirements. Additional eye and face protection will be provided if needed.
Fall Protection Requirements:
1. Full body harnesses and lanyards shall be worn and secured any time there is a fall hazard of six
(6) feet or more to a lower level.
2. Lifelines shall be erected to provide fall protection where work is required in areas where
permanent protection is not in place. Horizontal lifelines shall be a minimum of 2-inch diameter
wire rope. Vertical lifelines shall be 3/4-inch manila rope or equivalent and shall be used in
conjunction with an approved rope grab.
3. Personnel using lanyards to access the work or position themselves on a wall or column, etc., must
use an additional safety lanyard for fall protection.
4. MEWP’s (Mobile Elevated Working Platforms) must be used properly, and users must have the
proper training to operate. As soon as an individual enters an articulating boom lift and before
the lift is started, the individual must put on the harness and attach the lanyard to the lift.
5. The use of 100% fall protection systems and equipment is mandatory. Any personnel found in
violation of fall protection requirements is subject to disciplinary action.
Clothing must provide adequate protection to the body and will be worn per site and customer
requirements.
All personnel will be required to attend safety meetings as stipulated by project requirements per OSHA
Safety Standards.
Firearms, alcoholic beverages or illegal drugs are not allowed on company property or in company vehicles
at any time. When drugs are prescribed by a physician, a supervisor must be informed. The use or
possession of illegal drugs or alcoholic beverages on the jobsite will result in immediate disciplinary action.
Please refer to the KDS Drug and Alcohol Policy for more information.
Housekeeping shall be an integral part of every job. Employees are responsible for keeping their work
areas clean and hazard-free. Clean up is required when a job is finished at the end of the day.
"Horseplay" on the jobsite is strictly prohibited. Walk to and from destinations. Running on the jobsite is
allowed only in extreme emergencies.
All ladders must be in safe working condition without broken rungs or split side rails. Damaged ladders
shall be removed from service. Non-self-supporting ladders shall be secured at the top and bottom if they
cannot extend three (3) feet past the working surface. They must also be used at an angle so that the
horizontal distance from the top support to the foot of the ladder is approximately one-quarter of the
working length of the ladder. Metal ladders around electrical work are prohibited. A step ladder shall
never be used as an extension ladder. A step ladder must only be used when fully opened with braces
locked.
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All floor openings or excavations shall be barricaded on all sides to ensure all personnel are aware of the
hazards. Floor holes shall be covered, with the covers secured and clearly marked.
Warning signs, barricades, and tags will be placed appropriately and shall be obeyed.
All OSHA Safety Standards will be followed for job processes requiring fall protection. SEE SECTION: FALL
PROTECTION POLICY.
All OSHA Safety Standards will be followed for emergency/evacuation situations. SEE SECTION:
EMERGENCY ACTION PLAN.
All OSHA Safety Standards will be followed for job processes requiring Hazard Awareness. SEE SECTION:
WRITTEN HAZARD COMMUNICATION PLAN.
All OSHA Safety Standards will be followed for Confined Spaces. No entry into a confined space is
permitted at any time. SEE SECTION: CONFINED SPACE ENTRY POLICY.
Fall Protection Policy
KDS’s Fall Protection Policy is provided as a supplement to our standard safety policy by providing safety
standards specifically designed to cover fall protection on the job and will adhere to the overall KDS Health
and Safety Program as well as OHSA Fall Protection regulations. It is required to provide documentation
to ensure that all personnel are trained and made aware of the safety provisions which are to be
implemented by this plan, and in accordance with OSHA fall protection regulations, prior to the start of
any work. This fall protection plan addresses the use of fall protection whenever an employee is working
above six (6) feet or near an unprotected edge.
This plan is designed to enable personnel to recognize the fall hazards on the job and to establish the
policies and procedures that are to be followed in order to prevent falls to lower levels, through holes or
openings in walking surfaces. Everyone shall have authority and responsibility to stop work when they
witness unsafe conditions. The individual shall stop work immediately and notify their immediate
supervisor. A plan of action to correct the unsafe work condition and implementation of that plan is
required prior to commencing with the work.
CONTROLLED ACCESS ZONES:
1. Designated personnel are the only authorized personnel permitted to enter controlled access
zones and areas from which guardrails have been removed. All other personnel are prohibited
from entering controlled access zones.
2. Controlled access zones shall be defined by control lines consisting of ropes, wires, tape, or
equivalent material, with supporting stanchions, and shall be:
•
Flagged with a high-visibility material at six (6) foot intervals.
•
Rigged and supported so that the line is between thirty-nine (39) and fifty (50) inches
(including sag) from the walking/working surface.
•
Strong enough to sustain stress of at least two hundred (200) pounds.
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•
•
•
•
•
Extended along the entire length of an unprotected or leading edge.
Parallel to the unprotected or leading edge.
Connected on each side to a guardrail system or wall.
Erected between six (6) feet and twenty-five (25) feet from an unprotected edge.
If a customer’s site has specific controlled access standards, they should be followed.
FALL PROTECTION SYSTEMS
1. Covers
• All covers shall be secured to prevent accidental displacement.
• Covers shall be color-coded or bear the markings “HOLE” or “COVER”.
• Covers located in roadways shall be able to support twice the axle load of the largest
vehicle that might cross them.
