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Dagu/HCMIS FE
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“How to do basic Activities”
Health Commodity Management Information Systems
Facility Edition (HCMIS FE) - Dagu
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Audience for this guide
Welcome to the Dagu/HCMIS FE Simple User’s Guide.
This guide assumes you have the working knowledge of the following
 Basic computer skills
 Pharmacy related professional
 Preferably know about IPLS
This ‘how to do’ guide is used to help those personnel that directly
work with the automation system. It mainly include the step by step
procedures to do basic activities like ‘Profile setting’, ‘Receives’, ‘Issues’,
‘Loss/Adjustments’, ‘Inventory’ & ‘Transfers’ and their activity logs .
About Dagu/HCMIS FE
Dagu/HCMIS FE is an abbreviation which stands for Health
Commodity Management Information Systems Facility Edition. It’s locally
developed automation system by the former USAID | Deliver Project that
assists health facilities to make professional decisions based on the report
output out of the system. In Dagu, there are two types of activities:
Routine/daily activity and once a while/seldom activity. Routine activity
include mainly doing transaction (Receive, Issue, Los/Adj, Inventory and
Transfer). Once a while/seldom activity is mainly related to Profile
management. It records product information through transaction (receives,
issues, loss and adjustments, inventory and transfer). Dagu requires batch no,
expire date during receiving in order to enforce FEFO and generate lot’s of
vital reports.
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P
Profile Management
Customization of Item list
Profiles
Customize Drug List
Select
Category
Filter by Item Name
Double Click on the
Item
Select the sub program to set the RRF
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Profile Management
Adding Supplier
Profile
Facility Detail
Add New Supplier
Drug List
Optional
Mandatory
Address
Company Name
Telephone
Company Info
Contact Person
Email
Mobile
Keep the check box checked
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Profile Management
Adding Issue Location
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How to do Receive Transactions
Transactions
Receive
Select Category
Filter by Name
Select/Check/Click
on the item
Step two – Populate /
Pick
Fill in this information accordingly
Fill in Pack Qty, Qty/Pack, Price, Batch No. & Expiry Date
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How to do Issue Transactions
Transactions
Issue
Select Category
Select Store
Filter by Item Name
Select/Check/Click
on the item
Fill in this information accordingly
Step two – Populate /
Pick
Fill in DU R Qty, Pack Qty & Qty/Pack
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How to do Loss/Adjustment Transactions
Transactions
Loss and
Adjustment
By default, expired items are displayed. If we need to do
Loss/Adjustment transactions due to other reasons other than reason “Expired”, we’ll do
Select Category
Select Store
Filter by Item Name
Select/Check/Click
on the item
Step two – Populate /
Pick
Fill in the Ref No / reason
Fill in either Loss or Adjustment Quantity and select the reason
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How to do Transfer Transactions (Internal)
Transactions
Transfer
Select Store and Category
Filter by Item Name
Select/Check/Click
on the item
Step two – Populate /
Pick
Fill in the Ref No / reason
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How to do Inventory Transactions (Annually)
Transactions
Inventory
Select Store
Select Category
After Printing the form and making physical count, fill in the physical Inventory Qty.
If there is a different/new batch found,
Click the + sign and fill the information accordingly and the Click Add.
To refresh the list, click
Inventory
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How to See Loss/Adjustment Log
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ACRONYMS & ABBRIVIATIONS
SOH: - Stock On Hand
DU R Qty: - Dispensing Unit Remaining SOH (Quantity)/Ending Balance on
IFRRV
N.B; Date formats are all: Month/Day/Year.
Products name is Generic not brand.
‘8773’
“Free call center for
IPLS / Dagu technical
support.”
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