Constitution of
The Hong Kong Polytechnic University Students’ Union
Chapter 1: General
Each chapter contained herein interrelates with each other and the interpretation thereof shall
be subject to the integral concept of the Constitution.
1.1
Name: The Union shall be named as “The Hong Kong Polytechnic University Students’
Union (H.K.P.U.S.U.)” (hereinafter referred to as “the Union”). (Amended GM1 of
1999)
1.2
Structure: The main associations and decision-making forms of the Union include:
1.3
1.4
1.2.1
Referendum (Amended GM2 of 2003)
1.2.2
General Meeting (Added GM2 of 2003)
1.2.3
Union Council
1.2.4
Union Judicial Council
1.2.5
Executive Committee
1.2.6
Press Committee
1.2.7
Campus Radio (Added GM1 of 2015)
1.2.8
Faculty/School Students’ Association (Amended GM1 of 2017)
1.2.9
Affiliated Associations
Purposes:
1.3.1
Promote spirit of utility, cooperation and democratic autonomy.
1.3.2
Strive for welfare and safeguard interest of members.
1.3.3
Broaden the horizons in academy, culture and ideology of members.
1.3.4
Communicate with the University and the external organizations.
1.3.5
Cultivate the social consciousness and social responsibility of members.
1.3.6
Confront with social issues and promote the social development.
Authority: The Union shall be the only association representing all students of the Hong
Kong Polytechnic University (other than students withdrawing from the Union).
(Amended GM1 of 1997; GM1 of 2020)
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Constitution of The Hong Kong Polytechnic University Students’ Union
1.5
Year: The Union year commences from 1st March and ends on the last day ofFebruary
of the following year. (Amended GM1 of 2000; GM2 of 2001)
1.6
Address: Shaw Amenities Building, The Hong Kong Polytechnic University, Hung
Hom, Kowloon, Hong Kong. (Amended GM1 of 2005)
1.7
Legal languages: Chinese and English.
1.8
Conflicts: In the event of any dispute or misunderstanding as to the interpretation of the
language or terms of the Constitutions, By-laws and any Rules of the Union,the
Chinese language version shall prevail. (Added GM1 of 2020)
Chapter 2: Members
2.1
Ordinary members: all students of the Hong Kong Polytechnic University (other than
inbound exchange students, postgraduates and students withdrawn from the Union);
excluding those with privileges suspended, hereinafter referred to as “the Members”.
(Amended GM1 of 1997; GM1 of 2020)
2.2
Associate members: all postgraduates and inbound exchange students, upon settlement
of annual subscription fee, shall become an associate member of the Union. (Added
GM1 of 2020)
2.3
Honorary members: persons who once made specific contribution to the Union or
obtained outstanding achievements in the society and shall be granted with permanent
honor by the Union Council, provided that such members shall not be entitled to the
rights of the full members.
2.4
Rights:
2.4.1
All ordinary members shall be entitled to the following rights:
2.4.1.1
to attend all General Meetings and the Union Council Meetings.
2.4.1.2
of speech and vote at a General Meeting and the voting right in a
Referendum.
2.4.1.3
to run for election.
2.4.1.4
to assume any post of the Union in accordance with the regulations of
the Union. (Added GM1 of 2020)
2.4.1.5
of nomination, seconding and voting in election.
2.4.1.6
to participate in the affiliated associations of the Union.
2.4.1.7
to use all facilities of the Union in accordance with the regulations of
the Union.
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Constitution of The Hong Kong Polytechnic University Students’ Union
2.4.2
2.5
to participate in any activity of the Union. (Amended GM1 of 1998;
GM1 of 2020)
2.4.1.9
to be entitled to all interests granted by the Union Council.
2.4.1.10
to withdraw from the Union in accordance with the regulations of the
Union. (Added GM1 of 1999)
Except from clause 2.4.1.2 to 2.4.1.5 above, all associate members shall be
entitled to hold all other rights as ordinary members. (Added GM1 of 2020)
Obligations:
2.5.1
2.5.2
2.6
2.4.1.8
All ordinary members and associate members shall: (Amended GM1 of
2020)
2.5.1.1
comply with the Constitution, By-law and any rules of the Union.
2.5.1.2
comply with all resolutions approved in a Referendum, a General
Meeting and the Union Council Meeting and verdicts of the litigation
meetings of the Union Judicial Council.
The honorary members shall comply with the Constitution of the Union.
Suspension of Privileges (Added GM1 of 2017)
Any member who fails to pay the membership subscription shall be suspended from
any or all privileges of membership of the Union automatically. All privileges shall be
resumed once whom has paid for the subscription.
Chapter 3: Honorary Seats
3.1
The Union Council shall invite the honorary sponsors of the Union.
3.2
The Union Council shall invite the vice honorary sponsors of the Union.
3.3
The Union Council shall invite the President of the Hong Kong Polytechnic
University as the Honorary President of the Union.
3.4
The Union Council shall invite the Deputy President of the Hong Kong Polytechnic
University as the Vice Honorary President of the Union.
3.5
The Union Council shall invite honorary auditor(s).
3.6
The Union Council shall invite honorary legal advisor(s).
3.7
The Union Council shall invite a staff of the University as the honorary treasurer of
the Union. (Amended GM1 of 2020)
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Constitution of The Hong Kong Polytechnic University Students’ Union
3.8
The Union Council shall invite honorary advisors.
3.9
The term of office of every honorary seat commences from the date when relevant
person accepts the invitation and ends at the first meeting of the Union Council in the
following session.
Chapter 4: Referendum
4.1
Referendum: A Referendum shall be conducted by all Union members on basis of secret
vote.
4.2
A Referendum shall be the supreme decision-making authority of the Union.
4.3
With a written request of one-twentieth of the Union members or as deemed necessary
by the Union Council Meeting or the Executive Committee, Union Council shall
convene a meeting to appoint one (1) meeting member and conduct a Referendum
within fifteen (15) working days. (Amended GM1 of 2017)
4.4
The notice of Referendum shall be posted on the notice board of the Union seven (7)
working days thereto.
4.5
The voting time shall be at least eight (8) hours and all members shall vote directly.
4.6
The vote counting shall be conducted within twenty-four (24) hours after the voting.
4.7
During the vote counting, the staff of the University shall be the scrutineer to supervise
the vote counting.
4.8
A Referendum shall take effect only with the voting of one-tenth or more of the Union
members and the vote abstention less than half of the total votes.
4.9
Where without complaints, the voting results shall be formally announced by the
Chairperson of the Union Council within two (2) working days after the vote counting.
4.10
In case of any complaint about a Referendum, a written proposal shall be filed to the
Union Council within two (2) working days after the vote counting. The Union
Council shall convene an extraordinary meeting for decision-making withinfive (5)
working days after such complaint.
4.11
The voting results shall not be announced by the Union Council formally prior to the
settlement of the complaint. (Amended GM1 of 2020)
4.12
A Referendum shall be not applicable to the settlement of the resolutions that violate or
conflict with the Constitution of the Union.
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Constitution of The Hong Kong Polytechnic University Students’ Union
Chapter 5: General Meeting
5.1
The authority of a General Meeting shall only be inferior to the decision-making
authority of a Referendum.
5.2
A General Meeting comprises all members of the Union.
5.3
The Chairperson thereof shall be assumed by the Chairperson of the Union Council. In
case of the absence of the Chairperson, the Vice Chairperson of the Union Council shall
provisionally assume the post thereof. In case of the absence of the abovementioned
two persons, the President of the Union shall assume the Chairperson of the Meeting
until a new decision shall be made.
5.4
The Secretary of the Meeting shall be assumed by the Secretary of the Union Council.
In case of the absence of the Secretary, the Vice Secretary shall provisional assume
the post thereof. In case of the absence of the abovementioned two persons, the Meeting
shall select a member as the provisional Secretary.
5.5
The Vice Secretary of the Meeting shall be assumed by the General Secretary of
the Executive Committee.
5.6
Where the Union Judicial Council, the Union Council meeting orthe
Executive Committee meeting deems necessary and approves, or with a written request
of more than one-twentieth of the members, the Chairperson of the Union Council
shall convene a General Meeting to handle certain specific affairs within ten (10)
working days, and other issues shall not be discussed in the Meeting. (Amended GM1
of 2020)
5.7
The notice and agenda of the Meeting shall be posted on the notice board of the Union
seven (7) working days thereto.
5.8
The quorum of the Meeting shall be at least one-tenth of all Union members.