• Covers shall be able to support twice the weight of personnel, equipment and materials
that might cross them.
2. Guardrail Systems
• Guardrail systems shall be erected at unprotected edges, ramps, runways, or holes where
it is determined by the Site Safety Representative that erecting such systems will not
cause an increased hazard to employees. The following specifications will be followed in
the erection of guardrail systems. Top rails shall be:
•
at least 1/4 inch in diameter (steel or plastic banding is unacceptable);
•
flagged every six (6) feet or less with a high visibility material if wire rope is
used;
•
inspected by the Site Safety Representative as frequently as necessary to
ensure strength and stability;
•
forty-two (42) inches (plus or minus three (3) inches) above the
walking/working level.
• Mid-rails, screens, mesh, intermediate vertical members, and solid panels shall be erected
in accordance with the OSHA Fall Protection Standards.
• Gates or removable guardrail sections shall be placed across openings of hoisting areas
or holes when they are not in use to prevent access.
3. Personal Fall Arrest Systems (PFAS)
• Personal fall arrest systems shall be issued to and used by personnel as determined by
the Site Safety Representative and may consist of anchorage, connectors, body harness,
deceleration device, lifeline, or suitable combinations. Personal fall arrest systems shall:
•
limit the maximum arresting force to eighteen hundred (1800) pounds;
•
be rigged so an employee cannot free fall more than six (6) feet or contact
any lower level;
•
bring an employee to a complete stop and limit the maximum deceleration
distance traveled to three and a half (3.5) feet;
•
be strong enough to withstand twice the potential impact energy of an
employee free falling six (6) feet (or the free fall distance permitted by the
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system, whichever is less); be inspected prior to each use for damage and
deterioration; and be removed from service if any damaged components
are detected.
• All components of a fall arrest system shall meet the specifications of the OSHA Fall
Protection Standard and shall be used in accordance with manufacturer’s instructions.
•
The use of non-locking snap hooks is prohibited. D-rings and locking snap
hooks shall:
•
have a minimum tensile strength of five thousand (5000) pounds; and be
proof tested to a minimum tensile load of thirty-six hundred (3600) pounds
without cracking, breaking, or suffering permanent deformation.
•
Lifelines shall be:
•
designed, installed and used under the supervision of the Site
Safety Representative;
•
protected against cuts and abrasions;
•
equipped with horizontal lifeline connection devices capable of
locking in both directions on the lifeline when used on suspended
scaffolds or similar work platforms that have horizontal lifelines
that may become vertical lifelines.
•
Self-retracting lifelines and lanyards must have ropes and straps (webbing)
made of synthetic fibers, and shall:
•
sustain a minimum tensile load of thirty-six hundred (3600) pounds
if they automatically limit free fall distance to two (2) feet; or
•
sustain a minimum tensile load of five thousand (5000) pounds
(includes rip-stitch, tearing, and deforming lanyards).
•
Anchorages must support at least five thousand (5000) pounds per person
attached and shall be:
•
designed, installed and used under the supervision of the Site
Safety Representative;
•
capable of supporting twice the weight expected to be imposed on
it; and
•
independent of any anchorage used to support or suspend
platforms.
4. Positioning Device Systems
• Body belt or body harness systems shall be set up so that an individual can free fall no
farther than two (2) feet and shall be secured to an anchorage capable of supporting twice
the potential impact load or three thousand (3000) pounds, whichever is greater.
Requirements for snap hooks, D-rings and other connectors are the same as detailed in
this Program under Personal Fall Arrest Systems.
5. Safety Monitoring Systems
• In situations when no other fall protection has been implemented, the Supervisor shall
monitor the safety of personnel in these work areas. The Supervisor shall be:
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•
•
competent in the recognition of fall hazards;
capable of warning workers of fall hazard dangers; operating on the same
walking/working surfaces as the employees and able to see them;
•
close enough to work operations to communicate orally with personnel;
and
•
free of other job duties that might distract from the monitoring function.
• No personnel other than those engaged in the work being performed under the Safety
Monitoring System shall be allowed in the area. All personnel under a Safety Monitoring
System are required to promptly comply with the fall hazard warnings of the Supervisor.
6. Warning Line Systems
• Warning line systems consisting of supporting sanctions and ropes, wires, or chains shall
be erected around all sides of roof work areas.
•
Lines shall be flagged at no more than six (6) foot intervals with highvisibility materials.
•
The lowest point of the line (including sag) shall be between thirty-four (34)
and thirty-nine (39) inches from the walking/working surface.
•
Sanctions of warning line systems shall be capable of resisting at least
sixteen (16) pounds of force.
•
Ropes, wires or chains must have a minimum tensile strength of five
hundred (500) pounds.
•
Warning line systems shall be erected at least six (6) feet from the edge,
except in areas where mechanical equipment is in use. When mechanical
equipment is in use, warning line systems shall be erected at least six (6)
feet from the parallel edge and at least ten (10) feet from the perpendicular
edge.
TASKS AND WORK AREAS REQUIRING FALL PROTECTION
1. Unless otherwise specified, the Site Safety Representative shall evaluate the worksite(s) and
determine the specific type(s) of fall protection to be used in the following situations.
2. General work duties above six (6) feet.
• Fall protection will be provided when an employee is climbing or moving at a height over
six (6) feet from a lower level.