5.9
In case that the number of attendants shall be still less than the quorum half an hour
after the official meeting time, the Chairperson shall declare aborting the convention
of the Meeting.
5.10
The Chairperson of the Union Council shall reconvene the Meeting within ten (10)
working days after the declaration of abortion.
5.11
The quorum of the reconvened meeting due to resumption and abortion shall be at
least one-twentieth of the members. (Amended GM1 of 2017)
5.12
The quorum of each adjourned meeting shall be half of the meeting thereof, with at least
one-eightieth of the members. (Added GM1 of 2017)
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Constitution of The Hong Kong Polytechnic University Students’ Union
5.13
In respect of the meeting reconvened due to resumption or abortion, the notice thereof
shall be posted on the notice board of the Union within three (3) working days prior to
the meeting.
5.14
The Secretary of the Union Council shall be responsible for the minutes of themeeting,
which shall be read out and approved at the Union Council Meeting and posted on the
notice board of the Union within one (1) month after the meeting. (Amended GM1 of
2017)
Chapter 6: Union Council
6.1
Definition: The Union Council shall be the authority responsible for all supervision and
legislation affairs of the Union.
6.2
The authority of the Union Council shall be only inferior to a General Meeting.
6.3
Authorities:
6.4
6.3.1
Formulate the By-law of the Union and amend the Constitution of the Union
in accordance with the Constitution of the Union.
6.3.2
Supervise and guide the work of organizations of the Union. (Amended
GM2 of 2001)
Duties:
6.4.1
Perform all duties described herein.
6.4.2
Be entitled to make decision on the financial affairs of the Union.
6.4.3
Establish and dissolve any Standing Committee.
6.4.4
May establish Select Committee(s).
6.4.5
Review and confirm regulations and authority scope of organizations
affiliated to the Union.
6.4.6
Shall be entitled to accept or abolish the “affiliation” or “exempt from being
affiliated” of any organizations to the Union.
6.4.7
All external affairs of all organizations of the Students’ Union shall be
reported to the Union Council. (Amended GM1 of 1997)
6.4.8
Process the resignation of the directly elected councilors of the Union
Council, the Executive Committee members, the Press Committee members
and the Campus Radio members. (Amended GM1 of 2015)
6.4.9
The external affairs and the University administration affairs of the Students’
Union Executive Committee, where approved by the Chairperson
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Constitution of The Hong Kong Polytechnic University Students’ Union
of the Union Council, shall be ratified by the Union Council. Except the
abovementioned organizations, the external affairs of all organizations of
the Students’ Union shall not be ratified. (Added GM1 of 1997. Amended
GM1 of 1999)
6.5
6.4.10
At a Union Council Meeting, where two-thirds or more of the attendants with
voting right of the Union Council vote in favor, the regretful proposal of any
member (including: the Executive Committee member, the directly elected
councilor of the Union Council, the Press Committee member and the
Campus Radio member) may be approved. Where necessary, the Union
Council may even convene a General Meeting to decide to vote forno
confidence in such Executives or members. (Amended GM1 of 1997; GM1 of
2015)
6.4.11
When two-thirds or more of the attendants with voting right vote in favor, the
Executives and members of any organization of the Union (other thanthe
Executive Committee members, the directly elected councilors of the Union
Council and the directly elected members of Press Committee and Campus
Radio) may be voted for no confidence. (Amended GM1 of 2015)
6.4.12
The Union Council may require any member to provide relevant materials
of a certain affair, where such member shall be notified three (3) working
days in advance in written.
6.4.13
May decide to establish or dissolve the Standing Departments subordinate to
the Executive Committee at the Annual Meeting of the Union Council.
Members:
6.5.1
One Chairperson.
6.5.2
One Vice Chairperson.
6.5.3
One Secretary.
6.5.4
President of the Students’ Union Executive Committee.
6.5.5
Six Executives of the Executive Committee.
6.5.6
The Editor-in-Chief and one of the generally elected members of the
Press Committee. (Amended GM1 of 2017)
6.5.7
The President and one of the generally elected members of the Campus
Radio. (Added GM1 of 2015. Amended GM1 of 2017)
6.5.8
Representatives of the Faculty/School Students’ Associations. (Amended
GM1 of 2006)
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Constitution of The Hong Kong Polytechnic University Students’ Union
6.5.8.1
Every Faculty/School Students’ Association shall select and appoint
representatives at a proportion of one-eight-hundredth of the total
number of members.
6.5.8.2
The Faculty/School Students’ Association with the total member
number of less than eight hundred but more than four hundred shall
be deemed as eight hundred and shall appoint one representative.
6.5.8.3
Every Faculty/School Students’ Association may appoint at most three
and at least one representative. (Amended GM1 of 2005)
6.5.8.4
The representatives of every Faculty/School Students’ Association
shall include the Chairperson of the Faculty Council or the President
of the Faculty Executive Committee. (Amended GM1 of 2005)
6.5.8.5
The selection and appointment means of representatives may be at the
own discretion of the Faculty/School Students’ Association.
6.5.9
Representatives of the Affiliated Clubs:
Every affiliated club shall select a person from its subdivisions as a
representative. The representative must be an Executive from one of
subdivisions. There shall be four representatives in total.
6.5.10
Directly elected councilor:
6.5.10.1
The directly elected councilors shall be selected by every
Faculty/School Students’ Association at a proportion of one eighthundredth of the total members.
6.5.10.2
The Faculty/School Students’ Association with the total member
number of less than eight hundred but more than four hundred shall
be deemed as eight hundred and shall select one representative.
6.5.10.3
Every directly elected representative shall be elected at the Annual
Election of the Students’ Union. (Amended GM1 of 2008; GM1 of
2010)
6.5.10.4
There shall not be more than two (2) directly elected councilors in the
same department. (Amended GM2 of 2001)
6.5.11
Statutory Observer:
6.5.11.1
All Executives of the Executive Committee who shall be not the
representatives of the Union Council shall be the statutory observers.
6.5.11.2
Two Executives of every Faculty/School Students’ Association.
6.5.11.3
The Chairperson of every Standing Committee and one member
appointed thereby. (Amended GM1 of 1997)
6.5.11.4
One Secretary of the meeting.
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Constitution of The Hong Kong Polytechnic University Students’ Union
6.5.11.5
The President of the Union in the previous session (still being the
Union member).
6.5.11.6
The Chairperson of the Union Council in the previous session (still
being the Union member).
6.5.11.7
The Vice Chairperson of the Union Council in the previous session
(still being the Union member).
6.5.11.8
The Editor-in-Chief of the Press Committee in the previous session
(still being the Union member).
6.5.11.9
The President of the Campus Radio in the previous session (still
being the Union member). (Added GM1 of 2015)
6.5.11.10 Two members appointed by the Union Judicial Council.
6.6
6.7
6.8
6.9
Chairperson of the Union Council:
6.6.1
Handles all administrative routines of the Union Council during adjournment.
6.6.2
Convenes and hosts all Union Council meetings and the General Meeting.
6.6.3
(Repealed GM1 of 2017)
6.6.4
Hosts the Internal Affairs Coordination Conference of the Union Council in
case of absence or resignation of the Vice Chairperson. (Added GM1 of 1997.
Amended GM1 of 2017)
Vice Chairperson of the Union Council:
6.7.1
Assists in handling all administrative routines of the Union Council.
6.7.2
Assumes the position of Acting Chairperson or sub-Chairperson in case of
absence or resignation of the Chairperson.
6.7.3
Hosts the Internal Affairs Coordination Conference of the Union Council.
(Added GM1 of 1997)
Secretary of the Union Council:
6.8.1
shall be responsible for the minutes of all Union Council Meetings and the
General Meeting.
6.8.2
shall handle all paperwork of the Union Council.
The Chairperson, the Vice Chairperson and the Secretary shall be publicly nominated
by members but shall be elected at the annual meeting. The term of office thereof shall
commence from the end of the annual meeting in the current session and end at the
end of annual meeting of the following year.
6.9.1
By-Election:
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Constitution of The Hong Kong Polytechnic University Students’ Union
In case that Chairperson, Vice Chairperson or Secretary shall be vacant, as
required by any Union member, the Election Committee of the Union
Council shall restart the nomination period of two (2) weeks. The by-elected
post(s) shall be publicly nominated by the Union members, handled at an
Extraordinary Meeting, with the quorum thereof being two-thirds or more of
the Councilors with voting right of the Union Council. The term of office
expires at the end of the annual meeting in the following year. (Added GM1
of 1998. Amended GM2 of 2003; GM1 of 2006; GM1 of 2017)
6.9.2
The by-elected Chairperson, Vice Chairperson and Secretary shall be entitled
to all authorities of such posts elected officially, and shall perform all duties
of the posts elected officially. (Added GM1 of 1998)
6.10
Directly elected councilor:
The directly elected councilor shall be elected at the Annual Election. The term of office
thereof shall be the same as that of every Faculty/School Students’ Association (from
1st March of the year of the Union to the last day of February in the following year).