3. Working on Man-lifts
• Guardrail systems or personal fall arrest systems will be used in hoist areas when an
employee may fall six (6) feet or more. If guardrail systems must be removed for hoisting,
employees are required to use a personal fall arrest system.
4. Holes
• Covers or guardrail systems shall be erected around holes (including skylights) that are six
(6) feet or more above lower levels. If covers or guardrail systems must be removed,
employees are required to use a personal fall arrest system.
5. Leading Edges
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•
Guardrail systems, safety net systems, or personal fall arrest systems shall be used when
employees are constructing a leading edge that is six (6) feet or more above lower levels.
An alternative Fall Protection Plan shall be used if the Safety Officer determines that the
implementation of conventional fall protection systems is infeasible or creates a greater
hazard to employees. All alternative Fall Protection Plans for work on leading edges shall:
•
be written specific to the jobsite needs;
•
include explanation of how conventional fall protection is infeasible or
creates a greater hazard to employees;
•
explain what alternative fall protection will be used for each task;
•
be maintained in writing at the jobsite by the Site Safety Representative;
•
meet the requirements of 29 CFR 1926.502(k).
6. Overhead Work
• Guardrail systems, safety net systems, personal fall arrest systems, or controlled access
zones shall be provided to employees engaged in overhead related work six (6) feet or
more above the lower level. All personnel reaching more than ten (10) inches below the
walking/working surface shall be protected by a guardrail system, safety net system or
personal fall arrest system.
PROTECTION FROM FALLING OBJECTS
1. When guardrail systems are in use, the openings shall be small enough to prevent passage of
potential falling objects. The following procedures must be followed by all personnel to prevent
hazards associated with falling objects.
• No materials shall be stored within four (4) feet of working edges.
• Canopies shall be strong enough to prevent penetration by falling objects.
• Toe boards erected along the edges of overhead walking/working surfaces shall be:
•
capable of withstanding a force of at least fifty (50) pounds; and
•
solid with a minimum of three and a half (3 ½ ) inches tall and no more than
one quarter (1/4) inch clearance above the walking/working surface.
•
Equipment shall not be piled higher than the toe board unless enough
paneling or screening has been erected above the toe board.
GLOSSARY
1. Anchorage: a secure point of attachment for lifelines, lanyards, or deceleration devices.
2. Body belt: a strap with means both for securing it about the waist and for attaching it to a lanyard,
lifeline, or deceleration device.
3. Body harness: straps that may be secured about the person in a manner that distributes the fallarrest forces over at least the thighs, pelvis, waist, chest, and shoulders with a means for attaching
the harness to other components of a personal fall arrest system.
4. Connector: A device that is used to couple (connect) parts of a personal fall arrest system or
positioning device system together.
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5. Controlled access zone: a work area designated and clearly marked in which certain types of work
(such as overhand bricklaying) may take place without the use of conventional fall protection
systems (guardrail, personal arrest or safety net) to protect the employees working in the zone.
6. Deceleration device: any mechanism, such as rope, grab, rip stitch lanyard, specially-woven
lanyard, tearing or deforming lanyards, and automatic self-retracting lifelines/lanyards, which
serves to dissipate a substantial amount of energy during a fall arrest, or otherwise limits the
energy imposed on an employee during fall arrest.
7. Deceleration distance: the additional vertical distance a falling person travels, excluding lifeline
elongation and free fall distance, before stopping, from the point at which a deceleration device
begins to operate.
8. Guardrail system: a barrier erected to prevent employees from falling to lower levels.
9. Hole: a void or gap two (2) inches (5.1 cm) or more in the least dimension in a floor, roof, or other
walking/working surface.
10. Lanyard: a flexible line of rope, wire rope, or strap that generally has a connector at each end for
connecting the body belt or body harness to a deceleration device, lifeline, or anchorage.
11. Leading edge: the edge of a floor, roof, or formwork for a floor or other walking/working surface
(such as a deck) which changes location as additional floor, roof, decking, or formwork sections
are placed, formed, or constructed.
12. Lifeline: a component consisting of a flexible line for connection to an anchorage at one end to
hang vertically (vertical lifeline), or for connection to anchorages at both ends to stretch
horizontally (horizontal lifeline), that serves as a means for connecting other components of a
personal fall arrest system to an anchorage.
13. Low slope roof: a roof having a slope less than or equal to four (4) in twelve (12) (vertical to
horizontal).
14. Opening: a gap or void thirty (30) inches (76 cm) or higher and eighteen (18) inches (46
centimeters) or wider, in a wall or partition, through which employees can fall to a lower level.
15. Personal fall arrest system: a system including but not limited to an anchorage, connectors, and
a body harness used to arrest an employee in a fall from a working level.
16. Positioning device system: a body belt or body harness system rigged to allow an individual to be
supported on an elevated vertical service, such as a wall, and work with both hands free while
leaning backwards.
17. Rope grab: a deceleration device that travels on a lifeline and automatically, by friction, engages
the lifeline and locks to arrest a fall.
18. Safety monitoring system: a safety system in which a competent person is responsible for
recognizing and warning employees of fall hazards.