(Amended GM1 of 1997; GM2 of 2001; GM1 of 2006)
6.11
Rights to Vote and Speak:
6.12
6.11.1
Except the statutory observers, all members shall have the rights to vote,
speak, propose and second at a meeting.
6.11.2
The statutory observers shall only be entitled to the right to speak, propose
and second but no right to vote at a meeting.
6.11.3
The person who fails to attend the Union Council Meeting for more than three
(3) times, including the Union Council Meeting and the resumption to
convene a meeting thereof (annual meeting and the resumption to convene a
meeting thereof shall be calculated respectively) and without prior notice
and reasonable explanations, the Union Council shall be entitled to freeze
the right of such person to attend meetings, until otherwise decided by the
Union Council Meeting. (Amended GM1 of 1999)
Meeting:
6.12.1
Ordinary Meeting and Extraordinary Meeting. (Amended GM1 of 1997)
6.12.1.1
The Ordinary Meeting of the Union Council shall be convened at
least once every three (3) months.
6.12.1.2
(Repealed GM2 of 2001)
6.12.1.3
In case that the Executive Committee or no less than one-quarter of the
Union Council members with voting right require handling certain
specific issue, the Chairperson of the Union Council shall convene an
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Constitution of The Hong Kong Polytechnic University Students’ Union
Extraordinary Meeting to handle such issues within seven (7)
working days. (Amended GM1 of 2017)
6.12.1.4
Meeting materials shall be distributed to the Councilors twenty-four
(24) hours prior to the meeting. (Added GM2 of 2001)
6.12.1.5
Other issues shall not be discussed at an Extraordinary Meeting.
6.12.1.6
The notice and agenda of an Ordinary Meeting shall be posted on the
notice board of the Union five (5) working days prior thereto.
(Amended GM1 of 1999)
6.12.1.7
The notice and agenda of an Extraordinary Meeting shall be posted
on the notice board of the Union three (3) working days prior thereto.
(Added GM1 of 1999)
6.12.1.8
Quorum of Meetings:
6.12.1.8.1
The quorum of meetings shall be half of the Union Council
members with voting right.
6.12.1.8.2
In case that the number of attendants shall be still less than
the quorum half an hour after the official meeting time, the
Chairperson shall declare aborting the convention of the
meeting and reconvene the meeting within ten (10) working
days after such abortion.
6.12.1.8.3
The quorum of the meeting reconvened due to resumption or
abortion shall be at least one-third of Union Council
members with voting right. (Amended GM1 of 2017)
6.12.1.8.4
In respect of the meeting reconvened due to resumption or
abortion, the notice of the meeting shall be posted on the notice
board of the Union three (3) working days prior to the meeting.
(Amended GM1 of 2017)
6.12.1.9
In case of absence, resignation or dismissal of the Chairperson of the
Union Council at a meeting, the meeting shall be hosted by theVice
Chairperson. To the extent of the same of the Vice Chairperson, the
meeting shall be hosted by the President of the Union until new
decision shall be made.
6.12.1.10 In case of absence, resignation or dismissal of the Secretary of the
Union Council at a meeting, the post thereof shall be provisionally
assumed by the General Secretary of the Union. To the extent of the
absence of the General Secretary, one member shall be selected from
the attendants to assume the Secretary.
6.12.1.11 The minutes of meetings shall be posted on the notice board of the
Union within one (1) month after the meetings.
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Constitution of The Hong Kong Polytechnic University Students’ Union
6.12.2
Annual Meeting
6.12.2.1
The Annual Meeting shall be convened by the Chairperson of the
Union Council within one (1) month after the succession ofthe
Executive Committee.
6.12.2.2
All Union Council members in the current session and the previous
session shall attend the Annual Meeting. Such members shall become
the members of the Annual Meeting only after registration to the
Secretariat of the Union Council prior to the meeting. (Amended GM1
of 2006)
6.12.2.3
The quorum of every meeting (including resumption to convene a
meeting) shall be more than half of members with voting right.
6.12.2.4
Rights to Vote and Speak:
6.12.2.4.1
Except the statutory observers, all Union Council members in
the current and previous session (legal subject to the By-law
for the Union Council) shall be entitled to vote, speak, propose
and second for. (Amended GM1 of 1997)
6.12.2.4.2
At an Annual Meeting, the person assuming two posts with
voting right may vote twice.
6.12.2.5
The notice and agenda of a meeting shall be posted on the notice
board of the Union seven (7) working days prior thereto.
6.12.2.6
The notice of resumption to convene a meeting shall be posted on the
notice board of the Union three (3) working days prior thereto.
6.12.2.7
The following issues shall be handled at an Annual Meeting:
6.12.2.7.1
Annual function report of the Executive Committee in the
previous session.
6.12.2.7.2
Annual function report of the Press Committee in the previous
session.
6.12.2.7.3
Annual function report and final financial report of the
Campus Radio in the previous session. (Added GM1 of 2015.
Amended GM1 of 2020)
6.12.2.7.4
Final financial report of the Union in the previous session.
6.12.2.7.5
Election of Chairperson, Vice Chairperson and Secretary of
the Union Council.
6.12.2.7.6
Appointment of the Union Judicial Council members.
(Amended GM1 of 1997; GM1 of 1998)
6.12.2.7.7
Year plan of the Executive Committee and master budget of
the Union in the current session.
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Constitution of The Hong Kong Polytechnic University Students’ Union
6.12.2.7.8
Year plan of the Press Committee in the current session.
6.12.2.7.9
Year plan and master budget of the Campus Radio in the
current session. (Added GM1 of 2015; Amended GM1 of2020)
6.12.2.7.10 Establishment or dissolution of standing departments
subordinate to the Executive Committee.
6.12.2.7.11 Circulation of annual function report and final financial report
of the Faculty/School Executive Committee.
6.12.2.8
Issues other than the abovementioned shall not be processed.
6.12.2.9
In case that the Annual Meeting fails to be completed in the middle ten
days of February, the Chairperson of the Union Council shall convene
a meeting in the last ten days of February to declare the completion of
the annual meeting of the current session. For unaccomplished issues,
the Chairperson of the Union Council in the following session shall
convene an Extraordinary Meeting to follow up relevant issues. In case
of vacancy of the Chairperson of the Union Council, the Vice
Chairperson shall take over; and in case of vacancy of the Vice
Chairperson,
the
President
ofthe Executive Committee shall
follow up such issues. (Amended GM2of 2001)
6.12.2.10 In case that any issue related to the annual function reports of the
Executive Committee of the previous two (2) sessions, the final
financial reports of the Union of the previous two (2) sessions, the year
plan of the Executive Committee of the previous session and the master
budget of the Union of the previous session fail to be settled, the Union
Council shall not formally process issues related to the yearplan of the
Executive Committee and the master budget of the Union of the current
session. (Amended GM2 of 2001)
Chapter 7: Standing Committee
7.1
Definition
Standing Committee shall be a standing association subordinate to the Union Council,
and assists the Union Council in supervising, managing and guiding relevant affairs of
organizations subordinate to the Union during the adjournment.
7.2
Duties:
7.2.1
Subject to the Terms of Reference of every Standing Committee.
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Constitution of The Hong Kong Polytechnic University Students’ Union
7.2.2
The terms of reference of every Standing Committee shall be formulated by
the Union Council.
7.3
The establishment and dissolution thereof shall be decided at a Union Council
Meeting.
7.4
Members thereof shall be publicly nominated by all Union members and appointed at
a Union Council Meeting. (Amended GM2 of 2001)
7.5
Work thereof shall be subject to the Union Council.
Chapter 8: Union Judicial Council
8.1
Definition:
The Union Judicial Council (hereinafter referred to as “UJC”) shall be the supreme
judicial authority responsible for all arbitration and judicial issues of the Union.
8.2
8.3
Authorities:
8.2.1
The authorities of the UJC shall be only inferior to the General Meeting and
any organization shall be subject to the verdict of the UJC.
8.2.2
The UJC shall not arbitrate any private dispute unrelated to the Constitution
of the Union.
Duties:
8.3.1
Punishes members and organizations violating the Constitution of the Union
in accordance therewith.