19. Self-retracting lifeline/lanyard: a deceleration device containing a drum-wound line which can
be slowly extracted from, or retracted onto, the drum under minimal tension during normal
employee movement and which, after onset of a fall, automatically locks the drum and arrests
the fall.
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20. Snap hook: a connector consisting of a hook-shaped member with a normally closed keeper, or a
similar arrangement, which may be opened to permit the hook to receive an object and, when
released automatically, closes to retain the object.
21. Steep roof: a roof having a slope greater than four (4) in twelve (12) (vertical to horizontal).
22. Toe board: a low protective barrier that prevents material and equipment from falling to lower
levels and which protects personnel from falling.
23. Unprotected sides and edges: any side or edge (except at entrances to points of access) of a
walking/working surface (e.g., floor, roof, ramp, or runway) where there is no wall or guardrail
system at least thirty-nine (39) inches (1 meter) high.
24. Walking/working surface: any surface, whether horizontal or vertical, on which an individual
walks or works, including but not limited to floors, roofs, ramps, bridges, runways, formwork, and
concrete reinforcing steel. Does not include ladders, vehicles, or trailers on which personnel must
be located to perform their work duties.
25. Warning line system: a barrier erected on a roof to warn personnel that they are approaching an
unprotected roof side or edge and which designates an area in which roofing work may take place
without the use of guardrail, body belt, or safety net systems to protect personnel in the area.
Lockout Tagout Policy
The purpose of the Lockout Tagout (LOTO) Policy is to assure that personnel are protected from
unintended machine motion or unintended release of energy which could cause injury. KDS personnel will
not perform activities that would require them to LOTO but will adhere to our customer’s LOTO policies.
If a work condition warrants the need for LOTO, KDS will secure a 3rd Party Contractor to perform it. If
you have any questions if LOTO is required, consult your Site Safety Representative.
1. Management Responsibilities
• Each supervisor shall train new personnel and periodically instruct all of their personnel
regarding provisions and requirements of this lockout procedure.
• Each supervisor shall effectively enforce compliance of this lockout procedure including
the use of corrective disciplinary action where necessary.
• Each supervisor shall assure that the locks and devices required for compliance with the
lockout procedure are provided to their personnel.
• Prior to setting up, adjusting, repairing, servicing, installing, or performing maintenance
work on equipment, machinery, tools, or processes, the supervisor shall determine and
instruct the personnel of the steps to be taken to assure they are not exposed to injury
due to unintended machine motion or release of energy.
2. Individual Responsibility
• Personnel shall comply with the lockout procedure.
• Personnel shall consult with their supervisor or other appropriate knowledgeable
management personnel whenever there are any questions regarding their protection.
• Personnel shall obtain and care for the locks and other devices required to comply with
the lockout procedure.
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3. General
• The power source of any equipment, machine, tool, or process to be set- up, adjusted,
repaired, serviced, installed, or where maintenance work is to be performed and
unintended motion or release of energy could cause personal injury, such a power
source shall be locked out by each employee doing the work. Sources of energy, such
as springs, air, hydraulic and steam shall be evaluated in advance to determine whether
to retain or relieve the pressure prior to starting the work.
• Safety locks are for the personal protection of the employees and are only to be used for
locking out equipment.
• Safety locks, adapters, and "Danger Tags" “LOTO Tags” can be obtained from a supervisor.
• Equipment locks and adapters can be obtained from a Supervisor. The sole purpose of the
"Equipment" lock and adaptor is to protect the equipment during periods of time when
work has been suspended or interrupted. The locks are not to be used as a substitute for
the employee's personal safety lock.
• Personal locks shall contain a lock out tag with the individual’s name on it.
• One key of every lock issued shall be retained by the individual to whom it was issued and
the only other key to the lock shall be retained by the superintendent.
• Personnel shall request assistance from their supervisor if they are unsure of where or
how-to lockout equipment.
• Any questions concerning the lockout procedure should be directed to the individuals’
supervisor or manager.
4. Locking Out and Isolating the Power Source
• Equipment, machines, or processing main disconnect switches shall be turned off and
locked in the off position only after the electrical power is shut off at the point of operator
control. Failure to follow this procedure may cause arching and possibly an explosion.
• Equipment/tools connected to over a fifty (50) volt source of power by a plug-in cord shall
have a locking device applied to the plug attached to the cord leading to the machine to
be considered locked out.
• Equipment/tools connected to a fifty (50) volt or greater source of power by a cord shall
be considered locked out if the plug is disconnected and tagged with a "do not start tag."
Or lock out tag out tag (LOTO).
• After locking out power source, the employee shall try the equipment, machine, or
process controls to ensure no unintended motion will occur; or test the equipment,
machine or process by use of appropriate test equipment to determine that the energy
isolation has been effective.
• When two or more personnel work on the same equipment, each is responsible for
attaching their lock. Safety locks and adapters are to be fixed on levers, switches, valves,
etc. in the non-operative (off) position.
• An individual who is assigned to a job and upon arrival finds an “Equipment Lock”,
“Adaptor”, and or “Danger Tag” “LOTO tag” affixed to the equipment shall take the
following action:
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Affix their personal lock to the "Equipment Adaptor."
Determine who placed the equipment out of service and contact all parties who have
locks on the equipment to determine if the assignment to be performed would affect
their safety. The assignment will proceed only if safe to do so with all parties involved.