8.3.2
Settles and arbitrates all prosecutions in the Union.
8.3.3
Settles prosecutions or arbitrates disputes among organizations and between
members and organizations.
8.3.4
Verdicts in accordance with the principal spirit and purposes of the
Constitution of the Union.
8.3.5
The UJC may require any member or organization of the Union to provide
relevant materials of a certain affair, where such member or organization shall
be notified three (3) working days in advance in written.
8.3.6
The UJC may summon any member or organization representatives to attend
litigation meetings.
8.3.7
Settles appeals of the Union’s staffs on its regulations and contracts. (Added
GM1 of 2011)
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Constitution of The Hong Kong Polytechnic University Students’ Union
8.4
Term of Office:
The term of office commences from the appointment at the Annual Meeting and
expires at the termination of the membership thereof.
8.5
Members:
8.5.1
8.5.2
8.6
8.8
One (1) Chairperson (Amended GM1 of 1998; GM1 of 2011)
8.5.1.2
Three (3) Vice Chairpersons (Amended GM1 of 1998; GM1 of 2000;
GM1 of 2011)
8.5.1.3
(Repealed GM1 of 2010)
8.5.1.4
Five (5) committee members (Amended GM1 of 1998; GM1 of 2011)
Any the UJC member shall not assume the post of other organizations of the
Students’ Union concurrently.
Handles all administrative affairs of the UJC during the adjournment.
Vice Chairperson of the Union Judicial Council:
8.7.1
Assists in handling affairs of the UJC.
8.7.2
(Repealed GM1 of 2011)
Committee member of the Union Judicial Council: (Added GM1 of 2010)
8.8.1
8.9
8.5.1.1
Chairperson of the Union Judicial Council:
8.6.1
8.7
There shall be nine (9) members in UJC (Added GM1 of 2011)
Assists in handling affairs of the UJC.
Appointment of UJC members: (Replaced GM1 of 2011)
8.9.1
Appointment of membership
8.9.1.1
Members of UJC shall be nominated by the Executive Committee, the
UJC or three (3) Councilors of the Union Council and appointed at
the Annual Meeting. The term of office expires at the termination of
the membership thereof. (Amended GM1 of 2017)
8.9.1.2
In case that the number of UJC members shall be less than three (3), as
required by any Union member, the Election Committee of the Union
Council shall restart the nomination period of two (2) weeks. The
by-elected
post(s)
shall be nominated by the Executive
Committee, the UJC or three (3) Councilors of the Union Council,
settled at an Extraordinary Meeting, with the quorum thereof being
two-thirds or more of the Councilors with voting rightof the Union
Council. The term of office expires at the termination of
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Constitution of The Hong Kong Polytechnic University Students’ Union
the membership thereof. (Added GM2 of 2003. Amended GM1 of
2006; GM1 of 2017)
8.9.2
8.10
Appointment of position (Added GM1 of 2011)
8.9.2.1
Chairperson and Vice Chairpersons shall be nominated and elected
mutually at the first Ordinary Meeting. The term of office thereof
shall be the same as that of the Union Council.
8.9.2.2
Members are not elected as Chairperson or Vice Chairperson shall be
the committee member of UJC.
8.9.2.3
In case of absence of the Chairperson, or when, is anticipated unable
to act for three (3) months thereafter, members shall appoint mutually
to assume the Acting Chairperson in Ordinary Meeting. The term of
office expires when Chairperson is elected or is able to act.
Meeting:
The meeting shall be classified into Ordinary Meeting and Litigation Meeting.
8.11
8.10.1
An Ordinary Meeting shall handle the routines of the UJC and be convened
at least once every three (3) months. Results of motions shall bind the UJC
members and the secretariat. The first Ordinary Meeting shall be convened
between the annual meeting and first ordinary meeting of Union Council in
the same session by UJC members. (Amended GM1 of 2011; GM2 of 2011)
8.10.2
The litigation meeting shall handle affairs related to litigation and arbitration.
All litigations shall be subject to the Regulations for Litigation. Verdict of
litigation meeting shall be the verdict of the UJC. (Amended GM1of 2011)
8.10.3
The formulation and amendment of the Regulations for Litigation shall
come into effect as proposed by the UJC, and submitted to the Union
Council for discussion in specific agenda, and with two-thirds ormore of
attendants voting in favor thereof at a Union Council Meeting.
8.10.4
The standing order of Ordinary Meeting and Litigation Meeting shall come
into effect as approved in Ordinary Meeting of the UJC. (Added GM1 of 2011)
Dismissal:
8.11.1
The dismissal of the UJC members shall come into effect as approved by the
UJC in its Ordinary Meeting, and with two-thirds or more attendants with
voting right voting in favor thereof at the Union Council Meeting, the UJC
membership and position of the UJC members shall terminate thereafter.
(Amended GM2 of 2011)
8.11.2
(Repealed GM1 of 2011)
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Constitution of The Hong Kong Polytechnic University Students’ Union
8.12
Resignation: (Added GM1 of 2011)
8.12.1
8.13
The resignation of the UJC members shall come into effect with written notice
to Union Council secretariat, the UJC membership and position of theUJC
members shall ends thereafter. (Amended GM2 of 2011; GM1 of 2017)
Early resignation: (Added GM1 of 2011)
8.13.1
In case the UJC member is in the final year of study, with consent of the
member, the UJC could require Union Council to start nomination period
for the vacant position to be elected in the annual meeting. When thenominee
is appointed in the annual meeting, the preceded shall terminate the UJC
membership and position in UJC. The priority of resignation shall be
determined by Ordinary Meeting of UJC. (Amended GM2 of 2011)
Chapter 9: Executive Committee
9.1
Definition:
The Executive Committee shall be the supreme administrative authority of the Union,
and responsible for the routines and administrative work of the Union, and
communicates with the external on behalf of all Union members.
9.2
9.3
Authorities:
9.2.1
Perform the purposes of the Constitution of the Union and execute the
resolutions of the General Meeting or the Union Judicial Council.
9.2.2
Appoints members of any work committee directly subordinate to the
Executive Committee within the
scope
of
authority
ofthe
Executive Committee.
9.2.3
Appoints members of standing departments subordinate
Executive Committee within the
scope
of
authority
Executive Committee.
9.2.4
Appoints a delegation to represent the Union to the external and report the
respective work to the Union Council.
9.2.5
Formulates regulations to handle all administrative work of the Union.
9.2.6
The Executive Committee shall be subject to the General Meeting and the
Union Council.
tothe
ofthe
Term of Office:
The term of office of the Executive Committee shall be the same as the year of the
Union.
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Constitution of The Hong Kong Polytechnic University Students’ Union
9.4
Members:
The Executive Committee members shall be elected at the Annual Election and
comprise:
9.4.1
One (1) President
9.4.2
One (1) Internal Vice President
9.4.3
One (1) External Vice President
9.4.4
One (1) General Secretary
9.4.5
One (1) Internal Secretary
9.4.6
Three (3) External Secretaries
9.4.7
One (1) Financial Secretary
9.4.8
Two (2) University Affairs Secretaries (Amended GM1 of 2017)
9.4.9
One (1) Cultural Secretary
9.4.10
One (1) Publication Secretary
9.4.11
One (1) Welfare Secretary
9.4.12
One (1) Publicity Secretary
9.4.13
One (1) Sports Secretary
9.4.14
One (1) Information Services Secretary (Replaced GM1 of 1997)
9.4.15
One (1) Premises and Facilities Secretary
9.4.16
(Repealed GM1 of 2015)
All the above members shall be elected by a Referendum.
9.5
Duties of Members:
9.5.1
The President shall be the chief administrator of the Union, and responsible
for all administrative affairs, represents the Union to the external, and shall
report the situation of the Union to the Union Council frequently.
9.5.2
The Internal Vice President shall assist the President, be responsible for all
internal affairs of the Union, and assume the Acting President in case of
absence or resignation of the President.
9.5.3
The External Vice President shall assist the President, and be responsible for
all external affairs of the Union.
9.5.4
The General Secretary shall be responsible for handling the minutes of
meetings, documentations and correspondences of the Executive Committee
and other administrative routines thereof.
9.5.5
The Internal Secretary shall assist in handling all internal affairs.
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Constitution of The Hong Kong Polytechnic University Students’ Union
9.6
9.7
9.5.6
The External Secretary shall assist in handling all external affairs, and be
responsible for all communication. (Amended GM1 of 1999)
9.5.7
The Financial Secretary shall be responsible for handling all financial affairs
of the Union.