• Try the controls to ensure no unintended motion will occur before starting work or
qualified personnel shall test the equipment, machine, or process by use of appropriate
test equipment to determine that the energy isolation has been effective. (Such testing
equipment is only to be employed by trained qualified personnel.)
5. Performing Tests and Adjustments During Lockout
• Power may be turned on when it is required to perform tests or adjustments. All the rules
pertaining to removing locks and restoring power shall be followed. The equipment or
process shall again be locked out if it is necessary to continue work after completing the
test or adjustments.
• If the individual leaves the job before its completion, such as job reassignment, the
individual shall remove their personal lock and adaptor and replace it with an
"Equipment" lock and adaptor. In addition, the individual will prepare and attach a
"Danger Tag" indicating the reason the equipment is locked out. Should more than one
individual be assigned to the job the last individual removing their lock will be responsible
for affixing the "Equipment" lock, adaptor and the "Danger Tag".
• Upon completion of the work, each individual will remove their lock, rendering the
machine operable when the last lock is removed.
• The individual responsible for removing the last lock, before doing so, shall assure that all
guards have been replaced, the equipment, machine, or process is cleared for operation,
and appropriate personnel notified that power is being restored. The individual is also
responsible for removing the "Equipment" lock and returning it to the Supervisor.
6. Emergency Safety Lock Removal
• The Safety Officer, or other designated management person, will be authorized to remove
an individual’s lock under the following conditions:
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After exhausting all efforts to contact the individual whose tag is remaining
on the lock out, the General Foreman or assigned competent person is the
only authorized person to remove any lock or tag that is in place.
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The Site Safety Representative or competent person is responsible for
safely restoring any device that is locked or tagged out.
Confined Space Entry Policy
NO ENTRY, UNDER ANY CIRCUMSTANCE, SHALL BE GRANTED INTO A NON-PERMIT OR PERMIT REQUIRED
CONFINED SPACE. If a work condition warrants the need for confined space entry, KDS will secure a 3rd
Party Contractor to perform it.
No personnel shall enter areas defined below:
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A space that is NOT DESIGNED FOR CONTINUOUS OCCUPANCY
Is large enough and so configured that a person can bodily enter and perform assigned
work
The space contains a material that has a potential for ENGULFING an entrant
The space has an internal configuration such that an entrant could be trapped or
asphyxiated by inwardly converging wall or by a floor which slopes downward and tapers
to a smaller cross section
The space contains any other recognized serious safety or health hazard
Has LIMITED or RESTRICTED means for ENTRY or EXIT
May have a POSSIBLE HAZARDOUS ATMOSPHERE that may expose personnel to the risk
of death, incapacitation, impairment of ability to self-rescue caused by:
• Flammable gas
• Airborne combustible dust
• Atmospheric oxygen concentration below nineteen and a half (19.5) or above
23.5%
• A toxic atmosphere or substance
• Danger of engulfment
• The Space contains or has a potential to contain a HAZARDOUS ATMOSPHERE.
KDS does not allow entry into any permit or non-permit required confined space at any time. Adherence
to the policies and directives contained in this policy is mandatory for all employees of this company.
Personnel failing to follow this policy are subject to disciplinary action and/or dismissal.
Office Ergonomics
Ergonomics can be defined simply as the study of work. More specifically, ergonomics is the science of
designing the job to fit the worker, rather than physically forcing the worker’s body to fit the job. Adapting
tasks, workstations, tools, and equipment to fit the worker can help reduce physical stress on a worker’s
body and eliminate many potentially serious, disabling work related musculoskeletal disorders (MSDs).
Many KDS personnel spend most of their workday at a computer workstation. Understanding the basics
of proper workstation ergonomics can lead to a safer, more comfortable work environment.
Body Position
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Head and neck to be upright or in-line with the torso (not bent down/back).
Head, neck, and trunk to face forward (not twisted).
Trunk to be perpendicular to floor (may lean back into backrest but not forward).
Shoulders and upper arms to be in-line with the torso, generally about perpendicular to
the floor and relaxed (not elevated or stretched forward).
Upper arms and elbows to be close to the body (not extended outward).
Forearms, wrists, and hands to be straight and in-line (forearm at about 90 degrees to the
upper arm).
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Wrists and hands to be straight (not bent up/down or sideways toward the little finger).
Thighs to be parallel to the floor and the lower legs to be perpendicular to floor (thighs
may be slightly elevated above knees).
Feet rest flat on the floor or are supported by a stable footrest.
Computer Monitor
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Top of the screen is at or below eye level so an individual can read it without bending your
head or neck down/back.
User with bifocals/trifocals can read the screen without bending the head or neck
backward.
Monitor distance which allows an individual to read the screen without leaning their
head, neck or trunk forward/backward.
Monitor position, which is directly in front, so an individual doesn’t have to twist their
head or neck.
Glare (for example, from windows, lights, etc.) is not reflected on the screen which can
cause an individual to assume an awkward posture to clearly see information on the
screen.
Seating
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Backrest provides support for the lower back (lumbar area).
Seat width and depth accommodate the specific user (seat pan not too big/small).
Seat front does not press against the back of the knees and lower legs (seat pan not too
long).
Seat has cushioning and is rounded with a "waterfall" front (no sharp edge).
Armrests, if used, support both forearms while an individual performs computer tasks and
they do not interfere with movement.
Keyboard/Mouse
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Desk is stable and large enough to hold a keyboard and mouse.
Mouse is located right next to the keyboard so it can be operated without reaching.
Mouse is easy to activate, and the shape/size fits the hand (not too big/small).
Wrists and hands do not rest on sharp or hard edges.
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Workstation and equipment have sufficient adjustability so the individual is in a safe
working posture and can make occasional changes in posture while performing computer
tasks.
Computer tasks are organized in a way that allows the individual to vary tasks with other
work activities, or to take micro-breaks or recovery pauses while at the computer
workstation.
General
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Be aware of conditions that are likely to cause MSD problems
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Exerting excessive force.
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Excessive repetition of movements that can irritate tendons and increase
pressure on nerves.
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Awkward postures, or unsupported positions that stretch physical limits,
can compress nerves and irritate tendons.
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Static postures or positions that a worker must hold for long periods of
time, can restrict blood flow and damage muscles.
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Motion, such as increased speed or acceleration when bending and
twisting, can increase the amount of force exerted on the body.
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Compression, from grasping sharp edges like tool handles, can concentrate
force on small areas of the body; reduce blood flow and nerve transmission,
and damage tendons and tendon sheaths.
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Inadequate recovery time due to overtime, lack of breaks, and failure to
vary tasks can leave insufficient time for tissue repair.
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Excessive vibration, usually from vibrating tools, can decrease blood flow,
damage nerves, and contribute to muscle fatigue.
Job Site Inspections and Expectations
All field work will require a Pre-Task Plan (P.T.P.) (Job Hazard Analysis) form and carried with them during
field work with exception to any observation work.
The Site Safety Representative, competent person or other designated person will tour each job site daily
and observe potential safety/health hazards, including the potential hazards of confined spaces and
develop a plan for safeguarding the company's personnel which may include, but not limited to, the
following:
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Conducting a daily review of the company’s area of work to observe any present or future
safety hazards. Any safety hazard, or potential hazard, will be recorded and corrected by
the individual person. Once the hazard has been corrected the individual is to notify their
KDS supervisor immediately.
Guarding against hazards as set forth by the KDS Health and Safety Program and OSHA
regulations.
Providing personal protective equipment and enforcing its use according to the KDS
Health and Safety Policy and OSHA Regulations.
Training workers in safe work practices. This can be achieved through weekly safety talks,
conducted by the competent person. The safety talk sign-in sheets are to be turned into
the KDS Safety Officer on a weekly basis and will be kept on file.
Coordinating protection of workers through other contractors.
Assigning a competent person to train and inspect hazards visually on the job site.
Expectations
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It is everyone’s responsibility to ensure that they have a good working knowledge of KDS
Health and Safety Policies, and Rules.
It is every individuals’ responsibility to notify their supervisor of any code violations that
would result from execution of the desired work or that occur inadvertently as a result of
their work.
Personnel are responsible and accountable for all the work they perform. All damage to
buildings, grounds, lawns, equipment and other areas that results from their project
work, negligent or not, will be the responsibility of the individual to correct.
Project and Safety Awareness: All construction, design, and engineering personnel are
required to:
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Acknowledge that safety comes first.
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Be familiar with chemical Material Safety Data Sheets (MSDS/SDS), EHS
regulations, permits and policies that are applicable to the project.
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Be proactive and share the initiative in problem solving. If there is a better,
safer, or more cost-effective way of doing business, personnel should
inform the supervisor.
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Understand Facilities System Impact: Personnel are responsible for being
aware of their surroundings and the impact of the work to be performed.
It is their responsibility to know and understand the systems they are
working on or around.
GENERAL SAFETY REQUIREMENTS
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KDS Health and Safety Policies, and Rules must be read and acknowledged by all
personnel.
All the Health and Safety Policies, and Rules must be followed. FAILURE TO DO SO WILL
RESULT IN STRICT DISCIPLINARY ACTION BEING TAKEN.
Head protection will be worn per site and customer requirements.
Eye protection will be worn when there are potential hazards from flying objects or
particles, chemicals, arcing, glare, or dust.
Protective leather footwear shall be worn to protect from falling objects, chemicals, or
stepping on sharp objects per site and customer requirements.
Protective gloves or clothing shall be worn when required to protect against a hazard.
Harnesses and lanyards shall be utilized for fall protection as required in OSHA
Construction Safety Standards.
Personnel should always remain focused on their work. No horseplay on the job. Injury or
removal from the job site or both can be the result.
Precautions are necessary to prevent sunburn and to protect against burns from hot
materials.
If any part of an individual’s body should come in contact with an acid or caustic
substance, rush to the nearest water available and flush the affected part for a minimum
of fifteen (15) minutes. Secure medical aid immediately.
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The use of illegal drugs or alcohol or being under the influence of the same on the project
shall be cause for disciplinary action. Personnel should inform their Supervisor if taking
prescription drugs that warn against driving or using machinery.
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When KDS has a reasonable suspicion that an individual is under the
influence of alcohol or drugs, KDS will require the individual to perform
drug and/or alcohol testing and KDS retains the right to remove the
individual from the premises temporarily or permanently for any related
reason. For more information, please refer to the KDS Drug and Alcohol
Policy.