9.5.8
The University Affairs Secretary shall be responsible for promoting all
university administrative affairs of the Union. (Amended GM1 of 1999)
9.5.9
The Cultural Secretary shall be responsible for promoting all cultural and
recreational affairs of the Union. (Amended GM1 of 1999)
9.5.10
The Publication Secretary shall be responsible for all publication work of
the Union (except the student newspaper) and the communication with the
Press Committee. (Amended GM1 of 1999)
9.5.11
The Welfare Secretary shall be responsible for welfare routines of the Union
members.
9.5.12
The Publicity Secretary shall be responsible for all publicity affairs of the
Union. (Amended GM1 of 1999)
9.5.13
The Sports Secretary shall be responsible for promoting all sports affairs of
the Union. (Amended GM1 of 1999)
9.5.14
The Information Services Secretary shall be responsible for the management
in respect of the information and technology of the Union. (Replaced GM1 of
1997. Amended GM1 of 1999)
9.5.15
The Premises and Facilities Secretary shall be responsible for all affairs in
respect of venues and assets of the Union.
9.5.16
(Repealed GM1 of 2015)
Executive Committee Meeting
9.6.1
The ordinary meeting of the Executive Committee shall be convened at least
once a month and hosted by the President.
9.6.2
Extraordinary meetings shall be convened as necessary.
9.6.3
(Repealed GM1 of 2017)
9.6.4
The quorum of the meeting shall be two-thirds of the Executive Committee
members. (Repealed GM1 of 2017. Added GM1 of 2020)
9.6.5
The standing order of the Executive Committee shall be approved in Ordinary
Meeting of the Executive Committee. (Added GM1 of 2017)
Resignation:
The resignation of every Executive shall be effective with written notice to
Union Council secretariat. (Amended GM1 of 1997; GM1 of 2017)
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Constitution of The Hong Kong Polytechnic University Students’ Union
9.8
Dissolution:
9.8.1
During the term of office of the Executive Committee, in case that half or more
of the whole Executive members shall be vacant simultaneously, the
Executive Committee shall be dissolved automatically. The Chairperson of
the Union Council shall be the Acting President, and organize a provisional
administrative committee with the approval of the Union Council
Meeting until new Executive Committee shall be established. (Amended GM1
of 1997)
9.8.2
In case of two among the President, two Vice Presidents and the Financial
Secretary in the Executive Committee in the current session shall be
simultaneously vacant, the Executive Committee shall be dissolved
automatically. The Chairperson of the Union Council shall be the Acting
President, organize a provisional administrative committee with theapproval
of the Union Council Meeting until new Executive Committeeshall be
established. (Added GM1 of 1997)
9.8.3
The new Executive Committee shall be elected in the same session at the
arrangement of the Election Committee of the Union Council. (Added GM1
of 1997. Amended GM1 of 2006)
Chapter 10: Standing Department and Work Committee (Amended GM1 of 2017)
10.1
10.2
10.3
Definition:
10.1.1
Standing Departments shall be the working departments subordinate to the
Executive Committee, and assists the Executive Committee in developing
relevant affairs.
10.1.2
Work Committees shall be the temporary working departments subordinate
to the Executive Committee, to investigate the relevant affairs and assist the
non-routine works as appointed by the Executive Committee. (Added GM1 of
2017)
Terms of reference: (Amended GM1 of 2017)
10.2.1
The Terms of Reference of standing departments shall be formulated by
the Executive Committee, and approved or amended in the Annual Meeting
of the Union Council.
10.2.2
The Terms of Reference of work committees shall be formulated by the
Executive Committee and approved in Ordinary Meeting ofthe
Executive Committee.
Composition:
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Constitution of The Hong Kong Polytechnic University Students’ Union
10.4
10.3.1
The composition of members of every standing department and work
committee shall be subject to the Terms of Reference thereof. (Amended GM1
of 2017)
10.3.2
The composition of members of every standing department shall be
nominated publicly within one (1) month after the succession of the
Executive Committee and selected by the Executive Committee.
10.3.3
The composition of members of every work committees shall be nominated
and selected in the Executive Committee meetings. (Added GM1 of 2017)
10.3.4
Members of work committees shall not propose any motion to the Union
Council without prior consent of the Executive Committee. (Added GM1 of
2017)
Establishment and Dissolution:
10.4.1
The establishment and dissolution of a standing department shall be proposed
by the Executive Committee, and approved at the Annual Meeting of the
Union Council. (Amended GM1 of 2017)
10.4.2
The establishment and dissolution of a work committee shall be approved at
the Executive Committee meetings. (Added GM1 of 2017)
10.4.3
Upon finishing the matters appointed by the Executive Committee, work
committee shall report to the Executive Committee, and the work committee
will dissolute thereafter. In case the work committee is unable to finish
investigating relevant affairs or assist the preparatory work of non-routine
works, in their opinion, before the end of the term of office ofthe
Executive Committee, shall report to the Executive Committee. (Added GM1
of 2017)
10.4.4
All work committee subordinates to the Executive Committee shall dissolute
immediately when the term of office of the Executive Committee ends.
(Added GM1 of 2017)
Chapter 11: Press Committee
11.1
Definition:
The Press Committee shall be the administrative organization responsible for the
publication of the student newspaper “PolyLife”. (Amended GM1 of 2000)
11.2
Duties:
11.2.1
Handles the publication of the student newspaper of the Union.
11.2.2
Formulates the Regulations for Publication in accordance with the spirit of
the Constitution of the Union and publishes the student newspaper.
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Constitution of The Hong Kong Polytechnic University Students’ Union
11.3
11.2.3
The student newspaper shall publish the resolution(s) of a General Meeting
and a Referendum, and those requested to be published by the Union
Council or the Executive Committee.
11.2.4
Submits the internal affairs report to the Union Council.
11.2.5
The Press Committee shall be subject to the Union Council.
Term of Office:
The term of office of the Press Committee shall be the same as the year of the Union.
11.4
Members:
11.4.1
Generally elected members:
11.4.1.1
One (1) Editor-in-Chief
11.4.1.2
Two (2) Deputy Editor-in-Chief (Amended GM1 of 1998)
11.4.1.3
Six (6) Executive Editors (Amended GM1 of 2017)
11.4.1.4
One (1) Administrative Secretary (Added GM1 of 2003)
11.4.1.5
One (1) Financial Secretary (Added GM1 of 2003)
11.4.1.6
One (1) General Secretary (Added GM1 of 2003)
11.4.1.7
One (1) Art Director (Added GM1 of 2017)
All the above generally elected members shall be elected by a Referendum.
11.4.2
(Repealed GM1 of 2017)
11.4.3
Appointed Members: (Repealed GM1 of 2003. Added GM1 of 2017)
11.4.3.1
Five (5) Reporters
The appointment of reporters shall be nominated by the Press
Committee of the current session, and appointed in the Union
Council meeting with two-thirds or more of the councilorswith
voting right voting in favor.
11.5
Duties of Members:
11.5.1
The Editor-in-Chief shall be the chief person-in-charge of thePress
Committee, who represents the Press Committee to the external, and shall
report the situations in respect of the Press Committee to the Union
Council frequently.
11.5.2
Deputy Editor-in-Chiefs shall assist the Editor-in-Chief in the publication
work. In case of resignation of the Editor-in-Chief, the Union Council shall
appoint one Deputy Editor-in-Chief to be the Acting Editor-in-Chief.
11.5.3
The Executive Editor shall be responsible for organizing and planning the
publication work of all columns of “PolyLife”. (Amended GM1 of 2000)
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Constitution of The Hong Kong Polytechnic University Students’ Union
11.6
11.7
11.5.4
The Administrative Secretary shall be responsible for assisting and
executing the administrative work of the Press Committee.
11.5.5
The Financial Secretary shall be responsible for all financial affairs of the
Press Committee.
11.5.6
The General Secretary shall be responsible for the minutes of all meetings,
documentations and paperwork of the Press Committee.
11.5.7
The Art Director shall be responsible for the arts and design work of the
Press Committee. (Added GM1 of 2017)
11.5.8
The Reporters shall be responsible to the interviews and reports of the
“PolyLife”. (Added GM1 of 2017)
Meeting:
11.6.1
The Ordinary Meeting of the Press Committee shall be convened at least
once a month and hosted by the Editor-in-Chief.
11.6.2
An Extraordinary Meeting may be convened as necessary.