Personnel should not distract the attention of fellow workers. Personnel should not
engage in any act which would endanger another individual.
Personnel should not use a compressor to blow dust or dirt from their clothes, hair, or
hands.
Personnel should never work in elevated spaces if they are unable to do so, if they are
subject to dizzy spells, or if they are apt to be nervous or sick.
Personnel should never move an injured person unless it is absolutely necessary or
eminent danger exists; further injury may result. Personnel should keep the injured
person as comfortable as possible and utilize job site first-aid equipment until emergency
services arrive.
Know where fire extinguishing equipment is located and be trained on how to use it.
Lift correctly - with legs, not the back. If the load is too heavy, 35 pounds or more or are
unable to determine weight. - GET HELP. Know your limits. Control the weight and
distribution. Do stretching exercises. Approximately twenty percent of all construction
related injuries result from lifting materials.
Nobody but the operator shall be allowed to ride on equipment unless proper seating is
provided for a passenger.
Do not use power tools and equipment until you have been properly instructed in the
safe work methods and become authorized to use them.
Be sure that all safety guards are in place. Do not remove, displace, damage, or destroy
any safety device or safeguard furnished or provided for use on the job, nor interfere with
the use thereof.
Do not enter an area which has been barricaded. All barricading must have signage with
reason for barricade, Name of owner and phone number.
If you must work around power shovels, trucks, and dozers, make sure operators can
always see you.
Use the "four and one" rule when using a non-self-supporting ladder. One foot of base
for every four feet of height.
Portable ladders in use shall be equipped with safety feet unless ladder is tied, blocked or
otherwise secured. Step ladders shall not be used as a straight ladder. Maintain a 3-point
contact (two hands and a foot or two feet and a hand) when climbing or descending a
ladder.
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Ladders must extend three feet above landing on roof for proper use.
Defective ladders must be properly tagged and removed from service.
Keep ladder bases free of debris, hoses, wires, materials, etc.
Use only extension cords of the three-prong type. Check cords before each shift for
damage. Defective cords must be properly tagged and removed from service. Use ground
fault circuit interrupters and check for continuity always and when using tools in wet
atmosphere (e.g. outdoors) or with any temporary power supply. Check the electrical
grounding system daily.
Know what emergency procedures have been established for your job site. (location of
emergency phone, first aid kit, stretcher location, fire extinguisher locations, evacuation
plan, etc.)
Never enter a manhole, well, shaft, tunnel or other confined space which could possibly
have a non-respirable atmosphere because of lack of oxygen, or presence of toxic or
flammable gas, or has a possibility of engulfment by solids or liquids.
Emergency Action Plan
In case of an emergency the following procedures should be instituted at each site:
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In case of Emergency Immediately call 9-1-1 and then contact the Site Safety
Representative and KDS Safety Officer.
In case of an Emergency at a customer’s site follow site specific safety plan, and then
contact the Site Safety Representative who then will notify the KDS Safety Officer.
Method of communication should be determined at each site (telephone, radio, etc…) and be determined
at the beginning of the project.
Post names of first aid responders on site (if applicable).
Designate person to direct emergency crews to site of emergency.
Enforcement of Safety Policy
Safety violation notice(s) shall be issued to any employee, subcontractor, or anyone on the jobsite
violating the safety rules or regulations.
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Any violation of safety rules can result in disciplinary action up to immediate termination.
Any employee who has violated the safety program will be disciplined. KDS follows a
three-step safety discipline program:
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First violation: Verbal warning with documentation.
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Second violation: Issuance of safety assessment follow up. This could
include day(s) of suspension, and up to removal from the project.
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Third violation: Complete removal from the project.
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Issuance of a safety violation notice for failure to use fall protection or for failure to report
a job injury (at the time of the injury) will result in disciplinary action, in accordance with
company policy and on a case by case basis.
Employee Training Program
The Site Safety Representative shall coordinate, conduct and/or schedule with a third-party vendor any
required safety training for all employees. Attendance shall be taken at all training sessions and
documents will be retained for company records.
Before starting work, each new employee will attend a safety class. In that class, each employee will be
given information on:
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Overview of KDS Safety Program
Hearing Conservation & You Video and Quiz
Electrical Safety for Everyone Video and Quiz
Safety point of contacts for emergency purposes
Employee signature page to acknowledge receipt of Safety Manual
Specific training(s) and/or materials may be adjusted or removed entirely depending on KDS’s safety
program.
Written Hazard Communication Plan
The purpose for the MSDS program is to help employees understand the potential hazards (health, fire,
reactivity, and environmental) that they may be exposed to on the jobsite. Employee should understand
how to work safely around this environment and how to handle situations if exposed. The responsible
person(s) will be responsible for compiling the master MSDS file which will be managed and kept in
designated area for all employees.
Additionally, copies of MSDS for all hazardous chemicals will be kept in a file at all KDS locations. MSDS
will be available for review to all employees; Copies will be available upon request to a supervisor. The
following hazard communication program has been established and will be available for review by all
employees.
Hazard Determination
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KDS will be relying on Material Safety Data Sheets (MSDS) / Safety Data Sheets (SDS) from
suppliers or manufacturers to meet determination requirements.