11.6.3
(Repealed GM1 of 2017)
11.6.4
(Repealed GM1 of 2017)
11.6.5
The standing order of the Press Committee shall be approved in Ordinary
Meeting of the Press Committee. (Added GM1 of 2017)
Resignation:
The resignation of every Press Committee member shall be effective with written
notice to Union Council secretariat. (Amended GM1 of 2017)
11.8
Dissolution:
11.8.1
During the term of office, in case that the Editor-in-Chief and two Deputy
Editor-in-Chiefs shall be simultaneously vacant or half or more of the posts
of the whole generally elected members shall be simultaneously vacant, the
Press Committee shall be dissolved automatically. Establishment of the
Provisional Press Committee shall be approved by the Union Council
Meeting, until new Press Committee shall be established. (Amended GM1 of
2017)
11.8.2
The new Press Committee shall be elected during the same session at the
arrangement of the Election Committee of the Union Council. (Added GM1
of 1997. Amended GM1 of 2006)
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Constitution of The Hong Kong Polytechnic University Students’ Union
Chapter 12: Campus Radio (Added GM1 of 2015)
12.1
Definition:
The Campus Radio shall be the administrative organization responsible for theaudiovision media of the Union.
12.2
12.3
Duties:
12.2.1
Handles the production and broadcast of the programs on all platforms.
12.2.2
Formulates the Broadcasting Ordinance in accordance with the spirit of
the Constitution of the Union and produces all programs.
12.2.3
Reflect the opinion of the students and policies of the University, and to
report activities of the students.
12.2.4
Report the resolution(s) of a General Meeting and a Referendum, and those
requested to be reported by the Union Council or the Executive Committee.
12.2.5
Submits the internal affairs report to the Union Council.
12.2.6
The Campus Radio shall be subject to the Union Council.
Term of Office:
The term of office of the Campus Radio shall be the same as the year of the Union.
12.4
Members:
12.4.1
Generally elected members: (Amended GM1 of 2017)
12.4.1.1
One (1) President
12.4.1.2
Two (2) Vice Presidents
12.4.1.3
Five (5) Program Directors
12.4.1.4
One (1) Technical Director
12.4.1.5
One (1) Financial Secretary
12.4.1.6
One (1) General Secretary
12.4.1.7
One (1) Administrative Secretary
12.4.1.8
One (1) Publicity Secretary
All the above generally elected members shall be elected by a Referendum.
12.4.2
Appointed Members: (Added GM1 of 2017)
12.4.2.1
Five (5) Program Assistants
The appointment of Program Assistants shall be nominated by
the Campus Radio of the current session, and appointed in the
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Constitution of The Hong Kong Polytechnic University Students’ Union
Union Council meeting with two-thirds or more of the councilors
with voting right voting in favor.
12.5
12.6
12.7
Duties of Members:
12.5.1
The President shall be the chief person-in-charge of the Campus Radio, who
represents the Campus Radio to the external, and shall report the situations in
respect of the Campus Radio to the Union Council frequently.
12.5.2
Vice Presidents shall assist the work of the President. In case of resignation
of the President, the Union Council shall appoint one Vice President to be the
Acting President.
12.5.3
The Program Director shall be responsible for organization and plan the
production and editing of all programs.
12.5.4
The Technical Director shall be responsible for all technical affairs on
broadcasting.
12.5.5
The Financial Secretary shall be responsible for all financial affairs of
the Campus Radio.
12.5.6
The General Secretary shall be responsible for the minutes of all meetings,
documentations and paperwork of the Campus Radio.
12.5.7
The Administrative Secretary shall be responsible for assisting and
executing the administrative work of the Campus Radio.
12.5.8
The Publicity Secretary shall be responsible for all publicity affairs of
the Campus Radio.
12.5.9
The Program Assistants shall be responsible to assist the production and
interviews of the Campus Radio. (Added GM1 of 2017)
Meeting:
12.6.1
The Ordinary Meeting of the Campus Radio shall be convened at least once
a month and hosted by the President.
12.6.2
An Extraordinary Meeting may be convened as necessary.
12.6.3
(Repealed GM1 of 2017)
12.6.4
(Repealed GM1 of 2017)
12.6.5
The standing order of the Campus Radio shall be approved in Ordinary
Meeting of the Campus Radio. (Added GM1 of 2017)
Resignation:
The resignation of every Campus Radio member shall be effective with written notice
to Union Council secretariat. (Amended GM1 of 2017)
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Constitution of The Hong Kong Polytechnic University Students’ Union
12.8
Dissolution:
12.8.1
During the term of office, in case that the President and two Vice Presidents
shall be simultaneously vacant or half or more of the posts of the whole
generally elected members shall be simultaneously vacant, the Campus Radio
shall be dissolved automatically. Establishment of the Provisional Campus
Radio shall be approved by the Union Council Meeting,until new Campus
Radio shall be established. (Amended GM1 of 2017)
12.8.2
The new Campus Radio shall be elected during the same session at the
arrangement of the Election Committee of the Union Council.
Chapter 13: Faculty/School Students’ Association
13.1
The representatives of the Faculty/School Students’ Association shall comprise the
Union members studying in the same faculty or school, and the Faculty/School
Students’ Association shall be the association representing the Faculty/School Students’
Association members, and responsible for striving for the welfare and the interests of
the members thereof, and shall be supervised by the Union Council.
13.2
All Faculty/School Students’ Associations shall comply with the Regulations for
Faculty Students’ Association formulated by the Union Council.
13.3
Structure of Faculty/School Students’ Association:
13.3.1
Referendum:
A Referendum of the Faculty/School Students’ Association shall be the
supreme decision-making authority of the Association.
13.3.2
General Meeting:
A General Meeting of the Faculty/School Students’ Association shall be the
decision-making authority of the Association. The authority thereof shall only
be inferior to a Referendum.
13.3.3
Faculty Council:
The Faculty Council shall be entitled to the right of legislation and
supervision, with the authority thereof only inferior to the decision of a
General Meeting of the Association.
13.3.4
Executive Committee:
The Faculty/School Executive Committee shall be the supremeadministrative
authority of the Association comprises members studying in the same faculty,
and is responsible for the routines and administrative workof the Association,
communicates with the external on behalf of the
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Constitution of The Hong Kong Polytechnic University Students’ Union
members of the Association and shall be subject to the Faculty Council.
(Amended GM1 of 2017)
13.3.5
Departmental Students’ Society / Course Club: (Amended GM1 of 2017)
The Departmental Students’ Society / Course Club comprises members
studying in the same department or course, communicates with the external
on behalf of members of the Society or Club, provides academic, cultural and
recreational activities for members, and shall be subject to the Faculty
Council.
13.3.6
(Repealed GM1 of 2017)
Chapter 14: Annual Election
14.1
Definition:
The Annual Election aims at electing the Executive Committee members of the
following session, the Press Committee generally elected members, the Campus Radio
generally elected members, all directly elected councilors of the Union Council, the
Faculty/School Executive Committee members, the Departmental Students’ Society
Executive Committee members and the Course Club Executive Committee members.
(Amended GM1 of 2006; GM1 of 2017)
14.2
Election Period:
The annual election shall be held during the period from every December of a year to
February of the following year. (Amended GM1 of 2000; GM1 of 2006)
14.3
14.4
The Election Committee of the Union Council shall be responsible for all affairs in
respect of the Annual Election; the Election Committee of the Union Council shall be
a Union Council Standing Committee and the work thereof shall be subject to the Union
Council. (Amended GM1 of 2006)
14.3.1
(Repealed GM1 of 2006)
14.3.2
(Repealed GM1 of 2006)
14.3.3
(Repealed GM1 of 2006)
Election of the Executive Committee members:
14.4.1
Election form:
Cabinetmaking election form shall be adopted, and the whole members shall
be elected with simple majority. (Amended GM1 of 1997)
14.4.2
Qualification of candidates:
14.4.2.1
Candidates shall be the Union members.
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Constitution of The Hong Kong Polytechnic University Students’ Union
14.4.2.2
All candidates shall not run for two (2) or more posts in the election.
14.4.2.3
Except the candidates for the President, all candidates may participate
in one (1) or more candidate cabinet of the Executive Committee.
14.4.2.4
In the same cabinet, there shall not be more than four (4) persons
studying in the same department. (Amended GM1 of 1998)
14.4.3
14.5
Nomination:
14.4.3.1
The candidates for the President shall be nominated by one (1) person
and seconded by ten (10) persons. The nomination shall be subject to
the rules formulated by the Election Committee of the Union Council
and conducted within the period designated. (Amended GM1 of 2006)
14.4.3.2
Candidates for the Chairperson shall form a candidate cabinet during
the period designated and every member of the cabinet shall be
nominated by one (1) person and seconded by five (5) persons.
14.4.3.3
The nomination period for the Chairperson shall not be less than ten
(10) working days and the nomination period for the cabinet shall not
be less than two (2) weeks.
Election of the Press Committee generally elected members:
14.5.1
Election form:
Cabinetmaking election form shall be adopted for the Press Committee
generally elected members, and the whole members shall be elected with
simple majority. (Amended GM1 of 1997)
14.5.2
Qualification of candidates:
14.5.2.1
Candidates shall be the Union members.
14.5.2.2
All candidates shall not run for two (2) or more posts in the election.
14.5.2.3
Except candidates for the Editor-in-chief, all candidates may
participate in other candidate cabinets.
14.5.2.4
Among the members of the same candidate cabinet, there shall not be
more than three (3) persons studying in the same department.
14.5.3
Nomination:
14.5.3.1
The candidates for Editor-in-chief shall be nominated by one (1)person
and seconded by ten (10) persons. The nomination shall be subject to
the rules formulated by the Election Committee of the Union Council
and conducted within the period designated. (Amended GM1 of 2006)
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Constitution of The Hong Kong Polytechnic University Students’ Union
14.6
14.5.3.2
Candidates for the Editor-in-chief shall form a candidate cabinet during
the period designated and every member of the cabinet shall be
nominated by one (1) person and seconded by five (5) persons.
14.5.3.3
The nomination period for the Editor-in-chief shall not be less than
ten (10) working days and the nomination period for the cabinet shall
not be less than two (2) weeks.
Election of the Campus Radio generally elected members: (Added GM1 of 2015.
Amended GM1 of 2017)
14.6.1
Election form:
Cabinetmaking election form shall be adopted for the Campus Radio
generally elected members, and the whole members shall be elected with
simple majority.
14.6.2
14.6.2.1
Candidates shall be the Union members.
14.6.2.2
All candidates shall not run for two (2) or more posts in the election.
14.6.2.3
Except candidates for the President, all candidates may participate in
other candidate cabinets.
14.6.2.4
Among the members of the same candidate cabinet, there shall not be
more than three (3) persons studying in the same department.
14.6.3
14.7
Qualification of candidates:
Nomination:
14.6.3.1
The candidates for President shall be nominated by one (1) person
and seconded by ten (10) persons. The nomination shall be subject to
the rules formulated by the Election Committee of the Union Council
and conducted within the period designated.
14.6.3.2
Candidates for the President shall form a candidate cabinet during the
period designated and every member of the cabinet shall be nominated
by one (1) person and seconded by five (5) persons.
14.6.3.3
The nomination period for the President shall not be less than ten (10)
working days and the nomination period for the cabinet shall not be
less than two (2) weeks.
Voting system for annual election:
14.7.1
All Union members shall be entitled to the voting right.
14.7.2
Secrete direct voting method shall be adopted.
14.7.3
The voting time shall not be less than eight (8) hours.
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Constitution of The Hong Kong Polytechnic University Students’ Union
14.8
14.7.4
The vote counting shall be conducted within twenty-four (24) hours after the
voting.
14.7.5
During the vote counting, the staff of the University shall be the scrutineer.
14.7.6
When the number of valid votes exceeds one-tenth of the number of the Union
members, the candidates or candidate cabinets obtaining most votes of
confidence or the candidates or candidate cabinets obtaining more votesof
confidence than that of no confidence shall win the election legally.
Election of directly elected councilors of the Union Council:
14.8.1
Election form:
Directly elected councilors of the Union Council shall be elected by the whole
members of all Faculty/School Students’ Associations in the annual election.
(Amended GM1 of 2006)
14.8.2
Qualification of candidates:
Candidates shall be the Faculty/School Students’ Association members.
14.8.3
Nomination:
14.8.3.1
The candidates for the directly elected councilors shall be nominated
by one (1) person and seconded by five (5) persons. The nomination
shall be subject to the rules formulated by the Election Committee of
the Union Council and conducted within the period designated.
(Amended GM1 of 2006)
14.8.3.2
The nomination period shall not be less than two (2) weeks.
14.8.4
Election procedure:
14.8.4.1
All the Faculty/School Students’ Association members shall be entitled
to the voting right.
14.8.4.2
Secrete direct voting method shall be adopted.
14.8.4.3
The voting time shall not be less than eight (8) hours.
14.8.4.4
The vote counting shall be conducted within twenty-four (24) hours
after the voting.
14.8.4.5
During the vote counting, the staff of the University shall be the
scrutineer.
14.8.4.6
When the number of valid votes exceeds one-sixth of the number of
the Faculty/School Students’ Association members, the candidates
obtaining most votes of confidence or the candidates obtaining more
votes of confidence than that of no confidence shall win the election
legally.
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Constitution of The Hong Kong Polytechnic University Students’ Union
14.9
Election of all Faculty/School Executive Committee members, of all Departmental
Student’s Societies Executive Committee
members
and
of
theall
Course Club Executive Committee members: (Added GM1 of 2006)
14.9.1
Election form:
Subject to the Regulations for Election formulated by the Union Council.
14.10 Election results:
14.10.1
After the vote counting, the initial election results shall be posted
immediately. (Added GM1 of 1998)
14.10.2
Three (3) working days after the vote counting, the Union Council shall
convene a meeting to formally approve the election results.
14.11 Complaint:
14.11.1
Any complaint in respect of any violation to all relevant Regulations for
Election of candidates or candidate cabinets shall be lodged tothe
Election Committee of the Union Council in written in the period from the
commencement date of the nomination to two (2) working days after thevote
counting. (Added GM1 of 2006)
14.11.2
Any other complaint relevant to an election shall be lodged to the Union
Council in written within the period from the commencement of the
nomination to two (2) working days after the vote counting. (Amended GM1
of 2006)
14.11.3
In case that any relevant complaint fails to be settled, the Union Council shall
not formally approve and announce the election results. (AmendedGM1
of 1997; GM1 of 1998)
14.12 Re-Election:
In case that the voting results shall be the same or two-thirds or more of the members
with voting right of the Union Council Meeting vote in favor of the re-election,
the Election Committee of the Union Council shall resettle the election affairs within
two (2) weeks after such meeting. (Amended GM1 of 2006; GM1 of 2017)
14.13 By-Election:
14.13.1
In case of vacancy of the Executive Committee member, the Press
Committee member or the Campus Radio member, the Union Council shall
conduct a by-election with specific agenda. (Amended GM1 of 2017)
14.13.2
The candidates in a by-election of the Executive Committee members shall
be nominated by the Executive Committee of the current session. (Amended
GM1 of 1997)
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Constitution of The Hong Kong Polytechnic University Students’ Union
14.13.3
Candidates in a by-election of the Press Committee generally elected
members shall be nominated by the Press Committee. (Amended GM1 of
1997; GM1 of 2017)
14.13.4
Candidates in a by-election of the Campus Radio generally elected members
shall be nominated by the Campus Radio of the current session. (Added
GM1 of 2017)
14.13.5
The members by-elected through specific agenda of the Union Council shall
not be entitled to the voting right at a Union Council Meeting. (Added GM1
of 1997. Amended GM1 of 2005; GM1 of 2017)
Chapter 15: Affiliated Association
15.1
Affiliation:
15.1.1
Any students’ association in the Hong Kong Polytechnic University shall
apply to the Union for affiliation or exempt from being affiliated to the Union.
15.1.2
The Union Council shall be entitled to accept or reject an application for
affiliation or exempt from being affiliated.
15.1.3
Only the associations affiliated to the Union shall be the legal students’
associations of the Hong Kong Polytechnic University and shall be entitled
to the name of “The Hong Kong Polytechnic University Students’ Union”.
15.1.4
Exempt from being affiliated:
The exempt from being affiliated associations approved by the Union shall be
entitled to the name of “The Hong Kong Polytechnic University Students’
Union”, provided that it shall comply with the regulations for exempt from
being affiliated associations formulated by the Union.
15.1.5
15.2
The Union Council may cancel the affiliation qualification of any affiliated
association.
Responsibilities:
All external affairs and the activities that may influence the Union of all affiliated
associations shall be subject to the Union Council.
15.3
Obligations:
15.3.1
All affiliated associations shall disclose the internal affairs thereof to the
Union Council and members thereunder.
15.3.2
All affiliated associations shall well manage accounts.
15.3.3
All accounts shall be reviewed by the Union Council.
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Constitution of The Hong Kong Polytechnic University Students’ Union
15.4
Affiliated Club:
The establishment of an affiliated club aims at the association of the members with the
same interest.