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The Site Safety Representative will be responsible for seeing that all containers coming in
are properly labeled and in the appropriate containers.
All labels shall be checked for:
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Identity
Labeling
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Hazard
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Name and address of responsible party
KDS shall be responsible for seeing that all portable containers used in the work areas are
labeled with identity and hazard warning and stored in the appropriate containers.
Material Safety Data Sheets (MSDS) or Safety Data Sheets (SDS)
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The Site Safety Representative will be responsible for compiling the master MSDS/SDS
file.
Copies of MSDSs and SDS’s for all hazardous chemicals to which employees may be
exposed will be kept in a file.
MSDSs and SDS’s will be available for review to all employees during each work shift.
Copies will be available upon request to the supervisor
The employee will be provided with the required OSHA Right-To-Know posters and
postings notifying employees of new or revised MSDSs/SDS’s within five (5) days of
receipt of new or revised MSDSs/SDS.
Employee Information Training
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The Site Safety Representative shall coordinate and maintain records of training
conducted for KDS employees.
Before starting work, or as soon as possible thereafter, each new employee will attend a
safety class. In that class, each employee will be given information on:
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Chemicals and their hazards in the workplace.
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How to lessen or prevent exposure to these chemicals.
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What the company has done to lessen or prevent worker’s exposure to
these chemicals.
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Procedures to follow if they are exposed.
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How to read and interpret labels and MSDSs/SDS’s.
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Where to locate MSDSs/SDS’s and from whom they may obtain copies.
The employee will be informed that:
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The employer is prohibited from discharging, or discriminating against, an
employee who exercises the rights regarding information about hazardous
chemicals in the workplace.
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As an alternative to requesting an MSDS or SDS from the employer the
employee may obtain a copy from the Department of Public Health or by
going to https://wiser.nlm.nih.gov/ .
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Attendance will be taken at training sessions. These records will be kept by
the Site Safety Representative.
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Before any new hazardous chemical is introduced into the workplace, each
employee will be given information in the same manner as during the safety
class.
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Hazardous Non-Routine Tasks
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On occasion, employees are required to do work in hazardous areas.
Prior to starting work in such areas, each employee will be given information about the
hazards involved in these areas. This information will include specific chemical hazards,
protection/safety measures the employee is required to take to lessen risks, measures
the company has taken to lessen the hazards, including ventilation, respirators, the
presence of another employee, and emergency procedures.
It is the policy of KDS that no employee will begin work in a confined space of any kind,
or any non-routine task, without first receiving a safety briefing and approval by the Site
Safety Representative.
Informing Contractors/ Employees
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It is the responsibility of KDS to provide any other contractors with employees exposed
to our chemicals with the following information:
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Hazardous chemicals with which they may come in contact.
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Measures the employees should take to lessen the risks.
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Where to get MSDSs/SDS for all hazardous chemicals. It is the responsibility
of the site safety manager to obtain chemical information from contractors
when they will expose our employees to hazardous chemicals which they
may bring into our workplace.
Pipe and Piping Systems
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Information on the hazardous contents of pipe and piping shall be readily available.
List of Hazardous Chemicals
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KDS will provide a list of MSDS / SDS to all employees on request.
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Employee Safety Acknowledgement
KDS HEALTH AND SAFETY PROGRAM AGREEMENT
NO JOB OR TASK IS MORE IMPORTANT THAN WORKER HEALTH AND SAFETY.
If a job represents a potential safety or health threat, every effort will be made to plan a safe way to do
the task. Every procedure must be a safe procedure and follow all guidelines listed herein. Shortcuts in
safe procedures by anyone, will not be tolerated. If anyone observes a situation which may pose a
potential threat to their health or safety, he or she must inform management and management must take
adequate precautions.
OUR FUTURES ARE ONLY BUILT THROUGH OUR PEOPLE. WE AIM TO PROTECT THEM!
It is the policy of KDS to provide protection and leadership to all employees from unsafe work conditions
and practices on the job. Our employees are considered the most fundamental asset of our operations.
Safety must be considered first when planning any activity. All employees of KDS have the responsibility
to work safely and ensure that all co-workers also work safely. Safe work practices ensure that everyone
leaves the job unharmed at the end of the day.
I have read and agree to adhere with all included policies set forth herein accordance to the KDS Health
and Safety Program as well as all OSHA regulations. I will follow all policies and procedures set forth within
the KDS Health and Safety Program and be reviewed regularly for compliance.
I further state that I understand these rules and acknowledge that compliance with the safety rules and
regulations is a condition of employment. If I violate the safety rules or fail to report an injury to a
supervisor immediately, I understand that I am subject to disciplinary action, in accordance with company
policy.
(Signature)
(Date)
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ATTACHMENT-1 SAFETY MEETING REPORT
A safety meeting report is signed to indicate attendance at the weekly safety meeting. This form shall be
filled out for each site safety meeting that is held. After completion of the form, keep the original signed
form at each site and send an electronic copy to the KDS Safety Officer.
Safety Meeting Date:
Location/Team:
Topic:
Safety Meeting conducted by:
Employee Name
Employee Signature
Employee Name
Employee Signature
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ATTACHMENT-2 Pre-Task Planning Worksheets
Pre-Task
AS-Build.doc
AZ PTP
Worksheet.doc
Cont. on next page.
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