15.5
All affiliated associations and affiliated clubs shall comply with the Regulations for
Affiliated Associations formulated by the Union Council. (Amended GM1 of 1998)
Chapter 16: Finance
16.1
The financial year shall be the same as the year of the Union.
16.2
Membership fee:
16.3
16.2.1
The membership fee of the Students’ Union in the current session shall be
fluctuated annually, upon approval in General Meeting, on the basis of the
membership fee of the previous session, and the fluctuation rate shall be
referred to the inflation ratio announced by the Government of Hong Kong
Specific Administrative Region in the previous year. (Amended GM1 of 2000;
GM2 of 2001; GM1 of 2020)
16.2.2
New ordinary member shall settle membership fee upon joining the Union,
membership thereof shall valid through the period of study in the registered
program. The baseline of the membership fee of the ordinary members of
the Students’ Union studying in Undergraduate programs shall be HKD Three
Hundred and Sixty only (HKD 360); the baseline of the membership fee of
the ordinary members studying in Higher Diploma and 2-year curriculum
programs shall be HKD Two Hundred and Seventy only (HKD 270).
(Amended GM1 of 1998; GM1 of 1999; GM1 of 2000; GM2 of 2001; GM2 of
2003; GM1 of 2005; GM1 of 2017; GM1 of 2020)
16.2.3
The baseline of the annual subscription fee of the associate members of the
Students’ Union shall be HKD Ninety only (HKD 90). (Added GM1 of
2020)
16.2.4
(Repealed GM2 of 2001)
Fund:
16.3.1
Surplus of the Union in each financial year shall be allocated to the fund of
the Union. (Amended GM1 of 1998; GM1 of 1999; GM1 of 2000; GM2 of
2001; GM2 of 2003; GM1 of 2005; GM1 of 2017; GM1 of 2020)
16.3.2
(Repealed GM1 of 2020)
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Constitution of The Hong Kong Polytechnic University Students’ Union
16.3.3
The use of the fund of the Union shall be approved at the Union Council
Meeting in specific agenda. The fund shall be used with at least two-thirds
or more of the attendants with voting right voting in favor thereof.
16.4
The Financial Secretary of the Executive Committee shall well manage all accounts of
the Union.
16.5
Investment:
Any investment or resale investment made by the fund of the Union shall be
implemented when approved at the Union Council Meeting in specific agenda, and with
at least two-thirds or more of the attendants with voting right voting in favor thereof.
16.6
The Financial Secretary of any organization subordinate to the Union shall handle
financial affairs in accordance with the Financial Regulations formulated by the Union
Council.
16.6.1
The Financial Secretary of every organization subordinate to the Students’
Union shall draft master budget in accordance with the Financial Regulations
formulated by the Union Council and submit such budget to the Union
Council Meeting for approval.
16.6.2
Half a year after the succession, the Financial Secretary shall revise the master
budget and submit to the Union Council Meeting for approval.
16.7
Bank cheques of the Union shall come into effect only upon signatures of two among
the President, the Internal Vice President and the Financial Secretary.
16.8
Every organization subordinate to the Students’ Union shall submit interim and final
financial reports to the Union Council in accordance with the Financial Regulations
formulated by the Union Council.
16.9
All financial accounts of the Union shall be audited by the Auditing Commission of the
Union Council.
Chapter 17: Punishment
17.1
Any member may, in case of any behavior that prejudice the interest of the Union or the
violation of the Constitution, By-laws and any regulations of the Union, face the
following punishments:
17.1.1
Freezing of member rights:
In case that any member fails to perform the member obligations thereof or
violates the Constitution of the Union, and approved at the Union
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Constitution of The Hong Kong Polytechnic University Students’ Union
Judicial Council meeting, the Union Judicial Council may freeze all member
rights thereof, with the period decided by the Union Judicial Council through
discussion. (Amended GM2 of 2001)
17.1.2
Membership expulsion:
In case that any member fails to perform the member obligations thereof or
violates the Constitution of the Union, and voted in favor by all the Union
Judicial Council members in the current session at the Union Judicial
Council meeting, the Union Judicial Council may convene a General
Meeting to discuss and cancel the membership thereof.
17.2
All relevant materials of any member punished shall be posted on the notice board of
the Union, with the posting time of not less than one (1) week.
17.3
All relevant materials of any member whose right was once frozen but restored shall be
posted on the notice board of the Union, with the posting time of not less than one
(1) week.
17.4
All punishments shall be executed by the Union Judicial Council or the organizations
authorized by the Union Judicial Council depending on specific situations. (Amended
GM1 of 1998)
Chapter 18: Dissolution
18.1
The dissolution of the Union shall be with three-fourths or more of the whole members
voting in favor thereof.
18.2
The Union Council shall fully disclose all affairs, financial status and impact after the
dissolution to all members prior to the dissolution of the Union, and well handle all
assets of the Union.
18.3
Upon the dissolution of the Union, the Union Council shall make a formal declaration.
Chapter 19: Miscellaneous
19.1
Election (Added GM1 of 2006)
The election of all organizations subordinate to the Union shall be conducted in
accordance with the Regulations for Election formulated by the Union Council.
19.2
Concurrent assumption:
The Union member shall not concurrently assume two (2) generally elected posts in
the same year, including Executive of the Executive Committee, directly elected
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Constitution of The Hong Kong Polytechnic University Students’ Union
councilors of the Union Council, the Press Committee generally elected member,
the Campus Radio generally elected member, Executive of the Faculty/School
Executive Committee, Executive of the Departmental Students’ Society Executive
Committee and Executive of the Course Club Executive Committee. (Amended GM1 of
2015; GM1 of 2017)
19.3
Responsibilities:
The Union Council and Executive Committee shall be liable for the legal
responsibilities of the Union to the external.
19.4
Amendment of the Constitution of the Union
The amendment of the Constitution of the Union shall be proposed by the Union
Council and submitted to the General Meeting for discussion in specific agenda; or the
amendment shall be passed with two-thirds or more of the Union Council meeting
attendants with voting right voting in favor, then approved in a Referendum. The
Constitution of the Union approved shall come into effect after submitted to the Societies
Office. (Amended GM1 of 2017)
19.5
Interpretation of the Constitution of the Union:
The Constitution of the Union shall be subject to the interpretation of the Union Judicial
Council.
19.6
By-law for the Constitution of the Union:
By-law for the Constitution of the Union shall be formulated by the Union Council for
the purpose of supplementing the inadequacy of the Constitution of the Union, so as to
smoothly promote the internal affairs of the Union. The Union Council shall amend
the By-law with two-thirds or more of the attendants with voting right voting in favor
of the amendment.
19.7
Standing orders:
The standing orders of the Union shall be formulated by the Union Council for the
purpose of ensuring the respective meetings of the Union to be convened in accordance
with the correct procedures. The Union Council shall amend the standing orders with
two-thirds or more of the attendants with voting right voting in favor of the amendment.
19.8
Withdrawal from the Union: (Added GM1 of 1998)
19.8.1
The Union members, including ordinary members and associate members,
shall be entitled to withdraw from the Union in any time. (Amended GM1 of
1999; GM1 of 2017; GM1 of 2020)
19.8.2
Refund of membership fee:
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Constitution of The Hong Kong Polytechnic University Students’ Union
An ordinary member or associate member whom has not proceed with any
privileges of the Union shall submit the payment proof with applicationform
to the office of the Students’ Union within fourteen (14) days of the settlement
of payment, upon approval of the Executive Committee, such material shall
be submitted to the Finance Office for handling and refund. (Amended GM1
of 2008; GM1 of 2017; GM1 of 2020)
19.8.3
Rights and obligations
The Union members, including ordinary members and associate members,
shall lose all rights and obligations described in the Constitution of the Union
after the withdrawal from the Union thereof. (Amended GM1 of2020)
- The End -
The Constitution of the Union shall take effect on 27th August 2020,
after the approval of amendment in the 1st General Meeting of the 27th Students’ Union.
(GM2 of 1994 incorporated. Amended GM1 of 1997; GM1 of 1998; GM1 of 1999;
GM1 of 2000; GM2 of 2001; GM2 of 2003; GM1 of 2003; GM1 of 2005;GM1 of 2006;
GM1 of 2008; GM1 of 2009; GM1 of 2010; GM1 of 2011; GM2 of 2011; GM1 of 2015;
GM1 of 2017; GM1 of 2020)
[cf. The Hong Kong Polytechnic Students’ Union Constitution]
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